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HomeMy WebLinkAbout2015 02 09 Consent 304 Byrne Grant AcceptanceCOMMISSION AGENDA ITEM 304 REQUEST: Informational Consent X Public Hearings Regular February 09, 2015 KS KB Regular Meeting City Manager Department The Police Department requests the Commission accept the 2014 Florida Department of Law Enforcement - Edward Byrne Memorial Justice Assistance Grant JAG Program in the amount of $2,804.00 to fund the purchase of an Emergency Management Vehicular Command Center Organizer for a Police Vehicle and authorize the City Manager and Mayor to execute all required documentation related to this grant acceptance. SYNOPSIS: This year, the police department applied for grant assistance through the Florida Department of Law Enforcement - Edward Byrne Memorial Justice Assistance grant JAG Program. The total amount requested was $2,804.00. The police department was selected to receive the grant and we now request the Commission approve the acceptance of the grant and allow the City Manager and Mayor to execute all required documentation related to this grant acceptance. There are no matching funds required from the City to receive this award. CONSIDERATIONS: In November 2014, the police department was notified that we were selected to receive a grant award through the Florida Department of Law Enforcement - Edward Byrne Memorial Justice Assistance grant JAG Program for $2,804.00. A concept paper had to be written and turned in outlining how the requested funds would be utilized prior to the monies being awarded. The police department will utilize the grant monies to purchase an Emergency Management Vehicular Command Center Organizer that will be used by police officers to effectively manage emergency situations throughout the city as an on -scene command post. Consent 304 PAGE 1 OF 2 - February 09, 2015 On January 23, 2015, the Police Department received notice from the Florida Department Law Enforcement Office of Criminal Justice Grants that the grant was awarded and available between 02/01/2015 through 06/30/2015. FISCAL IMPACT: These grant revenues and related expenditures were not included in the FY 2015 Police Department budget request pending a decision on the award from FDLE. The budget was already approved prior to this grant being awarded. The Emergency Management Command Center Organizer will cost $2,804.00 and this expense will be reimbursed through the grant; therefore, there is net -zero impact to the 2015 budget relative to this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission approve the acceptance of the 2014 Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance grant JAG Program in the amount of $2804.00 to fund the cost of the Emergency Management Vehicular Command Center Organizer and authorize the City Manager and Mayor to execute any and all required grant documents. ATTACHMENTS: Attachment A - Allocation letter for Edward Byrne Memorial Justice Assistance JAG Program Attachment B - Quotes Consent 304 PAGE 2 OF 2 - February 09, 2015 FDLE Florida Department of Law Enforcement Gerald M. Bailey Commissioner November 5, 2014 Business Support Office of Criminal Justice Grants Post Office Box 1489 Tallahassee, FL 32302 -1489 (850) 617 -1250 www.fdle.state.fl.us The Honorable Charles Lacey Mayor City of Winter Springs 1126 East State Road 434 Winter Springs, Florida 32708 Rick Scott, Governor Pam Bondi, Attorney General Jeff Atwater, Chief Financial Officer Adam Putnam, Commissioner ofAgriculture Re: Federal Fiscal Year (FFY) 2014 Edward Byrne Memorial Justice Assistance Grant (JAG) Program — Florida JAG Direct Dear Mayor Lacey The Florida Department of Law Enforcement (FDLE) has received an award from the United States Department of Justice (USDOJ) for IFFY 2014 JAG