HomeMy WebLinkAbout2015 07 27 Consent 309 CWP Fence Bid COMMISSION AGENDA
Informational
Consent X
ITEM 309 Public Hearings
g
Regular
July 27, 2015 KS CC
Regular Meeting City Manager Department
REQUEST:
The Parks and Recreation Department is requesting authorization to enter into a contract
agreement with All-Rite Fence Services for construction of fencing around the perimeters of
four (4) game ball fields at Central Winds Park.
SYNOPSIS:
The Central Winds Park Fence project (ITB 006/15/CC) consists of the construction of new
8-foot/6 gauge black vinyl coated fencing around the perimeters of four (4) game ball
fields. Project includes the removal of most fence poles, old (4-foot) fencing, hardware and
cross member poles, removal of debris and fencing materials from site as well as minimal
painting of some existing black poles. Staff recommends awarding the project to All-Rite
Fence Services in the amount of$86,957.43 plus a 5% contingency. Work is scheduled to
be completed in August 2015.
CONSIDERATIONS:
• The Central Winds park Fence project (ITB 006/15/CC) consists of construction of
new 8-foot/6 gauge black vinyl coated fencing around the perimeters of four(4) game
ball fields. Project includes the removal of most fence poles, old (4-foot) fencing,
hardware and cross member poles, removal of debris and fencing materials from site
as well as minimal painting of some existing black poles.
• Invitation to Bid (ITB) #006/15/CC was advertised in the June 21, 2015 Orlando
Sentinel (see Attachment A). A total of(2) Bid Submittals were received by the due
date on July 3, 2015.
• Four local fence companies were contacted and informed of the fence project at
Central Winds Park, only two submitted bids.
Consent 309 PAGE 1 OF 2-July 27,2015
• The contractor selection criteria listed in the ITB consisted of the following:
a. Bid Price (50%)
b. Proposed Design (25%)
c. Company Experience (25%)
• A selection committee comprised of City Staff reviewed the Bid Submittals and
assigned points to each Bid Submittal applying the criteria listed above. Bid Price
was scored from 0 to 50 points, and Proposed Design and Company Experience were
each scored from 0 to 25 points. The maximum number of points a Bid Submittal
could receive is 100. The selection committee's final scoring and recommended
rankings are listed below:
............................................................. .......... .............................................................................. ......................................... ........................................................ ................................... ........
Tot
al Com Pan y Price Price Desi g n Ex perience
Points Points Points Points
All-Rite Fence Co. xS86,957 4150 25 25 100
KMG-/fence Co.
_________________________%5126,000 25_________________ �20_______ 10_________________________ 55_____ _________
. The work is scheduled to be completed in August 2015.
FISCAL IMPACT:
The project cost is $86,957.43 plus a 5% contingency for a total authorization of
$91,305.30. The funding source for the project is FYI budget Line Code 72-7230-560630.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas/Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff recommends that the City Commission approve a contract award for the Central
Winds Park Fence project to All-Rite Fencing in the amount of $86,957.43 plus a 5%
contingency, for a total of$91,305.30, and authorize the City Manager and City Attorney to
prepare and execute any and all applicable documents.
ATTACHMENTS:
1. Exhibit A - Orlando Sentinel Legal Ad (1 page).
Consent 309 PAGE 2 OF 2-July 27,2015
Orla ndo Sentinel
STATE OF FLORIDA
COUNTY OF SEMINOLE
Published Daily
ORANGE County, Florida
Before the undersigned authority personally appeared
Sheri Schmitz I Brian Hall, who on oath says that he or she is an
Advertising Representative of the ORLANDO SENTINEL, a DAILY
newspaper published at the ORLANDO SENTINEL in ORANGE
County, Florida; that the attached copy of advertisement, being a
Legal Notice in the matter of 11120-Advertisement for Bid, Bid No .
ITB 006 115 1CC was published in said newspaper in the issues of Jun
21,2015.
Affiant further says that the said ORLANDO SENTINEL is a
newspaper published in said ORANGE County, Florida, and that the
said newspaper has heretofore been continuously published in said
ORANGE County, Florida, each day and has been entered as
periodicals matter at the post office in ORANGE County, Florida, in
said ORANGE County, Florida, for a period of one year next
preceding the first publication of the attached copy of advertisement;
and affiant further says that he or she has neither paid nor promised
any person, firm or corporation any discount, rebate, commission or
refu d or the purpose f securing this advertisement for publication in
the
Sworn to and subscribed before me on this 23 day of June, 2015,
by Sheri Schmitz I Brian Hall , who is personally known
to me or who has produced identification.
A:re ::J-
Stgnature of Notary Publi~
,·~iJ!<:•.&~'-DEBORAH M. TONEY :'"f:·A' ~: NOTARY PUBLIC : .. :. : .. : STATE OF FLORIDA
--:,;~ ... <:/''..: lviY C01!MISS 10N # FF 065219 '•,,9~.':.··· EXP:RES November 18, 2017
Name ofNotary, Typed, Printed, or Stamped
3369599
CITY OF WINTER SPRINGS INVITATION TO BID
CENTRAL WINOS PARK FENCING PROJECT
Sealed Blds 8~u~~-~8r=~iJby July 3,
2015 at 2:00 P.M. at the City of Winter ~':.'t':.~sSP~I1:r9~'1J\: WfosEast S.R. 434,
The Bidding Documents may be
downloaded In pdf format from the
,City's website at the following link:
~:~d~~~~s~lu"r~et[;s'J~~~~t~l.org/EN/
This Prolect consists of the construction
of new 8' I 6 oauge black vinyl coated
fencing around the perimeters of
(4) ball fields. Prolect Includes the
removal of most fence poles, old (4')
fencing, hardware and cross member
poles, removal of debris and fencing
materials from site. Minimal painting
of some existing black Poles required
In some areas. The estimated total
construction cost Is $75,000.
All questions regarding the bid should
be directed to Greg Moore, ParKs Supervisor, at
40_7-327-6595 or by e-mail to gmaoreO
WI ntersp rl ngsfl.org.
SEM3369599 6/'llnl