HomeMy WebLinkAbout2014 04 14 Consent 305 Debris Removal Contract ExtensionCOMMISSION AGENDA
ITEM 305
REQUEST:
Informational
Consent
X
Public Hearings
Regular
April 14, 2014 KS KL
Regular Meeting City Manager Department
Public Works Department Requesting that the City Commission authorize executing an
Amendment to the Contract with Ashbritt Environmental for a 1 Year Extension to
perform storm debris removal services.
SYNOPSIS:
This item is needed to continue to have a debris removal contract in place should a storm
event occur that requires the utilization of these services.
CONSIDERATIONS:
The City Commission approved on September 13, 2010 a 3 year agreement with Ashbritt
Environmental for storm debris removal by piggybacking off of Orange County — Contract
4Y10 -113C. A one year extension was approved in 2013 that expires April 30, 2014.
This agenda item requests an additional one year extension to that contract as provided
for in the contract. The terms, conditions and rates remain the same. There is no cost to
enter into this agreement. Ashbritt provides annual planning and training sessions for City
staff for no charge. Ashbritt has our current Debris Management Plan incorporated into
their Action Plan.
FISCAL IMPACT:
No funding is required at this time. The contract value is limited to $500,000 unless
approved by the City. It is anticipated that the funding source for debris removal will be the
Solid Waste Fund.
Consent 305 PAGE 1 OF 2 - April 14, 2014
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations /Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
It is recommended that authorization be given for the City Manager and City Attorney to
prepare and execute any and all documents necessary to extend the storm debris removal
contract with Ashbritt Environmental for one year through April 30, 2015.
ATTACHMENTS:
One Year Extension of current contract with Ashbritt Environmental (1 page)
Consent 305 PAGE 2 OF 2 - April 14, 2014
Ash a ij �I
r.,t
EnvironmentaL
RE: AMENDMENT OF CURRENT CONTRACT
THIS EXTENSION OF CONTRACT ( "Extension ") is made this day of ,
for the purpose of extending the contract known as the Agreement for Disaster Recovery and
Debris Removal Services - dated September 17th, 2010 (Original Contract') between AshBritt,
Inc. and the City of Winter Springs, FL.
1. The Original Contract is described below and will end on April 30th, 2014.
a. Pre -Storm Contract for Disaster Recovery and Debris Removal Services
2. The Parties agree to extend the Original Contract which will begin immediately upon
the expiration of the original time period and will end on April 301h, 2015.
3. This Extension binds and benefits both Parties and any successors or assigns. This
document, in addition to the Original Contract, is the entire agreement between the
Parties.
All other terms and conditions of the Original Contract remain unchanged.
Authorized Signor for AshBritt, Inc. Authorized Signor for City
Printed Name
Printed Name
Date Date
AshBritt, Inc.
565 East Hillsboro Blvd. Deerfield Beach, FL 33441
Office 954.725.6992 1 Fax 954.725.6991
respons6c4ashbritt.com