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HomeMy WebLinkAbout2014 07 28 Regular 602 Advisory Board and Committee AppointmentCOMMISSION AGENDA ITEM 602 REQUEST: Informational Consent Public Hearings Regular X July 28, 2014 KS ALLL Regular Meeting City Manager Department The City Clerk requests that Deputy Mayor Rick Brown make an appointment to the Oak Forest Wall and Beautification District Advisory Committee, said vacancy occurring due to Terms of Office limits. SYNOPSIS: Typically, this time of year annually, Agenda Item(s) are brought forward as applicable to the Mayor and City Commission related to any of the Terms of Office which will be expiring in July /August 2014 for (Advisory) Board and Committee Members, for the purpose of making any required Appointment (s) /Reappointment(s). If an Agenda Item is not listed for any Appointment/ReAppointment, Commissioners are also able to bring up such matters under their Seats, if that is their preference. CONSIDERATIONS: Related to the upcoming vacancies, the Committee Member referenced in this Agenda Item has all been notified, and /or they have notified the City. Sec. 2 -41. Appointments of boards and committees. "(a) Purpose. The purpose of this section is to enhance the public's respect and confidence in the municipal services delegated to, and performed by, city boards and committees and to ensure that decisions of boards and committees are in the best interests of the city. The purpose of this section is also to establish uniform and consistent procedures and requirements for establishing and /or abolishing boards and committees, and appointing and removing members thereof, and for conducting board and committee business. Regular 602 PAGE 1 OF 5 - July 28, 2014 To the extent the provisions of this section conflict with other provisions of this Code, it is the intent of the city commission that the provisions of this section shall prevail. (b) Definitions. As used in this section, the terms or phrases listed in this subsection shall have the following meaning: "Resident" shall mean any person living within the city limits at all times while serving on said board or committee, and at least six (6) months prior to being nominated, elected or appointed to the board or committee. (c) Requirements of board and committee members. Any person nominated, elected or appointed to serve on a board or committee of the city shall satisfy the following requirements, except as otherwise provided by state or federal law: (1) Complete a board or committee application as prescribed by the city commission; (2) Consent to a standard criminal background check; (3) Be duly registered to vote in Seminole County; (4) Be a resident as defined in this section; and (5) Has never been convicted or found guilty, regardless of adjudication, of a felony in any jurisdiction, any plea of nolo contendere shall be considered a conviction for purposes of this paragraph. (d) Appointment of members. Unless otherwise required by state or federal law, or specifically provided otherwise in the Code, each city board and committee shall be comprised of at least five seats numbered one, two, three, four and five, and appointments shall be as follows: (1) Each city commissioner shall appoint one member to the seat on each city board or committee that corresponds to the city commissioner's seat. Appointments shall be made within thirty (30) days of the expiration of the prior term for that seat. If an appointment is not made within such thirty -day time period, the appointment shall be made by a majority vote of the commission. The city commission may accept appointments made by any commissioner or the mayor regardless of seat number. (2) For any seat not corresponding to a commission seat number, the city commission may accept appointments made by any commissioner or the mayor regardless of seat number. (3) All appointments to a city board or committee are not effective until the appointment is ratified by majority vote of the city commission. (4) A board or committee appointment shall not be construed as creating or conferring, upon a person, any right or interest in serving on a board or committee including, but not limited to a contract, liberty, property or vested right. (e) Removal of members. Board and committee members shall serve at the pleasure of the city commission and may be summarily removed at any time with or without cause. If a member is removed, or vacates their appointment for any reason, including death, excessive absences, or resignation, prior to the expiration of their term, such vacancies in the board shall be filled by the city commission member whose seat number corresponds with the vacant board seat subject to commission ratification, for the unexpired term of such vacancy. If any commissioner fails to appoint a member within thirty (30) days after a Regular 602 PAGE 2 OF 5 - July 28, 2014 vacancy occurs or a term