HomeMy WebLinkAbout2014 09 22 Consent Item 301 Landscape Maintenance Contract Consolidation for Town Center Phase ICOMMISSION AGENDA
ITEM 301
Informational
Consent
X
Public Hearings
Regular
September 22, 2014 KS RS
Regular Meeting City Manager Department
REQUEST:
The Community Development requests that the City Commission approve the consolidation
of two landscape maintenance contracts (Maki Landscaping, LLC with Dawnalee
Corporation) for landscape maintenance services for the Town Center Phase I.
SYNOPSIS:
Maki Landscaping, LLC (Maki) entered into a contract with the City, effective April 1,
2014, for landscape maintenance services for the Phase I of the Town Center. Maki elected
to terminate this contract effective August 30, 2014. Dawnalee Corporation has a current
contract to perform all landscape and irrigation maintenance services along Blumberg
Boulevard. Staff is requesting that the Maki scope of services be added to the Dawnalee
contract.
CONSIDERATIONS:
Community Development staff has recently been reviewing all of the city's current
landscape and irrigation maintenance contracts. Some of these contracts are very small but
still require staff oversight. One of the improvements identified by staff was the potential to
reduce the number of contracts currently in place to perform all of the City's needed
landscape maintenance work.
The Maki contract entailed maintenance work that is intricately located amid work that is
already being performed by Dawnalee in the Phase I area of the Town Center. When Maki
chose to terminate their contract, staff reviewed the scope -of- services and determined that
this was an opportunity to gain efficiencies by reducing the number of contracts, especially
since the work of both contracts is interwoven in the Town Center.
Consent 301 PAGE 1 OF 2 - September 22, 2014
The consolidation of these two contracts achieves several of the goals of administering the
City's landscape maintenance contracts. First, staff review of the contracts indicates that the
small Maki contract should not have been awarded as a stand alone contract given the close
proximity to the larger Dawnalee contract. In addition, the consolidation will help to
maintain a consistency in the quality and timing of the maintenance work. The
consolidation will also achieve one of the main goals identified by staff of reducing the
number of contracts requiring staff oversight.
FISCAL IMPACT:
The incremental cost to the City of consolidating these two contracts is $109.80 per year
which will more than be exceeded by the savings of not having to administer the additional
contract.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff recommends that the City Commission approve the consolidation of the Maki Contract
scope -of- services with the Dawnalee (Blumberg Contract) scope -of- services in order to
obtain higher quality services, reduce the number of small contracts requiring
administration by staff, at a negligible cost to the City.
ATTACHMENTS:
A - Maki Landscaping, LLC Bid Calculation Sheet
B - Dawnalee Corporation Bid Calculation Sheet
Consent 301 PAGE 2 OF 2 - September 22, 2014
Bid Number 02272014TCPH1 /SR
TOWN CENTER PHASE 'I
LANDSCAPE MAINTENANCE SERVICES
Attachment "A"
I am fully aware of all conditions affecting such worklitems for which bids were advertised.
,Oa,,er Ci�se�r °��a` ti-e-, (Owner 1 Rep.) does hereby submit the following laid for
completion of said workliteirn,
Total bid price for Landscape Maintenance Services TOWN CENTER PHASE 9 per specifications is as
follows:
SECTION DESCRIPTION MONTHLY COST X NUMBER OF MONTHS
Landscape Maintenance 1t1 thru 12130
1. Town Center Phase 1 $ x 12 = $J
LANDSCAPE MAINTENANCE TOTAL $ -' i 5 .2-6
UNIT COSTS:
The Bidder agrees with all conditions herein stated, proposes to contract to the Base Bid sums,
with the Owner the following Unit Material costs shall be paid on the basis of aoj2roved pricing resulting
in additions to or deductions from the Base Bid as follows:
PER REQUESTIADDITIONAL ITEMS
UNIT PRICE CATEGORY #1
Additional Mulch - Furnish & install (pine bark)
UNIT PRICE CATEGORY #2
Irrigation Repairs and Troubleshooting
Labor
$ per cubic foot
per hour
UNIT PRICE CATEGORY #3
Additional Material Cost to fiumish and install materials:
1 Gal. $ each
3 Gal. $ each
15 Gal. $ — _ each
Annuals $ each
Sod - St. Augustine Sod (pallet) $ each
5
Attachment "B"
of, all toodifiGns a%Wng suoh M s for wick bits vw rats .
(owner R r Y Ski the folloWmg bid lbr
"tbW bid ViW for Landscape Matntenonim Services T(YW aMTER PHASE I per spedfi t[ s is as
ft