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Home My WebLink About2015 02 23 Consent 300 Replace Police Laptop Computers COMMISSION AGENDA Informational Consent X ITEM 300 Public Hearings g Regular February 23, 2015 KS KB Regular Meeting City Manager Department REQUEST: The Police Department requests approval of the Commission to purchase twelve (12) new Panasonic "Toughbook 53" computers for use by officers of the police department. These computers will replace existing equipment which is reaching serviceable life for operations in the field. The computers are requested to be purchased through GovDirect, selected as the vendor via City purchasing policies and procedures, and will total $38,775. SYNOPSIS: Over the last six years, the police department has purchased our mobile laptop computers (MCTs)through a process which involves a strict set of criteria to ensure the purchases we make conform to the rugged standards of field police duty. The environment and circumstances these computers work in demand a certain level of durability without overkill in the cost per unit. Currently, the MCTs we have in service are nearing replacement, have little to no durability quality and are out of warranty. In order to keep the cost of replacing all of the computers at once to a manageable level, we intend to purchase them in phases. The first phase will be for these twelve (12) computers and they will be issued to members of the police department where they are best suited. This agenda item will permit this purchase and the cost for the computers and all of the related equipment will be taken from existing budgeted funds described below. The vendor was chosen by offering the lowest quoted price using approved city purchasing policy. CONSIDERATIONS: The officers of the police department use their MCT for nearly all of their official correspondence and paperwork generated during their duty. Since the last purchase Consent 300 PAGE 1 OF 2- February 23,2015 of laptops in November 2009, we have discovered the need for a unit which is more durable and better suited for service in the elements, particularly the summer heat. There are times where the current computers get so hot they will not function for several minutes while they need to be cooled. Officers need to access criminal justice information at a moment's notice and these new computers will allow us to take a step toward meeting that goal by improving the quality of the product we issue our personnel. The particular model selected allows us to improve durability without the need to purchase a fully ruggedized, "military spec" model which is unnecessary in our arena. Historically, we have favorable experiences with a Panasonic model computer and are confident in the unit's ability. FISCAL IMPACT: Recent market changes have significantly reduced the cost of fuel. Consequently, there is a sizable and favorable variance in the Police Dept. fuel budget which would be utilized to fund this project. In short, funding will not require additional appropriation from the General Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Police Department recommends the Commission approve the purchase of twelve (12) new Panasonic "Toughbook 53" computers from GovDirect totaling $38,775. ATTACHMENTS: A - Vendor quotes Consent 300 PAGE 2 OF 2- February 23,2015 Order Porter Page 1 of 2 kil vDirect Winter Springs Police Department Panasonic - 5yr #014326 version 6 Prepared For: Prepared By: Click Here to download a pdf that contains all Andrew Jones Justin Deye the details for your options.You can sign and City of Winter Springs Gov Direct fax us this document if you are not comfortable 4073276580 402-323-4814 submitting your confirmation over the internet. ajones @winterspringsfl.org jdeye @bizco.com Notes Sales Tax may apply.Customer must present appropriate tax exemption forms to receive 0%tax. CF-53 SPINNING HD NO 4G LTE Price Qty Extended 0 Panasonic Toughbook 53 $2,948.77 12 $35,385.24 Windows 7 Professional(with Win 8 Pro COA),Intel Core