HomeMy WebLinkAbout2015 06 22 Consent 309 Jesup's Reserve SignsCOMMISSION AGENDA
ITEM 309
REQUEST:
Informational
Consent
X
Public Hearings
Regular
June 22, 2015 KS KL
Regular Meeting City Manager Department
The Public Works Department requesting City Commission authorization to issue a
purchase order to Fausnight Stripe & Line, Inc. in the amount of $29,675 for the installation
of decorative street signs at Jesup's Reserve, funded by reserve funds from the 2010 Jesup's
Reserve performance bond settlement.
SYNOPSIS:
The decorative street signs installed by the Jesup's Reserve bonding company in 2010 have
extensive damage and need to be replaced. The Jesup's Reserve HOA has requested the
City replace the decorative street signs at a cost of $29,675 using funds from the 2010
Jesup's Reserve bond settlement.
CONSIDERATIONS:
In September 2010, the City settled a performance bond claim with the Jesup's
Reserve bonding company. The settlement consisted of a cash payment to the City in
the amount of $193,668 plus an agreement for the bonding company to complete
several construction items onsite, including the installation of decorative street signs.
The bonding company's sign vendor installed the decorative street signs in Jesup's
Reserve in November 2010. Since that time, many of the decorative signs have been
damaged due to construction activity during completion of the subdivision. In
addition, the decorative signs have not performed well when subjected to high winds
and other impacts.
. City Staff is recommending replacement of all decorative components of the existing
Consent 309 PAGE 1 OF 2 - June 22, 2015
street signs in Jesup's Reserve at a cost of $29,675. The existing sign panels will be
re- installed in the new decorative frames wherever possible. The Jesup's Reserve
HOA supports the City's recommendation and the HOA Board has approved the
proposed decorative sign design.
. The proposed signs are manufactured by Brandon Industries, which is the
manufacturer used as a basis for the Town Center Decorative Street Sign Standards.
The City and several development projects in the Town Center District have used
signs manufactured by Brandon Industries. For inventory control and performance
purposes, Staff is recommending sole sourcing the proposed signs to be manufactured
by Brandon Industries and installed by Fausnight Stripe & Line, Inc.
. The Jesup's Reserve performance bond settlement fund currently has a balance of
approximately $63,000. The cost of the decorative signs is $29,675 and will be
funded from the bond settlement fund. City Staff will continue to monitor the
infrastructure in Jesup's Reserve and work with the Jesup's Reserve HOA to identify
and prioritize projects for the remainder of the funds.
FISCAL IMPACT:
The cost to install the decorative signs is $29,675 and will be funded by the Escrow Jesup's
Reserve fund (bond settlement).
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff recommends the City Commission approve issuing a purchase order to Fausnight
Stripe & Line, Inc. in the amount of $29,675 for the installation of decorative street signs at
Jesup's Reserve, funded by reserve funds from the 2010 Jesup's Reserve performance bond
settlement.
ATTACHMENTS:
1. Exhibit A - Fausnight Proposal (1 page)
Consent 309 PAGE 2 OF 2 - June 22, 2015
EXHIBIT A
Fausnight PROPOSAL Page 1 of 1
STRIPE & LINE INC.
PHONE FAX DATE
910 Charles Street
05/11/15
Longwood, FL 32750
PROPOSAL #
15 -0426
(407) 261 -5446 *Fax (407) 261 -5449
JOB NAME /LOCATION
TO City of Winter Springs
Jesup Reserve Sign Replacements
City of Winter Springs
Attention: Brian Fields
bfieldsC@winterspringsfl.org
We hereby submit specifications and estimates for:
Item Description Quantity U/M Unit Price
Amount
Furnish & Install New Decorative Sign Poles, Bases, Finials and Frames
Relocate Existing Sign Panels to New Frames
Stop Sign & Street ID Combo 22 AS $ 960.00 $
21,120.00
Do Not Enter Sign 1 AS $ 695.00 $
695.00
Speed Limit 25 Sign 1 AS $ 695.00 $
695.00
One Way Sign 3 AS $ 665.00 $
1,995.00
No Parking Anytime Sign 5 AS $ 565.00 $
2,825.00
Tow Away Zone Sign 2 AS $ 565.00 $
1,130.00
Handicap Sign with Fine Sign 1 AS $ 650.00 $
650.00
Reserved For Law Enforcement Sign 1 AS $ 565.00 $
565.00
Note:
Due to the fact that the existing decorative sign components are all suffering various damage
and chipping paint, we are unable to simply mix and match existing components with new
components. The results would be unsightly. The quote above includes all new decorative
components and we will relocate the existing sign panels for placement into the new frames.
Custom Order Down Payment Needed: $19,500.00
Balance Due Net 30 Days After Installation
We Propose hereby to furnish material and labor - complete in accordance with above specifications, for the sum of:
Twenty Nine Thousand Six Hundred Seventy Five and 00/100 dollars $
29,675.00
Payment to be made as follows: Visa /MC Accepted
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner accord-
ing to standard practices. Any alteration or deviation from above specifications involving extra costs Authorized
will be executed only upon written orders, and will become an extra charge over and above the estimate. Signature
All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tor- Note: This proposal may be withdrawn
nado and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance. by us if not accepted within 30 days.
Acceptance of Proposal The above prices, specifications and conditions are satisfactory and hereby accepted.
You are authorized to do the work as specified. Payment will be made as outlined above.
Date of Acceptance Signature
File: 15 -0426 Jesup Reserve Sign Replacements - Winter Springs.xls