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HomeMy WebLinkAbout2015 08 10 Consent 302 Unapproved Minutes from July 27, 2015 Regular Meeting &200,66,21$*(1'$ ,QIRUPDWLRQDO &RQVHQW ; ,7(0 3XEOLF+HDULQJV 5HJXODU $XJXVW$/// 5HJXODU0HHWLQJ&LW\0DQDJHU'HSDUWPHQW 5(48(67 7KH&LW\&OHUNLVUHTXHVWLQJWKH&LW\&RPPLVVLRQ5HYLHZDQG$SSURYHWKH0RQGD\ -XO\ IRUWKH$SSURYDOE\WKH&LW\&RPPLVVLRQ ),6&$/,03$&7 7KHUHLVQRILVFDOLPSDFWUHODWHGWRWKLV$JHQGD,WHP &20081,&$7,21())2576 7KLV$JHQGD,WHPKDVEHHQHOHFWURQLFDOO\IRUZDUGHGWRWKH0D\RUDQG&LW\&RPPLVVLRQ &LW\0DQDJHU&LW\$WWRUQH\6WDIIDQGLVDYDLODEOHRQWKH&LW\¶V:HEVLWH/DVHU)LFKHDQG WKH&LW\¶V6HUYHU$GGLWLRQDOO\SRUWLRQVRIWKLV$JHQGD,WHPDUHW\SHGYHUEDWLPRQWKH UHVSHFWLYH0HHWLQJ$JHQGDZKLFKKDVDOVREHHQHOHFWURQLFDOO\IRUZDUGHGWRWKHLQGLYLGXDOV QRWHGDERYHDQGZKLFKLVDOVRDYDLODEOHRQWKH&LW\¶V:HEVLWH/DVHU)LFKHDQGWKH&LW\¶V 6HUYHUKDVEHHQVHQWWRDSSOLFDEOH&LW\6WDII0HGLD3UHVV5HSUHVHQWDWLYHVZKRKDYH UHTXHVWHG$JHQGDV$JHQGD,WHPLQIRUPDWLRQ+RPHRZQHU¶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ttachment"A" CITY OF WINTER SPRINGS, FLORIDA 4101TER S ' 1... at o 11 O L-=11 Incorporated y t:=1 • 1959 ' '4/0 O0 wE IR' CITY COMMISSION MINUTES REGULAR MEETING MONDAY, JULY 27, 2015 - 6:00 P.M. CITY HALL—COMMISSION CHAMBERS 1126 EAST STATE ROAD 434,WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey- Seat One Commissioner Kevin Cannon - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick- Seat Four CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 2 OF 29 CALL TO ORDER The Regular Meeting of Monday, July 27, 2015 of the City Commission was called to Order by Mayor Charles Lacey at 6:00 p.m. in the Commission Chambers of the Municipal Building(City Hall, 1126 East State Road 434, Winter Springs,Florida 32708). Roll Call: Mayor Charles Lacey,present Deputy Mayor Joanne M.Krebs,present Commissioner Jean Hovey,present .r Commissioner Kevin Cannon, arrived at 6:12 p.m. Commissioner Pam Carroll,present aICJ Commissioner Cade Resnick,present ."1:::$ City Manager Kevin L. Smith,present City Attorney Anthony A. Garganese,present City Clerk Andrea Lorenzo-Luaces,present -- A moment of silence was held, followed by the Pledge of Allegiance. Regarding the Agenda and with no Agenda Changes noted, Mayor Lacey said, "Is there objection to adopting the Agenda?" Mayor Lacey announced, "Hearing none, Adopted." Next,Mayor Lacey recognized former Mayor Paul P.Partyka who was in the audience. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: The Community Development Department is advising the City Commission of the status of various development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 3 OF 29 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always • willing to discuss this Agenda Item or any Agenda Item with any interested individuals. F :3 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. pcs There was no discussion on this Agenda Item. ..�"a INFORMATIONAL 201. Police Department REQUEST: The Police Department wishes to update the City Commission on the completion of the Communications Center Renovation Project. FISCAL IMPACT: As mentioned above,this renovation project was completed on the proposed budget. Original Cost Evaluation: $104,855.81 9-1-1 Reimbursement: ($27,079.75) Total cost for the renovation: $77,776.06 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. No discussion. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 4 OF 29 INFORMATIONAL 202. Public Works Department REQUEST: Public Works Department Providing the City Commission the Forthcoming Mailer for Hawk's Reserve property owners. FISCAL IMPACT: The mailer is expected to cost less than $100 to produce and mail and be funded from the Hawk's Reserve assessment district. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has F.. also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with "' additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. This Agenda Item was not discussed. PUBLIC INPUT Mayor Lacey opened "Public Input". Mr. Paul Partyka, 404 Park Lake Drive, Winter Springs, Florida: mentioned an upcoming Golf tournament being held by The Rotary Club of Winter Springs on September 14, 2015 which will honor Mr. Phil Rawlins and benefit the"Tuscawilla Nursing and Rehabilitation Center". Mr. Partyka hoped the City would have a Team and invited all to attend. Mayor Lacey closed "Public Input". ❖❖ AGENDA NOTE: DURING DISCUSSION OF THE CONSENT AGENDA, CONSENT AGENDA ITEMS "304", "305", "306", "307", AND "308" WERE PULLED FOR SEPARATE DISCUSSION AND THESE SPECIFIC CONSENT AGENDA ITEMS WERE DISCUSSED JUST AFTER THE INITIAL VOTE ON THE CONSENT AGENDA, AS SHOWN ON PAGES 15-17 OF THESE MINUTES. ❖❖ CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 5 OF 29 CONSENT AGENDA CONSENT 300. Public Works Department REQUEST: Public Works Department Requests that the City Commission Approve the City of Winter Springs/MetroPlan Orlando FY 2015-2016 Funding Agreement. FISCAL IMPACT: The City's FY 2105/2016 share of$2,817 will be funded from the Transportation Improvement Fund which has a primary funding source from the Local Option Gas Tax. COMMUNICATION EFFORTS: E;a1" This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, P' City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. l'"CV Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's - J Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission Approve the City of Winter Springs/MetroPlan Orlando FY 2015-2016 Funding Agreement. This Agenda Item was not discussed. CONSENT 301. Utility Department REQUEST: Utility Department requesting City Commission approve CPH, Inc. as the top ranked consultant for the design of Potable Water Quality Improvements under Request for Qualifications(RFQ)#005/15/BF. FISCAL IMPACT: This agenda item is only for the approval of Staff's recommended consultant ranking and has no fiscal impact. