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HomeMy WebLinkAbout2013 05 01 Consent 200 Unapproved Minutes from the July 11, 2012 Special Meeting CITY OF WINTER SPRINGS, FLORIDA MINUTES � PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING JULY 11, 2012 � �� CALL TO ORDER �"` The Special Meeting of Wednesday, July 11, 2012 of the Planning and Zoning Board/Local Planning Agency was called to Order at 7:00 p.m. by Chairperson William H. Poe in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson William H. Poe, present Vice Chairperson Rosanne Karr, absent Board Member Howard Casman, present Board Member Bart Phillips, present Board Member Suzanne Walker, present Assistant to the City Clerk Sean Beaudet, present A moment of silence was held. Board Member Bart Phillips then led the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Office Of The City Clerk Requesting The Planning And Zoning Board/Local Planning Agency Receive A Draft Unapproved Copy Of The June 6, 2012 Planning And Zoning Board/Local Planning Agency Regular Meeting Minutes For Information Purposes Only. Related to Minutes not typically being approved at Special Meetings, Chairperson Poe noted, "We have circulated a copy of the Minutes of our previous meeting; however, we will not be addressing those this evening. They will be addressed at the next meeting". CONSENT AGENDA CONSENT 200. Not Used CITY OF WINTER SPRINGS,FLORIDA MINUTES � PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY j SPECIAL MEETING-JULY 11,2012 PAGE 2 OF 13 � AWARDS AND PRESENTATIONS ; i � AWARDS AND PRESENTATIONS � ��K 300. Not Used ��,� ���3.w,� ;,,�.G�..�.�::� �.��� 400. REPORTS Chairperson Poe mentioned that Members of the Planning and Zoning Board/Local Planning Agency met recently with the City Commission to review processes and procedures along with the handling of Applicants that come before this Board as well as the City Commission; and that the City Commission agreed to have a review of the Applicant related processes and procedures done. With no time limit placed on such a review, Chairperson Poe added, "Staff has got an opportunity to take its time to review it and bring before the Commission recommendations on how to change and/or modify that process". Chairperson Poe then remarked, "We're pleased that they are going to review it. And, I challenge Staff, and I know they will do extremely well at reviewing the process, in a procedure that will make it better for the citizens, as well as the City". No other Reports were given. PUBLIC INPUT Mr. Eric Bagwell, 1133 Duncan Drive, Winter Springs, Florida: noted that he was opposed to the Amberly Place Development and spoke of his concerns regarding excessive flooding, wildlife being affected, noise, traffic, delayed notifications, and that he thought the drawing on the Notice was incorrect. Mr. Bagwell also stated he had previously emailed several photographs to some of the Board which showed water accumulation in this area; and said that he currently has a greenbelt behind his property, but that if this project is built, he will have homes behind his property which is approximately one (1) acre. Chairperson Poe inquired when Mr. Bagwell's photographs were taken; to which Mr. Bagwell stated that some of the photographs were taken over the last week and some were taken over the course of the last few years. Further comments. Mr. Robert Hill, 1131 Duncan Drive, Winter Springs, Florida: commented that he also was opposed to this zoning for this proposed project and mentioned agreeing with what Mr. Bagwell said in terms of wildlife and flooding concerns. Mr. Hill then commented on the number of foreclosures within the Orlando area and thought that building new homes would drive property values down. CITY OF WINTER SPRINGS,FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING-JULY 11,2012 PAGE 3 OF 13 � � � Mr. Keith Wieczorek, 1135 Duncan Drive, Winter Springs, Florida: agreed with his <,� neighbors who just spoke and also opposed this proposed development; commented on ' •�� ���� �. .s concerns with environmental issues; and said that he bought his property for the privacy. �,.�� Mr. Wieczorek remarked about filling in the existing pond, and mentioned he did not � b�°�°°� understand why the property was not considered wetlands and asked if they could have �-�'�x��°�`°� their own environmental review done, and then bring the results to the Board. Mr. Wieczorek also suggested that any trees planted for this project be planted to protect their privacy. Chairperson Poe closed "Public Input". PUBLIC HEARINGS AGENDA PIJBLIC HEARINGS 500. Community Development Department—Planning Division Requests the Planning & Zoning Board hold a public hearing for the approval of a waiver to Section 20-234 (5) of the City Code of Ordinances, which requires multi- family residential that is permitted in the C-1 (Neighborhood Commercial) zoning district via a Conditional Use approval to provide at least two (2) parking spaces for each unit within an enclosed garage. The applicant is requesting a waiver to Section 20-234 (5) of the Code of Ordinances to eliminate the enclosed garage parking requirement for a proposed mixed-use development with approximately 15 apartment units. The subject property is located on the north side of SR 434, east of the intersection