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Home My WebLink About2013 05 01 Consent 201 Unapproved Minutes from the April 3, 2012 Regular Meeting CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY �� REGULAR MEETING � APRIL 3, 2013 CALL TO ORDER The Regular Meeting of Wednesday, April 3, 2013 of the Planning And Zoning Board/Local Planning Agency was called to Order at 5:31 p.m. by Chairman William H. Poe in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman William H. Poe, present Vice Chairman Bob Henderson, present Board Member Howard Casman, present Board Member Bart Phillips, present Board Member Suzanne Walker, present Deputy City Clerk Sarah Hart, present There was a silent invocation followed by the Pledge of Allegiance, led by Star Scout, Joseph Demarree with Winter Springs Boy Scout Troop 196. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used CONSENT AGENDA CONSENT 200. Office Of The City Clerk Requesting Approval Of The February 6, 2013 Planning And Zoning Board/Local Planning Agency Regular Meeting Minutes. Chairman Poe stated, "The Chair will entertain a Motion with regard to the Consent Agenda." "MOVE TO APPROVE." MOTION BY VICE CHAIRMAN HENDERSON. SECONDED BY BOARD MEMBER WALKER. DISCUSSION. CITY OF WINTER SPRINGS,FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING-APRIL 3,2013 �' PAGE 2 OF 7 �. � VOTE: = CHAIRMAN POE: AYE � �� VICE CHAIRMAN HENDERSON: AYE �� BOARD MEMBER CASMAN: AYE �� BOARD MEMBER PHILLIPS: AYE �"��' BOARD MEMBER WALKER: AYE �"�m"°�"� ��, MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used Chairman Poe recognized former Mayor Paul Partyka who was in attendance. 400. REPORTS PUBLIC INPUT Chairman Poe opened "Public Input". No one addressed the Board. Chairman Poe closed "Public Input". PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department—Planning Division Requests The Planning And Zoning Board Hold A Public Hearing To Consider The Aesthetic Review For The Offices At Winding Hollow, Located On The West Side Of Winding Hollow Boulevard Just South Of State Road 434. Mr. Randy Woodruff, AICP, Senior Planner, Community Development Department presented the Agenda Item for discussion. CITY OF WINTER SPRINGS,FLORIDA MINUTES PLANNING AND ZONWG BOARD/LOCAL PLANNING AGENCY � REGULAR MEETING-APRIL 3,2013 PAGE 3 OF 7 �� Continuing, Mr. Woodruff reviewed some of the architectural details which included ;��: `'� complimentary textures, the color scheme which will be consistent with �� surrounding buildings and will encompass tan colored accents along the base and �� windows. °'��h�,�°r�� .. ::�, �;��x:�� Mr. Woodruff explained that, "The proposed sign is to be seven foot four inches (7' 4") in height and includes 31.88 square feet of total sign area. Staff feels that this project incorporates numerous quality design elements that are promoted in the State Road 434 overlay district." Concluding, Mr. Woodruff stated, "Lastly, the Applicant met with Staff yesterday and agreed to a few minor changes such as reducing the band width around the windows and accentuating the base of the buildings with heavy texture material. With that in mind, Staff is recommending that the Planning and Zoning Board forward a recommendation of approval to the City Commission for the proposed aesthetic review package as presented this evening." Vice Chairman Bob Henderson asked if the sign is a single sign and which entrance will it be placed at? Mr. Woodruff confirmed that it is a single sign and it will be located at the north entrance at the end of Phase 1. Board Member Howard Casman asked if there would be individual signs for each stage or would all occupants be on one (1) sign. Mr. Woodruff confirmed all occupants would be listed on one (1) sign. Board Member Casman continued by asking how long construction is expected to go on. Mr. Gary Medley, 663 Woodridge Drive, Fern Park, Florida: stated, "It probably will be, from approval, we need a minimum of thirty (30) days to get everything started, and