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HomeMy WebLinkAbout2014 08 25 Consent 303 VMWare Host Servers Purchase COMMISSION AGENDA Informational Consent X ITEM 303 public Hearings g Regular August 25, 2014 KS JD Regular Meeting City Manager Department REQUEST: The Information Services Department requests authorization to purchase, budgeted in FY 2014, three VMWare host servers in the amount of $39,980.00 from CDW-G, installation and configuration services in an amount not to exceed $2,400.00 from Epic/Next Horizon, and a contingency in the amount of$4,000.00 to replace existing critical equipment which has exceeded its useful life and is no longer under warranty; and for the City Manager and City Attorney to prepare and execute any and all applicable documents. SYNOPSIS: Information Services is requesting authorization to purchase three VMWare hosts (servers) that have exceeded their useful life and are no longer under warranty. These servers house some of our critical servers for the City. This equipment is scheduled to be replaced in this fiscal year. The total cost for this project is $46,380 and includes equipment, installation/configuration services, and a contingency. CONSIDERATIONS: Virtualization enables the hosting of multiple `virtual' servers on a single physical server. The benefits of server virtualization are many and include but are not limited to: reduced data center footprint/rack space requirements; reduced up-front capital equipment purchases and physical server sprawl (because there's no need to purchase a server for each application or database); reduced electrical and cooling costs because of less equipment in the data center; and shared resources resulting in better overall resource utilization. The City's Data Center houses six VMWare hosts (servers). Three of these hosts are scheduled for replacement in this fiscal year (2014) as they have exceeded their useful life Consent 303 PAGE 1 OF 3-August 25,2014 and are no longer under warranty. These VMWare host servers house 50 virtual machines (servers, PCs, kiosks). It is important that this equipment be replaced as scheduled. Equipment quotes were received as follows: Equipment: CDW-G $39,979.65 Dell $40,152.45 Lenovo $65,310.00 Information Services staff recommends we purchase equipment from CDW-G on Florida Contract HP WSCA NASPO B27164 250-WSCA-10-ACS. These are HP DL360P Gen 8 servers. One additional benefit of the HP equipment is that it has a plug-in that enables VMWare to talk directly to the hardware management interface. In addition, we are seeking approval for the expenditure of an amount not to exceed $2,400 for installation services from Epic/Next Horizon whose services are available on GSA contract G5-35F-0445Y; this vendor has provided support services for us in the past, and is familiar with our network. In addition, their employees have already met all the requirements (background checks, fingerprints, and training) of the Criminal Justice Information Systems (CJIS) policy, which is required by the Police Department for anyone performing work on the City's network. A contingency in the amount of$4,000 is also being requested. FISCAL IMPACT: The project cost of$46,380 is budgeted in, and will be paid from, the Information Services capital equipment line code 001-16-1600-560642. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Information Services Department recommends the Commission authorize the purchase of three VMWare host servers in the amount of $39,980.00 from CDW-G, installation and configuration services in an amount not to exceed $2,400.00 from Epic/Next Horizon, and a contingency in the amount of $4,000.00; and for the City Manager and City Attorney to prepare and execute any and all applicable documents. Consent 303 PAGE 2 OF 3-August 25,2014 ATTACHMENTS: VMWare server quotes (7 pages) Consent 303 PAGE 3 OF 3-August 25,2014 CD1WG.com 1 800.594.4239 OE400SPS SALES QUOTATION FMLB504 2747513 8/11/2014 BILL TO: SHIP TO: CITY OF WINTER SPRINGS CITY OF WINTER SPRINGS 1126 E STATE ROAD 434 1126 E STATE ROAD 434 Accounts Payable WINTER SPRINGS , FL 32708-2799 WINTER SPRINGS , FL 32708-2799 Contact: LEE STENDER 407.327.5954 Customer Phone#407.327.1800 Customer P.O.