funds. These grant funds are distributed to units of local government based on local population and crime statistics reported to FDLE. FDLE has allocated $2,804.00 from this award for use by your agency, in accordance with the Florida JAG Direct distribution provision of Chapter 11 D -9, Florida-Administrative Code. Please note these funds require monthly or quarterly expenditure and performance reporting. Specific program requirements for these JAG funds and general instructions regarding the application process and a list of federal purpose areas can be found at http://www.fdle.state.fl,us/Content/grants/magd.aspx. Applications that do not comply with the instructions or do not include all required information will be returned for revision or will have a special condition withholding funds placed on the grant at the time of award. Recipients must apply online using FDLE's grant management system, Subgrant Information Management Online ( SIMON). SIMON can be accessed at http: / /simon.fdie.state.fl_us. The Project Start and End Dates on the application should reflect the period February 1, 2015 through June 30, 2015. Application completion will require an "Announcement Code" which is a security feature allowing access to the application. The Announcement Code for this application is JAGD1415. This code is currently activated and will remain active through the deadline for submission. Application completion will not be possible without the announcement code. A user manual and video tutorial are available online for assistance. The deadline for submission is Friday, December 19, 2014. In addition to the electronic submission, recipients must print the completed application and required certifications and submit two hard copies (with original signatures) by Wednesday, December 31, 2014 to: Physical address for courier delivery Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, FL 32308 Mailing address for USPS delivery: Office of Criminal Justice Grants Florida Department of Law Enforcement P.O. Box 1489 Tallahassee, Florida 32302 -1489 Service ° Integrity ° Respect - Quality ,+RIN P"� The Honorable Charles Lacey November 5, 2014 Page Two The intent and purpose of the JAG program is to improve the criminal justice system, reduce crime and improve public safety; and projects may be funded under any one of the JAG purpose areas. However, recipients are reminded that federal funds must not supplant those funds that have been appropriated for the same purpose, and may not be used to pay all or part of any costs, positions, expenditures, etc. the recipient is already obligated or budgeted to pay. To further clarify, federal grant funds should not be utilized to support or accomplish an agency's baseline capabilities. Instead, grant funds should be used to enhance or implement those services which the agency is not able to support or sustain within existing capabilities. Please ensure the application clearly discusses the criminal justice or law enforcement program for which federal funds will be used, and the Scope of Work provides all required contract elements for project activities, deliverables and documentation. If funds are being requested for equipment or technology, the application should provide discussion for how that equipment will provide services or support in addition to or outside of current agency capabilities. Our office is available Monday through Friday, 8:OOa.m.