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HomeMy WebLinkAbout_2014 05 12 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA 4 `SA O V � Incorporated • 1959 • •tiGOD WETaJyc CITY COMMISSION AGENDA REGULAR MEETING MONDAY, MAY 12, 2014 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Rick Brown - Seat Two Commissioner Jean Hovey - Seat One Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick- Seat Four Commissioner Joanne M. Krebs - Seat Five O�x� O k' r A 0 i-•' r Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 2 OF 31 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Office of the Mayor and City Commission REQUEST: Mayor Lacey and the City Commission wish to recognize Mr. Irvin Sandbrink, Winter Springs resident who recently participated on an "Honor Flight" for Veterans; and to especially pay tribute to Mr. Sandbrink for his invaluable service in the United States Navy, for his many contributions to the United States of America, and for his heroic service during World War II in which he served in the Asian and Pacific theatres, all to help bring freedom for the citizens of this great country. AWARDS AND PRESENTATIONS 101. Office of the Mayor and City Commission REQUEST: Mayor Lacey and the City Commission wish to recognize Mr. George Starks, Winter Springs resident who recently participated on an "Honor Flight" for Veterans; and to especially pay tribute to Mr. Starks for his invaluable service in the United States Army Air Forces and the United States Army, for his many contributions to the United States of America, and for his heroic service during both World War II and the Korean War, all to help bring freedom for the citizens of this great country. AWARDS AND PRESENTATIONS 102. Parks and Recreation Department REQUEST: Recognizing Winter Springs High School in honor of their First Place Winning Character Key Entry in the Leadership Seminole Character Key Video Contest 2014. AWARDS AND PRESENTATIONS 103. Police Department REQUEST: Presenting a "Lifesaving Award" to Ms. Jessica Sheffler and Mr. Richard Mathis for their involvement in an incident on March 16, 2014. Additionally, presenting a "Lifesaving Award" to both Corporal Russell Tew and Officer Desiree Piperno for their involvement in an incident on April 8, 2014. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 3 OF 31 INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department 0 � 0 [ Scan with your smart device to view electronically REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING MAY 12,2014 PAGE 4 OF 31 CONSENT AGENDA CONSENT 300. Public Works Department �' .E, _❑ Scan with your smart device to view electronically REQUEST: The Public Works Department requests the City Commission's authorization to enter into an Engineering Services Agreement with VHB, Inc. in the amount of $50,000, funded by the US 17-92 CRA, for the design of streetscape improvements along SR 434 from US 17-92 to Talmo Street. FISCAL IMPACT: The project is funded entirely by the US 17-92 CRA and has no budget impact to the City. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission authorize entering into an Engineering Services Agreement with VHB, Inc. in the amount of$50,000 for design of SR 434 Streetscape Improvements, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. The execution of the Engineering Services Agreement between the City and VHB is contingent upon the execution of a Memorandum of Agreement between the City and Seminole County for funding of the design phase of the project. CONSENT 301. Not Used CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 5 OF 31 CONSENT 302. Public Works Department 0 0 0 Scan with your smart device to view electronically REQUEST: The Public Works Department requesting the City Commission: 1) validate the Staff recommendation finding the Hayes Road Plaza sitework to be built in substantial accordance with the Final Engineering plans, subject to satisfactory completion of the remaining open punchlist items; and 2) accept the public infrastructure for ownership and maintenance. FISCAL IMPACT: There is no fiscal impact associated with this site acceptance. All required City and County impact and permit fees have been paid. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission: 1) validate the Staff recommendation finding the Hayes Road Plaza sitework to be built in substantial accordance with the Final Engineering plans, subject to satisfactory completion of the remaining open punchlist items as noted on Exhibit A prior to issuance of any Certificates of Occupancy; and 2) accept the public infrastructure for ownership and maintenance. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 6 OF 31 CONSENT 303. Public Works Department ❑: Scan with your smart device to view electronically REQUEST: The Public Works Department requesting the City Commission: 1) validate the Staff recommendation finding the Seven Oaks subdivision sitework to be built in substantial accordance with the Final Engineering plans, subject to satisfactory completion of the remaining open project closeout list items; and 2) accept the public infrastructure for ownership and maintenance. FISCAL IMPACT: There is no fiscal impact associated with this site acceptance. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission: 1) validate the Staff recommendation finding the Seven Oaks sitework to be built in substantial accordance with the Final Engineering plans, subject to satisfactory completion of the remaining open project closeout list items as noted on Exhibit A prior to issuance of any Certificates of Occupancy; and 2) accept the public infrastructure for ownership and maintenance. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 7 OF 31 CONSENT 304. Police Department 0 0 a ❑ r_ Scan with your smart device to view electronically REQUEST: The Police Department requests authorization for the purchase and installation of a security camera system and related computer equipment and labor from Infinity AV Security in the amount of $50,610.88, network equipment from Veytec, Inc., in the amount of $20,543.70, consulting/training from Epic Engineering and Consulting, LLC, in the amount of$6,992.93, a contingency in the amount of$6,023.49, and for the City Manager and City Attorney to prepare and execute any and all necessary documents. All expenses are 100% reimbursable through the Homeland Security Grant and are not to exceed $84,171 and will result in a net-zero impact to the General Fund. FISCAL IMPACT: Net-Zero impact to the General Fund. All expenses are 100% reimbursable through the Homeland Security Grant and are not to exceed $84,171. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 8 OF 31 RECOMMENDATION: Police Department recommends the Commission approve: • Infinity AV Security as the vendor of choice for the security camera system in the amount of $45,210.88 plus additional computer equipment and labor not to exceed $5,400.00 • Veytec, Inc., as the vendor of choice for the network equipment in the amount of$20,543.70 • Epic Engineering and Consulting, LLC, as the vendor of choice for the consulting and training in the amount of$6,992.93 • Contingency in the amount of$ 6,023.49 to be used as needed to complete project within grant authorization. • City Manager and City Attorney to prepare and execute any and all documents. CONSENT 305. Community Development Department - Arbor Division 0 .0 0: can with your smart device to view electronically REQUEST: The Community Development Department, Arbor Division, asks that the City Commission approve the request of Carl Skoglin to remove (1) specimen tree from his property at 1771 Owasco Street in Chelsea Woods. The resident is concerned about the damage the tree has caused to the driveway, fence, and it's potential to damage the home. FISCAL IMPACT: If this request is approved, the applicant will pay a $25 arbor permit fee to the arbor fund and be required to install (4) replacement credits or pay a total of$1,000 into the tree bank. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 9 OF 31 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the request of Carl Skoglin to remove (1) specimen live oak from his property at 1771 Owasco Street. The resident is concerned with the existing damage the tree has caused, proximity to the home, and potential for future damage. Staff finds the existing damage to the driveway and potential for further damage to be an extraordinary circumstance/hardship as referenced in Section 5-8(b) of the arbor ordinance. CONSENT 306. Community Development Department - Arbor Division 0 0 4 I .❑ Scan with your smart device to view electronically REQUEST: The Community Development Department, Arbor Division, asks that the City Commission approve the request of John Dodds to remove (1) specimen live oak from his property at 1688 Eagle Nest Circle in the Glen Eagle subdivision. The resident is concerned with the proximity of the tree to the home, air conditioner, and pool plumbing. FISCAL IMPACT: If this request is approved, the applicant will pay a $25 arbor permit fee to the arbor fund and be required to install (4) replacement credits worth of trees or pay a total of$1,000 into the tree bank. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 10 OF 31 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the request of John Dodds to remove (1) specimen live oak (specifically, the 27" live oak shown in the attached pictures and referenced in the arborist's letter) from his property at 1688 Eagle Nest Circle. Staff finds that it qualifies as an extraordinary circumstance or hardship as referenced in Section 5-8(b) of the arbor ordinance. CONSENT 307. Finance and Administrative Services Department 0 Scan with your smart device to view electronically REQUEST: The Finance Department requesting the Commission approve Resolution 2014-08 designating the City Manager and the Finance Director as authorized representatives to execute documentation required by 5/3 rd Bank on behalf of the