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Home My WebLink About2015 04 13 Consent 304 Network Storage Device COMMISSION AGENDA Informational Consent X ITEM 304 Public Hearings g Regular April 13, 2015 KS JD Regular Meeting City Manager Department REQUEST: The Information Services Department requests that Commission approve the procurement of a Nimble CS300 network storage device from vendor CDW-G (via GSA Contract GS- 35F-0119Y) utilizing FY 2015 budgeted funds in the amount of $79,905.25, and a contingency in the amount of$2,500. SYNOPSIS: As the City's data storage requirements change, our network storage infrastructure needs to change to accommodate the new requirements as well as projected future needs. Keeping equipment current enables us to keep up with the needs of our internal customers and meet future capacity requirements. Aging equipment must be replaced in order to keep downtime to a minimum. Our network storage infrastructure is in need of being replaced. Information Services researched and evaluated various systems and solicited quotes from several vendors. We are seeking Commission authorization to purchase a Nimble CS300 storage device from CDW-G in the amount of $79,905.25 (GSA Schedule GS-3517-0119Y) and a contingency in the amount of $2,500. This project was planned for and budgeted in Information Services 2015 budget. CONSIDERATIONS: The City's databases, records, documents, and files reside on network storage devices. Our existing data network storage infrastructure consists of 9 HP Lefthand Storage Area Network (SAN) devices. The City's available network storage is at capacity and was due to be replaced last fiscal year but due to several high-priority projects, the network storage project could not be completed. Because of the age of the existing equipment, it has acquired some major issues and is failing, is past its End of Life (EOL), and must be Consent 304 PAGE 1 OF 3-April 13,2015 replaced. We wish to replace our 9 SANS in 2 phases with I Nimble storage array purchase this fiscal year to be located at the Police Department and a second Nimble storage array to be purchased in Fiscal Year 2016 to be located at City Hall. This configuration allows for better resource and data storage allocation as well as Disaster Recovery capabilities. The Nimble CS300 satisfies our requirements with regard to performance, speed, capacity, cost, scalability, and ease of management. In addition, this device will provide us with real-time proactive system monitoring and alerts, dynamic load balancing, minimal rack space requirement, the ability to perform non-disruptive system upgrades, seamless VMWare integration, and 4-hour support which we typically require on all critical network equipment. The included support is for 3 years. We have experience with Nimble and find it to be superior to other choices for our specific needs. Having equipment that is proactively monitored and that has 4-hour support enables network staff to use their time more efficiently and focus their attention on other high-priority tasks instead of dealing with issues with older, more problematic equipment. The quotes we received are as follows: CDW-G $ 79,905.25 GSA Schedule GS-3517-0119Y Carahsoft $108,071.21 SCW $108,921.21 FISCAL IMPACT: The fiscal impact is $82,405.25 budgeted in the Information Services Department FY 2015 budget($79,905.25 Nimble + $2,500 contingency). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Information Services requests the Commission approve the purchase of a Nimble CS300 network storage device from CDW-G in the amount of $79,905.25 (using GSA Schedule GS-3517-0119Y) and a contingency in the amount of$2,500. ATTACHMENTS: Consent 304 PAGE 2 OF 3-April 13,2015 Nimble Price Quotes - 3 pages Consent 304 PAGE 3 OF 3-April 13,2015 CDW&corn 1 866 594 4239 OE400SPS SALES QUOTATION QUOTE NO. ACCOUNT NO. DATE FZHJ133 2747513 3/5/2015 SHIP TO: BILL TO: CITY OF WINTER SPRINGS CITY OF WINTER SPRINGS Attention To:A/P--JOANNE DALKA 1126 E STATE ROAD 434 1126 E STATE ROAD 434 Accounts Payable WINTER SPRINGS , FL 32708-2799 WINTER SPRINGS , FL 32708-2799 Contact: LEE STENDER 407.327.5954 Customer REF#CS300 1200 SSD 3YEAR Customer Phone#407.327.1800 