I would estimate the first four (4) buildings, we would probably be looking at five to six (5-6) months; and then depending on the permitting on the others probably another three (3) or four(4) months." Board Member Howard Casman added, "So we're looking at approximately a year to get this taken care of?" Mr. Medley responded, "Yes, hopefully less." Chairman Poe opened "Public Input". Ms. Sharon Testerman, 1101 Shadowbrook Trail, Winter Springs, Florida: noted her appreciation to the Planning and Zoning Board for what they do; said this was beautiful City, commented on the Winter Springs Town Center, and asked about possible flooding in the Winding Hollows Development. CITY OF WINTER SPRINGS,FLORIDA MINUTES ""'� PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING-APRIL 3,2013 PAGE 4 OF 7 � �� Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department � mentioned that Mr. Brian Fields, P.E., City Engineer, Public Works Department is ��,,„� responsible for reviewing Final Engineering. Continuing, Mr. Stevenson said, "We �, cannot discharge water onto adjacent sites from a development site. That's why you see ��"� retention ponds; that's why you see swales; that's why you see piping. Historical �"""'�`� drainage is uncontrolled on these sites. In other words, wherever it slopes is where the drainage goes. When you develop a site you have to grade it in such a way and retain that water on site prior to discharge to do several things. First of all, to retain the water on site and get sedentation, maintain water quality prior to discharge into a public system. You cannot discharge water onto an adjacent site or in this case, the homes in Winding Hollow. So, there won't be any additional drainage onto any residential lots as a result of this particular parcel being developed." With further comments, Mr. Stevenson added, "It will not discharge off-site, except in a controlled manner and away from developed property into a proper reception facility, a pond, city ponds, swales, things of this nature." Ms. Testerman then spoke of building, retention ponds, and any flooding probability; to which Chairman Poe said that the City's Engineer, Mr. Fields "Is the man responsible and he has assured us —Brian Fields, has assured us that they cannot build there if in fact they are going to discharge that water into those homes, can't do it, period." Ms. Terterman mentioned she thought there was a previous study done and asked if she could bring it back to the Planning and Zoning Board if she felt she needed to. Chairman Poe said that she could of course do that. Ms. Testerman commented on whether or not the new proposed project had been rented out, and mentioned other empty buildings in the City; and that she wanted the City to look vibrant. Chairman Poe closed "Public Input". Discussion followed on the signage; and then Board Member Bart Philips asked whether the dumpsters would have enclosures. Hearing random comments from representatives for the Developer, Mr. Woodruff confirmed that the enclosures would be constructed of block and stucco. "MOTION TO APPROVE." MOTION BY VICE CHAIRMAN HENDERSON. CHAIRMAN POE STATED, "I HAVE A MOTION TO APPROVE ITEM `500' AS PRESENTED BY STAFF." SECONDED BY BOARD MEMBER PHILLIPS. DISCUSSION. CITY OF WINTER SPRINGS,FLOR[DA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY �'°'��m-� REGULAR MEETING—APRIL 3,2013 �,�,.m,�,„�� PAGE 5 OF 7 ��s��'"` "�weuaax�s s�,�„�� VOTE: ;w;,�:¢.,��,� VICE CHAIRMAN HENDERSON: AYE ��z�--� BOARD MEMBER CASMAN: AYE �'b'�k`�� ,V� BOARD MEMBER PHILLIPS: AYE �.�,.�,�:;,m, �k5�� BOARD MEMBER WALKER: AYE �.�.�.�a,..