City of Winter Springs. FISCAL IMPACT: There is no fiscal impact of this agenda item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 11 OF 31 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Finance Department recommends that the Commission approve Resolution 2014-08, which designates the authorized representatives to execute documentation with 5/3 rd Bank. CONSENT 308. Public Works Department 1 FE can with your smart device to view electronically REQUEST: The Public Works Department requests the City Commission's authorization to: 1) approve Resolution 2014-02; 2) enter into a Local Agency Program Supplemental Agreement with the Florida Department of Transportation to provide additional funding for resurfacing of the SR 434 / Tuskawilla Road intersection; and 3) approve Amendment #1 to the Engineering Services Agreement with AECOM in the amount of$18,393. FISCAL IMPACT: The project is entirely federally funded and has no fiscal impact to the City. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 12 OF 31 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission: 1) approve Resolution 2014-02; 2) provide authorization for the City Manager to enter into a Local Agency Program Supplemental Agreement with the Florida Department of Transportation, funded in the amount of$18,393; and 3) approve Amendment #1 to the Engineering Services Agreement with AECOM in the amount of $18,393, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 309. Public Works Department tFEE. 3 ' ❑:� can with your smart device to view electronically REQUEST: Public Works Department Requests that the City Commission Approve the Traffic Signal Maintenance and Compensation Agreement with the Florida Department of Transportation. FISCAL IMPACT: The City received $14,485 from FDOT this fiscal year. Approval of this agreement will allow for the same reimbursement plus 3% next year. Revenues and expenses related to traffic signals are accounted for in the Transportation Improvement Fund which has a primary funding source from the Local Option Gas Tax. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 13 OF 31 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission Approve the Traffic Signal Maintenance and Compensation Agreement with the Florida Department of Transportation and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 310. Information Services Department 10 L 0 can with your smart device to view electronically REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 14 OF 31 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. CONSENT 311. Public Works Department and Parks and Recreation Department 0 0 0 can with your smart device to view electronically REQUEST: The Public Works Department and Parks and Recreation Department requesting authorization to enter into a contract agreement with KORKAT, Inc. for construction of Central Winds Park Shade Structures (RFP #004/14/CW) in the amount of$82,391.83 plus a 10% contingency. FISCAL IMPACT: The project cost is $82,391.83 plus a 10% contingency for a total authorization of $90,631.01. The funding source for the project is the Park Impact Fee Fund. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 15 OF 31 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve a contract award for the Central Winds Park Shade Structures to KORKAT, Inc. in the amount of$82,391.83 plus a 10% contingency, funded from Park Impact Fees, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 312. Office of the City Clerk e 0 A!12 can with your smart device to view electronically REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, April 28, 2014 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 16 OF 31 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is requested to consider and offer their Approval of the Monday, April 28, 2014 City Commission Regular Meeting Minutes. CONSENT 313. Police Department 0 0 0 can with your smart device to view electronically REQUEST: The Police Department requests the City Commission review and approve Resolution 2014-06 recognizing the retirement of Police Department employee Connie Fifelski. FISCAL IMPACT: There is no fiscal impact associated with approval of this Resolution. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 17 OF 31 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: It is recommended that the City Commission approve Resolution 2014-06 in honor of Police Department employee Connie Fifelski and her 18 years of dedicated service to the City of Winter Springs. CONSENT 314. Community Development Department iidz can with your smart device to view electronically REQUEST: The Community Development Department requests the City Commission review and approve Resolution 2014-07 recognizing the retirement of Community Development Department employee Michele Kelly. FISCAL IMPACT: There is no fiscal impact associated with approval of this Resolution. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 18 OF 31 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve Resolution 2014-07 in honor of Community Development employee Michele Kelly and her 17 years of dedicated service to the City of Winter Springs. RECESS REPORTS REPORTS 400. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager- Kevin L. Smith REPORTS 402. Office of the City Clerk- Andrea Lorenzo-Luaces, MMC REPORTS 403. Office of Commissioner Seat Four- The Honorable Cade Resnick REPORTS 404. Office of Commissioner Seat Five - The Honorable Joanne M. Krebs CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 19 OF 31 REPORTS 405. Office of the Mayor- The Honorable Charles Lacey REPORTS 406. Office of Commissioner Seat One - The Honorable Jean Hovey REPORTS 407. Office of Commissioner Seat Two/Deputy Mayor- The Honorable Rick Brown REPORTS 408. Office of Commissioner Seat Three - The Honorable Pam Carroll PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office of the City Attorney and Office of the City Clerk 0 0 a F k _ can with your smart device to view electronically REQUEST: At the request of the City Clerk, the City Attorney has prepared, and requests that the City Commission consider adopting Ordinance 2014-11 on second and final reading, which if passed, would eliminate the duplicative requirement that an original paper copy of an election campaign treasurer's report be filed with the City in addition to existing electronic filing requirements. FISCAL IMPACT: There may be nominal fiscal impact associated with this item in connection with the elimination of administrative costs of filing paper documents within the City Clerk's office. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 20 OF 31 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Ordinance 2014-11 was heard on first reading at the April 28, 2014 regular meeting of the City Commission. The second reading is scheduled to be heard at the May 12, 2014 regular meeting of the City Commission. Both meetings for the first and second readings of Ordinance 2014-11 were advertised in the Orlando Sentinel newspaper and published on Sunday, April 20, 2014. RECOMMENDATION: At the request of the City Clerk, the City Attorney requests that the City Commission consider and approve Ordinance 2014-11 on second and final reading. PUBLIC HEARINGS 501. Community Development Department - Planning Division Fil 1 B 1 1 can with your smart device to view electronically REQUEST: The Community Development Department - Planning Division requests that the City Commission approve in one consolidated motion: (1) the Annexation Agreement between the City and Standard Pacific of Florida GP; and (2) second and final reading of Ordinance No. 2013-12 annexing the subject real property into the municipal boundaries of the City of Winter Springs. FISCAL IMPACT: The applicant desires to combine the nine (9) county parcels with approximately 56 contiguous acres to the south, presently within the City of Winter Springs, for future development. Development of the subject property is anticipated to provide an increase to the City's taxable value. A detailed Fiscal Impact Report will be performed once specific development plans are made available CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 21 OF 31 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Pursuant to Florida Statutes 171.044 (6), the Seminole County Board of County Commissioners was notified, via Certified Mail, of the notice of annexation for the subject parcels on April 18, 2014. Adjacent property owners were notified by U.S. mail on September 23, 2013. In addition, a yellow sign noting the date and time of the public hearing has been erected on the property. RECOMMENDATION: The Community Development Department - Planning Division requests that the City Commission approve in one consolidated motion: (1) the Annexation Agreement between the City and Standard Pacific of Florida GP; and (2) second and final reading of Ordinance No. 2013-12 annexing the subject real property into the municipal boundaries of the City of Winter Springs. In addition, staff recommends that the ordinance be submitted to the Florida Department of Economic Opportunity as required by Florida Statute 163.3184(3)Expedited State Review Amendment Process. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 22 OF 31 PUBLIC HEARINGS 502. Community Development Department - Planning Division 0 0 02 ti Scan with your smart device to view electronically REQUEST: The Community Development Department Planning Division requests that the City Commission hold a Public Hearing to consider Second Reading and Adoption for both Ordinance 2013-13, a Large- Scale Future Land Use Map Amendment, and Ordinance 2013-15, which proposes to rezone nine (9) parcels totaling approximately 60 gross acres, more or less, currently within Seminole County, Florida, and generally located south of State Road 434 and east of Tuskawilla Road. In addition, the Community Development Department - Planning Division requests that the City Commission support the placement of the subject