i5-431OU 2.OGHz, 14.0"HD Touchscreen LCD(800 nit), 50OGB Shock-mounted HDD(7200rpm),8GB(4+4),Wi-Fi, Bluetooth, Dual Pass(Upper:WWAN/Lower:WLAN), Emissive Backlit Keyboard, Multi-drive, Toughbook Preferred 0 5YR Toughbook Premier Services $0.00 12 $0.00 This is included with the laptop 0 Syr Protection Plus $0.00 12 $0.00 This is included with the laptop 5yr Protection Plus warranty provides your organization with added peace of mind.It covers repairs that result from accidental damage during regular use.Items not covered include damage from intentional acts,fire,loss,theft,normal wear(cosmetic) not affecting functionality, improper maintenance, modification by anyone other than our National Service Center or a Panasonic Authorized Service Provider and damage that is attributable to acts of God. 0 Panasonic Auto Adapter-120 W Output Power-12 V DC Input Voltage $107.24 12 $1,286.88 0 Panasonic Desktop Dock-Port Replicator for CF-53 Mkl,Mkt,MK3,Mk4 $146.93 10 $1,469.30 Does not include Power Adapter 0 Panasonic AC Adapter for CF-53 and desktop dock $63.34 10 $633.40 CF-53 SPINNING HD NO 4G LTE Subtotal $38,774.82 Recap Q CF-53 SPINNING HD NO 4G LTE $38,774.82 Subtotal $38,774.82 Shipping $0.00 Total $38,774.82 TERMS AND CONDITIONS All prices and descriptions are subject to change without notice.This price list is a quotation only and is not an order or offer to sell.No contract for sale will exist unless and until one of the following occur: 1.)a purchase order has been issued by you and accepted by Bizco or 2.)an order is place on-line and accepted by Bizco or 3.)a written proposal is accepted by you.The prices contained in this list may not be relied upon as the price at which Bizco will accept an offer to purchase products unless expressly agreed to by Bizco in writing. Product specifications may be changed by the manufacturer without notice.It is your responsibility to verify product conformance to specifications of any subsequent contract.All products are subject to availability from the manufacturer.Prices quoted may not include applicable taxes.Sales tax will be included on the invoice.Products are non-returnable unless approved in writing by Bizco Technologies within 30 days of invoice date.Those approved returns may be subject to a restocking fee. Payment terms,unless otherwise stated in writing,shall not exceed 30 days from date of invoice.Questions about these and other terms and conditions should be your sales representative. ❑ I accept the above conditions Your Initials: Your Email Address: Purchase Order Number: http s://www.orderporter.com/OrderPorter3.2/online.order?passcode=f7de 14713 84776d5 l l 3... 2/6/2015 Order Porter Page 2 of 2 Comments or Questions? If you have any comments or questions about this quote,please feel free to enter it here.Your comment will be logged and emailed to jdeye @bizco.com. This page was created using Order Porter technology by Quosal,Inc. http s://www.orderporter.com/OrderPorter3.2/online.order?passcode=f7de 14713 84776d5 l l 3... 2/6/2015 12.17 jh winter springs panasonic American Wordata AWDAT 13046 Race Track Rd#185 It,�AIJA Tampa , FL 33626 213923 a da a h ITPRODUCTS&SOLLMONSSINCE1981 Version: 2 ww800-358-6664 .om Prepared For Prepared By City of Winter Springs Jason Hinkley Andrew Jones Phone: 800-358-6664 x 111 1126 Est Lake Road 434 Email:jason@awdata.com Winter Springs, FL 32708 ajones @winterspringsfl.org 4073276580 Products •-• CF-532UMZ8CM PANASONIC : Win7 (Win8.1 Pro COA),Intel Core i5-431 OU $2,259.73 55 $124,285.15 2.OGHz,vPro,14.Oin HD Touch,50OGB(7200rpm),8GB(4+4),Intel WiFi a/b/g/n/ac,TPM,Bluetooth,Emissive Backlit Keyboard,Multi- drive,Toughbook Preferred Panasonic Toughbook 53 Elite Core i5 431OU / 2 GHz - Windows 7 Pro/ 8.1 Pro downgrade - pre-installed: Windows 7 - 8 GB RAM - 500 GB HDD - DVD SuperMulti - 14" touchscreen 1366 x 768 ( HD ) - Intel HD Graphics 4400 - 802.11ac - with Toughbook Preferred Manufacturer: Panasonic Part #: CF-532UMZ8CM Printed On: Dec 17, 2014 2:36 PM EST Product Description