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HomeMy WebLinkAbout2013 08 12 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA 4 so o It V it. en Incorporated • 1959 • •tiGOD WETaJ) CITY COMMISSION AGENDA REGULAR MEETING MONDAY, AUGUST 12, 2013 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Cade Resnick- Seat Four Commissioner Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Joanne M. Krebs - Seat Five 0 • 0 r . ti 0 0,. . Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 2 OF 27 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department D VD D I.•°• Scan with your smart device to view electronically REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 3 OF 27 INFORMATIONAL 101. Parks and Recreation Department 0 tip Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department wishes to provide the City Commission with a recap of the 2013 Celebration of Freedom event. FISCAL IMPACT: • $29,100 Revenue-Sponsorships/Donations • $22,427 Expenditures • $ 2,150 Total In Kind Donations COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 4 OF 27 CONSENT AGENDA CONSENT 200. Parks and Recreation Department o yo let"It 0 ox Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department requests the Commission accept a donation of an iPad(valued at $700) and gift cards ($200) totaling $900. The donations will be used for department operations and supplies for community events. The donation was provided from Bright House Networks. FISCAL IMPACT: These donations serve to reduce potential City expenditures that would otherwise have been expended for these purposes. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Parks and Recreation Department recommends the Commission accept a donation of an iPad(valued at $700) and gift cards (with a total value of$200) totaling $900. The donation would be used for department operations and supplies for community events. The donation was provided from Bright House Networks. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 5 OF 27 CONSENT 201. Parks and Recreation Department o AV o { El 49':•°. Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department is requesting the City Commission to authorize the City Manager to execute the attached agreement, as prepared by the City Attorney, between the City of Winter Springs and Brian Susa, ILPA Distribution Concessions, regarding concession operations at Central Winds Park. FISCAL IMPACT: No City funding required. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Parks and Recreation Department recommends the City Commission authorize the City Manager to execute the attached agreement, as prepared by the City Attorney, between the City of Winter Springs and Brian Susa, ILPA Distribution Concessions, regarding concession operations at Central Winds Park. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 6 OF 27 CONSENT 202. Parks and Recreation Department o •.o o, • • Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached agreement, as prepared by the City Attorney, between the City of Winter Springs and the Oviedo-Winter Springs Chamber of Commerce for the 6th Annual Winter Springs Festival of the Arts. FISCAL IMPACT: City Services including Parks & Recreation & Public Works estimated at $1600. City public safety services not to exceed $5,500.00. Blumberg Blvd. rental revenue received by the City is $800. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize the City Manager to execute the attached agreement, as prepared by the City Attorney, between the City of Winter Springs and the Oviedo-Winter Springs Chamber of Commerce for the 6th Annual Winter Springs Festival of the Arts. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 7 OF 27 CONSENT 203. Information Services Department CI x.i CI o V,. ox Scan with your smart device to view electronically REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 8 OF 27 CONSENT 204. Community Development Department - Urban Beautification Services Division :::t4 D i-,o- o ti 1 . r. Scan with your smart device to view electronically REQUEST: The Community Development Department, Urban Beautification Division, is requesting the City Commission to approve an agreement with Greener Grounds, LLC., for City Facilities Landscape Maintenance in the amount of$27,960. FISCAL IMPACT: Funds to cover the increased annual contract cost of$5,772 (resulting in a total annual contract cost of $27,960) for the City Facilities Landscape Maintenance Agreement are available, due to savings from other landscape contracts, from Urban Beautification Services Fund Line Code (1525-54682), Utilities Line Codes (3600-54671, 3600-54680, 3600-54681, 3600-54682) and City Hall Line Code (4414- 54682). The initial term of the agreement is for one (1) year with the option to extend the agreement for five (5) one-year periods. The service provider may, at the City's option, be entitled to an increase in an amount not to exceed one-half(1/2) the change in the Consumer Price Index (CPI) of the most recent twelve (12) month period. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Community Development Department, Urban Beautification Division, is recommending that the City Commission approve an agreement with the lowest qualified bidder, Greener Grounds, LLC., for City Facilities Landscape Maintenance, in the amount of $27,960 for one (1) year with the option of five (5), one (1) year extensions, if the work is deemed to be satisfactory. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 9 OF 27 CONSENT 205. Community Development Department - Urban Beautification Services Division k 0 0• ti' i El °s Scan with your smart device to view electronically REQUEST: The Community Development Department, Urban Beautification Division, is requesting approval of Resolution 2013-19, authorizing staff to apply for funding from the U.S. 17-92 Community Redevelopment Agency for redevelopment projects in an amount up to $2,000,000. FISCAL IMPACT: Funding for the abovementioned redevelopment projects, if approved, will be reimbursed to the City by the U.S. 17-92 CRA Redevelopment Trust Fund. No funding is required at this time until the City's initial application has been authorized by the CRA for budgeting. Approval from the Winter Springs City Commission will be required prior to an agreement with the CRA for these projects. Staff with be returning in the near future with an agenda item more clearly detailing the projects and requesting approval to contract with the CRA. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Community Development Department, Urban Beautification Division, is recommending approval of Resolution 2013-19, authorizing the City to apply for funding from the U.S. 17-92 Community Redevelopment Agency for redevelopment projects in an amount of up to $2,000,000 CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 10 OF 27 CONSENT 206. Community Development Department - Urban Beautification Services Division 0 : 0 CI .13 Scan with your smart device to view electronically REQUEST: The Community Development Department, Urban Beautification Division, is requesting the City Commission to approve an agreement with Eastwood Tuff Turf of Central Florida, Inc., for State Road 434 Landscape Maintenance (ITB 004/13/SR)in the amount of$87,610. FISCAL IMPACT: Funding for services provided pursuant to this agreement will be expended from Urban Beautification Services Line Code (1525-54682) in the amount of $87,610 over a twelve month period, beginning on September 16, 2013. The initial term of the agreement is for one (1) year with the option to extend the agreement for five (5) one-year periods. The service provider may, at the City's option, be entitled to an increase in an amount not to exceed one-half(1/2) the change in the Consumer Price Index (CPI) of the most recent twelve (12) month period. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. An Invitation to Bid (ITB) was published in the legal section of the Orlando Sentinel on May 6, 2013. Bids were available to the public for download through the City's Website Bid System or for pick up at City Hall. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 11 OF 27 RECOMMENDATION: The Community Development Department - Urban Beautification Division is recommending that authorization be given for the City to enter into an agreement with Eastwood Tuff Turf of Central Florida, Inc., for ITB 004/13/SR State Road 434 Landscape Maintenance Program at a base cost of $87,610, with the agreement becoming effective September 16, 2013. It is also recommended that authorization be given to the City Manager and City Attorney to prepare and execute any and all applicable documents required for this project. CONSENT 207. Finance and Administrative Services Department 0 tlgt Scan with your smart device to view electronically REQUEST: The Finance & Administrative Services Department is requesting that the City Commission authorize the City Manager to execute a two year contract for audit services with the firm of McDirmit Davis & Company, LLC. FISCAL IMPACT: The budget for FY 2013/FY14 includes/will include $45,000 for audit and CAFR preparation services which will cover the fees proposed by McDirmit Davis & Company, LLC for the both fiscal year 2013 and 2014. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 12 OF 27 RECOMMENDATION: It is the recommendation of the Finance & Administrative Services Department that the City Commission authorize the City Manager to execute a new two year contract to engage the audit firm of McDirmit Davis & Co, LLC for fiscal year end September 30, 2013 and 2014. The fees would be as stated in the agenda item above. CONSENT 208. Police Department El 0 0 T s Scan with your smart device to view electronically REQUEST: The Police Department requests the Commission to approve the renewal of the annual School Resource Officer inter-agency agreement contract with the Seminole County School Board and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents on behalf of the city. FISCAL IMPACT: As part of providing these officers to the schools mentioned above, the School Board will pay the city $64,343.64 in seven (7) equal installments of $8,043.00 and (1) payment of $8,042.64 commencing October 1, 2013 to be paid on the 1st day of each month through May 2014. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Police Department recommends the Commission approve the new inter-agency contract for the two School Resource Officers and to authorize the City Attorney to prepare and City Manager to execute any and all applicable documents. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 13 OF 27 CONSENT 209. Office of the City Clerk CI CI 0; Gx Scan with your smart device to view electronically REQUEST: Requesting the City Commission Review and Approve the Monday, July 15, 2013 City Commission Workshop Minutes. FISCAL IMPACT: There is no fiscal impact related to the approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to consider and offer their Approval of the Monday, July 15, 2013 City Commission Workshop Minutes. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 14 OF 27 CONSENT 210. Office of the City Clerk _ . ti• Scan with your smart device to view electronically REQUEST: Requesting the City Commission Review and Approve the Monday, July 22, 2013 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to the approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to consider and offer their Approval of the Monday, July 22, 2013 City Commission Regular Meeting Minutes. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Parks and Recreation Department The Parks and Recreation Department requests the Mayor and City Commission assist with the Presentation of Awards recognizing specific campers in the Camp Sunshine Summer Camp program for outstanding character traits. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 15 OF 27 RECESS REPORTS REPORT S 400. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager- Kevin L. Smith REPORTS 402. Office of the City Clerk- Andrea Lorenzo-Luaces, MMC REPORTS 403. Office of Commissioner Seat One - The Honorable Jean Hovey REPORTS 404. Office of Commissioner Seat Two - The Honorable Rick Brown REPORTS 405. Office of Commissioner Seat Three - The Honorable Pam Carroll REPORTS 406. Office of Commissioner Seat Four/Deputy Mayor- The Honorable Cade Resnick REPORTS 407. Office of Commissioner Seat Five - The Honorable Joanne M. Krebs REPORTS 408. Office of the Mayor- The Honorable Charles Lacey CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 16 OF 27 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department - Planning Division 0 :0 •tir 0 19'I.°• Scan with your smart device to view electronically REQUEST: The Community Development Department — Planning Division requests the City Commission consider second reading and approval of Ordinance 2013-08, which proposes text amendments to the permitted use and conditional use sections of the C-1 (Neighborhood Commercial), C-2 (General Commercial), and CC (Commerce Center) zoning districts. FISCAL IMPACT: There is no direct fiscal impact to the City as a result of the text amendments proposed via Ordinance 2013-08. The proposed changes reflect current industry standards that make these types of uses more compatible with the surrounding properties. The proposed text amendments are among other on-going efforts to update the City's Code of Ordinances and to lesson certain superfluous regulations to doing business within the City. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 17 OF 27 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This item was advertised in the Orlando Sentinel on July 11, 2013. RECOMMENDATION: Staff and the Planning & Zoning Board recommend the City Commission hold a public hearing for second reading of Ordinance 2013-08 and approve said ordinance, which proposes text amendments to the permitted uses and Conditional Use sections of the C-1 (Neighborhood Commercial), C-2 (General Commercial), and CC (Commerce Center) zoning districts, and strikes the phrase "start-up" from Section 20-345, "In General" of the CC zoning district. PUBLIC HEARINGS 501. Community Development Department - Urban Beautification Services Division 0 0 fiL 1_416 0 • r�+x°— Scan with your smart device to view electronically REQUEST: The Community Development Department, Urban Beautification Division, is requesting that the City Commission approve Resolution 2013-22, Final Improvement and Maintenance Assessment for Tuscawilla Phase III; submission of the Certificate to Non-Ad Valorem Assessment Roll, Assessment Summary and FY 2013-2014 Assessment Roll for Tax Year 2013; an internal loan from the City to the Tuscawilla Phase III Special Assessment Area in the amount of $80,820; Resolution 2013-27, for establishment of the Tuscawilla Phase III Special Assessment Fund; and a contract with Alternative Wall Systems in the amount of$25,000, all required to establish the Tuscawilla Phase III Assessment Area, begin the related capital project, and levy special assessments starting in November 2013 on the Seminole County Property Tax Bill. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 18 OF 27 FISCAL IMPACT: Approval of Resolution 2013-22 will create the Tuscawilla Phase III Special Assessment Area for the repair and maintenance of the Tuscawilla Units 12/12A Wall. Starting in November 2013, Non-Ad Valorem Assessments will be imposed upon 86 parcels (88 parcels in the program) which have been determined to receive a special benefit from the capital project and ongoing wall maintenance program as follows: • CAPITAL/IMPROVEMENT ASSESSMENT A loan from the City's General Fund Reserves will be issued to the Tuscawilla Phase III Assessment Area in the amount of $80,820, minus prepayments applied toward the project cost prior to loan issuance. The debt instrument will have a 20-year amortization schedule featuring a capped, variable interest rate for years 6-10 (1.25% increase max.), 11-15 (1.25% increase max.), and 16-20 (1.50% increase max.). The initial interest rate at issuance will be 2.875% and the maximum rate will be 6.875%. Capital Assessments will be collected on an annual basis through the Seminole County Property Tax Bill for parcels which have not participated in the initial pre-payment option. Property owners have the opportunity (beginning August 13, 2013) to make an initial pre-payment to opt-out of the capital assessment. Those who make a capital prepayment in full by August 30, 2013 will be removed from the tax roll for the annual capital assessment. The final assessment roll and loan principal cannot be calculated until the prepayment period has ended. Initially, parcels without brick wall frontage (1 B.U.) will be assessed $85 and parcels with brick wall frontage (1.2 B.U.) will be assessed $102. The maximum assessment per parcel will be $88 without brick wall frontage (1 B.U.) and $105.60 with brick wall frontage (1.2 B.U.), respectively. The capital assessment will continue for 20 years unless the loan is retired at an earlier date due to advance principal prepayment(s). Upon funding of the loan to Tuscawilla Phase III Special Assessment Area, all expenditures previously front-loaded by the City, except $5,125 for a wall survey and structural evaluation, shall be reimbursed to the City from loan proceeds. • MAINTENANCE AS SE SMENT The Tuscawilla Phase III Special Assessment Area Maintenance Program includes annual repairs, administrative, management, insurance and consultant costs required to care for the Tuscawilla Units 12/12A Wall and administer the Special Assessment Program. Maintenance Assessments will be collected on an annual basis through the Seminole County Property Tax Bill for parcels included in the program. Initially, parcels without brick wall frontage (1 B.U.)will be assessed $75 and parcels with brick wall frontage (1.2 B.U.)will be assessed $90. The maximum assessment per parcel will be $87 (1 B.U.) and $104.40 (1.2 B.U.), respectively. The maintenance assessment will continue in perpetuity. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 19 OF 27 • WALL PROJECT At the June 10, 2013 City Commission Meeting, Option 'B' was approved as the more reasonable and economical solution to address the repair and reconstruction of eight (8) walls at four (4) entrances to the Tuscawilla Units 12/12A Subdivision. As part of Option 'B', Alternative Wall Systems provided a proposal for $25,000 to repair and rebuild the entrance walls using bricks reclaimed from the previous wall demolition. This innovative approach was also recommended by Staff as an effective option to balance goals of the City and Community, while saving a considerable amount of money. The agreement and proposal for Alternative Wall Systems is found in Attachment 'D'. • ASSESSMENT PROGRAM COSTS The annual assessment service fees and staff costs will be budgeted in the Tuscawilla Phase III Special Assessment Area Fund (162) for the 2013-2014 Fiscal Year Budget and will not adversely impact the General Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. A Notice Of Hearing To Impose and Provide For Collection Of Non-Ad Valorem Assessments for the Tuscawilla Phase III Special Assessment Area was published in the Orlando Sentinel Legal Section on July 7, 2013. Notice was also delivered to each of the (86) affected residents via the U.S. Postal Service prior to June 23, 2013. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 20 OF 27 RECOMMENDATION: The Community Development Department, Urban Beautification Division, recommends that the City Commission issue approval for the following recommendations in order to comply with legal and operational requirements for establishment of Tuscawilla Phase III Special Assessment Area (approval required in the order shown below): 1. Recommendation - Adoption of Resolution 2013-22, Final Improvement and Maintenance Assessment Resolution, for creation of the Tuscawilla Phase III Assessment Area. 2. Recommendation - Approval of the Certificate to Non-Ad Valorem Assessment Roll, Assessment Summary and FY 2013-2014 Assessment Roll for Tax Year 2013, for submission to the Seminole County Tax Collector. 3. Recommendation - Approval of an internal loan from the City's General Fund Reserves for financing of the Tuscawilla Phase III Assessment Area Capital Costs in an amount up to $80,820 (Initial pre-payments may reduce the amount financed). 4. Recommendation - Adoption of Resolution 2013-27 establishing the Tuscawilla Phase III Special Assessment Fund, including purposed constraints imposed upon the uses of these funds, as necessitated by Governmental Accounting Standards Board - Statement No. 54. 5. Recommendation - Approval of an agreement with Alternative Wall Systems in the amount of $25,000 for repair and reconstruction of the Tuscawilla Units 12/12A Entrance Walls. 6. Recommendation - Approval for the Mayor, City Manager and City Attorney to draft and execute any and all documents necessary pursuant to items (1-5), as approved by the City Commission in connection with this Agenda Item. PUBLIC HEARINGS 502. Finance and Administrative Services Department and Community Development Department •�0 r 5art- Scan with your smart device to view electronically REQUEST: Finance and Administrative Services and the Community Development Department, Urban Beautification Division, are requesting that the City Commission adopt Resolution 2013-21 authorizing additional parcels to be included in the Tuscawilla Lighting and Beautification Assessment Area (Maintenance only) and submission of the Certificate to Non-Ad Valorem Assessment Roll, Assessment Summary and FY 2013-2014 Annual Assessment Roll for Tax Year 2013 Relating to the Oak Forest Wall and Beautification District and the Tuscawilla Lighting and Beautification Assessment Area Phases I and II, to the Seminole County Tax Collector by September 15, 2013. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 21 OF 27 FISCAL IMPACT: The annual assessment service fees for NBS and Nabors Giblin will be budgeted costs in the following assessment district funds for the 2013-2014 Fiscal Year Budget and will not adversely impact the General Fund: • Oak Forest Maintenance Fund - #191 • Oak Forest Debt Service Fund - #214 • Tuscawilla Maintenance Fund Phases I and II - #184 • Tuscawilla Debt Service Fund Phase I - #211 • Tuscawilla Debt Service Fund Phase II - #213 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Notice to inform the public of a hearing to consider the inclusion of additional parcels for the Tuscawilla Lighting and Beautification District Maintenance Assessment Area was published in the Orlando Sentinel on July 14, 2013. Prior to July 23, 2013, notice was also delivered to all owners of record for the additional parcels being considered for inclusion. Detailed information regarding the Tuscawilla Lighting and Beautification District and the Oak Forest Wall and Beautification District Special Assessment Programs, including annual reports, assessment rates and account information by parcel, is available to the public by contacting the Urban Beautification Manager at: srichart@winterspringsfl.org -or- via the City's Website at: http://www.winterspringsfl.org/EN/web/dept/cd/urbanbeautification.html. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 22 OF 27 RECOMMENDATION: Staff recommends that the City Commission issue approval for the following recommendations: 1. Recommendation - Adopt Resolution 2013-21 authorizing additional parcels to be included in the Tuscawilla Lighting and Beautification Assessment Area (Maintenance only) and submission of the Certificate to Non-Ad Valorem Assessment Roll, Assessment Summary and FY 2013-2014 Annual Assessment Roll for Tax Year 2013 relating to the Oak Forest Wall and Beautification District and the Tuscawilla Lighting and Beautification Assessment Area Phases I and II, to the Seminole County Tax Collector by September 15, 2013. 