HomeMy WebLinkAbout2014 08 25 Consent 303 VMWare Host Servers Purchase COMMISSION AGENDA
Informational
Consent X
ITEM 303 public Hearings
g
Regular
August 25, 2014 KS JD
Regular Meeting City Manager Department
REQUEST:
The Information Services Department requests authorization to purchase, budgeted in FY
2014, three VMWare host servers in the amount of $39,980.00 from CDW-G, installation
and configuration services in an amount not to exceed $2,400.00 from Epic/Next Horizon,
and a contingency in the amount of$4,000.00 to replace existing critical equipment which
has exceeded its useful life and is no longer under warranty; and for the City Manager and
City Attorney to prepare and execute any and all applicable documents.
SYNOPSIS:
Information Services is requesting authorization to purchase three VMWare hosts (servers)
that have exceeded their useful life and are no longer under warranty. These servers house
some of our critical servers for the City. This equipment is scheduled to be replaced in this
fiscal year. The total cost for this project is $46,380 and includes equipment,
installation/configuration services, and a contingency.
CONSIDERATIONS:
Virtualization enables the hosting of multiple `virtual' servers on a single physical server.
The benefits of server virtualization are many and include but are not limited to: reduced
data center footprint/rack space requirements; reduced up-front capital equipment purchases
and physical server sprawl (because there's no need to purchase a server for each
application or database); reduced electrical and cooling costs because of less equipment in
the data center; and shared resources resulting in better overall resource utilization.
The City's Data Center houses six VMWare hosts (servers). Three of these hosts are
scheduled for replacement in this fiscal year (2014) as they have exceeded their useful life
Consent 303 PAGE 1 OF 3-August 25,2014
and are no longer under warranty. These VMWare host servers house 50 virtual machines
(servers, PCs, kiosks). It is important that this equipment be replaced as scheduled.
Equipment quotes were received as follows:
Equipment:
CDW-G $39,979.65
Dell $40,152.45
Lenovo $65,310.00
Information Services staff recommends we purchase equipment from CDW-G on Florida
Contract HP WSCA NASPO B27164 250-WSCA-10-ACS. These are HP DL360P Gen 8
servers. One additional benefit of the HP equipment is that it has a plug-in that enables
VMWare to talk directly to the hardware management interface. In addition, we are seeking
approval for the expenditure of an amount not to exceed $2,400 for installation services
from Epic/Next Horizon whose services are available on GSA contract G5-35F-0445Y; this
vendor has provided support services for us in the past, and is familiar with our network. In
addition, their employees have already met all the requirements (background checks,
fingerprints, and training) of the Criminal Justice Information Systems (CJIS) policy, which
is required by the Police Department for anyone performing work on the City's network. A
contingency in the amount of$4,000 is also being requested.
FISCAL IMPACT:
The project cost of$46,380 is budgeted in, and will be paid from, the Information Services
capital equipment line code 001-16-1600-560642.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas/Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
The Information Services Department recommends the Commission authorize the purchase
of three VMWare host servers in the amount of $39,980.00 from CDW-G, installation and
configuration services in an amount not to exceed $2,400.00 from Epic/Next Horizon, and a
contingency in the amount of $4,000.00; and for the City Manager and City Attorney to
prepare and execute any and all applicable documents.
Consent 303 PAGE 2 OF 3-August 25,2014
ATTACHMENTS:
VMWare server quotes (7 pages)
Consent 303 PAGE 3 OF 3-August 25,2014
CD1WG.com 1 800.594.4239 OE400SPS
SALES QUOTATION
FMLB504 2747513 8/11/2014
BILL TO: SHIP TO:
CITY OF WINTER SPRINGS CITY OF WINTER SPRINGS
1126 E STATE ROAD 434 1126 E STATE ROAD 434
Accounts Payable
WINTER SPRINGS , FL 32708-2799 WINTER SPRINGS , FL 32708-2799
Contact: LEE STENDER 407.327.5954
Customer Phone#407.327.1800 Customer P.O.#HP DL360 8/12 QUOTE
G NET 30-VERBAL 85�80,.x1=25�2 9604x C%O
3 3185819 HP DL360P GEN8 E5-2690 V2 2P SB SVR 5,150.32 15,450
.€9�6
Mfg#: 748302-S01
Contract: Florida HP WSCA NASPO
B27164 250-WSCA-10-ACS
6 1037697 HP 6'1.83M 10A C13-UL US POWER CORD 5.95 35.70
Mfg#:AF556A
Contract: Florida HP WSCA NASPO
B27164 250-WSCA-10-ACS 1.