�-. CHAIRMAN POE: AYE ��`�"'�� MOTION CARRIED. PUBLIC HEARINGS 501. Community Development Department—Planning Division Requests The Planning And Zoning Board Consider The Final Engineering Plans For The Offices At Winding Hollow, Located On The West Side Of Winding Hollow Boulevard Just South Of State Road 434. Mr. Woodruff, Senior Planner presented the Agenda Item for discussion and said, "The applicant is requesting approval of the Final Engineering Plans for The Offices at Winding Hollow, which again is a proposed professional office development which will consist of six (6) single story buildings with a total of 19,230 square feet of professional office space. The plan proposes two (2) direct access points to the development coming off of Winding Hollow Boulevard." According to Mr. Woodruff, "Parking required by our Code is one space per four hundred square feet. In this case they would require at least forty-eight (48) parking spaces. The plans before you this evening are identifying seventy-two (72) spaces plus six (6) handicapped spaces which comes to a total of seventy-eight (78) total parking spaces for the project." Mr. Woodruff stated that, "The proposed Final Engineering Plans before you this evening has been reviewed by the City's Development Review Committee and applicable comments have been provided and are included as part of your package this evening." Mr. Woodruff continued, "Staff is recommending that the Planning and Zoning Board recommend approval to the City Commission for the Final Engineering Plans for `The Offices at Winding Hollow' again subject to the conditions that have been noted within the March 15, 2013 DRC (Development Review Committee) Staff Letter." Chairman Poe asked, "I noticed that you had a discrepancy on square footage. Did that ever get resolved?" Mr. Woodruff confirmed, "Yes, I did. This plan that is before you this evening as well as the one that is in your packet includes the revised numbers." Board Member Henderson asked if the curb cuts for the driveways will both be done when the Developers start Phase 1. CITY OF WINTER SPRINGS,FLORIDA MINUTES �,:�r� ., PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY �, REGULAR MEETING—APRIL 3,2013 �� .�„W,.;_y� PAGE 6 OF 7 ��-�` ��.. .,,� ;;�.sc°:�ct.: Mr. Todd Hudson, Hudson Engineering, Post Office Box 6777=12, Orlando, Florida: �:r�'�� responded, "Essentially, we are going to build the driveway to the South on Phase 1 and ��`��.��n� just have a fire truck turn around that's going to be in lot five (5) temporarily." �'�'�=�""'�' :��:;'��a:?�� ,�„ �km.x�::.nx�_v,�;•: Board Member Henderson continued asking, "Do you feel confident that you will �''�`'�a��t"� maintain that existing landscaping that's there? Because I think that's important for the "��"'��°``� residents of Winding Hollow. It is a very attractive entrance the way it is." Mr. Hudson responded, "Yes Sir, except for where we have to punch through for the — connections, we made sure to note on the silt, that the silt fence etc. be behind all that existing landscape and we made sure to match grade before getting to those points." Chairman Poe opened "Public Input". No one spoke. Chairman Poe closed `Public Input". "I WILL MAKE THE MOTION TO APPROVE WITH THE CONDITIONS ESTABLISHED BY THE DRC (DEVELOPMENT REVIEW COMMITTEE) AND RECOMMEND APPROVAL, SEEING THAT THOSE CONDITIONS ARE MET." MOTION BY CHAIRMAN POE. SECONDED BY VICE CHAIRMAN HENDERSON. DISCUSSION. VOTE: BOARD MEMBER CASMAN: AYE BOARD MEMBER PHILLIPS: AYE BOARD MEMBER WALKER: AYE CHAIRMAN POE: AYE VICE CHAIRMAN HENDERSON: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 600. Not Used CITY OF WINTER SPR[NGS,FLORIDA MINUTES +��'< PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY �'�"�,,�;� REGULAR MEETING—APRIL 3,2013 ��^-��, PAGE 7 OF 7 ��"� ��:�_ ,�:��x,='� PUBLIC INPUT �� .w.-;�,�r,:� �x:�`'"7,�� .>,:.. Chairman Poe opened "Public Input". �'��¢`�� s";H.� ,��:�::m��1;� No one spoke. >�-°��F r r�a�.:;;��_�::=� Chairman Poe closed "Pz�blic Input". ADJOURNMENT Chairman Poe adjourned the Regular Meeting at 5:58 p.m. RESPECTFULL Y SUBMITTED: ANDREA LORENZO-L UACES, MMC, CITY CLERK AND SARAH HART DEPUTY CITY CLERK APPROVED: WILLIAM H. POE, CHAIRMAN PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY NOTE: These Minutes�vere Approved at ,2013 Planning And Zoning Board/Local Planning Agency Regular Meeting. Minutes.