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HomeMy WebLinkAbout2014 04 28 Consent 303 Unappoved Minutes from the April 14, 2014 Regular Meeting COMMISSION AGENDA Informational Consent X ITEM 303 Public Hearings g Regular April 28, 2014 ALLL Regular Meeting City Manager Department REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, April 1114, 2014 City Commission Regular Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and/or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Minutes from the Monday, April 14, 2014 City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk Consent 303 PAGE 1 OF 2-April 28,2014 for the Approval by the City Commission. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is requested to consider and offer their Approval of the Monday, April 14, 2014 City Commission Regular Meeting Minutes. ATTACHMENTS: A - Unapproved copy of the Monday, April 14, 2014 City Commission Regular Meeting Minutes (18 pages). Consent 303 PAGE 2 OF 2-April 28,2014 Attachment"A" rirmlea Aav CITY OF WINTER SPRINGS, FLORIDA o4 Aft Incorporated • • 1959 • rle GOD WEl-c°) CITY COMMISSION MINUTES REGULAR MEETING MONDAY, APRIL 14, 2014 - 5:15 P.M. CITY HALL—COMMISSION CHAMBERS 1126 EAST STATE ROAD 434,WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Rick Brown- Seat Two Commissioner Jean Hovey- Seat One Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 2 OF 18 CALL TO ORDER The Regular Meeting of Monday, April 14, 2014 of the City Commission was called to Order by Mayor Charles crzl Lacey at 5:16 p.m. in the Commission Chambers of the Municipal Building(City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey,present Deputy Mayor Rick Brown,present Commissioner Jean Hovey,present Commissioner Pam Carroll,present Commissioner Cade Resnick,present Commissioner Joanne M.Krebs,present City Manager Kevin L. Smith,present City Attorney Anthony A. Garganese,present City Clerk Andrea Lorenzo-Luaces,present A moment of silence was held,followed by the Pledge of Allegiance. Related to "Agenda Changes", Mayor Lacey commented on Regular Agenda Item "600" and stated that the Applicant has requested the Agenda Item be pulled, "So, if there is no objection from the Commission, we will delete (Regular) item "600" from the Agenda tonight." Commissioner Joanne M. Krebs stated "Okay." No objections were voiced. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Office of the City Manager and the Police Department REQUEST: Presenting to the Mayor and City Commission the "Officer Mark Messeguer Community Service Award" to Captain Jim Wilkins of the Winter Springs Police Department. Chief of Police Kevin Brunelle, Police Department recognized and honored Captain Jim Wilkins, Police Department with the"Officer Mark Messeguer Community Service Award". INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 3 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, cam.,,:11 City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted 11,--z - outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five(5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. This Agenda Item was not discussed. PUBLIC INPUT Mayor Lacey opened "Public Input". Mr. Robert Bond, 1107 Seafarer Lane, Winter Springs, Florida: speaking as a resident and also as the Vice President of the Homeowner's Association, Mr. Bond mentioned that some sidewalks in the Oak Forest community are lifting up because of tree roots and asked for assistance, as this issue has caused some problems for children on bicycles and also for some elderly residents. Furthermore, Mr. Bond noted some issues with people parking on the streets, especially near 1130 Trotwood Boulevard and said that for some residents, cars parked on streets provides the biggest problem around the time children go to school, come home from school, and in the evening when people take walks. Mr. Bond then commented on speeding issues on Trotwood Boulevard and thought the biggest issues were when high school students were getting home from high school, and also during the evening when people were getting home from work. Continuing, Mr. Bond then said that a resident at 1 124 Trotwood Boulevard had complained about mosquito problems. On the sidewalk matter that Mr. Bond first brought up, Mayor Lacey suggested he speak with either Mr. Kip Lockcuff, P.E., Director, Public Works/Utility Departments or Mr. Brian Fields, P.E., City Engineer, Public Works Department Mayor Lacey then said to Mr. Bond, "Parking over the sidewalk, that is a Police matter. It is against State Law and local law, and when you see that issue, if you can contact the Police, they will help you with that, as it occurs." Commissioner Krebs inquired further on the trees uplifting sidewalks, to which Mr. Bond explained, "The even numbered side of Trotwood Boulevard, from 1100 — up, especially going up the hill and just after the hill, there are several trees that have uprooted the sidewalk there. I can get you the exact street addresses but again, it's pretty widespread across the entire neighborhood." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 4 OF 18 raroali Further comments followed on Mr. Fields going out to see the issues that Mr. Bond brought up, and that the trees have been grinded, so now perhaps roots could be cut. Commissioner Krebs said to Mr. Bond, "I am sure they will go out and research that." ;;;�_ Mayor Lacey closed "Public Input". CONSENT AGENDA CONSENT 300. Police Department REQUEST: The Police Department requests the Commission to accept a donation,not to exceed $4,500, from the Tuscawilla Homeowner's Association (THOA) for the purchase of one (1) new police canine. In addition, the Police Department requests the Commission's approval to retire K-9 "Satchi" from service with the Police Department and for the animal to be either sold or traded. The Police Department also requests approval of the purchase of a new police canine from Mid-Florida Working Dogs, LLC. for a total price of$9,350. Additionally, we request the Commission approve the City Manager to execute any and all documents related to this item. FISCAL IMPACT: The donation from the THOA is anticipated to be$4,500.00. There will be an initial impact up to $4,850 which will come from the Federal Law Enforcement Trust Fund if approved. The fund currently holds a balance of$34,169.51. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five(5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Police Department recommends the Commission accept the donation of up to $4,500.00 from the Tuscawilla Homeowners Association for the purchase of a new police canine. In addition, we recommend that the Commission approve the release of K-9 "Satchi". We recommend the Commission approve the purchase of the new police canine from Mid-Florida Working Dogs,LLC.for a total price of$9,350.00; for this purchase, $4,850 will come from the Federal Law Enforcement Trust Fund. The Police Department requests Commission authorize the City Manager to execute and approve all documents associated with this item. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—APRIL 14,2014 PAGE 5 OF 18 roWspo CONSENT 301. Not Used CONSENT 302. Finance and Administrative Services Department REQUEST: The City Manager and Finance and Administrative Services Department requests that the City Commission consider modifications to the pension investment policy to include a Middle Market Debt Investment of up to 10% of the total City of Winter Springs Employee Retirement System Funds. FISCAL IMPACT: The increased diversification and exposure to middle market debt will potentially increase the portfolio's yield, consequently decreasing the City's required funding requirements to the employee pension plan. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: City Manager and Finance and Administrative Services Department recommend the Commission approve: the addition of the Middle Market Debt to invest on behalf of the City of Winter Springs General Employees' Retirement System and to modify the current Investment policy as describe here-in,permit up to 5% of the pension fund to be invested with Crescent Direct Lending Levered Fund,L.P. and to allow the City Manager and City Attorney to coordinate and execute any and all documents needed to facilitate these transactions. No discussion. CONSENT 303. Finance and Administrative Services Department REQUEST: The purpose of this Board item is to request approval to piggyback off of the City of Gulfport contract with The Bogdahn Group for the procurement of Investment Advising Services for the Winter Springs' Pension Plan. FISCAL IMPACT: This contract will cost the Winter Springs' Pension Fund $25,000 per for up to three years. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 6 OF 18 crairo COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five(5) different locations around the City. Furthermore,this information is also available to any individual requestors.City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: It is recommended that the Commission approve the renewal of the City's contract with the Bogdahn Group for pension investment consulting services for a term of January 1, 2014 through December 31, 2014, renewable for two additional one-year terms, piggybacking off the City of Gulfport contract; and the City Manager and City Attorney to prepare and execute any and all applicable documents. This Agenda Item was not discussed. CONSENT 304. Information Services Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets.The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public,and posted at five(5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. No discussion. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 7 OF 18 CONSENT 305. Public Works Department REQUEST: Public Works Department Requesting that the City Commission authorize executing an Amendment to the Contract with Ashbritt Environmental for a 1 Year Extension to perform storm debris removal services. FISCAL IMPACT: No funding is required at this time. The contract value is limited to $500,000 unless approved by the City. It is anticipated that the funding source for debris removal will be the Solid Waste Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: It is recommended that authorization be given for the City Manager and City Attorney to prepare and execute any and all documents necessary to extend the storm debris removal contract with Ashbritt Environmental for one year through April 30,2015. There was no discussion on this Agenda Item. CONSENT 306. Public Works Department REQUEST: Staff requests the City Commission approve Resolution 2014-03 which is required by the State as part of the process to acquire the 0.44 acre portion of the Trail Right of Way needed to construct the Magnolia Park Amphitheater. FISCAL IMPACT: There is no fiscal impact for approving this resolution. Land purchase costs estimated at$106,000 plus closing costs will be brought forth in a future agenda item. The funding source for the $2,700 appraisal and future acquisition and closing costs would be the 305 Fund- 1999 Construction Fund. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING--APRIL 14,2014 PAGE 8 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website,LaserFiche, and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who r have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with a the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve Resolution 2014-03 which requests the State sell 0.44 acres of trail right of way to the City for the purpose of constructing the Magnolia Park Amphitheater. Final authorization to purchase the surplus lands will be sought in a future Commission agenda item. No discussion. CONSENT 307. Utility Department REQUEST: The Utility Department is requesting an increase to the authorization for the contract with COMANCO Environmental Corporation of Plant City, Florida for the Repair of the East Water Reclamation Facility(EWRF)Reject Pond Liner by $9,644.50 for a total cost authorization of$117,351.00. FISCAL IMPACT: The total contract cost after this additional work authorization request would be $117,351.00. The project budget is $260,000. The budgeted funding sources are the Utility Enterprise Fund(line code 3600-62100). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five(5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 9 OF 18 paugmax,, RECOMMENDATION: Staff recommends the Commission approve an increase to the authorization for the contract with COMANCO Environmental Corporation of Plant City, Florida for the Repair of the East Water ;, t Reclamation Facility(EWRF) Reject Pond Liner by $9,644.50 for a total cost authorization of$117,351.00 and authorize the City Manager and City Attorney to prepare and execute any and all applicable kq documents. This Agenda Item was not discussed. CONSENT 308. Utility/Public Works Departments REQUEST: The Utility/Public Works Department requesting authorization to purchase from Odyssey Manufacturing Co. the equipment and materials needed to convert Water Treatment Plant#1 from gas chlorine to liquid chlorine at a cost of$59,088. FISCAL IMPACT: The cost for the equipment and materials from Odyssey Manufacturing Co.is $59,088.00 payable from the Utility Enterprise Fund Capital projects line code. Other miscellaneous expenses for work performed by City forces such as a concrete slab, taps and piping will bring the estimated total project cost to $70,000. Conversion to liquid chlorine will increase operational costs for future chlorine purchases by approximately $14,000 per year. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five(5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the purchase from Odyssey Manufacturing Co. the equipment and materials needed to initiate the conversion of Water Treatment Plant#1 from gas chlorine to liquid chlorine at a cost of$59,088. No discussion. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING--APRIL 14,2014 PAGE 10 OF 18 CONSENT 309. Parks and Recreation Department REQUEST: The Parks and Recreation Department requests the City Commission approve the execution of the Seminole County Day Camp Provider Agreement for Summer Camp Scholarships and to authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. kalgt FISCAL IMPACT: r Up to $9,900 reimbursement from Seminole County for Camp scholarships via CDBG funding. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the execution of the Seminole County Day Camp Provider Agreement and to authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. There was no discussion on this Agenda Item. CONSENT 310. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday,March 24, 2014 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 11 OF 18 rmarm RECOMMENDATION: The City Commission is requested to consider and offer their Approval of the Monday, March 24, 2014 City Commission Regular Meeting Minutes. aLoa No discussion. CONSENT 311. Community Development Department-Urban Beautification Services Division REQUEST: The Community Development Department, Urban Beautification Services Division, is requesting that the City Commission approve a landscape maintenance services agreement for Tuskawilla Road and Oak Forest Wall and Beatification District in the amount of$46,660 with Annan Landscape Company. FISCAL IMPACT: Funding for services provided pursuant to this agreement will be expended from Urban Beautification Services R&M Line Code (001151520545270) and Oak Forest Wall and Beautification District Fund R&M Line Code (001161910545270). The base contract cost of $46,660 will be expended over a twelve month period,beginning on May 1, 2014. For the scope of work awarded, an additional $14,600 will be required for the agreement with Annan (as compared to the previous contract with Kirkland)in the upcoming FY 2014/15 Budget. However, no increase will be required for the remainder of FY 2013/14 due to cost containment measures implemented by staff which include a reduction in budgeted replacement plantings along the Oak Forest Wall and throughout the City's roadways. The initial term of this agreement is for one(1) year with the option to extend for five(5) one-year periods, if the work provided meets or exceeds city standards. The service provider may, at the City's option, be entitled to an increase in an amount not to exceed one-half(112) the change in the Consumer Price Index (CPI), not exceeding two percent(2%) of the total base contract cost, of the most recent twelve (12) month period. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. ITB 2014-03-LM-SR was broadcasted to more than 200 area vendors through Demand Star,Email and the City's Website Bid System. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 12 OF 18 rarmisi RECOMMENDATION: Staff is recommending that the City Commission approve a landscape maintenance services agreement for Tuskawilla Road and Oak Forest Wall and Beatification District in the amount of $46,660 with Annan 'may""` Landscape Company and authorization for the City Manager and City Attorney to prepare and execute any and all applicable documents required for this project. This Agenda Item was not discussed. "MOTION TO APPROVE (CONSENT AGENDA)." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR BROWN. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER KREBS: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. REPORTS REPORTS 400. Office Of The City Attorney—Anthony A.Garganese,Esquire No Report. REPORTS 401. Office Of The City Manager—Kevin L. Smith No Report was given. REPORTS 402. Office Of The City Clerk—Andrea Lorenzo-Luaces,MMC No Report at this time. REPORTS 403. Office of Commissioner Seat Two/Deputy Mayor-The Honorable Rick Brown No Report. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING--APRIL 14,2014 PAGE 13 OF 18 REPORTS 404. Office of Commissioner Seat Three-The Honorable Pam Carroll Mng No Report was given. taatt REPORTS 405. Office of Commissioner Seat Four-The Honorable Cade Resnick No Report at this time. REPORTS 406. Office of Commissioner Seat Five-The Honorable Joanne M.Krebs Brief introductory comments were made by Commissioner Krebs. Next, Commissioner Krebs spoke of the Tri-County League of Cities meeting scheduled for Thursday, April 17, 2014,and which is being held in the City of Apopka and at which time, Apopka's outgoing Mayor John Land was going to be honored. Commissioner Krebs thought it would be nice for the City to recognize Mayor Land with a Resolution and/or a Proclamation and added, "I would like us to declare Thursday-Mayor John Land Day". Commissioner Krebs then spoke about Mayor Land's service and that it warranted our respect, and mentioned how well regarded Mayor Land is. CONTINUING, COMMISSIONER KREBS SUGEGSTED THAT IF THE CITY WAS TO APPROVE A RESOLUTION IN MAYOR LAND'S HONOR, "IT WOULD HAVE TO HAVE A MOTION." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. MAYOR LACEY REMARKED, "THAT NEEDS TO BE VOTED ON BY THE COMMISSION. WE DON'T HAVE THE TEXT IN FRONT OF US. CORRECT?" MAYOR LACEY COMMENTED, "DO WE WANT THE RESOLUTION TO ESSENTIALLY BE TO TASK ANDREA (LORENZO-LUACES, CITY CLERK)TO COME UP WITH THE WORDS." COMMISSIONER KREBS THEN SAID, "MAYOR, I WOULD LIKE YOU TO PRESENT IT ON THURSDAY [APRIL 17,2014] TO HIM." WITH FURTHER REMARKS,MAYOR LACEY STATED,"I WOULD BE HAPPY TO DO THAT" AND ADDED THAT HE WAS FINE WITH PUTTING A PROCLAMATION TOGETHER AND WANTED TO MAKE SURE ANY RESOLUTION ISSUED WAS CORRECTLY DONE. CITY ATTORNEY ANTHONY A. GARGANESE WAS ASKED FOR HIS THOUGHTS ON A RESOLUTION AND WHETHER A PROCLAMATION WAS ALSO TO BE ISSUED, TO WHICH ATTORNEY GARGANESE SUGGESTED, "WE COULD DO A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA,DECLARING THURSDAY, APRIL [BLANK], JOHN LAND DAY IN RECOGNITION FOR HIS [BLANK] NUMBER OF YEARS SERVICE TO MUNICIPALITIES AND THE CITY OF APOPKA; PROVIDING AN EFFECTIVE DATE. AND THEN THE BODY OF THE RESOLUTION CAN SIMPLY SAY, `AUTHORIZING THE MAYOR TO PREPARE AND EXECUTE A PROCLAMATION DECLARING APRIL [BLANK], MAYOR JOHN LAND DAY WITHIN THE CITY OF WINTER SPRINGS; THE RESOLUTION EFFECTIVE APRIL 14T11, 2014', WITH THE APPROPRIATE SIGNATURES AND THAT WOULD BE YOUR RESOLUTION." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 14 OF I S CONTINUING,ATTORNEY GARGANESE EXPLAINED, "AND THEN IN THE PROCLAMATION, IF YOU WANT TO FILL IN SOME ACCOLADES AND SOME THINGS THAT HE HAS DONE IN HIS CAREER, YOU'RE FREE TO DO THAT MAYOR, JUST LIKE ANY OTHER PROCLAMATION — AND YOU CAN ATTACH THE PROCLAMATION TO THE RESOLUTION IF YOU WISH." asse ATTORNEY GARGANESE FURTHER COMMENTED ON THE MOTION, AND SUGGESTED, "APPROVE THAT VERBAL RESOLUTION AND THEN WE'LL PUT A RESOLUTION NUMBER (2014-05)ON IT." MAYOR LACEY SUMMARIZED, "WITHOUT OBJECTION, THE MOTION FOR THE RESOLUTION (2014-05) WILL INCORPORATE THE WORDS THAT THE ATTORNEY SUGGESTED." COMMISSIONER KREBS CONCURRED AND STATED,"YES." VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER KREBS: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. Mayor Lacey summarized, "The Resolution(2014-05)passed and we will execute as discussed." Lastly, Commissioner Krebs noted that she had a meeting with Ms. Missy Casscells on billboards, and that Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department, City Manager Kevin L. Smith, and Ms. Casscells' Consultant were in attendance. Manager Smith stated, "The current City Codes provide that billboards in this City, on (State Road) 434 are a Non-Conforming Use and based on the current City laws, that Ms. Casscells is unable to do what she desires to do,which is change her billboards to electronic off-premises billboards. So, short of this body making a proactive decision to change that Code, she would not be able to do so. With that in mind, and actually Mayor to that point, it would be useful to myself and Staff if I knew if there were any desire from this body to change that current law?" Mayor Lacey noted, "So the status quo, is that Billboards are not permitted beyond what is already in place and what we are looking for ..." Manager Smith stated, "...That's correct..." Mayor Lacey continued, "...Is whether there is essentially direction or Consensus from this Commission for that to change to permit a more liberal approach to billboards." Commissioner Jean Hovey remarked, "I think it should stay like it is." Commissioner Krebs stated, "I am not interested — I thought they were supposed to go away eventually..." Manager Smith noted, "...That was the original from this dais." Deputy Mayor Rick Brown said that he had met with Ms. Casscells and her Consultant and stated, "For the purpose of this conversation, I am perfectly comfortable with keeping things as they are." Mayor Lacey summarized, "In terms of allowing off-premise types of billboard signs, you are saying, we should not be changing..." Deputy Mayor Brown said, "...Absolutely not." Commissioner Krebs added, "Correct." Commissioner Hovey noted, "No change." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—APRIL 14,2014 PAGE 15 OF 18 .r.q reaMexci Continuing, Mayor Lacey commented, "So, do we have Consensus to that position that the status quo is essentially what we want to keep in place?" Commissioner Krebs and Commissioner Hovey stated, "Yes." Commissioner Cade Resnick and Commissioner Pam Carroll nodded in agreement. Kuett Mayor Lacey then said to Manager Smith, "1 heard unanimous consent that the status quo is what is desired by this Commission." Further comments. REPORTS 407. Office of the Mayor-The Honorable Charles Lacey Mayor Lacey remarked that he attended the most recent Council of Local Governments in Seminole County (CALNO)meeting a couple of weeks ago. REPORTS 408. Office of Commissioner Seat One- The Honorable Jean Hovey No Report. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department-Planning Division REQUEST: The Community Development Department -- Planning Division requests the City Commission approve second reading of Ordinance 2014-09, which proposes to amend the City's regulations regarding the siting of daycare centers and schools including public,private and charter schools. FISCAL IMPACT: While there is no direct fiscal impact to the City as a result of this ordinance, staff is of the opinion that the proposed new code language will provide City staff with the tools necessary to properly review applications for new daycare and school facilities in an effort to protect existing land uses and the overall City from incompatible land uses, overly congested roadway segments, and assist in promoting and providing safe routes to schools for the students. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 14,2014 PAGE 16 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five(5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This item has been advertised in the Orlando Sentinel on April 3, 2014 RECOMMENDATION: Staff and the Planning & Zoning Board recommend that the City Commission approve second reading and adoption of Ordinance 2014-09, which proposes to amend the City's regulations regarding schools and daycare centers. Attorney Garganese read this Ordinance 2014-09 by "Title" only and commented that, "This is Second Reading but it is only the first advertised Reading; there will be one (1) more advertised Reading after the Commission considers this Ordinance this evening." Mayor Lacey added, "So, Third Reading will come up in a couple of weeks..." Attorney Garganese remarked, "...Correct..." Mayor Lacey added, "...And that will be final." Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item. "MOTION TO MOVE TO THIRD." MOTION BY DEPUTY MAYOR BROWN. MAYOR LACEY STATED, "SECONDED BY COMMISSIONER KREBS." DISCUSSION. VOTE: DEPUTY MAYOR BROWN: AYE COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. Regarding Ordinance 2014-09, Mayor Lacey summarized, "The Ordinance has passed on Second Reading— the final will be in two(2)weeks. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—APRIL 14,2014 PAGE 17 OF 18 rasairai REGULAR AGENDA ,,s _, REGULAR 600. Community Development Department-Arbor Division REQUEST: The Community Development Department, Arbor Division, asks that the City Commission consider the request of Donna Ownby to remove one (1) specimen live oak from her property at 1177 Baltic Lane in Oak Forest. The resident is concerned with the proximity of the tree to her home and damage to the driveway. FISCAL IMPACT: Staff is recommending denial of this request; however, if approved, the applicant will pay a $25 permit fee and will be required to install four (4) replacement tree credits or pay $1,000 into the Arbor Fund. Tree credits can be replaced onto the owner's property or installed on an approved donor site located within the city limits. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five(5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission deny the request of Donna Ebanks to remove one(1) specimen live oak from her property at 1177 Baltic Lane in Oak Forest, as it does not meet the requirements of Chapter 5, Section 5-$(b)for removal. As mentioned under"Agenda Changes" earlier during this meeting, this Agenda Item was pulled and will not be heard this evening. PUBLIC INPUT Mr, Bill Dehlinger, 1601 Tiverton Street, Winter Springs, Florida: commented on the Lake Baldwin Veterans Affairs Center where Seminole County and Winter Springs' Veterans currently have been going to receive health related services, and said that when a Lake Nona location opens, the local Veteran's facility may be closed; thus some local Elected Officials are reaching out and he wanted the Mayor and City Commission to be aware of this situation. Commissioner Hovey noted that a local television channel also had a story on this same issue. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—APRIL 14,2014 PAGE 18 OF 18 ADJOURNMENT 'w's Mayor Lacey adjourned the Regular Meeting at 5:46 p.m. sseat RESPECTFULLY SUBMITTED: ANDREA LORENZO-LUACES,MMC CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were approved at the ,2014 City Commission Regular Meeting.