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HomeMy WebLinkAbout2015 05 11 Consent 308 Traffic Control TrailerCOMMISSION AGENDA ITEM 308 Informational Consent X Public Hearings Regular May 11, 2015 KS KL Regular Meeting City Manager Department REQUEST: The Public Works and Police Departments request authorization to purchase a Traffic Control Trailer from NDI Recognition Systems of Winter Springs at a cost of $34,400.00. SYNOPSIS: The Traffic Control Trailer will be used for responding to speeding complaints, conducting traffic counts, and providing limited traffic messaging. It will replace an existing trailer which needs repairs in excess of the equipment value. The price is $34,400.00. CONSIDERATIONS: The Traffic Control Trailer replaces an existing traffic control trailer that requires repairs in excess of its value. As was the case for the existing unit, this traffic control trailer will be used for responding to speeding complaints, provide limited messaging and conducting traffic counts. In addition, the new unit has a license plate reader feature that could be used for addressing cut through traffic complaints or expanding the capabilities of other law enforcement activities. This trailer is being purchased under the Sole Source criteria of the City's purchasing policy. NDI Recognition Systems is the only vendor who has software compatible with the systems used by the local law enforcement agencies. A copy of the Sole Source justification is attached. The trailer is being purchased from the Transportation Improvement Fund (Local Option Gas Tax). Although the failure and subsequent replacement of the existing trailer was not budgeted, the full $45K budgeted in FY 2015 for radio replacement in this fund was not Consent 308 PAGE 1 OF 2 - May 11, 2015 needed due to the efforts of the Police Department in getting replacement radios donated to the City (Consent 304, 10/13/2014). FISCAL IMPACT: The traffic control trailer will be purchased from the Transportation Improvement Fund Capital Equipment line code (120 -41- 0000 - 560460) at a cost of $34,400. Funds will be expended in 45 days. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Public Works and Police Departments recommend the City Commission authorize the purchase of a Traffic Control Trailer from NDI Recognition Systems of Winter Springs at a cost of $34,400.00 payable from the Transportation Improvement Fund Capital Equipment line code (120 -41- 0000 - 560460) . ATTACHMENTS: 1. NDI Recognition Systems Sole Source Letter and Quote (4 pages) Consent 308 PAGE 2 OF 2 - May 11, 2015 rrLQ.S NDI RECOGNITION 5YSTLMS April 29, 2015 uerIpIa19 AutnAM L,—, Plate Recognition Winter Springs Police Department RE: Sole Source Memo for VeriPlate ALPR (Automated License Plate Recognition) Fixed ALPR Solutions This is to confirm that NDI Technologies Inc., a Florida Corporation is the designer, developer, author and sole source of supply for the full range of VeriPlate ALPR solutions as previously demonstrated and now in current use by the Florida Highway Patrol and over 70 law enforcement agencies throughout Florida including the Seminole County Sheriff's Office, Sanford Police Department, Longwood Police Department and the Altamonte Springs Police Department who all operate in a Countywide data sharing single ALPR server deployment. (Sole Source) NDI's ALPR Back -Office solution known as VISCE, which is today deployed with the Seminole County Sheriff's Office and the County wide Police Departments, is a proprietary application with an associated proprietary database. There is no known vendor in the industry that can send, receive, store, transmit and /or query NDI's proprietary database. NDI, and Only NDI can provide additional ALPR cameras and ALPR processors that can seamlessly integrate with Seminole County's existing VISCEALPR database and allow Winter Springs PD true data - sharing interoperability of ALPR data. No other ALPR vendor can integrate with NDI's solutions. NDI does not provide any interfaces or custom scripts for any vendor other than