#HP DL360 8/12 QUOTE G NET 30-VERBAL 85�80,.x1=25�2 9604x C%O 3 3185819 HP DL360P GEN8 E5-2690 V2 2P SB SVR 5,150.32 15,450 .€9�6 Mfg#: 748302-S01 Contract: Florida HP WSCA NASPO B27164 250-WSCA-10-ACS 6 1037697 HP 6'1.83M 10A C13-UL US POWER CORD 5.95 35.70 Mfg#:AF556A Contract: Florida HP WSCA NASPO B27164 250-WSCA-10-ACS 1. 3 2960687 HP SB INSIGHT CONTROL LIC 229.90 689.70 Mfg#: C6N27S Contract: Florida HP WSCA NASPO B27164 250-WSCA-10-ACS 3 2960739 HP 32GB SD MAINSTREAM FLASH MEDIA KT 74.50 223.50 Mfg#: 700136-1321 Contract: Florida HP WSCA NASPO B27164 250-WSCA-10-ACS 12 2751949 HP 30OGB 6G SAS 15K RPM SFF 300.31 3,603.72 Mfg#: 652611-S21 Contract: Florida HP WSCA NASPO B27164 250-WSCA-10-ACS 3 2637044 HP GEN8 ETHERNET 1 GB 4PORT 331T ADPT 222.45 667.35 Mfg#: 647594-1321 Contract: Florida HP WSCA NASPO B27164 250-WSCA-10-ACS 66 3145280 HP 16GB 2RX4 PC3-14900R-13 KIT/SB 169.13 11,162.58 Mfg#: 708641-S21 Contract: Florida HP WSCA NASPO B27164 250-WSCA-10-ACS 3 2665533 HPE 5Y 4H 24X7 DL360X PROCARE SVC 2,715.38 8,146.14 Mfg#: U2Z88E Contract: Florida HP WSCA NASPO B27164 250-WSCA-10-ACS Electronic distribution-NO MEDIA 3 1706188 CDW HARDWARE INSTALL SERVER 0.00 0.00 Mfg#: HWINSTALLSERVER Contract: MARKET SUBTOTAL 39,979.65 FREIGHT 0.00 TAX 0.00 • Please remit payment to: CDW Government CDW Government 75 Remittance Drive North i wau ee Ave. Suite Vernon Hills, IL 60061 Fax: 312.752.4292 Chicago, IL 60675-1515 This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http://www.cdw.com/content/terms-conditions/product-saIes.asp For more information, contact a CDW account manager. Quote Summary_688595260 Page 1 of 3 QUOTATION Quote#: 688595260 L Customer#: 9081473 Contract#: 32ABH CustomerAgreement#: 250-000-09-1 Quote Date: 08/11/2014 Date: 8/11/2014 Customer Name: CITY OF WINTER SPRINGS Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and informational accuracy. If you find errors or desire certain changes please contact your sales professional as soon as possible. Sales Professional Information SALES REP: KYLE WULFF PHONE: 1800-4563355 Email Address: David Sak Dell.com Phone Ext: 80000 GROUP: 1 QUANTITY: 3 SYSTEM PRICE: $13,384.15 GROUP TOTAL: $40,152.45 Description Quantity PowerEdge R620, Intel Xeon E-26XX v2 Processors (210-ABVQ) 3 PowerEdge R620 Motherboard, TPM (591-BBBQ) 3 Mission Critical Package:4-Hour 7x24 On-Site Service with Emergency Dispatch,4 Year Extended (934-6194) 3 ProSupport: 7x24 HW/SW Tech Support and Assistance, 5 Year(934-6234) 3 Dell Hardware Limited Warranty Plus On Site Service Initial Year(936-1787) 3 MISSION CRITICAL PACKAGE: Enhanced Services, 5 Year(936-1817) 3 Dell Hardware Limited Warranty Plus On Site Service Extended Year(939-4668) 3 Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-800- 945-3355 (989-3439) 3 Mission Critical Package:4-Hour 7x24 On-Site Service with Emergency Dispatch, Initial Year(989-5181) 3 On-Site Installation Declined (900-9997) 3 Proactive Maintenance Service Declined (926-2979) 3 PowerEdge R620 Shipping -4/8 Drive Chassis (331-4761) 3 Broadcom 5719 QP 1 Gb Network Interface Card, Low Profile (430-4426) 3 iDRAC7 Enterprise (421-5339) 3 Broadcom 5720 QP 1 Gb Network Daughter Card (430-4418) 3 Cable for Mini PERC Cards for Chassis with up to 8 Hard Drives (331-4823) 3 Chassis with up to 8 Hard Drives and 3 PCIe Slots (342-3666) 3 Bezel-4/8 Drive Chassis (318-1431) 3 Power Saving Dell Active Power Controller(330-5116) 3 Unconfigured RAID for H71OP/H710/H310 (1-10 HDDs) (331-4250) 3 PERC H710P Integrated RAID Controller, 1GB NV Cache (342-3531) 3 Heat Sink for PowerEdge R620 with 130W Processors or Greater(331-4763) 3 Intel Xeon E5-269Ov2 3.OGHz, 25M Cache, 8.OGT/s QPI, Turbo, HT, 10C, 130W, Max Mem 1866MHz(338-BDBH) 3 DIMM Blanks for Systems with 2 Processors (317-8688) 3 http://wsportal/SiteDirectory/infoserv/Shared%20DocumentsBudget/VMware%2OHost%2... 