3 2960687 HP SB INSIGHT CONTROL LIC 229.90 689.70
Mfg#: C6N27S
Contract: Florida HP WSCA NASPO
B27164 250-WSCA-10-ACS
3 2960739 HP 32GB SD MAINSTREAM FLASH MEDIA KT 74.50 223.50
Mfg#: 700136-1321
Contract: Florida HP WSCA NASPO
B27164 250-WSCA-10-ACS
12 2751949 HP 30OGB 6G SAS 15K RPM SFF 300.31 3,603.72
Mfg#: 652611-S21
Contract: Florida HP WSCA NASPO
B27164 250-WSCA-10-ACS
3 2637044 HP GEN8 ETHERNET 1 GB 4PORT 331T ADPT 222.45 667.35
Mfg#: 647594-1321
Contract: Florida HP WSCA NASPO
B27164 250-WSCA-10-ACS
66 3145280 HP 16GB 2RX4 PC3-14900R-13 KIT/SB 169.13 11,162.58
Mfg#: 708641-S21
Contract: Florida HP WSCA NASPO
B27164 250-WSCA-10-ACS
3 2665533 HPE 5Y 4H 24X7 DL360X PROCARE SVC 2,715.38 8,146.14
Mfg#: U2Z88E
Contract: Florida HP WSCA NASPO
B27164 250-WSCA-10-ACS
Electronic distribution-NO MEDIA
3 1706188 CDW HARDWARE INSTALL SERVER 0.00 0.00
Mfg#: HWINSTALLSERVER
Contract: MARKET
SUBTOTAL 39,979.65
FREIGHT 0.00
TAX 0.00
•
Please remit payment to:
CDW Government
CDW Government 75 Remittance Drive
North i wau ee Ave. Suite
Vernon Hills, IL 60061 Fax: 312.752.4292 Chicago, IL 60675-1515
This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at
http://www.cdw.com/content/terms-conditions/product-saIes.asp
For more information, contact a CDW account manager.
Quote Summary_688595260 Page 1 of 3
QUOTATION
Quote#: 688595260
L Customer#: 9081473
Contract#: 32ABH
CustomerAgreement#: 250-000-09-1
Quote Date: 08/11/2014
Date: 8/11/2014 Customer Name: CITY OF WINTER SPRINGS
Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and
informational accuracy. If you find errors or desire certain changes please contact your sales
professional as soon as possible.
Sales Professional Information
SALES REP: KYLE WULFF PHONE: 1800-4563355
Email Address: David Sak Dell.com Phone Ext: 80000
GROUP: 1 QUANTITY: 3 SYSTEM PRICE: $13,384.15 GROUP TOTAL: $40,152.45
Description Quantity
PowerEdge R620, Intel Xeon E-26XX v2 Processors (210-ABVQ) 3
PowerEdge R620 Motherboard, TPM (591-BBBQ) 3
Mission Critical Package:4-Hour 7x24 On-Site Service with Emergency Dispatch,4 Year
Extended (934-6194) 3
ProSupport: 7x24 HW/SW Tech Support and Assistance, 5 Year(934-6234) 3
Dell Hardware Limited Warranty Plus On Site Service Initial Year(936-1787) 3
MISSION CRITICAL PACKAGE: Enhanced Services, 5 Year(936-1817) 3
Dell Hardware Limited Warranty Plus On Site Service Extended Year(939-4668) 3
Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-800-
945-3355 (989-3439) 3
Mission Critical Package:4-Hour 7x24 On-Site Service with Emergency Dispatch, Initial
Year(989-5181) 3
On-Site Installation Declined (900-9997) 3
Proactive Maintenance Service Declined (926-2979) 3
PowerEdge R620 Shipping -4/8 Drive Chassis (331-4761) 3
Broadcom 5719 QP 1 Gb Network Interface Card, Low Profile (430-4426) 3
iDRAC7 Enterprise (421-5339) 3
Broadcom 5720 QP 1 Gb Network Daughter Card (430-4418) 3
Cable for Mini PERC Cards for Chassis with up to 8 Hard Drives (331-4823) 3
Chassis with up to 8 Hard Drives and 3 PCIe Slots (342-3666) 3
Bezel-4/8 Drive Chassis (318-1431) 3
Power Saving Dell Active Power Controller(330-5116) 3
Unconfigured RAID for H71OP/H710/H310 (1-10 HDDs) (331-4250) 3
PERC H710P Integrated RAID Controller, 1GB NV Cache (342-3531) 3
Heat Sink for PowerEdge R620 with 130W Processors or Greater(331-4763) 3
Intel Xeon E5-269Ov2 3.OGHz, 25M Cache, 8.OGT/s QPI, Turbo, HT, 10C, 130W, Max
Mem 1866MHz(338-BDBH) 3
DIMM Blanks for Systems with 2 Processors (317-8688) 3
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Quote Summary_688595260 Page 2 of 3
Heat Sink for PowerEdge R620 with 130W Processors or Greater(331-4763) 3
Intel Xeon E5-269Ov2 3.OGHz, 25M Cache, 8.OGT/s QPI, Turbo, HT, 10C, 130W, Max
Mem 1866MHz,2nd Proc (338-BDBW) 3
16GB RDIMM, 1866MT/s, Standard Volt, Dual Rank, x4 Data Width (370-AAWL) 72
1866MT/s RDIMMs (370-AAWM) 3
Performance Optimized (331-4428) 3
30OGB 15K RPM SAS 6Gbps 2.5in Hot-plug Hard Drive (342-2240) 12
Electronic System Documentation and OpenManage DVD Kit(331-4513) 3
DVD+/-RW, SATA, Internal (318-1391) 3
ReadyRails Sliding Rails With Cable Management Arm (331-4765) 3
Dual, Hot-plug, Redundant Power Supply (1+1), 750W (331-4605) 3
Power Cord, NEMA 5-15P to C13, 15 amp,wall plug, 10 feet/3 meter(310-8509) 6
No Operating System (420-6320) 3
No Media Required (421-5736) 3
*Total Purchase Price: $40,152.45
Product Subtotal: $40,152.45
Tax: $0.00
Shipping & Handling: $0.00
State Environmental Fee: $0.00
Shipping Method: LTL 5 DAY OR LESS
(*Amount denoted in$)
Statement of Conditions
The information in this document is believed to be accurate.However,Dell assumes no responsibility for inaccuracies,errors,or
omissions,and shall not be liable for direct,indirect,special,incidental,or consequential damages resulting from any such error or
omission.Dell is not responsible for pricing or other errors,and reserves the right to cancel orders arising from such errors.