NDI to access NDI's proprietary VISCE ALPR database. (Sole Source) NDI -RS's entire suite of ALPR products are based on a proprietary and entirely unique neural network recognition engine called Talon. (Sole Source) NDI -RS is the only ALPR provider offering Neural network technology which is superior to any template based Optical Character Recognition (OCR) ALPR system, offering significantly higher performance and accuracy. (Sole Source) A competitive differentiator that continues to support the Sole Source purchase criteria and separate NDI Recognition Systems from all other industry offerings is our VeriPlate "PREDATOR" and VGate software advantage which includes our unmatched CAD (computer -aided dispatch) integration module (any CAD system, Including Seminole County S /O's CAD system "Cafe2000 ") allowing for a Single Click "Live Check" (Sole Source) with the push of a single button, providing real time access to Hotlists and Dynamic Dispatch pushing up to the minute intelligence to the Officer. The LIVE CHECK feature is the ONLYLPR interface allowing an officer to check any registration /tag via NCICand FCICin REAL TIME. (Sole Source) Sincerely, awistopAw le Christopher McKissick, MPA Director of Sales, U.S. Public Safety NDI Recognition Systems 386 - 453 -8920 Mobile c.mckissick @ndi- rs.net NDI Recognition Systems Toll Free: 866 - 458 -0426 105 E. State Road 434, Winter Springs, Florida 32708 www.ndi - rs.net NDI Recognition Systems 385 Commerce Parkway Longwood, FL 32750 Date: April 2, 2015 Winter Springs Police Department n&qis NDI RECOGNITION SYSTEMS Questions? Call Christopher McKissick, Director of Sales@ 386 - 453 -8920 or email c.mckissick @ndi- rs.net MPH- NDI -RS ALPR "Road Warrior" DUAL ALPR Camera /ALPR $34,400.00 1 $34,400.00 Covert r"'''�`"'Z Radar Message Board Trailer, MPH Industries, Outfitted ALPR " with extended Battery Life Option (7 -10 days) includes Trailer supplemental solar charger system & ON -Board Charging System ' Port. Includes Modem to be provisioned on County network for unlimited data (at CITY Expense) and is delivered to agency at no additional cost. ** *Designed to capture 2 lanes away from trailer. Configuration would be trailer on right side of roadway capturing 2 lanes travelling past trailer to the left. Inst -Sery Installation On -Site Engineering Services Included 1 Included (Installation, Configuration and Commissioning $1,800 /Day) SHIPPING SHIPPING Shipping and /or Freight to Agency TBD 1 Included T &L Travel Travel & Living Costs associated w /Installation, TBD 1 Included Configuration and Training Warranty 1St Year 1St Year Manufacturer Warranty Included at "No- Charge" Included 1 Included GOLD Renewed Annually Upgraded Annual Support Agreement; 16% of the (Optional Support GOLD Support Agreement *Renewed Annually Starting Capital Year 2 Year 2* Investment $2,640.) Proj -Sery Proj.Mgnt. Project Management Services Included 1 Included Total NDI ALPR Project Investment: 534,400.00 n&qis NDI RECOGNITION SYSTEMS N01's FLORIDA. CUSTOMERS k ..Alachua County Sherrff s Office • Attamorne Springs Police Department • Aventura -Fall iAPI3 Aventura PEAKe Department Brevard County Sheriff's OffKe Charlotte County Sherrffs Orrice K • Carl Gables Polce Department Ciowne Enterprises. Tampa • Daytona Beach Police Department . Delray- Beach Poftce Department IOesoto County Sheriff's OffKe Eaton Ale Pofr_e Deparment • Fernandina police Department . Florida Highway Patroi . Florida State University Police Department Fort -Meade Police i Pol k County S-10 i Glen 0.3ks Property Oinners Association, I PC . B oc a Raton . Haines r, ity Police Department . Hardee County 5herrff s Office Hightands County Sheriff s Office HiItsbero Beach Police Department Jupiter Island police Department - Lake ;ffred Police ElepartmEnt Lake City Police Departmenx Lauderdale by the Sea i Broo and County 5,0 Lighthouse Paint Police Department . Longdrood Police Departrnent Manaiapan Police Oepartmerit Marco island Pclr_e Department • Martin County Sheriff's Otfsce • M farm Gardens Poll ire Department