HomeMy WebLinkAbout2014 10 27 Consent 301 Vacuum ExcavatorCOMMISSION AGENDA
ITEM 301
October 27, 2014
Regular Meeting
REQUEST:
Informational
Consent
X
Public Hearings
Regular
KS
City Manager
KL
Department
The Utility Department requests authorization to piggyback off of Florida Sheriffs Contract
14 -12 -0904 Spec #46 to purchase a trailer mounted vacuum excavator from Vermeer
Southeast Sales & Service of Orlando at a cost of $34,310.00.
SYNOPSIS:
The trailer mounted vacuum excavator will be used for utility system maintenance and
repairs. The Florida Sheriffs Association bid ( #14 -12 -0904) includes vacuum excavators
and Vermeer Sales and Service is the approved vendor for this piece of equipment. The bid
price is $34,310.00.
CONSIDERATIONS:
The trailer mounted vacuum excavator is needed to perform cleaning of sewer lines,
manholes, lift stations, meter boxes and to make small repairs to water and sewer lines.
Purchasing this equipment will reduce the wear and tear and extend of the life of the
existing 2002 vacuum truck which has a replacement cost of approximately $300K.
City staff have tested this unit and have found that it will fulfill the needs described above.
Existing vehicles in the fleet will be able to tow the this equipment. The bid quote with the
detailed options is attached which also contains a photo of the equipment.
FISCAL IMPACT:
The trailer mounted vacuum excavator is budgeted in the Utility Enterprise Fund Capital
Equipment line code at a cost of $40,000. The purchase of this equipment for $34,310 is
within budget.
Consent 301 PAGE 1 OF 2 - October 27, 2014
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
The Utility Department recommends the City Commission authorize the purchase of a
trailer mounted vacuum excavator from Vermeer Southeast Sales & Service of Orlando
piggybacking off of Florida Sheriff s Contract 14 -12 -0904 Spec #46 at a cost of $34,310.00
plus 10% contingency payable from the Utility Enterprise Fund Capital Equipment line
code.
ATTACHMENTS:
1. Trailer Mounted Vacuum Excavator Quote (2 pages)
Consent 301 PAGE 2 OF 2 - October 27, 2014
October 9, 2014
Vermeer"'
SOUTHEAST
Serving the Southeast.... since 1967
Customer Name: City of Winter Springs
Address: 1126 East S.R. 434
City: Winter Springs, FL 32708
Name: Mr. Kevin Monser
New McLaughlin V50OLEG:
Attachment No. 1
Vermeer Southeast Sales & Service
4559 Old Winter Garden Road, Orlando, FL
PHONE: 407 - 466 -9566
E -Mail: scottgabor@vermeersoutheast.com
Quote #03132014
31 Horsepower Gasoline Engine
Insulated Engine Enclosure (Helps Suppress Dbs)
500 Gallon Debris Tank Capacity
14 Gallon Fuel Tank Capacity
575 CFM Blower w/ 15" HG
Standard 3 Stage Filtration w/ Cyclonic Separator and 2 Micron Washable Poly Filter
Dual 125 Gallon Water Tanks (totaling 250 Gallons)
Dual Lift Cylinders
Full Debris tank electronic float shut down and secondary ball float shut off (controls overloading and
potential blower damage)
5.6GPM at 3000 PSI high pressure water pump (more GPM equates to faster dig times)
50' Water Hose w/ Reel
Two 10' x 3" vacuum hoses, Rotary digging lance, and wash wand
9,999 Ib.Trailer GVWR, NO CDL Requirement
Spin Wheel Open Rear Door
Dual Oil Bath Blower (low maintenance)
This unit has 25 hours and will come with FULL FACTORY WARRANTY (never been sold before, not used)
Complete Onsite Training and Delivery are inclusive in the price below.
Total Package Investment Breakout:
01. 500 Gallon Vacuum System ............................ ............................... $34,310.00
Total — Complete System ............................................ ............................... $34,310.00
Per Florida Sheriff's Contract #14 -12 -0904 Specification #46
• Less applicable sales taxes
• Delivery and Training Included
• Prices Valid for 30 Days
Thank you for this opportunity. The entire Vermeer Southeast Team looks forward to assisting the City of Winter Springs Utility
Team.
Thank you,
Scott Gabor