Dell may make changes to this proposal including changes or updates to the products and services described,including pricing,without
notice or obligation.
Terms of Sale
This quote is valid for 30 days unless otherwise stated.Unless you have a separate written agreement that specifically applies to this
order,your order will be subject to and governed by the following agreements,each of which are incorporated herein by reference and
available in hardcopy from Dell at your request:
If this purchase is for your internal use only:Dell's Commercial Terms of Sale(�dell.com/CTS),which incorporate Dell's U.S.
Return Policy www.dell.com/return olic )and Warranty www.dell.com/warrant terms).
If this purchase is intended for resale:Dell's Reseller Terms of Sale(www.dell.com/resellerterms).
If this purchase includes services:in addition to the foregoing applicable terms,Dell's Service Terms
(www.dell.com/servicecontracts/ lobal).
If this purchase includes software:in addition to the foregoing applicable terms,your use of the software is subject to the license
terms accompanying the software,and in the absence of such terms,then use of the Dell-branded application software is subject to the
Dell End User License Agreement-Type A www.dell.com/AEULA)and use of the Dell-branded system software is subject to the Dell End
User License Agreement-Type S www.dell.com/SEULA.
You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety.Any terms and
conditions set forth in your purchase order or any other correspondence that are in addition to,inconsistent or in conflict with,the foregoing
applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such
terms.
Additional Terms for Public Customers
If you are a department,agency,division,or office of any district,state,county or municipal government within the United States
("Public Customer"),the following terms("Public Customer Terms")apply in addition to the foregoing terms:A.If any portion of the
foregoing terms and conditions(or any terms referenced therein)is prohibited by law,such portion shall not apply to you.Notwithstanding
anything to the contrary,the End User License Agreements shall take precedence in all conflicts relevant to your use of any software.B.
By placing your order,you confirm that(1)you are a contracting officer or other authorized representative of Public Customer with authority
to bind the Public Customer to these terms and conditions,and(2)you have read and agree to be bound by these terms and conditions.
Pricing,Taxes,and Additional Information
All product,pricing,and other information is valid for U.S.customers and U.S.addresses only,and is based on the latest information
available and may be subject to change.Dell reserves the right to cancel quotes and orders arising from pricing or other errors.Sales tax
on products shipped is based on your"Ship To"address,and for software downloads is based on your"Bill To"address.Please indicate
any tax-exempt status on your PO,and fax your exemption certificate,including your Customer Number,to the Dell Tax Department at
800-433-9023.Please ensure that your tax-exemption certificate reflects the correct Dell entity name:Dell Marketing L.P.Note:All tax
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Quote Summary_688595260 Page 3 of 3
quoted above is an estimate;final taxes will be listed on the invoice.If you have any questions regarding tax please send an e-mail to
Tax_Department@dell.com.
For certain products shipped to end-users in California,a State Environmental Fee will be applied to your invoice.Dell encourages
customers to dispose of electronic equipment properly.
All information supplied to CITY OF WINTER SPRINGS for the purpose of this proposal is to be considered confidential information
belonging to Dell.
About Dell
Dell Inc.listens to customers and delivers innovative technology and services they trust and value.Uniquely enabled by its direct business
model,Dell is a leading global systems and services company and No.34 on the Fortune 500.For more information,visit www.dell.com.
Privacy Policy
Dell respects your privacy.Across our business,around the world,Dell will collect,store,and use customer information only to support and
enhance our relationship with your organization,for example,to process your purchase,provide service and support,and share product,
service,and company news and offerings with you.Dell does not sell your personal information.For a complete statement of our Global
Privacy Policy,please visit gt!L.com/ ivacy.
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