property within TCEA Zone A and simultaneously update the existing TCEA Zone A Map to reflect said change. FISCAL IMPACT: The proposed Large-Scale Future Land Use Map Amendment and Rezoning serves as the preliminary stage for allowing the subject property to be developed into a mixed-use development. Development of the subject property will provide an increase to the City's taxable value. A Fiscal Analysis will be performed once the development detail of the property are presented to the City CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 23 OF 31 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Pursuant to Florida Statutes 171.044 (6), the Seminole County Board of County Commissioners was sent via Certified Mail the notice of Annexation, Large-Scale Plan Amendment, and Rezoning for the subject parcels on April 18, 2014 (see Attachment I Notification Letter). Adjacent property owners have been notified by U.S. mail on September 23, 2013. Notification Letters). The request was legally advertised within the Orlando Sentinel on April 24, 2014 and May 1, 2014 (see Attachment J, Legal Advertisements). In addition, the properties have been posted with a large yellow sign. Lastly, in accordance with Policy 2.1.2., Future Land Use Element, the City hosted a Design Charette for the proposed development on May 2, 2013. RECOMMENDATION: The Community Development Department Planning Division and the Planning and Zoning Board/Local Planning Agency requests that the City Commission hold a Public Hearing for Second Reading and Adoption of both Ordinance 2013-13, a Large-Scale Future Land Use Map Amendment, and Ordinance 2013-15, which proposes to rezone nine (9) parcels totaling approximately 60 gross acres, more or less, currently within Seminole County, Florida, and generally located south of State Road 434 and east of Tuskawilla Road. In addition, the Community Development Department - Planning Division requests that the City Commission support the placement of the subject property within TCEA Zone A and simultaneously update the existing TCEA Zone A Map to reflect said change. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 24 OF 31 REGULAR AGENDA REGULAR 600. Public Works Department �' .E, Scan with your smart device to view electronically REQUEST: Public Works Department requesting the City Commission validate the 2013-2014 Solid Waste Survey Results entitling the franchisee to receive the Performance Bonus, and receiving the Annual Solid Waste Evaluation Report. FISCAL IMPACT: The Survey cost of$3,002 will be paid from the Solid Waste Fund. Waste Pro's share of the survey will be deducted from the $15,000 performance bonus for a net performance bonus of$13,499.00. The current residential solid waste rate of$18.10 per month remains unchanged since 2006 and no increases are anticipated in the near future. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: It is recommended that the City Commission validate the Solid Waste Survey Results entitling the Franchisee to receive the Performance Bonus of $15,000.00 less survey costs payable from the Solid Waste Fund and also accept the Annual Evaluation Report for Waste Pro for the period of March 1, 2013 —February 28, 2014 as submitted by staff CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 25 OF 31 REGULAR 601. Public Works Department 0' .0 0' Scan with your smart device to view electronically REQUEST: The Public Works Department requests the City Commission's input and approval for certain design elements for the Intersection Improvements at S.R. 434 and Tuskawilla Road (Market Square). FISCAL IMPACT: The transportation related aspects of the project are anticipated to be entirely federally funded. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission review and provide input and approval of the Market Square design elements presented as part of this agenda item, including the proposed banner sign across Tuskawilla Road and the selection of one of the options presented for the open area between SR 434 and the Frontage Road. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 26 OF 31 REGULAR 602. Community Development Department and the Code Enforcement Division of the Police Department RE. .0 0. Scan with your smart device to view electronically REQUEST: The Community Development Department and the Code Enforcement Division of the Police Department request that the City Commission consider the request of Johann Von Eisenberg for a reduction (partial release) of a Code Enforcement lien on property located at 1125 Ermine Avenue. FISCAL IMPACT: The City should receive a minimum of$1,296.00 for the partial release of lien. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 27 OF 31 RECOMMENDATION: The Community Development Department and the Code Enforcement Division of the Police Department recommends that the City Commission approve a partial release of code enforcement lien under the following terms and conditions: The City Manager or his designee will deliver to the short sale closing agent, a written closing estoppel letter that provides that the City agrees to execute and deliver a partial release of lien at closing under the following payoff schedule: 1. Upon the short sale closing, a check made payable to the City of Winter Springs in the minimum amount of$1,296.00 shall be delivered to the City. 2. Subject to the City's receipt of the final short sale closing statement verified by the closing agent, any net proceeds due the Seller (violator) shall be paid to the City of Winter Springs up to the total amount owed on the lien of$94,192.43. It is very unlikely, but if the total amount of the lien is paid, a full release will be executed and provided by the City. 3. The partial release offer shall expire within thirty (30) days of the date of the City's written estoppel letter unless the City Manager agrees to extend, in writing, the estoppel letter to accommodate a delay in the short sale for good cause shown. 4. The property be homesteaded by the buyer. 5. The property continues to remain code compliant. REGULAR 603. Community Development Department and the Code Enforcement Division of the Police Department 0 0 J can with your smart device to view electronically REQUEST: The Community Development and Code Enforcement Division of the Police Department are presenting a request for a permit for Mr. Patrick Criswell to store a recreational vehicle (RV) measuring more than 28-feet in length on property located at 1113 Winter Springs Boulevard. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 28 OF 31 FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission grant a permit for a RV exceeding 28-feet in length to Mr. Patrick Criswell of 1113 Winter Springs Boulevard subject to the following conditions: 1. The RV is located behind the front building line and parked on a paved parking surface. 2. The RV is located in the driveway area permitted for the parking of passenger cars as long as this driveway area is located behind the front building line. There must remain sufficient area in the driveway for the off-street parking of two (2) passenger cars without blocking the sidewalk area. 3. The RV shall not be used as a living unit when parked in a residential district. 4. The RV must be inspected to ensure it is operable and have a valid registration and license plate. Prior to the permit being issued, the property owner shall grant the Police Dept. access to the vehicle for purpose of this inspection. 5. The RV must be screened with a minimum 6-foot wall, opaque landscaping, or opaque fence. 6. The area where the RV is parked must be maintained in such a manner as to prevent the growth of high weeds and the presence of garbage and other debris. Per Section 20-431 (1)(f) of the Code of Ordinances, this permit is required to be renewed by the City Commission on an annual basis. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 29 OF 31 REGULAR 604. Community Development Department and the Code Enforcement Division of the Police Department 0 0 0_ Scan with your smart device to view electronically REQUEST: The Community Development and Code Enforcement Division of the Police Department are presenting a request for a permit for Mr. Harold Sloas to store a recreational vehicle (RV) measuring more than 28-feet in length on property located at 729 Bear Creek Circle. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 30 OF 31 RECOMMENDATION: Staff recommends that the City Commission grant a permit for a RV exceeding 28-feet in length to Mr. Harold Sloas of 729 Bear Creek Circle subject to the following conditions: 1. The RV is located behind the front building line and parked on a paved parking surface. 2. The RV is located in the driveway area permitted for the parking of passenger cars as long as this driveway area is located behind the front building line. There must remain sufficient area in the driveway for the off-street parking of two (2) passenger cars without blocking the sidewalk area. 3. The RV shall not be used as a living unit when parked in a residential district. 4. The RV must be inspected to ensure it is operable and have a valid registration and license plate. Prior to the permit being issued, the property owner shall grant the Police Dept. access to the vehicle for purpose of this inspection. 5. The RV must be screened with a minimum 6-foot wall, opaque landscaping, or opaque fence. 6. The area where the RV is parked must be maintained in such a manner as to prevent the growth of high weeds and the presence of garbage and other debris. Per Section 20-431 (1)(f) of the Code of Ordinances, this permit is required to be renewed by the City Commission on an annual basis. PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) ADJOURNMENT CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 12,2014 PAGE 31 OF 31 •:• PUBLIC NOTICE •:• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" -per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" -per Section 286.0105 Florida Statutes.