expires, that seat shall be filled by a majority vote of the commission. (f) Term. Unless otherwise provided by state or federal law, all board and committee members shall be appointed to serve four -year terms and may be reappointed for subsequent four -year terms. All board and committee members shall be limited to three (3) consecutive full terms of office on any one board or committee." and "(i) Alternate members. At the discretion of the city commission, two (2) alternate members may be appointed to each City of Winter Springs board or committee, unless otherwise provided by law. Alternate members shall be provided with all agendas and documentation provided to regular members and shall be permitted to provide input during discussions. Alternate members shall not be permitted to vote on matters before the board or committee unless they have assumed the duties of an absent regular member. The member of the board who has served longer as an alternate member shall be the first alternate board member. If the first alternate member leaves the board or is appointed a regular board member, the successor to the first alternate board member shall be that alternate board member with the longer service as an alternate member. The next appointed alternate member shall be designated as the second alternate board member." Term(s) ending in late August 2014: OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE: The Oak Forest Wall and Beautification District Advisory Committee: is a five (5) Member Advisory Committee who serve a Term of four (4) years. An annual Regular meeting is held on the second Thursday of May, currently, beginning at 5:30 p.m. The City Commission may establish, by Resolution, an Advisory Committee for any Assessment Area within which Assessments are imposed. Each Advisory Committee shall consist of at least five members appointed by the City Commission. Members of the Advisory Committee may be residents or persons with a vocational or investment interest in the assessed area. Each Advisory Committee, for its respective assessed area, and in conjunction with City staff personnel, shall timely provide input and recommendations to City staff or City consulting professionals assigned the task of providing technical assistance in the following activities: (1) development of a budget for the desired local improvement or related services, (2) imposition of assessments to fund the local improvement or related services, (3) issuance of the Obligations when required, and (4) maintenance of the local improvement or the provision of related services. The Advisory Committee shall review and discuss issues related to the foregoing and other directly related matters of interest to the owners of property within the respective assessed areas and make such recommendations thereon as the advisory committee deems appropriate. This Advisory Committee will review and discuss issues related to the foregoing and other directly related matters of interest to the owners of property within the Oak Forest community. To serve on this Advisory Committee, you need to reside within the Oak Forest Regular 602 PAGE 3 OF 5 - July 28, 2014 Wall and Beautification Assessment District. The Term of Service for this Committee is four (4) years. Oak Forest Wall and Beautification District Advisory Committee Vacancies: Seat Two - Current Appointment Needed: Mr. Brian Oliver Term Expires: August 2014 [Four (4) year Term] Mr. Brian Oliver has fulfilled the three (3) full Terms of Service allowed by Code Any Appointment(s)/Reappointment(s) for any Board /Committee that is not made at this Meeting, can be placed on future Agenda(s) if so desired. FISCAL IMPACT: There is no noted Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. In May /June 2014, all the Board and Committee Members whose Term of Office was expiring, or whose Term of Office is due for an Appointment/Reappointment as documented in this Agenda Item, have been contacted. Furthermore, the Mayor and City Commission have been provided with the same information, and any Applications that have been submitted, and any that are forthcoming. Since a similar Agenda Item which was provided to the Mayor and City Commission at the June 23, 2014 Regular Meeting, additional contact has been made with those Commissioner (s) who have possible Appointment (s) /ReAppointment(s). RECOMMENDATION: An individual Motion is requested for any Nomination please. Appointment to be made by: Regular 602 PAGE 4 OF 5 - July 28, 2014 Seat Two - Deputy Mayor Rick Brown: • Seat currently held by Brian Oliver - Oak Forest Wall and Beautification District Advisory Committee (Mr. Oliver has fulfilled the three (3) full Terms of Service allowed by Code) Again, any Appointment(s)/Reappointment(s) for any of your Boards and Committees that are not made at this Meeting, can be placed on the next Agenda is so desired. ATTACHMENTS: None. Regular 602 PAGE 5 OF 5 - July 28, 2014