fMtlrarr ar Police DE-Partment . Mulberry Police Department - kloDfoe County 5h• nfl's OtTtce . -7oNle _ . stxPE A . r•aac warricr " Borth Miami Beach Police Department • • Okeechobee County Sheriff's Office - Orange City Poke Department w • Orlando PD1Ke Department Or la ndo- OTangs County Expressway Authority if HPr • psceoka County Sheriff's Office • Pakm Beach Internatiorol Arrport •:PBSOI - • Palm Beach County 5c hoof Di strict " • Palm Beach County Sheriff s Otirre Palm Reach Gardens Police Department Palm Beach Shores Poke- Departrrrent " - Pinerrest Police Department . Polk County County Sheriff s Otirce Port of Canaederal " Dort Orange Poke Department • Rrvieta $each Police Department Sanford Police Department Sanibel Island Police Department " • Sara5012Counry Sheriff's Off cL • Sarasota Police Department Seminole Cot:nty Sheriff s Office Seminole County Justice Center ISCSO; - • University of Florida Police Dtt Partrrient - Venice Police Department Village ofTequesta Police Department • Vokusla County Shenff's office w - iYnter Haven Police Dc partment • 'sinter Park Police Department rl Inri. y Red -- 13 - Febmary - 2015 CGffF1DfNTIAl - DO NOT DISTRIBL7;E i1[)t Recopwn Systems- Inc n&qis NDI RECOGNITION SYSTEMS Camera Mounting Agency /Client to provide all necessary and /or required site permits, clearance and /or poles for Commissioning services as well as traffic control if necessary during installation and commissioning. NDI to provide commissioning of the system. Optimum ALPR camera mounting height is 15 to 18 feet above the roadway of travel. Electricity Agency / Client will provide 110V A/C power at each processor location. Each processor will be directly wired into the customer supplied junction box for continuous power service. It is highly recommended that each pole /power run be outfitted with a lightning /surge suppression system and a lockable power breaker /disconnect located within easy reach near the bottom of the pole. The Agency / Client will be responsible for physical and electrical installation. NDI will provide commissioning of the system. User, Training Comprehensive user training (up to ten trainees) is included at the time of installation and will include camera operation; hot -list management and VISCE back office functionality. NDI will also provide at "No- Charge" periodic scheduled online web refresher training for up to ten (10) attendees during the 1St year. (Agency may attend up to any 3 sessions) NDI's VISCE Server Requirements No server requirements since the agency will connect directly to the SLED server using Internet Explorer 9. Lead Time Lead -time from receipt of order to installation is typically 4 to 6 weeks unless otherwise agreed upon. Payment Terms NDI will invoice for the hardware / software when shipped from NDI's offices in Longwood, Florida and all warranty will commence on that date, regardless of installation date, in- service date or go -live date. All payments are due on receipt of invoice. Installation fees will be invoiced and are due as incurred. All Prices are in U.S. Dollars. Fees and prices are exclusive of tariffs, duties or taxes imposed or levied by a government or governmental agency. Annual Renewable Software & Hardware "Gold Level" Maintenance / "On- site" Support Agreement Provided that the Agency / Client maintain a "Gold Level" active annual support agreement all software and hardware, including travel related expenses, will be covered by on -site repair and /or replacement. Should an Agency / Client elect to NOT maintain an active support agreement, NDI will charge a daily rate of $1,250.00 for on -site support, and Agency/ Client is also responsible for any parts as may be required. An Agency outside of an active support agreement may also mail in parts pursuant to the annual support agreement for repair in lieu of the on -site charges. In Fixed / Static installations the Agency / Client is continually responsible for ensuring that a properly established and maintained electrical connection and internet connection is available.