of Moss Road and SR 434. The subject property is located on a portion of the former Saratoga Condominium project. Mr. Bobby Howell, AICP, Planner, Community Development Department presented this Agenda Item and noted the Applicant was requesting a Waiver to Section 20-234. (5) of the City's Code of Ordinances. Mr. Howell explained, "What this provision of the Code requires is that when you construct a Multi-Family Residential Use in the `G1' zone, when you get the Conditional Use, you're required to provide at least two (2) parking spaces for each unit within an enclosed garage". Continuing, Mr. Howell referenced a 2005 Waiver which had been Approved by the City Commission for the Saratoga Condominium project which is now being developed as part of the Moss Park apartment complex that is under construction. Mr. Howell explained this provision to the Code was to allow no garages, to permit open surface parking area, and to provide one (1) space per unit in a carport. Mr. Howell then mentioned, "The City Commission, when we presented this, had concerns related to on-site parking. Staff and the Applicant have worked out these concerns; we feel there is enough parking on-site". CITY OF WINTER SPRINGS,FLORIDA r MINUTES ��, PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING—JULY 11,2012 !, PAGE 4 OF 13 '.�ar .� �� � Furthermore, Mr. Howell noted, "We have over sixty-three (63) parking spaces on-site at "�'� �`'���:;aa�� a ratio of five and a half (5'/2) per one thousand square feet of floor area and two (2) '�� a.���.��,:� parking spaces for each of the residential units, so there is more than enough parking �„��„;�;�� : ,n�«, required". �;r��,�x�,� �}°x:a��.r->.,�_�s Next, Mr. Howell showed a rendering of the proposed project and explained, "It's a vertical Mixed-Use facility that they're proposing. It would be Commercial Uses on the first floor and then apartments on the next two (2) floors. The request is for the Waiver to eliminate the enclosed garage parking requirement. This provision of the Code was originally put in to address townhouse units but did not acknowledge apartment and condominium units". Mr. Howell further explained that typical apartment complexes and Mixed-Use facilities do not provide parking in enclosed parking garages and instead provide surface parking lots. Mr. Howell added, "The Waiver request complies with the six (6) criteria that are listed in the Code. We had pretty in-depth explanations in the Staff Report, and we recommend Approval". Chairperson Poe stated, "I know that this Waiver was granted once before"; and inquired whether some of the parking spaces were covered and asked about particular spaces, who they belong to and others open spaces. Mr. Howell responded, "This property, everything is surface parking". Chairperson Poe then inquired, "They will be indentified by unit number"? Mr. Howell stated, "The residential parking would be identified. Yes". "I MAKE A MOTION WE APPROVE FOR A WAIVER OF SECTION 20-234. (5) TO ELIMINATE THE TWO (2) PARKING SPACES FOR EACH UNIT, THE ENCLOSED GARAGE FOR MULTI-FAMILY RESIDENTIAL USE THAT ARE PERMITTED IN THE `C-1' NEIGHBORHOOD COMMERCIAL ZONING DISTRICT VIA CONDITIONAL USE APPROVAL FOR THE MOSS PARK MIXED-USE AREA". MOTION BY BOARD MEMBER CASMAN. SECONDED BY BOARD MEMBER WALKER. DISCUSSION. Chairperson Poe opened "Public Input"for this Agenda Item. No one spoke. Chairperson Poe closed "Public Input"for this Agenda Item. VOTE CHAIRPERSON POE: AYE BOARD MEMBER PHILLIPS: AYE BOARD MEMBER CASMAN: AYE BOARD MEMBER WALKER: AYE MOTION CARRIED. CITY OF WINTER SPRINGS,FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING—JULY 11,2012 PAGE 5 OF 13 � rs��.� PUBLIC HEARINGS �`�'��~"� 501. Community Development Department—Planning Division �_���'"��� Requests the Planning & Zoning Board hold a Public Hearing to consider the Aesthetic ��'k`i�„�''� ,� ..;,:.��� Review for Jesup's Landing, a 171-unit townhome development located in the Town �'' �;; Center on the south side of Orange Avenue, behind Winter Springs High School. ' ' The property is the site of the former Jesup's Landing townhome development, ' which was approved in 2005 for 185 units. Mr. Howell presented this Agenda Item and stated, "It's called Jesup's Landing and it's currently under construction. The buildings will consist of three (3) story units with split- level entrances between the first and second floor". Next, Mr. Howell referenced the June 27, 2011 City Commission Meeting and noted, "The City Commission granted a Special Exception to permit the first floor to be at grade. This Special Exception was requested because the proposed townhome units are constructed that the primary entrance is a split-level entrance between the first and second stories". Mr. Howell added, `Basically, the entrances do comply with the Town Center requirement that they have to be twenty-four inches (24") above grade, but that's a technicality -they requested this Special Exception to do this". Mr. Howell then discussed the property, building materials used and noted, "This project enhances the character and overall aesthetics of the Town Center and we recommend Approval". Chairperson Poe opened "Public Input"for this Agenda Item. No one spoke. Chairperson Poe closed "Public Input"for this Agenda Item. Board Member Suzanne Walker