High Definition LED display Oversized touchpad with Multi Touch Magnesium alloy case with handle Drop and spill-resistant Panasonic Toughbook 53 features an HD LED display, fast processor and an oversized multi touch touchpad. Main Specifications Product Description Panasonic Toughbook 53 Elite - 14" - Core i5 431OU - Windows 7 Pro/ 8.1 Pro downgrade - 8 GB RAM - 500 GB HDD Product Type Notebook- rugged Operating System Windows 7 Pro/ 8.1 Pro downgrade - pre-installed: Windows 7 Processor Intel Core i5 (4th Gen) 431OU / 2 GHz ( 3 GHz ) / 3 MB Cache Memory 8 GB DDR3L Storage 500 GB HDD/ 7200 rpm Optical Drive DVD SuperMulti Display 14" LED backlight touchscreen 1366 x 768/ HD Graphics Intel HD Graphics 4400 VRAM Networking Bluetooth 4.0 EDR, 802.11ac, Gigabit Ethernet Battery Up to 15 hours Dockable Yes Security Trusted Platform Module (TPM 1.2) Security Chip Dimensions (WxDxH) 13.4 in x 11.1 in x 2.2 in Weight 6.5 Ibs Environmental Standards ENERGY STAR Qualified Manufacturer Warranty 3 years warranty Included Service Toughbook Preferred General Product Type Notebook- rugged Operating System Microsoft Windows 7 Professional / Windows 8.1 Pro downgrade Microsoft American Wordata .•- 1 of December • 2014 12.17 jh winter springs panasonic American Wordata AWDAT 13046 Race Track Rd#185 It,�AIJA Tampa , FL 33626 213923 a da a h ITPRODUCTS&SOLLMONSSINCE1981 Version: 2 ww800-358-6664 .om Products •-• Certificate of Authenticity (COA) ) Preinstalled OS Windows 7 Included Service Toughbook Preferred Processor / Chipset CPU Intel Core i5 (4th Gen) 431OU / 2 GHz Max Turbo Speed 3 GHz Number of Cores Dual-Core Cache L3 - 3 MB 64-bit Computing Yes Platform Technology Intel vPro Technology Features Intel Turbo Boost Technology 2.0, Intel Anti-Theft Technology, Intel Smart Cache Memory RAM 8GB ( 2x4GB ) Technology DDR3L SDRAM Speed 1600 MHz/ PC3-12800 Form Factor SO DIMM 204-pin Storage Main Storage 500 GB HDD/ 7200 rpm Optical Drive DVDRW (R DL) / DVD-RAM Display Type 14" LCD Backlight Technology LED backlight Touchscreen Yes Resolution 1366 x 768 ( HD ) Widescreen Yes Features CircuLumin technology, anti-glare, anti-reflective, sunlight readable Audio & Video Graphics Processor Intel HD Graphics 4400 VRAM Memory Allocation Technology Dynamic Video Memory Technology 5.0 Max Allocated RAM Size 1696 MB Sound Stereo speakers Compliant Standards High Definition Audio Input Type Touch-screen, touchpad, emissive backlit keyboard Features Volume control, multi-touch touchpad Communications Wireless Bluetooth 4.0 EDR, 802.11ac Bluetooth Class Class 1 Wireless Controller Intel Dual Band Wireless-AC 7260 Network Interface Gigabit Ethernet Features Dual pass-through antenna Compliant Standards IEEE 802.1x Battery Technology Lithium ion Installed Qty 1 Run Time Up to 15 hours AC Adapter Input AC 120/230 V ( 50/60 Hz ) Connections & Expansion Slots 1 x PC Card ( 1 free ) 1 x ExpressCard/54 ( 1 free ) Interfaces Dock HDMI VGA Headphone output Microphone input Serial 2 x USB 3.0 American Wordata Page 2 of 4 December 19, 2014 12.17 jh winter springs panasonic American Wordata AWDA�AIJTA 13046 Race Track Rd#185 It, A Tampa , FL 33626 213923 a da a h ITPRODUCTS&SOLLMONSSINCE1981 Version: 2 ww800-358-6664 .om Products •-• 2 x USB 2.0 LAN Memory Card Reader Yes ( SD Card, SDXC Card ) Software Software Included Drivers&Utilities, Concealed Mode Utility, Panasonic Recovery Partition Miscellaneous Case Material Magnesium alloy Dockable Yes Security Trusted Platform Module (TPM 1.2) Security Chip Features Security lock slot (cable lock sold separately), administrator password, system password, hard drive password, circular polarizing, dust resistant, anti-vibration, shock resistant, spill resistant keyboard, drop resistant, spill resistant, integrated stylus holder, handle Included Accessories Power adapter Compliant Standards ACPI, ISO 9001, ISO 14001, IEC 60529 IP65, RoHS, UL 1604, MIL-STD 810G, MIL-STD-81OF Dimensions & Weight Width 13.4 in Depth 11.1 in Height 2.2 in Weight 6.5 Ibs Environmental Standards