HomeMy WebLinkAbout2014 09 22 Informational 201 Hometown Harvest Event Update COMMISSION AGENDA
Informational X
Consent
ITEM 201 public Hearings
g
Regular
September 22, 2014 KS CC
Regular Meeting City Manager Department
REQUEST:
The Parks and Recreation Department wishes to inform the City Commission about
planning efforts for the 2014 Hometown Harvest event.
SYNOPSIS:
The Winter Springs 10th Annual Hometown Harvest will be held on Saturday, October 11,
2014 from 5:00 to 9:00 p.m. on North Tuscawilla Road to Blumberg Blvd. in the Winter
Springs Town Center.
CONSIDERATIONS:
• The City of Winter Springs Special Event ICS has been meeting to plan this year's
Hometown Harvest Event since August.
• Post event evaluation from 2013 was reviewed and considerations were given to any
improvements that were recommended.
• The event will include live entertainment with Ennis Pruitt. Other special guests
include our own Senior Line Dancers. Family and Kids activities include Musical
Hayride, Chick-fil-A Kids Zone, Pumpkin Painting, Face Painters, and lots of great
food vendors.
• The Hope Food Pantry will also be on hand to collect non-perishable food items for
those in need.
FISCAL IMPACT:
• Projected expenses of$4,302 (Attachment A).
• Projected revenues from sponsorship and vendor booths is $3,000.
• Remaining expenses will be covered with funds from the Community Events Escrow.
Informational 201 PAGE 1 OF 2-September 22,2014
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas/Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff requests the City Commission receive and review the information provided in this
Agenda Item.
ATTACHMENTS:
Attachment A -Projected Event Budget
Informational 201 PAGE 2 OF 2-September 22,2014
ATTACHMENT A
AMOUNTItem
$2,200.00STAGE/SOUND
$400.00PORTALETS
$395.00HAY AND PUMPKINS
$500.00ENTERTAINMENT
$407.00LIGHT TOWERS
$400.00CITY STAFFING (OT)
$4,302.00 TOTAL PROJECTED EXPENSES
AMOUNTItem
$1,000.00REMAX
$1,000.00MODERN PLUMBING
$250.00OVIEDO INJURY AND WELLNESS CENTER
$1,252.00ESCROW FUNDS
$800.00VENDORS
$4,302.00 TOTAL PROJECTED REVENUE
2014 HOMETOWN HARVEST EXPENSES
2014 HOMETOWN HARVEST PROJECTED REVENUE