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HomeMy WebLinkAbout2014 04 28 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA 4 so o It V it. en Incorporated • 1959 • •tiGOD WETaJ) CITY COMMISSION AGENDA REGULAR MEETING MONDAY, APRIL 28, 2014 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Rick Brown - Seat Two Commissioner Jean Hovey - Seat One Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick- Seat Four Commissioner Joanne M. Krebs - Seat Five D a '� 0 f — :...:, 41,1t: : 0 .-eV . Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 28,2014 PAGE 2 OF 11 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Office of Commissioner Pam Carroll REQUEST: An introduction to the new Executive Director of the Seminole Work Opportunity Program (SWOP), Ms. Michelle Mangum. INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department O"..: •0 ., i 0 4.0• Scan with your smart device to view electronically REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 28,2014 PAGE 3 OF 11 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) CONSENT AGENDA CONSENT 300. Finance and Administrative Services Department 0 ...E72+151• Scan with your smart device to view electronically REQUEST: The City Manager and Finance and Administrative Services Department are requesting the Commission accept the proposal by 5th/3rd Bank to provide the City's operating and payroll banking services, and authorize the City Manager and City Attorney to execute all necessary documents to complete the agreement with 5th/3rd Bank. FISCAL IMPACT: Acceptance of this proposal will reduce current fees for banking services by approximately $20,000 per year. In addition, in house costs of handling cash and deposits will decrease significantly due to new technology deployed by 5/3rd bank. Post implementation analysis will be completed at the one year anniversary date to quantify total savings. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 28,2014 PAGE 4 OF 11 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: City Manager and Finance Staff recommend the City Commission accept the proposal by 5th/3rd Bank to provide the City's operating and payroll banking services, and authorize the City Manager and City Attorney to execute all necessary documents to complete the agreement with 5th/3rd Bank. In addition staff recommends the following persons be named as authorized signatures for the City's bank accounts under this proposal: Kevin L. Smith Shawn D. Boyle Kip Lockcuff CONSENT 301. Parks and Recreation Department tip • Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached 10-year agreement, as prepared by the City Attorney, between the City of Winter Springs and the Scottish American Society of Central Florida, Inc. for the 38th-47th Annual Central Florida Scottish Festival and Highland Games. FISCAL IMPACT: The Highland Games generates $11,000 in revenue to the City, annually (2 days park rental at $3,000 per day and $5,000 in Community Event sponsorship). Event costs (including Police) are covered/paid by the Games. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 28,2014 PAGE 5 OF 11 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is recommending the City Commission authorize the City Manager to execute the attached agreement, as prepared by the City Attorney, between the City of Winter Springs and the Scottish American Society of Central Florida, Inc. for the 38th - 47th Annual Central Florida Scottish Festival and Highland Games. CONSENT 302. Office of the City Clerk•• _ o• Scan with your smart device to view electronically REQUEST: The City Clerk requests that the City Commission review and approve Resolution Number 2014-04 offering their appreciation and gratitude for the service of Ms. Edith Walsh as a recent Member of the Parks and Recreation Advisory Committee. FISCAL IMPACT: There is no fiscal impact related to Resolution Number 2014-04, if this Resolution is Approved. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 28,2014 PAGE 6 OF 11 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Upon Approval of this Resolution, the City Clerk will contact Ms. Walsh on behalf of the Mayor and City Commission, in keeping with what the City Commission has previously requested, and invite Ms. Walsh to attend a future City Commission meeting to receive her Resolution in person, from the Mayor and City Commission. RECOMMENDATION: The City Clerk is requesting that the City Commission review and Approve Resolution Number 2014- 04. Upon Approval of this Resolution, the City Clerk will then contact Ms. Walsh on behalf of Mayor Lacey and the City Commission regarding an official Presentation in her honor by the Mayor and City Commission. CONSENT 303. Office of the City Clerk 0 tip •Oak: Scan with your smart device to view electronically REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, April 14, 2014 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 28,2014 PAGE 7 OF 11 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is requested to consider and offer their Approval of the Monday, April 14, 2014 City Commission Regular Meeting Minutes. RECESS REPORTS REPORT S 400. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager- Kevin L. Smith REPORTS 402. Office of the City Clerk- Andrea Lorenzo-Luaces, MMC REPORTS 403. Office of Commissioner Seat Three - The Honorable Pam Carroll REPORTS 404. Office of Commissioner Seat Four- The Honorable Cade Resnick REPORTS 405. Office of Commissioner Seat Five - The Honorable Joanne M. Krebs CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 28,2014 PAGE 8 OF 11 REPORT S 406. Office of the Mayor- The Honorable Charles Lacey REPORTS 407. Office of Commissioner Seat One - The Honorable Jean Hovey REPORTS 408. Office of Commissioner Seat Two/Deputy Mayor- The Honorable Rick Brown PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department - Planning Division o ' 0 CI , s Scan with your smart device to view electronically REQUEST: The Community Development Department — Planning Division requests the City Commission approve third reading of Ordinance 2014-09, which proposes to amend the City's regulations regarding the siting of daycare centers and schools including public, private and charter schools. FISCAL IMPACT: While there is no direct fiscal impact to the City as a result of this ordinance, staff is of the opinion that the proposed new code language will provide City staff with the tools necessary to properly review applications for new daycare and school facilities in an effort to protect existing land uses and the overall City from incompatible land uses, overly congested roadway segments, and assist in promoting and providing safe routes to schools for the students. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 28,2014 PAGE 9 OF 11 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This item has been advertised for third reading in the Orlando Sentinel on Sunday, April, 20, 2014. RECOMMENDATION: Staff and the Planning & Zoning Board recommend that the City Commission approve third reading and adoption of Ordinance 2014-09, which proposes to amend the City's regulations regarding schools and daycare centers. PUBLIC HEARINGS 501. Office of the City Attorney and Office of the City Clerk 0 AV p Scan with your smart device to view electronically REQUEST: At the request of the City Clerk, the City Attorney has prepared, and requests that the City Commission consider adopting, Ordinance 2014-11, which would eliminate the duplicative requirement that an original paper copy of an election campaign treasurer's report be filed with the City in addition to existing electronic filing requirements. FISCAL IMPACT: There may be nominal fiscal impact associated with this item in connection with the elimination of administrative costs of filing paper documents within the City Clerk's office. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 28,2014 PAGE 10 OF 11 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. With the First Reading of Ordinance 2014-11 planned for consideration by the City Commission on April 28, 2014, Ordinance 2014-11 was sent in to be advertised in the Orlando Sentinel newspaper, with a planned publication date of Sunday, April 21, 2014. Second Reading is planned for the City Commission Regular Meeting of May 12, 2014. RECOMMENDATION: At the request of the City Clerk, the City Attorney requests that the City Commission consider Ordinance 2014-11 on first reading. REGULAR AGENDA REGULAR 600. Not Used PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) ADJOURNMENT CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 28,2014 PAGE 11 OF 11 •:• PUBLIC NOTICE •:• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.