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 6 OF 29 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve CPH,Inc. as the top ranked consultant for Potable Water PTV Quality Improvements,Request for Qualifications (RFQ)#005/15BF,and authorize the City Manager and pira City Attorney to prepare and execute any and all applicable documents. las No discussion. iMtii CONSENT 302. Community Development Department REQUEST: The Community Development Department requests that the City Commission review and approve Resolution 2015-23 which approves a Community Development Block Grant (CDBG) Agreement with Seminole County for FY 16, 17, and 18. FISCAL IMPACT: While there is no immediate fiscal impact associated with the approval of this resolution,the resolution represents the most expeditious means to access CDBG funds for potential future needs. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Community Development Department recommends that the City Commission approve Resolution 2015-23 which approves the Community Development Block Grant Cooperative Agreement for FY 16, 17, and 18 and maintains the City's participation in the Urban Counties Program. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 7 OF 29 CONSENT 303. Not Used CONSENT 304. Parks and Recreation Department REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached Recreation Program Agreement, as prepared by the City Attorney, between the City of Winter Springs and the Florida Kraze Krush Soccer Club. FISCAL IMPACT: This agreement will provide to the City of Winter Springs $33,000 in FY 16 and 17. COMMUNICATION EFFORTS: PC This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. IIC_ Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is recommending the City Commission authorize the City Manager to execute the attached Recreation Program Agreement, as prepared by the City Attorney, between the City of Winter Springs and the Florida Kraze Krush Soccer Club. This Agenda Item was pulled off for separate discussion. CONSENT 305. Parks and Recreation Department REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached Recreation Program Agreement, as prepared by the City Attorney, between the City of Winter Springs and the Orlando City Youth Soccer Club. FISCAL IMPACT: This agreement will provide to the City of Winter Springs $33,000 in FY 16 and 17. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 8 OF 29 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: a'° Staff is recommending the City Commission authorize the City Manager to execute the attached raiCji Recreation Program Agreement, as prepared by the City Attorney, between the City of Winter Springs ~= and the Orlando City Youth Soccer Club. wo Also for separate discussion,this Agenda Item was pulled off the Consent Agenda. Mini CONSENT 306. Parks and Recreation Department REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached Recreation Program Agreement, as prepared by the City Attorney, between the City of Winter Springs and the Winter Springs Youth Sports Organization. The term of Agreement commences on August 1,2015,and ends on July 31,2017. FISCAL IMPACT: This agreement will provide to the City of Winter Springs $14,000 annually in FY 16 and 17. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is recommending the City Commission authorize the City Manager to execute the attached Recreation Program Agreement, as prepared by the City Attorney, between the City of Winter Springs and the Winter Springs Youth Sports Organization. The term of Agreement commences on August 1, 2015, and ends on July 31,2017. This Agenda Item was pulled off for separate discussion also. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 9 OF 29 CONSENT 307. Parks and Recreation Department REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached Recreation Program Agreement, as prepared by the City Attorney, between the City of Winter Springs and the Winter Springs Grizzlies. The term of Agreement commences on August 1, 2015,and ends on July 31,2017. FISCAL IMPACT: This agreement will provide the City of Winter Springs $8,000 annually in FY 16 and 17. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, gm= City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. cc:1 Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press tr Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is recommending the City Commission authorize the City Manager to execute the attached Recreation Program Agreement, as prepared by the City Attorney, between the City of Winter Springs and the Winter Springs Grizzlies. The term of Agreement commences on August 1,2015,and ends on July 31,2017. Additionally,this Agenda Item was pulled off for separate discussion. CONSENT 308. Parks and Recreation Department REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached Recreation Program Agreement, as prepared by the City Attorney, between the City of Winter Springs and the Sunshine Youth Basketball League, Inc. The term of Agreement commences on August 1,2015,and ends on July 31,2017. FISCAL IMPACT: This agreement will provide to the City of Winter Springs$16,000 annually in FY 16 and 17. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 10 OF 29 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. C; RECOMMENDATION: !' Staff is recommending the City Commission authorize the City Manager to execute the attached '• Recreation Program Agreement, as prepared by the City Attorney, between the City of Winter Springs and the Sunshine Youth Basketball League, Inc. The term of Agreement commences on August 1, 2015, and ends on July 31,2017. ve� This Agenda Item was pulled for separate discussion. CONSENT 309. Parks and Recreation Department REQUEST: The Parks and Recreation Department is requesting authorization to enter into a contract agreement with All-Rite Fence Services for construction of fencing around the perimeters of four (4) game ball fields at Central Winds Park. FISCAL IMPACT: The project cost is $86,957.43 plus a 5% contingency for a total authorization of$91,305.30. The funding source for the project is FY15 budget Line Code 72-7230-560630. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 11 OF 29 RECOMMENDATION: Staff recommends that the City Commission approve a contract award for the Central Winds Park Fence project to All-Rite Fencing in the amount of$86,957.43 plus a 5% contingency, for a total of$91,305.30, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. This Agenda Item was not discussed. CONSENT 310. Parks and Recreation Department REQUEST: The Parks and Recreation Department requests the Commission accept a State of Florida Land and Water Din= Conservation Fund (LWCF) matching grant in the amount of $200,000.00 to help fund Torcaso Park F• '' Facility Improvements and authorize the City Manager to execute all required documentation prepared pCV by City Attorney related to this grant acceptance. .ems FISCAL IMPACT: Matching$200,000.00 funds are required and are in Parks Impact Fees. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission approve the acceptance of the State of Florida Land and Water Conservation Fund (LWCF) matching grant in the amount of $200,000.00 to help fund Torcaso Park Facility Improvements and authorize the City Manager to execute all required documentation prepared by City Attorney related to this grant acceptance. Brief comments related to this Agenda Item were noted during the Vote on the Consent Agenda. CONSENT 311. Finance and Administrative Services Department REQUEST: The Finance and Administrative Services Department is requesting Commission authorization to utilize Neptune Technology Group Inc. for the purchase of water meter reading equipment, software, and maintenance in the amount of$29,600. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 12 OF 29 FISCAL IMPACT: The project cost (including 5 years of maintenance) is $29,600, funded by the Water and Sewer Utility Fund. However, savings in equipment maintenance over the next 5 years ($29,404) will offset most of the upfront capital. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above,and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with ppm additional copies available for the General Public, and posted at five (5) different locations around the 1' City. Furthermore, this information is also available to any individual requestors. City Staff is always 1"Cli willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the utilization of Neptune Technology Group Inc. for the purchase of water meter reading equipment, software and maintenance, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. There was no discussion on this Agenda Item. CONSENT 312. Finance and Administrative Services Department REQUEST: In accordance with requirements of Florida Statues, the City Manager and Finance and Administrative Services Department request that the City Commission establish an "auditor selection committee" as recommended and outlined in this agenda item and authorize the City Manager to negotiate a contract for Audit Services with the successful firm,to be brought back to the Commission for approval. FISCAL IMPACT: An audit fee of$44,000 is currently budgeted in the General Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 13 OF 29 RECOMMENDATION: The Finance Department recommends the Commission approve: 1. Formation of four-member Audit Selection Committee comprised of Kelly Balagia, Kip Lockcuff, Casey Howard and Donna Bruno. 2. The City Manager to negotiate a contract, subject to Commission approval, for Audit Services based on the Audit Selection Committee recommendation. No discussion. CONSENT 313. Parks and Recreation Department j 211° REQUEST: 11".11:3 The Parks and Recreation Department requests the City Commission approve Resolution Number 2015- ll"Ci 22 recognizing the retirement of Parks and Recreation employee Susie Coffman. FISCAL IMPACT: "c'�: None. tari COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: It is recommended that the City Commission approve Resolution Number 2015-22 in honor of Parks and Recreation employee Susie Coffman and her 26 years of dedicated service to the City of Winter Springs. This Agenda Item was not discussed. CONSENT 314. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, June 22, 2015 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 14 OF 29 CON JNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday,June 22,2015 City Commission Regular Meeting Minutes. No discussion. ruMii CONSENT 315. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday,July 13, 2015 City Commission Workshop Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday,July 13,2015 City Commission Regular Meeting Minutes. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 15 OF 29 Commissioner Jean Hovey asked that Consent Agenda Items"304", "305", "306", "307",and"308"be pulled for separate discussion. MOTION TO APPROVE THE CONSENT AGENDA, NOT INCLUDING CONSENT AGENDA ITEMS "304", "305", "306", "307", AND "308". MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. WITH DISCUSSION, COMMISSIONER RESNICK REFERENCED CONSENT AGENDA ITEM "310" AND STATED, "GOOD WORK TO CHRIS' (CALDWELL) TEAM." MAYOR LACEY ADDED, "INDEED." C: VOTE: i1=lw COMMISSIONER CARROLL: AYE f.Cil DEPUTY MAYOR KREBS: AYE !"'01 COMMISSIONER RESNICK: AYE :Z) COMISSIONER HOVEY: AYE MOTION CARRIED. INI Lilwaili Mr. Chris Caldwell, Director, Parks and Recreation Department addressed the City Commission regarding Consent Agenda Items "304", "305", "306", "307", "308" and pointed out, "In your Agenda, it states that all Partnerships have agreed to pay an additional three hundred dollars ($300.00) annually to assist with the annual Lease Agreement for the sports center which is the mobile modular building in the park. That is correct in all of the Sports Partnerships from `304' to `308'." Continuing, Mr. Caldwell mentioned that each of the individual Agreements did not have the correct and updated amount but they all would be revised before being signed. City Attorney Anthony A. Garganese remarked, "With respect to all of the agreements, I have one (1) technical change to make to the `Public Record.' section that's in each of the Agreements. It's just a technical amendment regarding the application of a specific Statute." Commissioner Hovey mentioned that she was concerned about the proposed increases for the different Leagues, thought the Leagues offered good opportunities for local children, suggested that the Leagues could only absorb so much of the costs, and suggested a cap on possible cost increases was needed. Continuing, Commissioner Hovey also noted her concern with children's personal information possibly being available and any related Public Records Requests. Mr. Caldwell explained that minimal information is kept on a roster and added, "We just request a name and an address, not the children's names. They have rosters, but we only request that to find out those numbers of residents or verify income for the League. That used to be when we charged five dollars ($5.00) per participant; so, that probably could be updated in there as well. It's just a means in which we really regulate residents and non-residents right now. But we don't take anyone's personal information and make that public in any way." Commissioner Kevin Cannon arrived at 6.:12 p.m. Mr. Caldwell added that regarding children's personal information,"It does not go out." Discussion followed on the football Agreement, why the increases were needed, residents asking Commissioners what their taxes go towards, and access to parks. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 16 OF 29 Mr. Caldwell explained that they did a cost comparison of Fees, that they had put thirty thousand dollars ($30,000.00) into soccer fields which contributed to their increased fees, and they had no other parks users to bring in more funding. Deputy Mayor Joanne M. Krebs stated, "It would be really easier if we had all of that information- something you put up somewhere and said, `This is what we have spent'. That makes it easier to digest if you know that the costs are that high." Discussion followed on how the teams will absorb increases in fees, that Commissioner Cade Resnick had been advised this would be done though participants' fund raising efforts, which Commissioner Resnick said that that concerned him. Mr. Caldwell was asked if the cost to repair the soccer fields was a recurring cost. Mr. Caldwell responded, "It•-�-�+ depends on the regularity of the play." "Ca Further remarks followed on improvements to Central Winds Parks, how a League had assisted with some upgrades,and operational costs for the Leagues. Commissioner Pam Carroll asked about overlapping fields use. Discussion ensued on hours of use for our sports fields, if Staff had met with the Leagues, that no one in the League's management had told City Staff of any concerns they had, that Fees were comparable to others in Mel Seminole County, fund raising,that parks are a key asset to Winter Springs, and the proposed Fee increases. With comments on the use of City parks, Deputy Mayor Krebs suggested perhaps charging for parking at events and that such money raised could be used to offset needed funds that Mr. Caldwell's Department could use. Commissioner Cannon stated, "In the last week, I have gotten a couple of emails and phone calls from people who enjoyed using the soccer goals over at Trotwood Park just for practice - and were distressed that those goals were removed." Commissioner Cannon then asked, "Can we get those goals back so that people that just want to practice can use them and not interfere with the booked and scheduled League time?" Mr. Caldwell replied, "We certainly can." Discussion ensued. "I WILL MAKE THE MOTION THAT THESE AGREEMENTS BE CHANGED TO A TEN PERCENT (10%) INCREASE - THIS YEAR, AND THEN IN TWO (2) YEARS WHEN THEY ARE REDONE, THEN NO MORE THAN A FIVE PERCENT (5%) INCREASE." MOTION BY COMMISSIONER HOVEY. MAYOR LACEY ASKED COMMISSIONER HOVEY, "DOES YOUR MOTION INCLUDE THE GRIZZLIES WHICH ARE AT A ZERO INCREASE NOW?" COMMISSIONER HOVEY SAID, "WE WOULD NOT INCLUDE THEM - FOR THIS TEN PERCENT (10%) INCREASE; BUT IN TWO (2) YEARS THEY MIGHT HAVE A FIVE PERCENT (5%) INCREASE." SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. COMMISSIONER RESNICK SAID, "I WAS THINKING FIVE PERCENT (5%) ANNUALLY AFTER THIS, BECAUSE IT LOOKS LIKE A TWO (2) YEAR AGREEMENT WITH THAT TWENTY PERCENT (20%) BUMP, AND THIS WOULD GIVE THE FIVE PERCENT (5%) ANNUAL GROWTH AND THEY CAN PREPARE FOR THAT..." COMMISSIONER HOVEY NOTED, "...TEN PERCENT (10%) THIS YEAR, THEN FIVE PERCENT (5%)..." COMMISSIONER RESNICK SUGGESTED, "...AFTER THE CONTRACT IS UP THIS TIME AROUND IN TWO (2) YEARS, THEN FIVE PERCENT (5%) ANNUALLY." COMMISSIONER HOVEY REMARKED, "OKAY. I AM IN AGREEMENT WITH THAT." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 17 OF 29 MAYOR LACEY SAID TO MR. CALDWELL, "AS YOU HAVE HEARD THE DISCUSSION, FROM A TECHNICAL IMPLEMENTATION POINT OF VIEW, DO YOU UNDERSTAND WHAT HAS BEEN SAID AND CAN YOU MAKE THAT WORK TECHNICALLY..." MR. CALDWELL RESPONDED, "...YES,SIR. I CAN MAKE IT WORK—ABSOLUTELY." VOTE: COMMISSIONER CARROLL: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER RESNICK: AYE COMISSIONER HOVEY: AYE COMISSIONER CANNON: AYE MOTION CARRIED. D.7 Next, Mayor Lacey asked the City Commission, "Without objection, can the Motion include the technical changes that Chris (Caldwell) and Anthony (Garganese) put forward." Commissioner Hovey stated, "Yes." No PC objections were voiced. As a follow-up to the Consent Agenda Items that were approved, Mr. Susie Coffman, Senior Center Manager, r., Parks and Recreation Department was presented with Resolution 2015-22 by Mayor Lacey in honor of her twenty-six(26)years of dedicated service and contributions to the City of Winter Springs. REPORTS REPORTS 400. Office Of The City Attorney—Anthony A. Garganese,Esquire Attorney Garganese noted he was recently elected as the President of the Florida Municipal Attorney's Association. REPORTS 401. Office Of The City Manager—Kevin L. Smith No Report. REPORTS 402. Office Of The City Clerk—Andrea Lorenzo-Luaces,MMC City Clerk Andrea Lorenzo-Luaces mentioned the upcoming "Historical Showcase" which is being held on Thursday, August 6, 2015 from 2:00 p.m. to 7:00 p.m. at the Senior Center; and said that everyone was welcome to attend. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—JULY 27,2015 PAGE 18 OF 29 REPORTS 403. Office of Commissioner Seat One-The Honorable Jean Hovey No Report was given at this time. REPORTS 404. Office of Commissioner Seat Two-The Honorable Kevin Cannon Commissioner Cannon offered thanks to Chief of Police Kevin Brunelle and noted that the clean-up at the Offices at Winding Hollow looked good. !E" Next, Commissioner Cannon offered his appreciation to Mr. Brian Fields, P.E., City Engineer, Public Works 10•"c Department and those also involved in the Audubon Lake matter. e �■T REPORTS 405. Office of Commissioner Seat Three-The Honorable Pam Carroll First, Commissioner Carroll offered her thanks also on the clean-up of the Offices at Winding Hollow and many residents were also pleased. COMMISSIONER CARROLL STATED, "SINCE SUSIE COFFMAN HAS PROBABLY TOUCHED MORE LIVES IN HER TWENTY-SIX(26)YEARS IN WINTER SPRINGS,I WOULD LIKE TO MAKE A MOTION THAT WE RE-NAME `SUNSHINE PARK', 'COFFMAN PARK'. AND IT HAS A DUAL PURPOSE BECAUSE HER LATE HUSBAND GARY ALSO CONTRIBUTED MANY VOLUNTEER HOURS TO THE SENIOR CENTER. WE HAVE `TORCASO PARK', WE HAVE `SAM SMITH PARK', `SUNSHINE PARK ISN'T REALLY AN EXCITING NAME SO I THINK IT IS ONLY FITTING TO RE-NAME `SUNSHINE PARK' — 'COFFMAN PARK'." MOTION BY COMMISSIONER CARROLL. SECONDED BY COMMISSIONER CANNON. DISCUSSION. DEPUTY MAYOR KREBS MENTIONED "GARY'S KITCHEN", WHEN IT WAS NAMED, GARY'S ASSISTANCE TO MS. COFFMAN, AND HOW WELL REGARDED MS. COFFMAN IS. DEPUTY MAYOR KREBS ALSO THOUGHT SOMETHING SHOULD BE DONE TO MEMORIALIZE THE MERITS OF MS. COFFMAN AND ONE SUCH IDEA COULD BE TO HAVE A PLAQUE PUT UP WITH WORDS REFLECTING MS. COFFMAN'S SERVICE AND MERITS AND ADDED, "HAVE THAT RIGHT BY THE VERY ROOM THAT EVERYBODY EATS IN OR IN THAT ROOM, AND CALL THAT 'COFFMAN HALL' IN WHICH `GARY'S KITCHEN' RESIDES." Tape 1/Side B FURTHER REMARKS. DEPUTY MAYOR KREBS SAID PLAQUES CAN BE MADE NOW WITH PHOTOGRAPHS OF PEOPLE AND SUGGESTED SOMETHING LIKE THAT ALONG WITH WORDING ABOUT MS. COFFMAN. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 19 OF 29 COMMENTS CONTINUED. "I WILL MAKE THE AMENDMENT TO RE-NAME THE NON-NAMED HALL RIGHT NOW TO 'COFFMAN HALL' WITH A PLAQUE THAT MEMORIALIZES SUSIE'S DEDICATION AND SERVICE TO THE SENIOR CENTER AND TO THE CITY." AMENDMENT TO THE MOTION BY DEPUTY MAYOR KREBS. MAYOR LACEY POINTED OUT, "THE MOTION FROM DEPUTY MAYOR KREBS IS TO SUBSTITUTE THE HALL AND A PLAQUE IN LIEU OF `SUNSHINE PARK'." SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: (AMENDMENT TO THE MOTION) "'CO DEPUTY MAYOR KREBS: AYE "CV COMMISSIONER RESNICK: AYE pca COMMISSIONER CARROLL: NAY COMMISISONER CANNON: AYE COMISSIONER HOVEY: AYE AMENDMENT TO THE MOTION CARRIED. "I MAKE A MOTION THAT WE DO BOTH — THAT WE NAME THE HALL 'SUSIE COFFMAN HALL' WITH THE PLAQUE,AND THAT WE NAME THE PARK, 'COFFMAN PARK' IN FRONT OF THE SENIOR CENTER." AMENDMENT TO THE MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. COMMISSIONER RESNICK MENTIONED THERE WAS NOT A LOT OF THINGS IN THE CITY TO NAME AND THUS HE DID NOT THINK BOTH SHOULD PLACES SHOULD BE NAMED. VOTE: (AMENDMENT TO THE MOTION) COMMISISONER CANNON: AYE COMISSIONER HOVEY: NAY DEPUTY MAYOR KREBS: NAY COMMISSIONER RESNICK: NAY COMMISSIONER CARROLL: AYE AMENDMENT TO THE MOTION DID NOT CARRY. Mayor Lacey opened "Public Input". Ms. Helen Van Houten, 887 Elgin Drive, Winter Springs, Florida: stated she liked the "Coffman Park" suggestion. Mayor Lacey closed "Public Input". VOTE: (ON THE MAIN MOTION,AS AMENDED-FIRST AMENDMENT) COMMISSIONER RESNICK: AYE COMMISISONER CANNON: AYE COMMISSIONER CARROLL: AYE COMISSIONER HOVEY: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 20 OF 29 REPORTS 406. Office of Commissioner Seat Four-The Honorable Cade Resnick Commissioner Resnick said that he had been contacted by some residents last year on properties abutting some golf course ponds, and in coordination with the owner and City Staff, there was agreement that the ponds can be cleaned up; and that the residents are pleased with the resolution on this issue. Secondly, Commissioner Resnick mentioned a resident who had asked for some changes to the Dog Park and had recently suggested that the City have a survey taken on this matter. Commissioner Resnick said that such a survey could be issued with the City's water bill. With discussion, Commissioner Cannon recommended having comment cards at different areas with wording such as "`What do you think?' - `How can we do better?' or something like that." Discussion ensued and rii Commissioner Cannon said, "I would be in favor of just putting a little comment box in there..." Commissioner !"'L Carroll stated, "...Yes..." Commissioner Cannon continued, "...And that would serve the same purpose and u C would be a lot less expensive for the City." Mayor Lacey said, "I concur with that idea." Deputy Mayor Krebs remarked, "I like your idea about having comments there at the park-the other was to have a sign that says, `Leave your comments', and then have — a website." Commissioner Hovey pointed out, "That one might work better than putting cards out here that are going to get wet and damp and all that." Mr. Caldwell said, "We currently have that in our `Family Fun Guide'." Deputy Mayor Krebs noted, "I don't mean that — I mean something there..." Mr. Caldwell added, "...We will put it at the kiosk at the Dog Park." Deputy Mayor Krebs commented in agreement and said,"Yes." Mayor Lacey then stated, "If we do it through a website—we can advertise it in the `Insider' and other venues." Speaking to Commissioner Resnick, Mayor Lacey said, "Does this address your concerns?" Commissioner Resnick remarked, "It addresses the concerns as stated and I will take it back to the resident." Mayor Lacey then noted, "If there is no objection from the Commission, do it." No objections were stated. Deputy Mayor Krebs added that"QR Codes"could be added to signage. REPORTS 407. Office of Commissioner Seat Five/Deputy Mayor-The Honorable Joanne M.Krebs Deputy Mayor Krebs mentioned a suggestion from Mr. Ken Greenberg in that Mr. Greenberg wanted to acknowledge a couple of residents who walk up and down Winter Springs Boulevard and also pick up trash. Mr. Greenberg thought their efforts warranted being recognized in some way. Ms. Joan Terry was referenced and it was noted that Ms.Terry often walks with Ms. Deborah Vernau. Deputy Mayor Krebs added that she had previously brought up that many people in the City do great things and do not receive recognition and then said, "I would love for there to be a place on our website where we recognize somebody, whether it be once a quarter, every month, however—and citizens actually can nominate somebody to be there. I think we need to look at that. How we do that, I don't know." Continuing, Deputy Mayor Krebs noted, "I would love to see the Mayor recognize her and her friend, whether it be through a Proclamation or whatever—I think people like that need to be acknowledged." Mayor Lacey stated, "Unless there is objection from the Commission, I will issue a Proclamation to her and reference both ladies." No objections were noted and Mayor Lacey remarked, "Andrea (Lorenzo-Luaces) and I will get something out." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 21 OF 29 Addressing the City Commission, Deputy Mayor Krebs commented, "If you can think of some way to institute something like that, I think that is a great thing for our City to do,to show that we recognize our citizens as well." Commissioner Carroll brought up a "Tuscawilla Today" article that she put together a few years ago about Ms. Terry's same efforts, and mentioned that the Tuscawilla Homeowner's Association had helped provide trash barrels for Ms. Terry to use for the trash she collected. Commissioner Carroll added that Ms. Terry had been helping out her community for many years and had been recognized for her efforts in the past. Commissioner Cannon pointed out that the "Strength in this community is our volunteerism and the number of folks that we have doing just some incredible things—so, I would be in favor of coming up with some plan and I would like to use some of our Advisory Boards" instead of the City Manager and his staff evaluating contributions. Commissioner Cannon added, "I think that timely recognition of volunteerism is critical." Further, Commissioner Cannon remarked, "Yes, I think we should evaluate some kind of a process for doing that and maybe running it through the different Boards and things like that." fi•c Next, Deputy Mayor Krebs referenced some calls she had been getting about Lot Splits in the Ranchlands area, PC and asked if the City Manager could bring back an Agenda Item within the next couple of meetings with possible Staff recommendations. LMCI City Manager Kevin L. Smith agreed that they would and summarized they would provide the City Commission with "Essentially an overview about how Lot Splits currently work. I think you all know we have a higher level of thresholds here at the City, where we have beyond the Zoning designation, we have these arithmetic mean calculations — so just a general discussion about how that works?" Deputy Mayor Krebs responded by saying, "Yes." Manager Smith noted, "As a Regular Agenda Item?" Deputy Mayor Krebs stated, "Yes." Mayor Lacey then recommended, "An Agenda Item that speaks to what our rules are in place..." Deputy Mayor Krebs added, "...I agree." Commissioner Cannon remarked, "I had called you Kevin—I would like to have something on that." Manager Smith pointed out, "We will bring back an item for consideration and advisability and if anything comes out of that then we can act accordingly." Lastly for her Report, Deputy Mayor Krebs commented on the recent Board and Committee Appreciation Dinner, the dress code, and some of what took place, and noted that some people had suggested that Deputy Mayor Krebs help out in the same manner next year. REPORTS 408. Office of the Mayor-The Honorable Charles Lacey Mayor Lacey Mayor Lacey thanked Deputy Mayor Krebs for presiding over the last City Commission Regular Meeting. Secondly, Mayor Lacey mentioned that Manager Smith and he hosted Dr. Ann McGee of Seminole State College in honor of their 50th Anniversary and were presented with a collage of photographs related to Seminole State College and their partnership with our City, and remarked, "We will put that out in the main lobby." Lastly, Mayor Lacey referenced his service on the MetroPlan Orlando Advisory Board and the proposed widening of State Road 417 and referring to a map stated, "Our interest in it is mostly that if it does get widened, if and when, that whoever is the owner of it puts up a sound wall over our residents who are just on the west side of [State Road] 417." Discussion followed on the Central Florida Expressway Authority, the Florida's Turnpike Enterprise,possibly swapping property control and that due diligence is in the works. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 22 OF 29 Commissioner Cannon mentioned he had heard that in ten to fifteen(10-15) years, there may be another light rail project running along the State Road 417 corridor and suggested that "Perhaps we would be wise to give some long range thought to acquiring a small parcel at [State Road] 417 and [State Road] 434 for a railhead for a station." Further comments ensued. ❖❖ AGENDA NOTE: THE FOLLOWING "REPORT" WAS GIVEN. THE REST OF THE AGENDA FOLLOWS,AS DOCUMENTED. •• REPORTS °' REPORTS ICJ 403. Office of Commissioner Seat One-The Honorable Jean Hovey Prat Commissioner Hovey referenced comments she had made at the last City Commission meeting related to a couple of interactions she had with other agencies and how they lacked in comparison with our Police Department. Itmei Commissioner Hovey then mentioned a couple of recent situations where our Police Department Officers provided excellent service - one which involved a resident who had left their vehicle trunk open and someone who had lost their wallet. Referencing Winter Springs Police Department efforts, Commissioner Hovey stated, "I know that is because of the Chief's leadership and the leadership of our Captains and others there." Commissioner Hovey added, "I again want to thank them you and thank your Officers because this is great marketing for what a great City we have— and please thank them for me." PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department-Planning Division REQUEST: The Community Development Department, Planning Division, is requesting that the City Commission consider an application to vacate a portion of a platted 15-foot utility and drainage easement located on Lot 20 in the Greens at Tuscawilla. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 23 OF 29 This item was advertised in the legal classified section of the Orlando Sentinel on July 21,2015. RECOMMENDATION: The Community Development Department - Planning Division requests the City Commission review and approve Resolution 2015-16, which proposes vacation of a 169 square foot portion of a platted utility and drainage easement located at 1537 Corkery Court in The Greens at Tuscawilla. Ms. Amanda Webb, Planner, Community Development Department began the discussion on this Agenda Item. Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item. "MOTION TO APPROVE RESOLUTION 2015-16." MOTION BY COMMISSIONER HOVEY. MAYOR LACEY STATED,"I HEARD COMMISSIONER RESNICK SECOND IT." DISCUSSION. VOTE: t".7.711 DEPUTY MAYOR KREBS: AYE COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 600. Office Of The City Manager And Finance And Administrative Services Department REQUEST: The City Manager is requesting that the City Commission consider approval of Resolution 2015-15, computing the Proposed Operating Millage Rate for Fiscal Year 2016 at 2.4300 mills and Voted Debt Service Millage Rate at 0.1100 mills, establishing the rolled-back rate, and setting the date,time and place of a public hearing to consider the proposed millage rate and tentative budget for Fiscal Year 2016. FISCAL IMPACT: The increase in property values which has been programmed into the FY 2016 Proposed Budget is insufficient in overcoming five years of significant and cumulative declines. Consequently, in order to maintain a flat voted debt millage rate a reduced transfer from the General Fund to the Central Winds General Obligation Debt Service Fund will be needed in the amount of$6,500. This transfer has likewise been programmed into the 2016 Proposed Budget. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 24 OF 29 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The budget calendar has been on the City's website since its approval in March and the FY 2016 Proposed Budget was published on the City's website on July 10th. Notice of the 2016 budget workshop was advertised on the City Hall electronic sign and the July newsletter. The Property Appraiser will mail each property owner a TRIM notice prior to the first Public Hearing (Sept 14th) and the final Public Hearing �Q will be advertised in the Orlando Sentinel in compliance with and according to Florida statutes. RECOMMENDATION: It is recommended that the Commission take the following action: • Adopt Resolution 2015-15 setting the proposed operating millage rate at 2.4300 mills and setting the proposed voted debt service millage rate at 0.1100 mills for a total proposed millage rate of 2.5400 mills,and establishing the rolled-back rate at 2.3307 mills. • Establish the date,time and place for a public hearing regarding the proposed millage rate and the tentative budget as September 14, 2015 at 6 P.M. at 1126 East State Road 434, Winter Springs, Florida (Commission Chambers). Ms. Kelly Balagia, Budget Analyst, Finance and Administrative Services Department opened this Agenda Item for discussion. "I WILL MAKE A MOTION TO ADOPT RESOLUTION 2015-15 SETTING THE PROPOSED OPERATING MILLAGE RATE AT 2.4300 MILLS AND SETTING THE PROPOSED VOTED DEBT SERVICE MILLAGE RATE AT 0.1100 MILLS FOR A TOTAL PROPOSED MILLAGE RATE OF 2.5400 MILLS, AND ESTABLISHING THE ROLLED-BACK RATE AT 2.3307 MILLS — DO ESTABLISH A DATE, TIME, AND PLACE FOR THE TENTATIVE BUDGET AS SEPTEMBER 14TH, 2015 AT 6:00 P.M. HERE." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—JULY 27,2015 PAGE 25 OF 29 REGULAR 601.Utility Department REQUEST: The Utility Department requests the City Commission's authorization to execute a Task Order#1 of RFQ #005/15/BF with CPH, Inc. in the amount of$281,862.75 for the design of Water Treatment Plant No. 1 Water Quality Improvements. FISCAL IMPACT: The cost for Task Order #1 Water Quality Improvements is $281,862.75 which will be funded from the Utility Enterprise Fund. A preliminary estimate of the construction cost is $6,000,000 and a Loan from the State Revolving Fund will be pursued for the construction funding. COMMUNICATION EFFORTS: - This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, Ilum City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. � Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has 4= also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press 1 • Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Utility Department recommends the City Commission authorize the execution of Task Order #1 of RFQ#005/15/BF with CPH,Inc.in the amount of$281,862.75 for the design of Water Treatment Plant No. 1 Water Quality Improvements including,a supplemental appropriation from the Utility Enterprise fund balance of$281,862.75 and the City Manager and City Attorney to execute any and all documents needed for this task order. Mr. Kip Lockcuff, P.E., Director, Public Works/Utility Departments briefly addressed the Mayor and City Commission. Mr. Terry Zaudtke, P.E., Senior Project Engineer, CPH Engineers, 1117 East Robinson Street, Orlando, Florida: reviewed information with the City Commission related to this Agenda Item. Tape 2/Side A Discussion ensued. Commissioner Cannon asked, "By your design and lay-out, down the road, if one of those additional systems needed to be added, either the forced draft duration or—like is done at the Markham Woods Regional where they ozonated, that could be done? In other words, your design lay-out is flexible enough so that down the road if the regulations change or if the H2S concentration rises, then that will be available for us without doing major infrastructure revisions..." Mr. Zaudtke said, "...To what you actually have there, so it would be like an add-on, it's not like going back and saying, `Well,you have got to change this'." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 26 OF 29 Continuing, Commissioner Cannon added, "The plumbing and the hook-ups and everything will be there ready to go, for down the road." Mr. Zaudtke responded by saying, "Correct." Commissioner Cannon mentioned for the Record that Plant #1 is next to Trotwood Park and this was confirmed by Mr. Zaudtke. It was noted this had nothing to do with it being in the Tuscawilla community. With further comments, Mr. Zaudtke and Mr. Lockcuff noted they weren't aware of any pending changes or new regulations and that brominated species of the TTHMs (Total Trihalomethanes) might be individually regulated. Manager Smith said, "We're addressing that Terry (Zaudtke), correct?" Mr. Zaudtke responded, "We're addressing it from this plant and that will be taken care of." "I MAKE A MOTION THAT WE APPROVE THIS AGENDA ITEM." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. MAYOR LACEY ADDED, "THAT WE APPROVE ITEM `601', TASK ORDER #1 OF RFQ #005/15/BF WITH CPH." VOTE: COMMISSIONER RESNICK: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. Mr. Robbie Gonzalez, Senior Project Engineer, CPH Engineers, 1117 East Robinson Street, Orlando, Florida: gave an update on a pilot program. REGULAR 602. Office Of The City Manager And Information Services Department REQUEST: The City Manager and Information Services Department wishes to update the City Commission on the status of our social media initiative and requests that Commission determine if they wish to proceed with social media and if so, authorize the City Manager and City Attorney to make any necessary revisions to the Social Media Policy, and authorize an additional $500 to be added to Information Services Fiscal Year 2016 budget for services/tools that might be needed. FISCAL IMPACT: If Commission chooses to proceed with social media, no additional budget will be required in the current fiscal year. However, we request that $500 be added to Information Services Fiscal Year 2016 budget for services/tools that might be needed. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 27 OF 29 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always PON willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Pal Staff requests the Commission determine if they wish to proceed with social media and if so, authorize the City Manager and City Attorney to make any necessary revisions to the Social Media Policy, and authorize '" < an additional $500 to be added to Information Services Fiscal Year 2016 budget for services/tools that ' might be needed. m„04 Ms. Joanne Dalka, Director, Information Services Department introduced this Agenda Item for discussion and mentioned, "In May, the City Commission approved the City's Social Media Policy as well as moving forward with Social Media with the caveat that it be one-way outward communication only.” Further comments. Further discussion ensued. Commissioner Cannon asked Ms. Dalka how much time would be involved to monitor this new endeavor. In response, Ms. Dalka could not specify a time frame and added, "It's my understanding that we would not be responding to any of the posts or any of the comments. We would post information about events, Commission meetings, whatever." With further remarks on the potential labor burden to Staff, Commissioner Cannon asked Ms. Dalka, "Are you going to be able to handle it? Do you want to try?" Ms. Dalka remarked, "I will do what the Commission asks of me. I will make it work." Discussion continued on labor burdens, how other cities handle similar issues, public officials, and if Ms. Dalka had spoken with the City of Casselberry. Commissioner Hovey stated, "I think this is a good marketing tool for us and I think we should at least try it for sixty(60), ninety(90)days and see." Commissioner Carroll spoke of the Winter Springs 32708 Facebook group, Winding Hollow, emails to the City Commission, filtering comments, Ms. Dalka's efforts to monitor posts and would monitoring also be done on weekends. Manager Smith suggested, "To manage everyone's expectations here, I would not want to expend staff time to do that over the weekend." Mayor Lacey noted for the Record that the City Commission does not assign work to City Staff,as that is the City Manager's responsibility. Further discussion ensued on Social Media, learning/educational opportunities, communicating with our constituents through Social Media, and technology. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JULY 27,2015 PAGE 28 OF 29 "MOTION TO APPROVE THE POLICY — AMEND THE POLICY AS JOANNE (DALKA) HAS REQUESTED SO THAT HER TEAM CAN..." MAYOR LACEY SAID THAT THE MOTION INCLUDED, "...REMOVE THE REQUIREMENT FOR ONE-WAY COMMUNICATION." MOTION BY COMMISSIONER RESNICK. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. COMMISSIONER CARROLL SAID, "I WOULD SUPPORT TRYING IT BUT I WOULD LIKE TO MAKE SURE WE RECORD THE HOURS IT TAKES YOUR PERSONNEL TO FILTER,JUST SO WE CAN START TO SEE HOW MUCH DOES IT COST, ETCETERA,AND COME BACK MAYBE IN SIX C: (6)MONTHS AS COMMISSIONER RESNICK JUST SUGGESTED." MS. DALKA ASKED, "YOU ARE APPROVING FACEBOOK AND TWITTER?" COMMISSIONER l'al. CARROLL STATED, "NOT TWITTER." DEPUTY MAYOR KREBS AND COMMISSIONER HOVEY SAID,"JUST FACEBOOK." V i MAYOR LACEY ADDED,"FACEBOOK WITHOUT THE ONE WAY CONTROL." loi itMli MANAGER SMITH POINTED OUT, "TO MANAGE EVERYONE'S EXPECTATIONS BECAUSE WE ALL KNOW THE PURPOSE OF FACEBOOK AND SOCIAL MEDIA, IT'S A TWO-WAY COMMUNICATION TOOL, BUT FROM A STANDPOINT OF WHAT WE'RE ATTEMPTING TO DO AND I'M ASKING, NOT TELLING, IT'S JUST TO USE ANOTHER TOOL TO DISSEMINATE INFORMATION." DEPUTY MAYOR KREBS STATED, "YES." MEMBERS OF THE CITY COMMISSION NOTED THEIR AGREEMENT ALSO. NO OBJECTIONS WERE VOICED. DISCUSSION FOLLOWED ON eALERTS, FACE TO FACE COMMUNICATIONS, THE WINTER SPRINGS 32708 FACEBOOK GROUP, A RECENT eALERTS RELATED TO HELICOPTERS, AND HOW FACEBOOK COULD HELP GET SUCH INFORMATION OUT. SUMMARIZING THE MOTION ON THE FLOOR, MAYOR LACEY POINTED OUT, THE MOTION IS TO RELAX THE SOCIAL MEDIA POLICY TO ALLOW FACEBOOK TO PROCEED WITHOUT THE RESTRICTIONS ON THE ONE-WAY COMMUNICATION." VOTE: COMMISSIONER CANNON: AYE COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. PUBLIC INPUT Mayor Lacey opened "Public Input". No one spoke. Mayor Lacey closed "Public Input". CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—JULY 27,2015 PAGE 29 OF 29 Mayor Lacey mentioned the City Commission's next Regular Meeting will be Monday, August 10, 2015 at 6:00 p.m. ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 8:13 p.m. pcv RESPECTFULLY SUBMITTED. ANDREA LORENZO-LUACES, MMC CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were Approved at the ,2015 City Commission Regular Meeting.