ENERGY STAR Qualified Yes Manufacturer Warranty Service &Support 3 years warranty Service &Support Details Limited warranty - parts and labor - 3 years CF-S09SLC5 Toughbook Premier Service Level Program, Deployment,Asset $129.93 55 $7,146.15 Tag, Online Svc Analysis,Asset Management, Disk Image Management and Preferred Handling at NSC(Years 1,2,3,4& 5) Technical support - unlimited - availability: 24 hours a day/ Monday-Sunday Limited warranty- 5 years - response time: next business day CF-SVCLTNF5Y Protection Plus- Laptop (Years 1, 2, 3, 4& 5) $649.66 55 $35,731.30 Accidental damage coverage - parts and labor- 5 years CF-LNDDC120 Panasonic Auto Adapter- 120 W Output Power- 12 V DC Input $108.59 55 $5,972.45 Voltage CF-VEB531 U Port Replicator for CF-53 Mk1, Mk2 $149.41 10 $1,494.10 CF-AA5713AM AC Adaptor for CF-31 Mk1, Mk2, Mk3, Mk4, CF-19 Mk5-7.5 (461 F $63.40 10 $634.00 version), CF-52 Mk3, Mk4, Mk5, CF-53 Mk1, Mk2, Mk3, Mk4, G1 Mk1, Mk2, X1/E1 mk1 multi-cradles& multi-bay battery charger, UT- M Mk1 Products Subtotal $175,263.15 Recap Amount Products $175,263.15 Total $175,263.15 American Wordata Page 3 of 4 December 19, 2014 12.17 jh winter springs panasonic American Wordata AWDAT 13046 Race Track Rd#185 It,�AIJA Tampa , FL 33626 213923 a da a h ITPRODUCTS&SOLLMONSSINCE1981 Version: 2 ww800-358-6664 .om Terms: Net 30. EDWOSB(Economically Disadvantaged Woman Owned Small Business) All sales are transacted in Florida. All returns are subject to approval. Please contact your sales rep to attain a Return Merchandise Authorization, RMA. Signature Date American Wordata Page 4 of 4 December 19, 2014 CF-53 Comparison Availability In Stock!! Estimated 3-4 Week Lead Time a a Panasonic CF-53 Toughbook CF-532SLZYCM Panasonic CF-53 Toughbook CF-532U64GCM Win? (Win8.1 Pro COA),Intel Core i5-4310U 2.OGHz, Win?(Win8.1 Pro COA),Intel Core i5-4310U 2.OGHz, vPro, 14.Oin HD Touch, 500GB(7200rpm),4GB,Intel vPro, 14.Oin HD Touch, 500GB(7200rpm), 8G13,Intel Short Description WiFi a/b/g/n/ac,TPM,Bluetooth,Multi-drive, WiFi a/b/g/n/ac,TPM,Bluetooth,4G LTE Multi Carrier Toughbook Preferred (EM7355),Emissive Backlit Keyboard,Multi-drive, Toughbook Preferred SKU CF-532SLZYCM CF-532U64GCM Price $2,221.04 $2,905.41 CPUl Intel Core i5 Intel Core i5 CPU No No RAM 4GB 8G13 Hard Drive 500GB(7200rpm) 500GB(7200rpm) Keyboard Upgradeable Emissive Backlit Keyboard Display TouchScreen TouchScreen GPS No No Broadband Standard(Upgradeable) 4G LTE Multi Carrier Webcam N/A N/A Multi-Drive Multi-Drive Multi-Drive OS Win?(Win8.1 COA) Win?(Win8.1 COA) WiFi Intel WiFi a/b/g/n/ac Intel WiFi a/b/g/n/ac Bluetooth Bluetooth Bluetooth Smartcard No Smartcard No Smartcard Hazardous Loc No No 2nd LAN No No Graphics Intel(Shared) Intel(Shared) WebCam 2nd N/A N/A Barcode Reader N/A N/A Price $2,221.04 $2,905.41 Possible Panasonic $2,064.12 $2,700.14 Discount 8GB RAM Upgrade $99.00 N/A Backlit Keyboard $299.99 N/A Upgrade 5 Year Protection Plus $660.79 $660.79 5 Year Toughbook $132.15 $132.15 Premier Services Total $3,256.05 $3,493.08 QTY 55 $179,082.75 $192,119.40 CF-53 Comparison Availability In Stock!! Estimated 3-4 Week Lead Time a a Panasonic CF-53 Toughbook CF-532SLZYCM Panasonic CF-53 Toughbook CF-532U64GCM Win? (Win8.1 Pro COA),Intel Core i5-431OU 2.OGHz, Win?(Win8.1 Pro COA),Intel Core i5-431OU 2.OGHz, vPro, 14.Oin HD Touch, 50OGB(7200rpm),4GB,Intel vPro, 14.Oin HD Touch, 50OGB(7200rpm), 8GB,Intel Short Description WiFi a/b/g/n/ac,TPM,Bluetooth,Multi-drive, WiFi a/b/g/n/ac,TPM,Bluetooth,4G LTE Multi Carrier Toughbook Preferred (EM7355),Emissive Backlit Keyboard,Multi-drive, Tou hbook Preferred Panasonic CF-53 Toughbook CF-532SLZYCM Panasonic CF-53 Toughbook CF-532U64GCM Accessories Vehicle Adapter $99.99 $99.99 Qty 55 $5,499.45 $5,499.45 Additional AC Adapter $79.99 $79.99 Qty 10 $799.90 $799.90 Office Dock $178.09 $178.09 Qty 10 $1,780.90 $1,780.90 Total $8,080.25 $8,080.25 Grand Total Units $179,082.75 $192,119.40 Accessories $8,080.25 $8,080.25 Total $187,163.00 $200,199.65 T H R U G G E t] LAPTOPS AUTHORIZED