QUOTE ACCOUNT •D TERMS EXEMPTION GINA SPERANDO 877.535.5650 UPS Ground T Net 30 Days-Govt 858012529604C0 State/Local QTY ITEM NO. DESCRIPTION UNIT PRICE EXTENDED PRICE 1 3494662 NIMBLE CS300 BASE STORAGE ARRAY 61,200.00 61,200.00 Mfg#:CS300-4G-24T-1200F Contract:GSA Schedule GS-35F-0119Y 1 3504425 NIMBLE 3YR 4HR SUP F/CS300 9,240.69 9,240.69 Mfg#:CS300-4HR-3YR Contract:GSA Schedule GS-35F-0119Y 1 3504442E 3 YR 4HR Support for PCI-1GTx2 739.26 739.26 Mfg#: PCI-1GTx2-4HR-3YR Contract:GSA Schedule GS-35F-0119Y 1 3504430 NIMBLE 3YR 4HR SUP F/24TB HDDS 4,485.18 4,485.18 Mfg#: HEAD-HDD-24TB-4HR-3YR Contract:GSA Schedule GS-35F-0119Y 1 3350443 3 Year 4HR Support for HEAD-FLC-1200GB 2,990.12 2,990.12 Mfg#: HEAD-FLC-1200GB-4HR-3YR Contract:GSA Schedule GS-35F-0119Y 1 3042506 REMOTE NIMBLE JUMP START 1,250.00 1,250.00 Mfg#: RCSNIMBLESTART Contract:GSA Schedule GS-35F-0119Y SUBTOTAL 79,905.25 FREIGHT 0.00 TAX 0.00 Please remit payment to: CDW Government CDW Government 75 Remittance Drive 230 North Milwaukee Ave. Suite 1515 Vernon Hills, IL 60061 Fax: 312.752.4292 Chicago, IL 60675-1515 This quote is subject to CDW s Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager. PRICE QUOTATION nimblestorage carahsoft, CARAHSOFT TECHNOLOGY CORP 12369 SUNRISE VALLEY DRIVE I SUITE D2 I RESTON,VIRGINIA 20191 PHONE(703)871-8500 1 FAX(703)871-8505 1 TOLL FREE(888)66CARAH WWW.CARAHSOFT.COM SALES @CARAHSOFT.COM Barbara Martin FROM: John Liebold IS Department Carahsoft Technology Corp. City of Winter Springs 12369 Sunrise Valley Drive 1126 E.State Road 434 Suite D2 Winter Springs,FL 32708 Reston,VA 20191 EMAIL: bmartin @winterspringsfl.org EMAIL: John.Liebold @carahsoft.com PHONE: (407)327-7574 FAX: PHONE: (703)871-8597 FAX: (703)871-8505 TERMS: FTIN:52-2189693 QUOTE NO: 6742466 Shipping Point: FOB Origin QUOTE DATE: 04/03/2015 Remit To:Same as Above QUOTE EXPIRES: 05/03/2015 Payment Terms:Net 30(On Approved Credit) RFQ NO: CAGE CODE: 1 P3C5 SHIPPING: FREIGHT DUNS No:088365767 TOTAL PRICE: $107,921.21 Business Size:Small SHIPPING AMOUNT: $150.00 Sales Tax May Apply TOTAL QUOTE: $108,071.21 LINE NO. PART NO. DESCRIPTION LIST PRICE QUOTE PRICE QTY EXTENDED PRICE 1 CS300-4G-24T- CS300,2x1 GigE,Dual 1GbE(Qty.2 pair), 12 $102,000.00 $91,800.00 1 $91,800.00 120OF x 2TB HDD,4 x 30OGB SSDs 2 SLA-4HR 4Hr Parts Del,SW Sup&InfoSight-NextGen $17,912.45 $16,121.21 1 $16,121.21 Arrays-3YR SUBTOTAL: $107,921.21 TOTAL PRICE: $107,921.21 SHIPPING AMOUNT: $150.00 TOTAL QUOTE: $108,071.21 CONFIDENTIAL QUOTE DATE: 04/03/2015 Page: 1 QUOTE NO: 6742466 Southern Computer Warehouse _ 1395 S.Marietta Parkway • • • Building 300 Date Marietta,Georgia 30067 Apr 03,2015 03:20 PM EDT "scw United States http://www.scw.com Doc# (P)877-GOTOSCW 998826 -rev 1 of 1 (F)770.579.8937 Description Nimble storage Sales Rep Stuk, Elizabeth (P)770-579-8927 (F)770-579-8937 Customer Contact Martin, Barbara (P)407-327-7574 ext.235 bmartin @winterspringsfl.org Customer Bill To Ship To City of Winter Springs City of Winter Springs FL City of Winter Springs FL FL(Al 1782) Accounts,Payable PO, REF Martin,Barbara 1126 E SR 434 1126 E SR 434 1126 East SR 434 Winter Springs,FL 32708 Winter Springs, FL 32708 Winter Springs, FL 32708 United States United States United States (P)407.327.5954 (F)407.327.5954 Customer PO: Terms: Ship Via: Undefined GROUND Special Instructions: Carrier Account#: �• vart# Qty Unit Price Total 1 Nimble storage CS300-4G-24T-1200F 1 $92,593.43 $92,593.43 2 Nimble 4HR PARTS DEL SW SUP&INFOSIGHT NEXTGEN ARRAYS SLA-4HR 1 $16,327.78 $16,327.78 Note: 3 yrs support Quote valid for 30 days unless formal bid provides different term. Subtotal: $108,921.21 Promotional pricing is valid only during term of promotion and while supplies last. Tax(0.000%): $0.00 Shipping: $0.00 All returns must be authorized and clearly marked with a valid RMA Total: $108,921.21 number. These prices may not include applicable taxes,insurance,shipping, delivery,setup fees,or any cables or cabling services or material unless specifically listed above. Please note that expedited shipping charges are estimated,and could decrease or increase when invoiced. All prices are subject to change without notice.Supply subject to availability.