HomeMy WebLinkAbout2015 08 24 Consent 300 East WRF Control ImprovementsCOMMISSION AGENDA
ITEM 300
REQUEST:
Informational
Consent
X
Public Hearings
Regular
August 24, 2015 KS BF
Regular Meeting City Manager Department
The Utility Department is requesting authorization to enter into a contract agreement with
Rocha Controls of Tampa for the East Water Reclamation Plant Control System
Modifications and Programming at a cost of $61,337 plus a 20% contingency.
SYNOPSIS:
The East Water Reclamation Facility is in need of upgrades and modifications to the plants
control system. Rocha Controls submitted the only cost proposal to perform the scope of
work at a cost of $61,337. Work is scheduled to commence in October 2015.
CONSIDERATIONS:
This project is needed to upgrade the SCADA (Supervisory Control and Data
Acquisition) system of the East Water Reclamation Facility. SCADA is need to remotely
operate and monitor this facility 24 hours a day. The remote monitoring capability allowed
us to reduce staffing to only 8 hours per day, 7 days per week.
Staff retained Bailey Engineering Consultants (BEC) to develop the scope of work for this
project. BEC has been CPH's primary electrical engineering sub - consultant for most of the
Utility plant improvements completed over the last 25 years. Their most recent design is
the Oak Forest Reclaimed Water Pumping and Storage Improvements which operates
flawlessly.
BEC's completed scope of work was sent to five qualified instrumentation and control
vendors with a bid due date of June 23, 2015. The five vendors were;
Consent 300 PAGE 1 OF 2 - August 24, 2015
CC control Corp.
Champion Controls
Curry Controls
DCR
Rocha Controls
West Palm Beach, FL
Fort Lauderdale, FL
Lakeland, FL
Mulberry, FL
Tampa, FL
Rocha Controls submitted a bid of $61,337. All others declined to bid citing heavy
workloads.
BEC's recommendation letter to award to Rocha Controls is attached. A 20% contingency is
recommended to address additional minor SCADA enhancements that are needed at other
facilities. Rocha is anticipated to start work in October 2015 with a 90 day completion
period.
FISCAL IMPACT:
The project cost is $61,337 which is budgeted in the Utility Enterprise Fund (line code 3600-
62100). BEC's estimated cost for shop drawing review and project oversight is $8,610.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff recommends that the City Commission authorize the Utility Department to enter into a
contract agreement with Rocha Controls of Tampa for the East Water Reclamation Plant
Control System Modifications and Programming at a cost of $61,337 plus a 20%
contingency payable from the Utility Enterprise Fund (line code 3600- 62100) and authorize
the City Manager and City Attorney to prepare and execute any and all applicable
documents.
ATTACHMENTS:
1. BEC Recommendation with Rocha Control Proposal attached (3 pages)
Consent 300 PAGE 2 OF 2 - August 24, 2015
(-"� V E E R Attachment No. 1
I Leir I
August 8th, 2015
Mr. Kipton Lockcuff, P.E.
Utility /Public Works Director
1126 East State Road 434
Winter Springs, FL 32708
Re: East WRF Control System Upgrade
City of Winter Springs, Florida
Dear Mr. Lockuff,
This confirms our receipt and review of the proposal submitted to our office for the above
referenced project. The advertisement for the referenced work was sent out to five (5)
reputable control systems companies. We received one (1) bid from Rocha Controls
(see attached).
We have reviewed Rocha Controls' bid dated June 23 d, 2015 and spoken to them
directly regarding their understanding of the project as presented in the RFP. It is our
opinion that their bid represents an accurate understanding of the scope of work
presented in the RFP.
Based on all factors it is our recommendation that the City proceed with award of the
said work to Rocha Controls. If you should require additional clarification please contact
us.
Sincerely,
ephen E. Bailey, P.E.
KLO80815 Rocha Controls Recommendation
10620 GRIFFIN ROAD, SUITE 202, COOPER CITY, FLORIDA 33328
TEL: 954- 448 -7930 • FAX: 954- 713 -9959 • WEB: www.baileyengineering.com
fJ
IL
R 0 C H A
C O N T R Q L S
June 23rd, 2015
Rocha Controls - Municipal and Industrial Control Systems
5025 Rio Vista Ave
Tampa, FL 33634
813-628-5584 ph
www.rochacontrols.com
813-664-6713 fax
Quotation — Base Bid Price $61,337. Sales Taxes are included.
Steve Bailey, PE
Bailey Engineering Consultants
10620 Griffin Road, Suite 202
Cooper City, FL 33328
Re: Winter Springs East/West WRF
Section 13300 — Control System Modifications and Programming
Regards:
Rocha Controls (RC) is pleased to quote all equipment and services as specified and as
shown on the construction documents for the referenced project divisions.
RM
Modifications to existing SCADA HMI Programming
Modifications to existing PCP-1 Hardware and Programming
Modifications to existing OIT Programming
Removal of existing radio panel and RTU panels
Qty. 1 — Radio Cabinet
Qty. 1 — New Backup Pump Control Panel
Qty. 4 — Flow Switches
Qty. 1 — Reclaimed water Discharge Pressure Monitoring Panel
Qty. X — Sunshields /Stanchion Supports (Installation by Others)
Excluded
1. Heat Tracing on process piping.
2. Instrument Feed Process piping external to our devices or panels.
Services
Our proposal includes all services for the supplied equipment including but not limited to
the following: engineered shop drawings, software submittals, panel fabrication,
programming, shop testing, installation supervision, field testing, startup, training, O &Ms
and warranty.
Terms
1. This quotation is valid for ninety (90) days from date listed.
2. Terms are Net 30 for regular payment requests. The payment requests will be based
upon an approved schedule of values.
If you have any questions on the details of this quotation, please call me on my cell phone at
813-267-3235 or fax to # 813-664-6713 or email rrocha @rochacontrols.com
Sincerely,
;? xxr�a
President
lk
Pa