8/13/2014 Quote Summary_688595260 Page 2 of 3 Heat Sink for PowerEdge R620 with 130W Processors or Greater(331-4763) 3 Intel Xeon E5-269Ov2 3.OGHz, 25M Cache, 8.OGT/s QPI, Turbo, HT, 10C, 130W, Max Mem 1866MHz,2nd Proc (338-BDBW) 3 16GB RDIMM, 1866MT/s, Standard Volt, Dual Rank, x4 Data Width (370-AAWL) 72 1866MT/s RDIMMs (370-AAWM) 3 Performance Optimized (331-4428) 3 30OGB 15K RPM SAS 6Gbps 2.5in Hot-plug Hard Drive (342-2240) 12 Electronic System Documentation and OpenManage DVD Kit(331-4513) 3 DVD+/-RW, SATA, Internal (318-1391) 3 ReadyRails Sliding Rails With Cable Management Arm (331-4765) 3 Dual, Hot-plug, Redundant Power Supply (1+1), 750W (331-4605) 3 Power Cord, NEMA 5-15P to C13, 15 amp,wall plug, 10 feet/3 meter(310-8509) 6 No Operating System (420-6320) 3 No Media Required (421-5736) 3 *Total Purchase Price: $40,152.45 Product Subtotal: $40,152.45 Tax: $0.00 Shipping & Handling: $0.00 State Environmental Fee: $0.00 Shipping Method: LTL 5 DAY OR LESS (*Amount denoted in$) Statement of Conditions The information in this document is believed to be accurate.However,Dell assumes no responsibility for inaccuracies,errors,or omissions,and shall not be liable for direct,indirect,special,incidental,or consequential damages resulting from any such error or omission.Dell is not responsible for pricing or other errors,and reserves the right to cancel orders arising from such errors. Dell may make changes to this proposal including changes or updates to the products and services described,including pricing,without notice or obligation. Terms of Sale This quote is valid for 30 days unless otherwise stated.Unless you have a separate written agreement that specifically applies to this order,your order will be subject to and governed by the following agreements,each of which are incorporated herein by reference and available in hardcopy from Dell at your request: If this purchase is for your internal use only:Dell's Commercial Terms of Sale(�dell.com/CTS),which incorporate Dell's U.S. Return Policy www.dell.com/return olic )and Warranty www.dell.com/warrant terms). If this purchase is intended for resale:Dell's Reseller Terms of Sale(www.dell.com/resellerterms). If this purchase includes services:in addition to the foregoing applicable terms,Dell's Service Terms (www.dell.com/servicecontracts/ lobal). If this purchase includes software:in addition to the foregoing applicable terms,your use of the software is subject to the license terms accompanying the software,and in the absence of such terms,then use of the Dell-branded application software is subject to the Dell End User License Agreement-Type A www.dell.com/AEULA)and use of the Dell-branded system software is subject to the Dell End User License Agreement-Type S www.dell.com/SEULA. You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety.Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to,inconsistent or in conflict with,the foregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Additional Terms for Public Customers If you are a department,agency,division,or office of any district,state,county or municipal government within the United States ("Public Customer"),the following terms("Public Customer Terms")apply in addition to the foregoing terms:A.If any portion of the foregoing terms and conditions(or any terms referenced therein)is prohibited by law,such portion shall not apply to you.Notwithstanding anything to the contrary,the End User License Agreements shall take precedence in all conflicts relevant to your use of any software.B. By placing your order,you confirm that(1)you are a contracting officer or other authorized representative of Public Customer with authority to bind the Public Customer to these terms and conditions,and(2)you have read and agree to be bound by these terms and conditions. Pricing,Taxes,and Additional Information All product,pricing,and other information is valid for U.S.customers and U.S.addresses only,and is based on the latest information available and may be subject to change.Dell reserves the right to cancel quotes and orders arising from pricing or other errors.Sales tax on products shipped is based on your"Ship To"address,and for software downloads is based on your"Bill To"address.Please indicate any tax-exempt status on your PO,and fax your exemption certificate,including your Customer Number,to the Dell Tax Department at 800-433-9023.Please ensure that your tax-exemption certificate reflects the correct Dell entity name:Dell Marketing L.P.Note:All tax http://wsportal/SiteDirectory/infoserv/Shared%20DocumentsBudget/VMware%2OHost%2... 