— 5:OOp.m. EDT at (850) 617 -1250 to assist with any questions. For issues relating to SIMON, please contact Government Analyst Tim Colletti at (850) 617 -1258. For questions regarding your proposal or the JAG program, please contact me or Planning Manager Annamarie Whatley at (850) 617 -1250. We look forward to working with you to provide this important funding to Florida's agencies. Sincerely, Petrina Tuttle Herring Bureau Chief PTH /aw cc: Local Law Enforcement Agency /0� 11 1, IT 15H I I r.21, " SECURE STORAGE SOLUTIONS I Monday, November 17, 2014 To Whom It May Concern: Truck Vault Inc. is currently the sole source manufacturer of TruckYault products in the state of Florida, any and all dealers must purchase directly through us. Please contact me with any questions that you may have. incerely, LI,Q ,x , d Don Torset East Coast Territory Manager dont@truckvault.com TruckVault, Inc. -USA Toll Free: (800) 967 -8107 Fax: (360)855 -2239 TRUCKVAULT. INC. -USA P.O. BOX 734 - SEDRO- WOOLLEY, WA 98284 Toll Free: (800) 967 -8107 Local: (360) 855-046A - Facsimile: (360) 855 -239 1RUCK'Suff 315 Township Street P. O. Box 734 Sedro - Woolley, WA 98284 -0734 Bill To: Winter Springs Police Dept. - 300 North Moss Rd Casselberry USA Telephone: (407) 327- 7997 Telephone (360) 855.0464 US Toll Free (800) 967.8907 Facsimile (360) 855.2239 FL 32708- Fax: Sales Quote Quote Number: 142394 Quote Date: 11/17/14 Quote valid for 30 days from Quote Date Branch / Type: 30 / R Ship To: Winter Springs Police Dept. - 300 North Moss Rd Attn: Matthew Tracht Casselberry FL 32708- USA E -mail Address: mtracht@winterspringsfl.org Customer ID Account No. Account Rep WIN0040 I DTI C- CHTAHN3 -15D Tahoe Special Ops Ctr 2,925.00 2,925.00 Tray /3rd Removed Vehicle Year: 2015 Chevy Tahoe Exterior Carpet: Cinder Interior Carpet: Grey Drawer Fronts Black Composite Top Map Board Drawer Lock - Black T- Handle Bottom Drawer Locks - Push Button With Key Override 2 Std Carpeted Short Dividers 1 Removable Rear Compartment Divider Magnetic Dry Erase Map Board P- 865-Z4 Table Extension - Heavy Duty 650.00 650.00 By signing this document I acknowledge that I have carefully examined the ORDER CONFIRMATION details and have found it to conform to my order specifications and accept full ownership of the product(s) and all associated responsibility. I assume responsibility for any required shipping charges, even when omitted from any associated purchase order. I also understand that the estimated delivery time of 3 -5 weeks begins when this form is signed, dated and returned to TruckVault, unless otherwise noted. All transactions to be completed in US Dollars. Products will be exported from the United States in accordance with the Export Administration Regulations. Diversion or use contrary to U.S. law is prohibited. TruckVauft is an equal opportunity employer. Accepted by Title Date 'Freight Rates are subject to change at the time of purchase based on current economic conditions 2Gun Safes are tax exempt under Washington State Law 11/17/14 10:34 Gross Amount 3,575.00 Adjustments - 715.00 Sub Total 2,860.00 Frei ht' 450.00 Sales Tax 0.00 Order Total 3,310.00 MAKE: Generic 26L x Vault Width MODEL: Pullout Table on Slides YEAR: NA 3RD ROW SEAT: NA SPARE TIRE ACCESS: NA STYLE: Custom CUSTOM #: C1995 I REVISION: I VAULT WIDTH OVERALL SIZE: 26L x Vault Width PULL OUT TABLE WIDTH: Vault width - 3" SIZE WI WINGS: NA PULL OUT TABLE LENGTH: 24 OVERALL HEIGHT: 4 1/8 Note: Locks will increase the Overall Vault length an additional 1 518 ", Vaults with FOB locks may be 1 112" taller than normal. ADDITIONAL INFORMATION: Pullout table will be on Heavy duty locking slides rated to 150lbs. Customer Signature: Date: �l Phone: (800) 967 -8107 TruckVault Inc. RUCK VIL■ Fax: (360) 855 -2239 Box l , I l Www.truckvault.com 271 Township Street To p St Sedro Woolley WA 98284 815/2013 0 2013 TruckVaull Inc IdOWN MAKE: Chevrolet MODEL: Tahoe A: 4 B:61/8 YEAR: 2015 3RD ROW SEAT: Removed I SPARE TIRE ACCESS: Yes STYLE: Special Ops ISTOCK CODE: C- CHTAHN3 -15D I REMOVABLE nnnnen VAULT WIDTH: 48 i3/8 A: 4 B:61/8 t 4rnllcm @5MI INSIDE DRAWER WIDTH: A: 44 3/4 B: 21 13/16 VAULT HEIGHT: REMOVABLE nnnnen VAULT WIDTH: 48 INSIDE DRAWER HEIGHT: A: 4 B:61/8 VAULT LENGTH: 39 INSIDE DRAWER WIDTH: A: 44 3/4 B: 21 13/16 VAULT HEIGHT: 13 3/8 INSIDE DRAWER LENGTH: A: 27 7/8 B: 36 5/8 INSIDE DRAWER DIAGONAL: B: 35 OVERALL SIZE: 48W x 39L x 15 3/81-1 ADDITIONAL INFORMATION: NOTE: Overall Vault height may increase by 1/2" with protective front iron & carpet or 3/4" with all weather coating NOTE: Depending on the style, some locks will increase the Overall Vault length an additional 15/8" Customer Signature: Date: SHEAHAN M 81412014 Year Range: - 0 2014 TruckVau3 Inc Phone: (800) 967 -8107 TruckVauft Inc. R ��� Fax: (380) 855 -2239 To p S treet 211 PO nsh Box S WWW.truckvault.com S.:r Woolley WA 98284 SHEAHAN M 81412014 Year Range: - 0 2014 TruckVau3 Inc Botach - Shopping Cart ^ Page 1 of 2 Free Shipping & No Sales Tax- I GSA Schedule GS -137F -550211 (688) 3445745 i Contact Us I Compare (o item) I My Account I Gift Certificates I Sign in or Create , BOTACH " DOD WANT r FOLLOW DEALS? US ON ShoppingCi 4ltems /$3.870 AO EMALL Schedule LrveChatCall Me © Search ABOUT US CATEGORIES BRANDS CLEARANCE NEW PRODUCTS RFQ'S JOIN OUR MAILING LIST QUESTIONS? HOme � ... Previous Page ) your Shopping Cart YOUR SHOPPING CART Cart Items Truck Vault Table Extension Drop Shipped By Manufacturer Qty Item Price Total Fl 7 $595.00 $545.00 Truck Vault Special Operations Command Center $2,925.00 $2,925.00 Drop Shipped By Manufacturer TruckVault Combo Lock Standard $775.00 $950.0D 54, Drop Shipped By Manufacturer CLICK HERE TO KEEP SHOPPING Subtotal $3, ESTIMATE SHIPPING Grand Total $3,87 PROCEED TO CHEC or Checkout with multiple adc You may also like... - 0 Streami;ght 69262 TLR -1 HL 630 Lumen Kley -Zion Heavy Duty D Loop Quick Detach Kley -Zion Clip -On Magazine Holder 2lPACK Kley -Zion Stinger Practical Tactical I Long Gun Kit w1FREE Logo Light Sling Swivels 2/Pack $139.95 $12.00 579.99 $9.95 5 b: ©0 $12.95 CHOOSE OPTIONS CHOOSE OPTIONS CHOOSE OPT IC NS CHOOSE OPTIONS Coupon Code Redeem Gift Certiflcate It ou have a cou on code, enter it in the box below and click'Go'. 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Information Contact Us Free Shipping About Botach GSA Products & Pricing No Sales Tax Botach Slog Get more time to pay. order Status Reviews How To Buy A Firearm Online (XED)T ct—kc Wh P.yPr 3"1 the PayPat cmd: Returns & Exchanges Safe & Secure Shopping Firearm Sales & Transfers - - - - - - -- Request For Quote (RFQ) Privacy Polity Trdde in grogram Frequently Ask Questions Payments AlffliakWpr%"lhOnline. http: / /www.botach.com/cart.php 1/6/2015 /dwk� edftl� 281-353-8677 INVOICE 1-888-590-4769 PICKUP SPECIALTIES TRUCK ACCESSORIES SUPERCENTER FAX 281-651-8510 www.pickupspecialties.com STORE HOURS 9-5:30 M-F 2445 FM 2920 SPRING, TX 77388 INSTALLER RACK QTY' ---PARIT # DESCRIPTION "C' TAX INVOICE WINTER SPRINGS POLICE DEPT ORDER DATE SALES DATE 202706 MATTHEW TRACHT $650.001 1/5/15 SALESMAN 300 NORTH MOSS RD 1 $0.0 ORDER NUMBER COMPOSITE WITH PUSH BUTTON LOCK Rochelle Winter Springs FL 32708 1 1 IDISCOUNT I 1 -$357.501 -$357.5� 407-327-7997 ordered by rntrach @winterspringsfl.org ig :1 Y,5A i J.RU -!T XICU41KE". ------------ INTERNET �r':;.' �,'�.�,IRENTAL� tST 2015 CHEVY TAHOE x SERIAL # PRICE CAMPER MODEL COLOR CODE VIN # INSTALLER RACK QTY' ---PARIT # DESCRIPTION "C' TAX I RUCK VAULT SPECIAL OPS CENTER $2925.001 't2925_0 $3,217.50 TABLE EXTENSION $650.001 $650.00 IMAGNETIC DRY ERASE BOARDS -BLACK NO 1 $0.0 COMPOSITE WITH PUSH BUTTON LOCK 1 1 $0.001 1 1 IDISCOUNT I 1 -$357.501 -$357.5� shinning D SHIPPING AND HANDLING GROUND $280.01 Install Charge I STXTUS ,' TAX Quote $3,217.50 $0.00 $3,497.61 INTERNET $3,497.51 NO Rental Disclaimer NO RETURNS ON SPECIAL ORDERS, 15% RESTOCKING FEE ON ALL RETURNED MERCHANDISE, $25.00 FEE ON ALL RETURNED CHECKS I