HomeMy WebLinkAbout2014 07 28 Informational 202 July 4th Event RecapCOMMISSION AGENDA
ITEM 202
Informational
X
Consent
Public Hearings
Regular
July 28, 2014 KS CC
Regular Meeting City Manager Department
REQUEST:
The Parks and Recreation Department wishes to provide the City Commission with a recap
of the 2014 Celebration of Freedom event.
SYNOPSIS:
The purpose of this agenda item is to provide the City Commission with a recap of our
successful 2014 Celebration of Freedom event.
CONSIDERATIONS:
• The City received many positive comments from attendees regarding this year's
event.
• Estimated attendance of this year's event was 10K, including families, children and
honored guests.
• Total revenue for the 2014 July 4 Celebration of Freedom event was $31,707 and
total expenditures were $27,074 (Attachment A), resulting in net positive of $4,633.
• It is a City wide effort to put on a successful community event. We are very thankful
for valued relationships with City personnel and for their assistance with in -kind
donations, new sponsors and vendors.
• Meritage Homes was a great addition to our event with Operation Homefront.
• Central Winds Park was kept safe and guests all left the designated parking areas
within 35 -45 minutes.
• Staff conducted an after action meeting on July 15, 2014 to evaluate the event and
discuss any recommended improvements.
FISCAL IMPACT:
Informational 202 PAGE 1 OF 2 - July 28, 2014
$31,707 Revenue - Sponsorship- Donations
$27,074 Expenditures
$ 1,550 Total In -Kind Donations
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff requests the City Commission receive and review the information provided in this
Agenda Item.
ATTACHMENTS:
Attachment A - 4th of July 2014 Expenses/Revenue /In -Kind
Informational 202 PAGE 2 OF 2 - July 28, 2014
4TH OF JULY 2014
EXPENSES /REVENUE /IN -KIND
ATTACHMENT A
EXPENSES
REVENUE
IN -KIND
VENDOR
DESCRIPTION
AMOUNT
BOOTH RENTALS
AMOUNT
VENDOR
AMOUNT
Creative Pyrotechnics
Fireworks
$12,000.00
Robert Yost (Outback Snack Shack)
$131.34
Chick -fil -A - Hospitality Food
$200.00
Axispro Events
Stage /Sound
$3,500.00
Concession Service, LLC
$131.34
Chick -fil -A - Prizes
$100.00
Sunbelt Rentals
Light Towers /Generators
$4,500.00
Eagles Aerie 4449
$131.34
Publix - Hospitality Food/Event Supp
$175.00
Superior Coach of Florida, Inc.
Shuttle Buses
$1,680.00
Joseph Donoughe (Bug Eyed Entertain
$131.34
Brighthouse CF News 13
$500.00
Comfort House
Portable Restrooms
$2,075.00
Fred's Franks
$131.34
Remax - Talent Show prizes
$150.00
Nelson's Tents
Hospitality Tent
$518.50
Zee's
$131.34
National Construction Rentals
Fencing
$526.80
Brusters
$131.34
All Service Electric
Electrical Support
$200.00
Creative Inspirations Journey School
$131.34
WS Got Talent Prizes
Spacewalk of Florida
Kids Games /Activities
$1,074.00
Sandy's Dogs
$131.34
- Wal- Mart/Sams
$100.00
Ennis Pruitt/Makeshift
Entertainment
$900.00
Jersey Mikes
$131.34
- Regal Cinemas
$100.00
Ted Torres/Dave Kapp
Entertainment
$100.00
Kona Ice
$131.34
- Great Clips
$75.00
Mark Ciotti (McSno)
$131.34
- Salamanders
$50.00
Mathnasium
$131.34
- Dominicks
$50.00
- Tijuana Flats
$50.00
DONATIONS /SPONSORSHIPS
Meritage Homes
$10,000.00
TOTAL IN -KIND
$1,550.00
Duke Energy
$10,000.00
Wastepro
$5,000.00
Modern Plumbing
$1,000.00
VFW Post 5405
$1,500.00
Leading Edge Title
$250.00
FBC Mortgage
$250.00
Remax
$500.00
Scottish American Society
$1,500.00
TOTAL EXPENSES
$27,074.30
TOTAL REVENUE
$31,707.42