8/13/2014 Quote Summary_688595260 Page 3 of 3 quoted above is an estimate;final taxes will be listed on the invoice.If you have any questions regarding tax please send an e-mail to Tax_Department@dell.com. For certain products shipped to end-users in California,a State Environmental Fee will be applied to your invoice.Dell encourages customers to dispose of electronic equipment properly. All information supplied to CITY OF WINTER SPRINGS for the purpose of this proposal is to be considered confidential information belonging to Dell. About Dell Dell Inc.listens to customers and delivers innovative technology and services they trust and value.Uniquely enabled by its direct business model,Dell is a leading global systems and services company and No.34 on the Fortune 500.For more information,visit www.dell.com. Privacy Policy Dell respects your privacy.Across our business,around the world,Dell will collect,store,and use customer information only to support and enhance our relationship with your organization,for example,to process your purchase,provide service and support,and share product, service,and company news and offerings with you.Dell does not sell your personal information.For a complete statement of our Global Privacy Policy,please visit gt!L.com/ ivacy. http://wsportal/SiteDirectory/infoserv/Shared%20DocumentsBudget/VMware%2OHost%2... 8/13/2014 8/12/2014 Shopping cart Lenow US Snarch Home,Shopping c.,,-t Shopping Cart DESCRIPTION QUANTITY PRICE CARTSUMMARY ThinkServer RD540 I Part ounn ber 7uATOT01 VVIV Free Standard Shipping $0.00 1 eCoupon Ships in 5-7 business days APPLY 2 YInlel Xpon E-5-269(1 ProrassorfZsN6 Cache,3,00GM7) Total $65,310.00 None Nosa;ium ................................................................................................................. hnikServer RE%4p with up is 4 Memory Independent for EN AGB DDR,L-1 600MI-12(2RA)RDIMM ihG8 DDS31-1130f M117(21Rx4)RDIMM 71 1 6GEl DDR3L-'l 600101-17(2Rx4)RDIMM 16 US DDR3-1 ADON11-12(2Rx4)RDlrd1a a Pay with Amazon DM 31 1 R R - WiFiz(2F x4l Ii •16GB DDR3L-160"MFiz(2Rx4)RDBre PM 1 6G DDR3L-1(,t)'i,iHz(2R,<4)RDIP,',M l6CK3 DDR ..-1000Ml1z('2332A)RDlMM Business Lease***DDR3L-'l 600101-17(2R)e4)RDIMM Lease for as little as$2,028.53 per 1,6 GB D D R 3 L-16 0',MH z{2 R YAU RDIMM month for 36 months! ••1 6GS DDR31-1 bO0MF1z(2Rx41 RDIMM 1-3GD DDR3L-1 6OuMFiZ(2Rx4)RDIMM i 60B DDR31--1 60011,iHz(2R,<4)RDIMM VNDrtDn 1 fiGS DDR31-1 6001011z(2RY0 RIDIMM 1-3GEl DDR3L-1 600101-17(2Ry4)RDIMM ID Theft Protection ,16013 DDR3L-1600lJHz(2Rx4)RDIMM • b G 8 ID D4 R3l--1bO0MFiz(2 Rx4l l PU(ChaSe Guarantee 1-3GB DDR3L-16OfMFZ(2-x4)RDllMM Lol,,jest Fince Guarantee 160B DDR3L-16Hk9Hz(2Rx4)RDIMM 3 n FREE with your purchase 16G9 DDR3L.-1b0f1Ml1z('2RA)RDIMM T114,kServer RAID 7'l0 Adapter -ast!"atil Foatirr Upgraoic for RAID?110 I n RAID configured be Leeson, rentmary RAID 1 and 4 HDDs Purnary R?-1D HDD QUantity,f Nortm 240C;B S ml Stele 'vear, ?ADGB Se i'Stnus,Drie,3,5")S;JA6GBi--,,Hot SOap ,240GB So id State Swap 240Gli!-late IDnve,3 ',SAT I A"�(;131,,,,HA Swap pT i-,i D VD R',1V S,I A ThinkSci v3r 1 Gbps Elk ornot 1350-T4 Serv,-,r Adaptor by Intel HOW Redundant F'Stj(,single module) HOW R•,dundrnnt PSU(sirmle rnoduie) TlunkScivcr Country Srnochic Pow nr Card •Windows oerver Ship Group-EN 3'(ea,on-ite 5 Year Onsitc 24-,<7x4(RD Series' 5 Year Onsille,24x7x4(RD Series! 1.11 249.00 Part nuenbc,5,ASajF15377 (wrluded in latal"i Unsaved carts expire after 30 minutes Your cart id: Quick order: 1011-6418-2521 Knovyourpartnumher?Add tdlirefflytD Yeircart, ADD FREQUENTLY ASKED QUESTIONS Payment Options Shipping and Delivery Lonavo offors,a,0niCtY Of PaYlUm'11 OPtiouS for PUrdlaSOS Lour-Vo Uses UPS as its standara cap ricrfOr all dJ;,/rnos. made oil Lerrovo.com,including UPS policy r.e,tuiras a signature tot elwetylo be made,Rai 1 0 inasad on AS/�,Mast! n-lard.,,mencan Express and Discover rea ct,nowd shipping on all prod pur- Z meddca, s Standard d,,liveryord'ers ycrlonailyaruvol 4-5 'd Amerman)xpresg it eematinnal xedrtcardls daye after your eatimaled ship date. 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