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HomeMy WebLinkAbout2015 06 08 Consent 304 Market Square Construction Agreement AdendumCOMMISSION AGENDA ITEM 304 Informational Consent X Public Hearings Regular June 08, 2015 KS KL Regular Meeting City Manager Department REQUEST: Public Works Department requesting authorization to execute Amendment #1 to the City's Agreement with DRMP, Inc. in the amount of $30,060.24 for construction engineering and inspection services for the Intersection Improvements at SR 434 and Tuskawilla Road project, Request for Qualifications (RFQ) #002 /15/1317. SYNOPSIS: DRMP, Inc. is under contract with the City to perform construction engineering and inspection (CEI) services for the upcoming Intersection Improvements at SR 434 and Tuskawilla Road (Market Square) construction project. Amendment #1 to DRMP's contract provides an additional $30,060.24 based on the increased construction duration that was adjusted during the construction bidding period. The total contract amount will increase to $190,060.94 and is all federally funded through the City's Local Agency Program (LAP) Agreement with FDOT. CONSIDERATIONS: . The Intersection Improvements at S.R. 434 and Tuskawilla Road project will be starting construction in June 2015. At the January 26, 2015 City Commission meeting, the Commission authorized entering into an agreement with DRMP, Inc. in the amount of $160,000.70 to provide construction engineering and inspection (CEI) services required by FDOT. . During the construction bidding period, the City heard from several contractors that the construction duration of 180 days was insufficient for the project. After consulting with FDOT and the design team, the construction contract duration was Consent 304 PAGE 1 OF 2 - June 08, 2015 increased to 220 days. The additional 40 days of construction requires additional time for DRMP's CEI staff that was not included in their initial contract. The cost increase for the new contract duration is $30,060.24 and brings the total contract amount to $190,060.94. Please refer to Exhibit 1 for DRMP's complete proposal. . The full amount of $190,060.94 for DRMP's CEI services is federally funded through the City's Local Agency Program (LAP) agreement with FDOT, which was recently approved to fully fund the additional CEI services requested in this agenda item. CEI services are performed by a professional engineering firm and include tasks such as: onsite inspection, construction administration, verification testing, and survey control. City Staff does not have the resources or expertise to perform these services with in -house personnel. Consulting firms performing CEI services for FDOT must be pre - qualified by FDOT in the applicable work types, which for this project include Highway Materials Testing, Roadway Construction Engineering Inspection, and Construction Materials Inspection. FISCAL IMPACT: The total cost of the CEI services in the amount of $190,060.94, including Amendment #1 in the amount of $30,060.24, is entirely federally funded and has no fiscal impact to the City. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize executing Amendment #1 to the City's Agreement with DRMP, Inc. in the amount of $30,060.24 for construction engineering and inspection services for the Intersection Improvements at SR 434 and Tuskawilla Road project, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. ATTACHMENTS: 1. Exhibit 1 - Amendment #1 to DRMP Agreement for CEI Services (7 pages) Consent 304 PAGE 2 OF 2 - June 08, 2015 EXHIBIT 1 AGREEMENT FOR ENGINEERING SERVICES AMENDMENT #1 This is Amendment #1 to the Agreement for Engineering Services between the City of Winter Springs and DRMP, Inc. dated February 19, 2015 for Intersection Improvements at S.R. 434 and Tuskawilla Road. The Scope of Services for Amendment #1 shall be as described in the attached proposal from DRMP dated May 4, 2015. Amendment #1 hereby increases the total fee by $30,060.24 to a new total of $190,060.94. CITY: ENGINEER: CITY OF WINTER SPRINGS Print Name /Title: Print Name /Title: Date: ATTEST: By: City Clerk Date: *THIS AMENDMENT IS ONLY VALID AGAINST THE CITY UPON APPROVAL BY THE CITY COMMISSION OF WINTER SPRINGS AND SIGNATURE BY EITHER THE MAYOR OR CITY MANAGER. Engineering Services Agreement City of Winter Springs and DRMP, Inc. Amendment #1 1 DRMP, Inc. Principals Wayne D. Chalifoux Doraldsor K. Barton, Jr, Lucius J. Cushman, Jr, Jon S. Meadows Lawrence L. Smith, Jr. William T. Stone 1125 Bartow Road Suite 100 Lakeland, FL 33801 Phone : 663.686.7100 Fax: 663.686.7111 Boca Ratan. Flonda Buford, Georgia Chahotte, North Carolina Chipley, Florida Columbia, South Carolina DeLand, Florida Ft. Myers, Florida Gainesville, Florida Jacksonville, Florida Orlando, Florida Panama City Beach, Florida Pensacola, Florida Tallahassee, Florida Tampa, Florida 1.800.375 -3767 www.drmp.com DRMP ENGINEERS• SURVEYORS• PLANNERS � SCIENTISTS May 4, 2015 Brian Fields, P.E. City Engineer City of Winter Springs 1126 East SR 434 Winter Springs, Florida 32708 DRMP Job # 14- 0415.000 Subject: Construction Engineering and Inspection (CEI) Services for the SR 434 and Tuskawilla Road Intersectioln Improvements (FM# 432642- 2- 5$ -01) Fee Proposal - Revised to 220 Day Construction Time Period Dear Mr. Fields: DRMP, Inc. is pleased to provide this Fee Proposal as requested for completion of CEI Services on the above referenced project. CEI Services are to be provided to determine that the construction of these planned improvements is completed in reasonable conformance with the contract plans and specifications. Included herein, please find a proposed manhour estimate for completion of these CEI Services. Our fee proposal, to provide the requested CEI Services is $190,060.94. DRMP's approach to this project is to provide a part-time construction administration staff and a part -time field Inspector for the 220 -day construction period. We have visited the project site and become familiar with the project field conditions, contract plans, and the construction operations required to provide these planned improvements. Our Man-Hour Estimate is: ESTIMATED CEI CONSULTANT STAFFING We will serve as an extension of your staff and coordinate preconstruction, construction, and project close -out activities. We will make and record any measurements necessary to calculate and document the pay item quantities, prepare a tabulation of pay item quantities completed to -date, maintain daily records of significant activities and events relating to the project, and maintain an estimate of work completed by the Contractor. \\dnnp 1 \data\Lakeland\City of Winter Springs\Negotiations\xee Proposal_(Rev _1).doc 201512016 HOURS MONTHS Mar Apr May Jun July Aug Sept Oct Nov Dec Jan Feb Senior Project Engineer .05 .05 .05 .05 .05 .05 .05 .05 ,05 70 0.45 Project Administrator .25 .50 .50 .50 .50 .50 .50 .50 .50 700 4.25 Senior Inspector .25 .80 .80 .80 .80 .80 .80 .50 .50 990 6.00 Resident Compliance .05 .10 .10 .05 .05 .05 .10 .10 .05 100 0.65 Specialist We will serve as an extension of your staff and coordinate preconstruction, construction, and project close -out activities. We will make and record any measurements necessary to calculate and document the pay item quantities, prepare a tabulation of pay item quantities completed to -date, maintain daily records of significant activities and events relating to the project, and maintain an estimate of work completed by the Contractor. \\dnnp 1 \data\Lakeland\City of Winter Springs\Negotiations\xee Proposal_(Rev _1).doc DRMP will be prepared to provide and assign a second project Inspector, if needed. This Inspector will have similar project experience as a CEI on FDOT roadway type projects. This employee's area of responsibility will include: inspection of construction activities; project coordination with Contractor's field personnel; project field books preparation and documentation; density log book preparation and documentation; materials sampling and testing; NPDES /SWPPP inspection and documentation; and assisting with preparation of the Final Estimate package. Enclosed herein, please find our manhour estimate, FDOT allowable costs backup, and our fee proposal. With the significant and positive support of DRMP's Principals, we have the commitment to provide Quality CET Services in a cost effective manner to our clients. DRMP is excited about this opportunity to provide CEI Services for the City of Winter Springs on this important project. If you have any farther questions or need any clarification of the enclosed information, please contact me at (407) 896 -0594. Sincerely, DRMP, Inc. Mark E. Puckett, P.E. Vice President DRMP, Inc. ESTIMATED COSTS CONSTRUCTION ENGINEERING AND INSPECTION SERVICES Financial Project E.D.