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HomeMy WebLinkAbout2015 01 26 Consent 310 Unapproved Minutes from the January 12, 2015 Regular Meeting COMMISSION AGENDA Informational Consent X ITEM 310 Public Hearings g Regular January 26, 2015 ALLL Regular Meeting City Manager Department REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, January 12, 2015 City Commission Regular Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and/or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Minutes from the Monday, January 12, 2015 City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk Consent 310 PAGE 1 OF 2-January 26,2015 for the Approval by the City Commission. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, January 12, 2015 City Commission Regular Meeting Minutes. ATTACHMENTS: A - Unapproved copy of the Monday, January 12, 2015 City Commission Regular Meeting Minutes (21 total pages) Consent 310 PAGE 2 OF 2-January 26,2015 Attachment"A" slammalh CITY OF WINTER SPRINGS, FLORIDA 4 ,41 Incorporated • 1959 • '4/°OD WE-0 J�� CITY COMMISSION MINUTES REGULAR MEETING MONDAY, JANUARY 12, 2015 - 5:15 P.M. CITY HALL—COMMISSION CHAMBERS 1126 EAST STATE ROAD 434,WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey- Seat One Commissioner Kevin Cannon- Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick- Seat Four CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 12,2015 PAGE 2 OF 21 CALL TO ORDER The Regular Meeting of Monday, January 12, 2015 of the City Commission was called to Order by Mayor Charles Lacey at 5:17 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434,Winter Springs,Florida 32708). Roll Call: << _ Mayor Charles Lacey,present Deputy Mayor Joanne M.Krebs,present .4 Commissioner Jean Hovey,present Commissioner Kevin Cannon,present Commissioner Pam Carroll,present Commissioner Cade Resnick,present City Manager Kevin L. Smith,present City Attorney Anthony A. Garganese,present City Clerk Andrea Lorenzo-Luaces,present A moment of silence was held, followed by the Pledge of Allegiance. Related to Agenda Changes, Mayor Lacey asked the City Commission, "Are there any changes to the Agenda? Hearing none, it will stand as presented." AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Office of the Chief of Police REQUEST: Presenting the Winter Springs Police Department's "Lifesaving Award" to Officer David Rowe for his involvement in an incident on August 26,2014. Chief of Police Kevin Brunelle outlined recent heroic efforts by Officer David Rowe and then presented a "Lifesaving Award"to Officer David Rowe. Further remarks. On a related note, Mayor Lacey read a Proclamation in honor of "Florida First Responder Appreciation Week" which he had recently issued. Brief comments followed by Chief Brunelle. INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 12,2015 PAGE 3 OF 21 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. �. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press , Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. There was no discussion on this Agenda Item. PUBLIC INPUT Mayor Lacey opened "Public Input". Mr. Christian Sarna, 360 Michael Blake Boulevard, Winter Springs, Florida: mentioned a City sign at the corner of Michael Blake Boulevard and State Road 434 and suggested that the information related to a Public Hearing on the proposed Pollack Shores project be updated. Additionally Mr. Sarna said it was a hardship for him to get to our Commission meetings at 5:15 p.m. and suggested a slight change in the meeting time might be more helpful for him and perhaps others. Ms. Sheila Benton 414 Cedarwood Court, Winter Springs, Florida: provided some information to the City Commission related to previous City Commission meeting start times that she had researched, and suggested the City Commission meeting start time be moved to a later time to accommodate her and other people's work schedule. Commissioner Jean Hovey mentioned that in addition to attending City Commission meetings, Elected Officials can be emailed or called; that she had done research on when other Central Florida and Seminole County cities meet, and thought that we need to consider all the aspects related to any possible change of a City Commission meeting start time. Commissioner Hovey also said that over the past few years, the number of emails have increased, and she personally receives a lot of emails and responds. Next, Commissioner Kevin Cannon said that during his running for Office,he had many citizens suggest that City Commission meetings should begin later, similar to other types of local community meetings; that handicapped access through doors, as well as other kinds of access to Commission meetings are provisions in the Florida Constitution; one should be able to address the entire City Commission at one time; thought that we should adjust the time the City Commission meets, and that City Staff schedules could be adjusted to reduce overtime. Deputy Mayor Joanne M. Krebs commented that we may need more time to consider all the aspects of this issue; that with City Staff, increased costs may be a factor; noted that we as a City have an additional second Public Input section at our meetings, that our City Manager makes sure the City Commission Agendas go out on a regular basis the Wednesday before a Monday City Commission meeting which gives considerable time for people to ask questions; typically a lot of people do not attend City Commission meetings, that City Commission meetings are streamed over the Internet,and mentioned that previous City Commission meetings ran very late. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 12,2015 PAGE 4 OF 21 Continuing, Deputy Mayor Krebs remarked, "When we think of it, are we moving it for a handful of people, are we moving it for the mass, and if we are,what do we hope to accomplish; and if we do it,would we like to look at it at a later date to see how it is working and if it is not, then return—those are all the things I would like us to think about and maybe we could put this on an Agenda." Commissioner Pam Carroll mentioned previous experiences she was aware of when it was hard for people to get 4.4;; to Commission meetings due to the start time; that a few individuals who have work commitments which makes it -'" tonight to arrive by 5:15 p.m.; suggested that the City of Casselberry's start time of 4:00 p.m., might be related to their four (4) day workweek; and that people who attend perhaps for a single issue, learn more about the City's t--" other issues. Commissioner Carroll added, "I would Vote for us definitely to look at it sometime soon, analyze it, and change it." Commissioner Cade Resnick said some people had discussed the start time with him; and that some people preferred to speak or meet on a one-on-one basis; and typically a lot of people do not attend our meetings. Mayor Lacey thought that the current start time works well right now, and mentioned City Staff time and related costs that would need to be considered with a later start time. Further comments. Commissioner Carroll referenced the proposed end times for meetings and comments followed on time extensions and that she has observed some people getting here late, and that she had received emails and calls from frustrated citizens related to meeting times. Commissioner Cannon thought it was not so much about a head count, but the right for citizens to assemble and address their elected representatives; and that he had spoken to the City Manager about this issue and that City Staff schedules can be adjusted so "There is no increase to us as a City." Commissioner Hovey spoke of getting up very early to drive to Tallahassee to speak on some issues and that most people can usually make adjustments with work schedules to get to a meeting. With further comments, Commissioner Hovey suggested, "I don't think we need a Motion for this —I think we are all under Consensus and we can ask (City Manager) Kevin Smith to bring it back on a future Agenda Item for further review and we can do our research and bring back the things we want to discuss, and change the time or not change the time." Deputy Mayor Krebs said she was not just concerned about head count and added, "For the majority, what did it serve." Deputy Mayor Krebs further commented about on being available to anyone who calls or meets with them, and commented on previous meetings which ran very late. Mayor Lacey spoke of the helpful assistance they receive from City Staff being in attendance at meetings and addressing issues that might come up and noted, "We can't have every Staff member show up on the odd chance that they may be called upon." Commissioner Carroll added, "It is a compliment to our City Manager in coordinating with the Department Heads. The Agendas that I saw five (5) years ago had so many more items on them and these efficient well- planned, well-thought out, well-researched and supported by our staff, make it easier for us as a body to go through the Agenda Items quickly so that's been a huge improvement. Kudos to you Kevin (Smith)." Commissioner Cannon remarked, "I am confident that with the skill of our City Manager and our managers that if it was the will of this body to modify our start time, it could be done at not a dollar increase to the City; I am confident of it." Commissioner Cannon added, "If nothing else,just look at what all the other cities around us are doing." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—JANUARY 12,2015 PAGE 5 OF 21 mi�rr►i Commissioner Resnick spoke of other area cities and how long their meetings run, hot button issues, and then noted, "What we are looking at is trying to be the City that is different from everybody else,because we are trying to do things right by everybody." y..■ Further comments followed on issues related to people getting to meetings, that we are a unique city, reasonable access, and moving ahead with this matter. "I MOVE THAT WE ADD THIS AS AN AGENDA ITEM AT OUR NEXT COMMISSION MEETING." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. MAYOR LACEY SUGGESTED THIS MATTER DID NOT NEED FURTHER DISCUSSION AND SUGGESTED A VOTE OF "NAY". Side 1/Side B MANAGER SMITH ASKED, "MAY I HAVE THE FLEXABILITY THAT IF FOR EXAMPLE, I SEE THAT THE NEXT MEETING IS POTENTIALLY LENGTHY, THAT I HAVE THE OPPORTUNITY TO PUT THIS ITEM ON THE FOLLOWING MEETING." MAYOR LACEY SUGGESTED, "I WOULD SEEK UNANIMOUS CONSENT FROM THE COMMISSION TO AMEND THE MOTION TO SPECIFY `THE NEXT POSSIBLE MEETING SUBJECT TO AGENDA CONSTRAINTS.' DOES THE COMMISSION CONCUR WITH THAT?" MEMBERS OF THE CITY COMMISSION NODDED IN AGREEMENT. NO OBJECTIONS WERE STATED. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER CARROLL: AYE DEPUTY MAYOR KREBS: NAY COMMISSIONER HOVEY: NAY MOTION CARRIED. Mayor Lacey closed "Public Input". CONSENT AGENDA CONSENT 300. Police Department REQUEST: The Police Department requests the Commission accept the 2015 Florida Department of Law Enforcement - Edward Byrne Memorial Justice Assistance grant in the amount of $16,430.00, to fund the purchase of officer body worn cameras and related infrastructure, and authorize the City Manager and/or Mayor to execute all required documentation related to this grant acceptance. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 12,2015 PAGE 6 OF 21 FISCAL IMPACT: These grant revenues and related expenditures were not included in the FY 2015 Police Department Budget request pending a decision on the award from FDLE. The Budget was already approved prior to this grant being awarded. The body worn cameras and infrastructure will cost$16,430.00 and this expense , will be reimbursed through the grant; therefore,there is net zero impact to the 2015 Budget relative to this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff Recommends the Commission approve the acceptance of the 2015 Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance in the amount of$16,430.00 to fund the cost of the body worn cameras and infrastructure, and authorize the City Manager and/or Mayor to execute any and all required grant documents. There was no discussion on this Agenda Item. CONSENT 301. Police Department REQUEST: The Police Department requests Commission approval to utilize Federal Law Enforcement Trust Fund monies in the amount of$5,926.59 for the purchase of a Dell PowerEdge R520 file server system from Dell Computers to support the body worn cameras, purchased with the Edward Byrne Memorial Justice Assistance Grant. The Dell PowerEdge R520 was chosen for it's required specifications and competitive price. FISCAL IMPACT: Funding for the server for the body worn cameras will come from the Federal Law Enforcement Trust Fund in the amount of $5,926.59. Currently, there is a balance of $66,039.36 in the Federal Law Enforcement Trust Fund. There will be no impact to the General Fund budget for this purchase. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 12,2015 PAGE 7 OF 21 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has R ;,.,.,: also been electronically forwarded to the individuals noted above, and which is also available on the City's .o .. Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press aw+ Representatives who have requested Agendas/Agenda Item information, Homeowner's ;- Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends approval of the expenditure of $5,926.59 from the Federal Law Enforcement Trust Fund for the purchase of a Dell PowerEdge R520 file server system from Dell Computers to support the body worn officer cameras. No discussion. CONSENT 302. Public Works Department REQUEST: The Public Works Department requesting the City Commission: 1)validate the Staff recommendation finding the Starlight Baptist Church sitework to be built in substantial accordance with the Final Engineering plans,subject to satisfactory completion of the remaining open project closeout list items; and 2) accept the public sidewalk for ownership and maintenance. FISCAL IMPACT: There is no fiscal impact associated with this site acceptance. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission,City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above,and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public,and posted at five(5) different locations around the City.Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 12,2015 PAGE 8 OF 21 RECOMMENDATION: Staff recommends that the City Commission: 1)validate the Staff recommendation finding the Starlight Baptist Church sitework to be built in substantial accordance with the Final Engineering plans, subject to satisfactory completion of the remaining open project closeout list items as noted on Exhibit A prior to issuance of any Certificates of Occupancy; and 2) accept the public infrastructure for ownership and '- maintenance. Y". This Agenda Item was not discussed. ;,... ,.._._.., CONSENT 303. Not Used. CONSENT 304. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, December 8, 2014 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday,December 8,2014 City Commission Regular Meeting Minutes. No discussion. CONSENT 305. Information Services Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—JANUARY 12,2015 PAGE 9 OF 21 Aimmook FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. EFFORTS: ' This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's - =r Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. There was no discussion on this Agenda Item. COMMISSIONER HOVEY SUGGESTED A MOTION TO APPROVE AND ADDED, "MOTION." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: DEPUTY MAYOR KREBS: AYE COMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CARROLL: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. REPORTS REPORTS 400. Office Of The City Attorney—Anthony A. Garganese,Esquire City Attorney Anthony A. Garganese noted the WCA v. Winter Springs Case, asked for an Attorney-Client Session, and suggested it be done before the deadline for the Notice of Appeal deadline which is approximately January 22, 2015. Discussion followed on possibly filing a Notice to Appeal, a Filing Fee,then having an Attorney-Client Session at a later date when there was more availability for the City Commission. Possible dates and times were mentioned. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 12,2015 PAGE 10 OF 21 "I MAKE A MOTION THAT WE AUTHORIZE THE ATTORNEY TO FILE THE NOTICE OF APPEAL BECAUSE IT IS JURISDITIONAL - THE COST TO THE CITY WOULD BE VERY MINIMAL AND THAT WOULD PROVIDE US WITH A DECENT TIME FOR EVERYONE TO BE -. . PROPERLY PREPARED AND REVIEW IT." MOTION BY COMMISSIONER CANNON. Am. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. •. .., Mayor Lacey opened the "Public Input"portion of the Agenda Item. Mr. Christian Sarna, 360 Michael Blake Boulevard, Winter Springs, Florida: referenced suggested meeting times and thought a 6:00 p.m. start time would be good for Commission meetings. Mayor Lacey closed the "Public Input"portion of the Agenda Item. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER CARROLL: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. Concluding this issue, Mayor Lacey remarked, "We will figure out when we can have a more thorough Attorney- Client Session." REPORTS 401. Office Of The City Manager—Kevin L. Smith No Report. REPORTS 402. Office Of The City Clerk—Andrea Lorenzo-Luaces,MMC City Clerk Andrea Lorenzo-Luaces asked if City Commission would like information on a 2015 Board and Committee Appreciation Dinner brought back to them. Mayor Lacey and members of the City Commission suggested information be provided to them sooner than later. Commissioners nodded in agreement with this. No objections were voiced. REPORTS 403. Office of Commissioner Seat Two-The Honorable Kevin Cannon Commissioner Cannon addressed Mr. Kip Lockcuff,P.E., Director, Public Works/Utility Departments and stated, "I just want to commend your dedicated staff—it was Christmas Eve about 6:30. It was raining and I saw three (3) of your guys out there working on the sewer lift station - I stopped and thanked them. Your crews work very diligently for the City and I am sure they all would have rather have been home on Christmas Eve with their families rather than working on a sewer lift station in the rain." Commissioner Cannon added, "Please pass along to your crews that we do really do genuinely appreciate what they do,the sacrifice they make for us." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—JANUARY 12,2015 PAGE 11 OF 21 roasWa Secondly, Commissioner Cannon spoke of an incident a few years ago with a family member who called 9-1-1 and said to Chief Brunelle that he wanted to commend his Staff as on many occasions, his Staff were at calls before Fire Services were, and it was very comforting to know how skilled his Staff was, in many ways. Commissioner Cannon suggested more formal action of the City Commission would be required for repayment of two hundred thousand dollars ($200,000.00) related to the Vistawilla Office Center and Commissioner Cannon >. referred to the 5th Modification and Developer's agreement found in book 06858 pages 1286 through 1289 and for the Record noted that the City provided a two hundred thousand dollars ($200,000.00) Economic Development Grant for build-out of the Vistawilla Office Center, and in turn to bring in the University of Central Florida Incubator Program. Further comments followed on the original agreement, a possible formal demand for repayment, a revised agreement around the year 2009 time frame, and that typically the City Manager provides a packet of information to the City Commission for such determinations. Manager Smith mentioned he had a meeting planned for later this week with the current landowner and added, "At the conclusion of that meeting, I will prepare an Agenda Item to get in front of this body for action. I'm not sure if the demand letter would assist or not,but I'm not sure it would hurt either. But my recommendation would be to let Anthony (Garganese, City Attorney) and I meet with Mr. (David) McLeod on Friday and proceed from there." Commissioner Hovey suggested, "I think we need to hear all of the historical background and have the information in front of us in order to make an informed decision." Next, Commissioner Cannon noted that he was agreeable to adding it to the City Commission Agenda but sooner than later, as it was a large amount of money. Deputy Mayor Krebs concurred that she would like the second building built. Further comments followed on getting the funds back and having the second building built. Mayor Lacey summarized the latest comments and remarked, "I think we have got a Consensus of the Commission to ask the City Manager to look into the matter and come back to us with the relevant facts for a decision to be made, and then based upon that, then we can make a decision of whether we want to pursue it in some way." Mayor Lacey added, "Procedurally, I would ask the Commission to give unanimous consent that we withdraw the Motion and substitute it with the Consensus of the Commission to ask the City Manager to come back within two (2) meetings for a status on this case for an action." With support from the City Commission, Mayor Lacey stated,"We have unanimous consent. It is done." REPORTS 404. Office of Commissioner Seat Three-The Honorable Pam Carroll Commissioner Carroll complimented Mayor Lacey on an outstanding job he did at the recent"State of the Cities" Chamber event. Next, Commissioner Carroll wanted to advise Mr. Lockcuff of her commendations of Mr. Brian Fields, P.E., City Engineer, Public Works Department, and Ms. Zynka Perez, Stormwater Utility Manager, Public Works Department on behalf of a resident, and related to Pond 59. Commissioner Carroll spoke of their efforts and added,"Kudos to you,kudos to Zynka(Perez), and of course to Kip(Lockcuff)too." Continuing her Report, Commissioner Carroll mentioned that the Seminole County Convention and Visitors Bureau awarded the 2014 Tourism City of the Year Award to our City—the City of Winter Springs. The Scottish Highland Games was also recognized as the"Event"of the year. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 12,2015 PAGE 12 OF 21 Continuing the discussion, Commissioner Hovey mentioned that she previously had seen an email related to Oft applying for this Award and sent it to the City Manager and was glad we did apply for this Award. Commissioner Hovey further suggested that any such emails that the Commissioners get, that they send them to the City Manager and the City Clerk for consideration. aft-AIM 405. Office of Commissioner Seat Four-The Honorable Cade Resnick Commissioner Resnick congratulated Mayor Lacey for being the incoming First Vice President for the Tri- County League of Cities and thanked Mayor Lacey for supporting the City. Next, Commissioner Resnick mentioned he had been involved over the last year with the Oviedo-Winter Springs Regional Chamber of Commerce, the Young Entrepreneurs Academy in which twenty-four (24) high school students who will go through a program and become Chief Executive Officers during a semester time frame. Commissioner Resnick said he will be the Program Manager and will be assisted by the President of the Oviedo- Winter Springs Regional Chamber of Commerce. Lastly, Commissioner Resnick referenced the last Florida League of Cities Annual Conference and becoming more digital, and he personally had joined the "facebook 32708" page along with a similar Oviedo page; and noted that he has seen more individuals join and thought it might be something we could be involved with. REPORTS 406. Office of Commissioner Seat Five/Deputy Mayor-The Honorable Joanne M.Krebs Deputy Mayor Krebs thanked the Police Explorers and the Police Department, Tuscawilla Homeowners Association, and the Rotary for the"Shop with a Cop" event and complimented "Senor Tequila" for being such a great community partner and for their contributions to this event; and thought they should be thanked. Mayor Lacey suggested, "Could we ask Andrea (Lorenzo-Luaces) to prepare a Resolution of Appreciation for "Senor Tequila"? Hearing no objections, Mayor Lacey suggested it be agendaized on the Consent Agenda for approval, and added that if the owner wanted to come in to accept it,that could be considered. Next,Deputy Mayor Krebs wished everyone a Happy New Year. Lastly, Deputy Mayor Krebs congratulated Mayor Lacey on his service with Tri-County League of Cities and mentioned the other Winter Springs Elected Officials [Joanne M. Krebs, John F. Bush, Michael S. Blake] who also served as President of the Tri-County League of Cities. Commissioner Carroll added that Seminole County's Economic Development Department complimented our City on the U.S. Highway 17/92 Community Redevelopment Agency (CRA) funding related to Shepard Road and suggested the related information be reviewed while still on their website. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 12,2015 PAGE 13 OF 21 REPORTS 407. Office of the Mayor-The Honorable Charles Lacey Mayor Lacey spoke of the upcoming Seminole County "State of the County" event and it was noted that """""" Commissioner Cannon, Commissioner Carroll, and Deputy Mayor Krebs were planning to attend, so seats should be purchased for them. Further comments followed. • REPORTS 408. Office of Commissioner Seat One-The Honorable Jean Hovey Commissioner Hovey thanked all of the Winter Springs Police Department Officers for the risks they take while doing their job. Continuing, Commissioner Hovey remarked about Commissioner Resnick's comments related to "facebook" and mentioned that there is a"facebook"government page and thought we might like to consider this and added, "Can we look into that, at least looking at getting a City "facebook" page?" Commissioner Cannon added that at a recent Florida League of Cities event,he heard other cities had found it helpful. Attorney Garganese said, "It is doable but obviously, you have to have rules in place to govern yourselves accordingly." Further comments followed on the possibility of this being a good marketing tool, possible economic development and that it could perhaps just be an informational and directive instrument, and we could get weekly reports and data. Commissioner Hovey added she thought it could be "A free marketing tool for us - and I know we discussed it before but if we could look into that, I think we have Consensus." Lastly, Commissioner Hovey mentioned that the Legislative Session begins soon and noted that Florida's Governor is suggesting an additional fifteen hundred dollars ($1,500.00) per student for the upcoming school year, and thought perhaps Mayor Lacey could assist with legislative information through his new role with the Tri-County League of Cities. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Police Department REQUEST: The Police Department requests the City Commission consider second reading of Ordinance 2014-32 which amends Section 12-72 (Golf Cart Operation) signage and annual inspection requirements. FISCAL IMPACT: Financial impacts hinge on the cost of the total number of signs made and the associated manpower costs. This proposal lowers costs considerably over the current requirements as far fewer signs will be needed. Signs are approximately$25.00 each,plus staff time to install. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 12,2015 PAGE 14 OF 21 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. •._-„ Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with a additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This item was advertised in the Orlando Sentinel on December 11,2014 as a matter of public hearing. RECOMMENDATION: Police Department staff recommends approval of second reading and adoption of Ordinance 2014-32 which proposes amendment of Section 12-72 to change the signage posting and clarify inspection requirements therein. Attorney Garganese read Ordinance 2014-32 by"Title"only. Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item. "MOTION TO APPROVE." MOTION BY COMMISSIONER CARROLL. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER CARROLL: AYE COMISSIONER HOVEY: AYE MOTION CARRIED. PUBLIC HEARINGS 501. Office of the City Attorney REQUEST: The City Attorney and Police Chief recommend the City Commission approve the First Reading of Ordinance 2015-07 that addresses necessary administrative updates to Section 7-27 of the City Code, as required by Florida Statutes. FISCAL IMPACT: There is no direct fiscal impact related to the adoption of this Ordinance other than staff and attorney time to prepare the Ordinance and Agenda Item. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—JANUARY 12,2015 PAGE 15 OF 21 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has .. also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This item will also be advertised for Second Reading in the Orlando Sentinel if so moved. RECOMMENDATION: The City Attorney and Police Chief recommend that the City Commission approve Ordinance 2015-07 on First Reading and authorize advertising the Ordinance for Second and Final Reading at a subsequent City Commission meeting. "MOTION TO READ BY `TITLE' ONLY." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. Attorney Garganese read Ordinance 2015-07 by"Title"only. Tape 2/Side A Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item. Brief comments. RELATED TO ORDINANCE 2015-07, "I WILL MAKE A MOTION TO MOVE TO SECOND READING." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 12,2015 PAGE 16 OF 21 f REGULAR AGENDA REGULAR Community Development Department REQUEST: The Community Development Department requests that the City Commission receive and review the proposed standards for new multi-family developments in the City, and provide direction to staff regarding proposed standards for new multi-family developments in the City. FISCAL IMPACT: There is no immediate direct fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above,and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Community Development staff recommends that the City Commission consider and discuss the information contained in this agenda item and provide staff with direction as to whether they wish to adopt these standards for incorporation into the City's Code of Ordinances. Additional standards may be recommended for incorporation and,if the Commission desires, a text amendment will be processed to add the review standards to the Code and to require conditional use/special exception consideration for future apartment proposals. Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department addressed the City Commission on this Agenda Item and mentioned the March 2, 2015 "Community Development" Workshop which could also address this at that time. Commissioner Cannon thought that this could best be handled during the March 2, 2015 "Community Development" Workshop and mentioned a provision in our Comprehensive Plan on an Economic Analysis and added, "I would like the City to request from the Seminole County Tax Authority, the residential units that are not subject to homestead. Commissioner Cannon thought this would help provide information on current rental properties. Commissioner Cannon also noted that our Utility billing information might also help provide related information. Continuing, Commissioner Cannon clarified, "Where do we want to try to direct in this case, multi-family apartments—we really need to know what we have already existing in terms of rentals; where the existing rentals presently are, and I would like to know that." Furthermore, Commissioner Cannon added, "If we significantly increase the number of rental units in the City which has the effect of driving down rental rates, and causes rental homes throughout your subdivision or mine into default; those are certainly some of the factors we ought to at least discuss in the Workshop." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 12,2015 PAGE 17 OF 21 With discussion on Staff providing some kind of a visual/map, Attorney Garganese suggested, "A two (2) color map - you start with a clean slate and then GIS (Geographic Information System) it in two (2) colors, one (1) color where `Multi-family' is permitted and then another color where it's `Conditional'." Deputy Mayor Krebs ,fin and members of Commission all nodded in agreement to this. Mr. Stevenson added, "I would posture possibly a third color where it's not permitted — permitted by right, permitted by`Conditional Use' and not permitted." Deputy Mayor Krebs remarked, "Okay." Mayor Lacey asked, "We have got a Consensus from the Commission to delay action until the Workshop and bring all that information to us then?" All Commissioners noted they were in agreement. REGULAR 601. Office of the City Manager REQUEST: City Manager requesting the Commission consider and provide direction on renewal of its Trustee Membership with the Oviedo-Winter Springs Regional Chamber of Commerce. FISCAL IMPACT: Chamber Trustee Membership dues are$5,000 per calendar year. Funds were appropriated in the current (FY 2015) budget for this purpose, pending Commission consideration and approval of renewal at expiration of the current(CY 2014) membership. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Manager recommends the Commission provide direction on the renewal of its Trustee Membership with the Oviedo-Winter Springs Regional Chamber of Commerce for Calendar Year 2015, with any approval subject to the conditions outlined above pursuant to Section 106.113(2), Florida Statutes. The new Oviedo-Winter Springs Regional Chamber of Commerce President Todd Sykes addressed the City Commission and spoke of various actions of the Chamber. Discussion followed on whether the Oviedo-Winter Springs Regional Chamber of Commerce was going to merge with the Seminole County Chamber to which Mr. Thomas R. Peppler stated, "No." Further comments followed on the Oviedo-Winter Springs Regional Chamber of Commerce being a regional Chamber, and what we receive for our five thousand dollar($5,000.00)Trustee membership. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 12,2015 PAGE 18 OF 21 Commissioner Hovey asked if the Oviedo-Winter Springs Regional Chamber of Commerce had brought any businesses into the City of Winter Springs. Mr. Peppier said, "I don't think that we specifically recruit and place businesses within Winter Springs. Our idea is to make people aware that Winter Springs is a good place to bring businesses to the City of Winter Springs." Further comments followed on how it seems that Oviedo has more events than Winter Springs to which Mr. Peppier said it was a "geography" issue and that the Mall had a large parking lot and Mall management was �= interested in holding events there; costs involved with using Central Winds Park; that the Festival of the Arts was a two (2) day event; other Trustee members and the number of businesses affiliated with the Oviedo-Winter N.° Springs Regional Chamber of Commerce; and how it seems that more board members on the Oviedo-Winter Springs Regional Chamber of Commerce are from Oviedo. Deputy Mayor Krebs asked how Winter Springs could help more and "What's the right mixture so that we feel we are just as much part of the Oviedo-Winter Springs Regional Chamber of Commerce as Oviedo does?" Mr. Peppler suggested if there was a venue large and reasonable in cost to hold some meetings in Winter Springs; and thought that perhaps when new businesses start up in Winter Springs, they could be given brochures on joining the Oviedo-Winter Springs Regional Chamber of Commerce. Deputy Mayor Krebs asked if there was a Winter Springs address for the Chamber and mentioned that such would be helpful. Commissioner Resnick asked how we could assist with getting more business on our west side to join the Chamber. Mr. Peppier again referenced new businesses and stated, "Perhaps we can work something out where as people come in, apply to the City for licenses or open new businesses that we have automatically something from the Chamber that's given to them so that they are more aware of us." Furthermore, Commissioner Resnick mentioned that efforts were being made to try to have just one (1) Chamber in Seminole County,but the smaller Chambers were not agreeing to this. Next, Commissioner Cannon inquired, "Is there more that we could be doing as a City through our Staff to interface with the Chamber to help build and retain more businesses?" Mr. Peppier remarked, "I think just the creative ideas that I am getting from all of you on the city council would be a big help. We have no complaints at all with the City Staff and I know for instance,we've met with the economic development guys here and we were talking about some way to get that film about how you'd like to see the parcel over on (State Road)417 and(State Road)434 developed; somehow to get that video on our website, and things of this nature." Additionally, Mr. Peppier noted, "We appreciate the input and we'll continue to work on it and that's one of the things that Todd (Sykes) will be doing—as he said, is to try meet with all of you at different times and get more ideas on how to do that. Any suggestions are appreciated really, because we have the same goal — bring businesses in." Commissioner Carroll mentioned some of the issues for small businesses and costs for them to be a part of various Chamber events, and also to keep their businesses open. Commissioner Carroll inquired, "Has the Chamber ever considered a really mini kind of membership, where those businesses could receive information and maybe have an occasional flyer?" Commissioner Carroll then noted some of the smaller businesses on the west side of the City. Mr. Peppler responded, "He is making notes as we speak. All of these are good ideas and things that we would act on; so,yes we like them,we're all for it." Mr. Gerry Marino of the Oviedo-Winter Springs Regional Chamber of Commerce addressed small business and non-profit rates that the Chamber has in place. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 12,2015 PAGE 19 OF 21 As to possible meeting locations, Commissioner Hovey suggested the City's Civic Center and Senior Center if di"' they were available, and the Chamber could also check with area schools as they also could possibly be available. "BASED ON THE DISCUSSION THIS EVENING,I WOULD MAKE A MOTION TO MOVE THAT WE PAY FOR THE MEMBERSHIP FOR THIS FISCAL YEAR." MOTION BY COMMISSIONER RESNICK. MAYOR LACEY REMARKED, "COMMISSIONER CANNON SECONDED." 411'; DISCUSSION. VOTE: .r COMMISSIONER CANNON: AYE COMMISSIONER CARROLL: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. REGULAR 602. Office of the City Clerk REQUEST: The City Clerk requests that Mayor Charles Lacey and/or Members of the City Commission consider making the remaining At Large Nomination(s) for one (1) remaining Appointment to the Parks and Recreation Advisory Committee related to this Term of Office which expires in January 2015 FISCAL IMPACT: There is no noted Fiscal Impact to any Appointment(s)/Reappointment(s) related to the Parks and Recreation Advisory Committee as noted in this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: An individual Motion is requested for any Nomination please. Appointment Nominations to be made by Mayor Lacey or any Commissioner: At Large Seat If there is no Appointment for this At Large Seat made at this Meeting, a similar Agenda Item can be placed on future City Commission Meeting Agendas,if so desired. Commissioner Hovey asked, "Next time, could we include the list of who we have Appointed—and who might be left to Appoint." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—JANUARY 12,2015 PAGE 20 OF 21 City Clerk Lorenzo-Luaces was asked to provide it at the next City Commission regular Meeting. Discussion followed on staggering the Terms of Office. weft Mayor Lacey stated, "Does the Commission agree to ask Andrea(Lorenzo-Luaces) to bring it back as an Agenda Item with a proposal for how to stagger the terms." Mayor Lacey added, "The current status of who is sitting, who has been Appointed, and how we would go about staggering terms." All Commissioners were in agreement. PUBLIC INPUT Mr. Robert Bond, 1107 Seafarer Lane, Winter Springs, Florida: commented on why there was no "Public Input" on Regular Agenda Item"601". Tape 2/Side B Mr.Bond also asked why the Oviedo-Winter Springs Regional Chamber of Commerce was called that and not the Winter Springs-Oviedo Regional Chamber of Commerce, and did not think the events were fair across both cities. Mr.Bond also asked what was provided for the costs of membership. Discussion followed on the history of the Oviedo-Winter Springs Regional Chamber of Commerce, and the procedures for when"Public Input"is held. Much discussion ensued on procedures related to "Public Input", when the City Commission Agenda goes out, that the City Commission is a board and has business to act upon, and the descriptions of some of the wording of Agenda Items. Deputy Mayor Krebs asked Commissioner Cannon what he would prefer for Agenda Item wording, to which Commissioner Cannon thought there should be more information for the citizens. Deputy Mayor Krebs said to Commissioner Cannon, "It is our job to set Policy, and if you would like to see more, then I think you should bring that issue up and then maybe we could discuss what the City Manager has under those circumstances. If it's not enough or you don't believe it is enough, then that is something that we should be discussing." With further remarks, Commissioner Cannon said he would get with the City Manager and the City Attorney on other options they could consider. Deputy Mayor Krebs added, "You need to talk among us because we are the ones who set the Policy; we are the ones who direct the City Manager to do that." Commissioner Cannon added that he would get with the City Manager and the City Attorney and would do research on how other cities handle the structure of their Agendas. Comments followed on processes and helping citizens understand the process. Commissioner Carroll noted that the Mayor and City Commission have to act under the Sunshine Law, and spoke of previous and more restricted opportunities for "Public Input". Commissioner Resnick spoke of the merits of transparency and setting limits, that we cannot change Policies all the time, and recommended that that any suggestions for changes to the Commission's Policies be written down so it could all be considered and to see if it all could fit together. Mayor Lacey noted, "If we have decided that we are going to look at our Rules of Procedure as it relates to start time, I would suggest that when we do that, that gives us an opportunity to look at the entire set of rules and procedures, because I think it is as a matter of course, it is a good idea to do it every time you have a new Commission seated every two(2)years." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—JANUARY 12,2015 PAGE 21 OF 21 Commissioner Hovey commented on the City of Sanford's Agenda and there is only one (1) general "Public Input"section. Commissioner Hovey also mentioned that our City Commission is available by telephone or email imag and she responds whenever asked. Commissioner Hovey added, "We are here to help you" and suggested if someone had contacted them about an issue, that a Commissioner may have been able to suggest more about •a person could address the City Commission. -ate'w ;; Ms. Sheila Benton 414 Cedarwood Court, Winter Springs, Florida: commented on communication between they City Commission and citizens; referenced the Commission Report in the City's January Newsletter and said it only noted what happened in November 2014, and nothing current; that accessing Agenda Items on the City's website takes a number of strokes to find applicable information including attachments, and some people may not know how to find City information as the Website does not explain the steps; and suggested the Agenda include when there is or no "Public Input"; and said such words as "Ad Hoc" may not be clear to everyone; and thought that the City should communicate better with the citizens, especially when "Public Input" is available for the public. Mr. Ted Johnson, 1107 Pheasant Circle, Winter Springs, Florida: heard something about a possible meeting time change and thought an adjusted meeting time should be considered. Mayor Lacey closed "Public Input". Further brief comments. ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 8.:02 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO-LUACES,MMC CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were approved at the ,2015 City Commission Regular Meeting.