2. Recommendation - Approval for the Mayor, City Manager and City Attorney to draft and execute any and all documents necessary pursuant to approval of this Agenda Item. PUBLIC HEARINGS 503. Community Development Department - Planning Division 0" mr, 0 ned.: 0 /WI— Scan with your smart device to view electronically REQUEST: At the request of the applicant, staff is requesting a continuance of second reading of Ordinance 2013- 07 to a date certain of August 26, 2013 to preserve advertising. Ordinance 2013-07 proposes annexation of one parcel of land, approximately 4.51 acres in size located on the northwest corner of DeLeon Street and Florida Avenue. FISCAL IMPACT: The proposed annexation of the property allows the subject parcel to be developed into a retention pond and active recreation area for a proposed residential development. Development of the subject property is anticipated to provide an increase to the City's taxable value. A detailed fiscal analysis will be part of the agenda item for the City Commission's consideration of final engineering for the Southern Oaks project. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 23 OF 27 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This item was advertised in the Orlando Sentinel on July 18, 2013 and July 25, 2013 in accordance with Florida Statute 171.044. Additionally, the property has been posted with a large yellow sign. RECOMMENDATION: Staff recommends continuing second reading of Ordinance 2013- 07 to a date certain of August 26, 2013 to preserve advertising. PUBLIC HEARINGS 504. Community Development Department - Planning Division o' o Y : 0 o'• Scan with your smart device to view electronically REQUEST: The Community Development Department—Planning Division requests that the City Commission hold a public hearing for First Reading of Ordinance 2013-10, which proposes to administratively rezone 2.9 acres of property located on the east side of Winding Hollow Boulevard just south of State Road 434, from C-2 (General Commercial) to C-1 (Neighborhood Commercial). FISCAL IMPACT: The proposed administrative rezoning of the property from C-2 (General Commercial) to C-1 (Neighborhood Commercial) facilitates development of a project that will add to the City's commercial tax base. A detailed fiscal analysis will be presented to the City Commission along with the request for final engineering approval. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 24 OF 27 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Both the Winding Hollow Homeowner Association (HOA) president and property owners within one hundred fifty (150) feet of the subject property have been notified by US mail. In addition, a yellow sign noting the date and time of the public hearing has been erected on the property. RECOMMENDATION: Staff recommends that the City Commission hold a public hearing for First Reading of Ordinance 2013- 10, which proposes to administratively rezone 2.9 acres of property located on the east side of Winding Hollow Boulevard just south of State Road 434, from C-2 (General Commercial) to C-1 (Neighborhood Commercial). REGULAR AGENDA REGULAR 600. Not Used REGULAR 601. Not Used CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 25 OF 27 REGULAR 602. Police Department 0 • Ite,:•.-6 Ut ti 0 ;LW— Scan with your smart device to view electronically REQUEST: The Police Department and the City Manager request the Commission receive information from the Police Department concerning on-street parking regulations in the City and provide direction on whether these regulations should be modified or repealed, in whole or in part, going forward. FISCAL IMPACT: There is no fiscal impact associated with this item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Notification of this agenda item has been provided in the City's recent newsletter and via e-Alert. RECOMMENDATION: It is recommended that the Commission choose one of the following options: 1. Adopt provisions of the current temporary moratorium as a permanent ordinance. 2. Make no change to existing on-street parking prohibitions and restrict residents and visitors from using the city streets for parking. 3. Extend the current temporary moratorium an additional six (6) months to permit the police department to continue to assess this situation. 4. Any other course of action deemed appropriate by the Commission. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 26 OF 27 REGULAR 603. Office of the City Manager El El 4c. o • • Scan with your smart device to view electronically REQUEST: The City Manager is requesting Commission input and direction on Commission Meeting scheduling for the remainder of calendar year 2013. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Manager recommends that the Commission provide input and direction on meeting scheduling for the remainder of Calendar Year 2013. PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 12,2013 PAGE 27 OF 27 ADJOURNMENT •:• PUBLIC NOTICE •:• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" -per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.