# 432642- 2 -58 -01 Employee Regular Time Classification Manhours Senior Project Engineer 70 Project Administrator 700 Sr. Inspector # l 990 Inspector 0 Asphalt Plant Inspector 0 Enviromental Specailist 0 Assistant Contract Suppoprt Specialist /RCS 100.00 TOTALS 1860 Total Overhead Subtotal - Raw Salary plus Overhead Ltinlp Sum Fixed Fee (Operating Margin) Expenses Facilities Capital Cost of Money (Lump Sum): Overtime Straight Time Salary Related (Prime) (Limiting Amount) Overtime Fixed Fee (Lump Sum) Overtime FCCM (Prime) Overtime Expenses Overtime Premium Direct Expenses - Office Lease (9 Months a 5800.00 /month) Total Sub I - Materials Testing (Allowance) Sub 2 - Survey Sub 3 - NAME of CONSULTANT Date: 05/04/15 TOTAL MAXIMUM LIMITING FEES 5190,060.94 County: Seminole Average Raw Hourly Rate Salary Cost $75.00 $5,250.00 $45.50 $31,850.00 $28.00 $27,720.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $16.70 S1,670.00 $35.75 566,490.00 118.35% $78,690.92 S 145,180.92 28.0% S18,617.20 30.23% $20,099.93 0.245% $162.90 $0.00 $0.00 $0.00 $0.00 $0.00 S0.00 $184,060.94 $1,500.00 $4,500.00 $0.00 TOTAL MAXIMUM LIMITING FEES 5190,060.94 Centerrrrial Florida Department of Transportation RICK SCOTT 505 Suwannee Street GOVERNOR Tallahassee, FL 32399 -0450 April 30, 2015 Lisa Greene, Marketing Manager DRMP, INC. 941 Lake Baldwin Lane Orlando, Florida 32814 Dear Ms. Greene: JIM BOXOLD SECRETARY The Florida Department of Transportation has reviewed your application for qualification package and determined that the data submitted is adequate to technically qualify your firm for the following types of work: Group 2 - Project Development and Environmental (PD &E) Studies Group 3 - Highway Design - Roadway 3.1 - Minor Highway Design 3.2 - Major Highway Design 3.3 - Controlled Access Highway Design Group 4 - Highway Design - Bridges 41.1 - Miscellaneous Structures 4.1.2 - Minor Bridge Design 4.2.1 - Major Bridge Design - Concrete 4.2.2 - Major Bridge Design - Steel Group 5 - Bridge Inspection 5.4 - Bridge Load Rating Group 6 - Traffic Engineering and Operations Studies 6.1 - Traffic Engineering Studies 6.2 - Traffic Signal Timing 6.3.1 - Intelligent Transportation Systems Analysis and Design 6.3.2 - Intelligent Transportation Systems Implementation 6.3.3 - Intelligent Transportation Traffic Engineering Systems Communications Group 7 - Traffic Operations Design 7.1 - Signing, Pavement Marking and Channelization 7.2 - Lighting 7.3 - Signalization www.dot.state..us Group 8 - Survey and Mapping 8.1 - Control Surveying 8.2 - Design, Right of Way & Construction Surveying 8.4 - Right of Way Mapping Group 10 - Construction Engineering Inspection 10.1 - Roadway Construction Engineering Inspection 10.3 - Construction Materials Inspection 10.4 - Minor Bridge & Miscellaneous Structures CEI 10.5.1 - Major Bridge CEI - Concrete 10.5.2 - Major Bridge CEI - Steel Group 11 - Engineering Contract Administration and Management Group 13 - Planning 13.3 - Policy Planning 13.4 - Systems Planning 13.5 - Subarea/Corridor Planning 13.6 - Land Planning /Engineering Your overhead audit has been accepted, enabling your firm to compete for Professional Services projects advertised at the unlimited level, with estimated fees of any dollar amount. This status shall be valid until March 31. 2016 for contracting purposes. Facilities Home /Branch Field Capital Cost Overtime Office Office of Money Premium Direct Expense Indirect Cost 164.73% 118.35% 0.245% Reimbursed 7.03% (Home) 30.23% (Field)* *Rent and utilities excluded from field office rate. These costs will be directly reimbursed on contracts that require the consultant to provide field office. Should you have any questions, please feel free to contact me by email at carliayn.kell @dot.state.fl.us or by phone at 850 -414 -4597. Sincerely, Carliayn Kell Professional Services Qualification Administrator www.dot.stateJ1.us CONSULTANT CEI FIRM ESTIMATED STAFFING OFFIGr PREVARLN{i t5I'IMA It: DRMP, Inc. gm PROJECT NAME /From /To SR 434 and Tuskawilla Road Intersection Improvements COUNTY Seminole PROJECT TYPE & DESCRIPTION Intersection Improvements DATE PREPARED December 3, 2014 Item I Personnel No. Classifications Intern . Typist Revised 0812612004 liI ®I�II�I� Hours