inquired, "This is an example of a typical four (4) unit block, but I saw in the Plans that there were also five (5) and seven ('7) unit blocks; is that the plan"? Mr. Howell confirmed that this was correct and said, "Yes. What you have before you — in the interest of brevity and in the computer capacity that we have, I only showed this as an illustration basically - as an example of what they're proposing but they are proposing seven (7) units, and five (5)...". Board Member Walker then asked, "...And then depending upon the number of units, the color schemes are different"? Mr. Howell responded, "Yes". Board Member Walker also inquired about landscaping for the property. Mr. Howell pointed out, "The landscaping is actually being handled through the Approved Final Engineering Plans. The landscaping has already been approved and is landscaped per our standards. So, it meets all the Code standards". CITY OF WINTER SPRINGS,FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCI' SPECIAL MEETING—JULY 1 I,2012 PAGE 6 OF 13 � ea�� Board Member Walker then asked, "So it won't look like the development on Lake Road ��,� which kind of looks like military housing"? Mr. Howell clarified, "This building, they've �'��'"`� worked with us extensively to comply with the standards of our Town Center District ���� F�;�,,:,� Code, so those are the highest standards that we have". �� ��� `��`� �� "I RECOMMEND APPROVAL OF THE CITY COMMISSION FOR THE AESTHETIC REVIEW PACKAGE FOR THE JESUP'S LANDING TOWNHOUSE DEVELOPMENT". MOTION BY BOARD MEMBER CASMAN. SECONDED BY CHAIRPERSON POE. DISCUSSION. VOTE BOARD MEMBER PHILLIPS: AYE BOARD MEMBER CASMAN: AYE BOARD MEMBER WALKER: AYE CHAIRPERSON POE: AYE MOTION CARRIED. ❖❖ AGENDA NOTE: THE FOLLOWING TWO (2) PUBLIC HEARINGS AGENDA ITEMS, "502" AND "503" WERE DISCUSSED SIMULTANEOUSLY NEXT, WITH INDIVIDUAL VOTES FOR EACH AGENDA ITEM, FOLLOWED BY THE REST OF THE AGENDA, AS DOCUMENTED. ❖❖ PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 502. Community Development Department—Planning Division Requests the Planning & Zoning Board consider the Final Engineering Plan for Parcel 14B — Oviedo Marketplace, a 36 unit single-family development located on Dovera Drive, north of Red Bug Lake Road, within the Oviedo Marketplace PUD (and Development of Regional Impact). PUBLIC HEARINGS 503. Community Development Department—Planning Division Requests the Planning & Zoning Board hold a Public Hearing to consider Aesthetic Review of the entry signage for a proposed single-family development located on Dovera Drive, north of Red Bug Lake Road, within the Oviedo Marketplace PUD (and Development of Regional Impact). Mr. Randy Woodruff, AICP, Senior Planner, Community Development Department simultaneously introduced Public Hearings Agenda Items "502" and "503". Continuing with his opening remarks, Mr. Woodruff stated, "The Applicant is requesting Approval for both Final Engineering Plans and the Aesthetic Review of entry signage for Parcel 14B, Amberly". CITY OF WINTER SPRINGS,FLORIDA MINUTES PLANNTNG AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING-JULY 11,2012 PAGE 7 OF 13 � �� �r� Continuing, Mr. Woodruff noted, "The Final Engineering Plan that you have before you ���!`�� this evenin is identical to the Conce tual Plan that was A roved b the Cit ��;�A��'`F: � g p PP Y Y ��;��`" ���� Commission back on May 14t" of this year". �"$x���'``''�yp ?l�tim��a.",yy fN,3°.."1 w_� [V,w�c=�a�kab5} Mr. Woodruff then stated, "Final Engineering Plans have been reviewed by the City's �'��.;�,:;F' DRC (Development Review Committee) and Conditions of Approval were presented to �`���`�� the Applicant last week; they were also included in your packet for your review. Staff advises the Applicant that the Conditions of Approval should be addressed before submission of the City Commission Agenda Item which is tentatively scheduled for July the 23`d, 2012)". Next, Mr. Woodruff discussed the Aesthetic Review regarding entry signage and commented, "The proposed entry signage utilizes colors and materials that complement the adjacent office building and the developments within the surrounding area". Mr. Woodruff then explained Staff has had discussions with residents regarding flooding, crime, traffic, loss of conservation, and also proper notification. Mr. Woodruff noted, "The project from the beginning has been adequately advertised in accordance with the City of Winter Springs' Code of Ordinances [Chapter 20] DIVISION 1. PROCEDURE; LAND USE DECISIONS. In addition, we also sent out a courtesy notice highlighting the proposed site and applicable public meetings that are associated with the request. This mailer was sent out to residents on both Duncan Drive and Northern Way last week". Regarding flooding concerns, Mr. Woodruff stated, "Again, that is covered and has been addressed through Section 9-241. (e) of the Code of Ordinances which states that the full quantities of off-site are `not to exceed that prior to development.' And the Public Works (Department) Director is here this evening should you have any questions related to drainage". Mr. Woodruff then addressed concerns related to trees and said, "The Applicant has worked with the City Arborist and they have agreed to increase the credit size by adding trees around both the retention pond, and the replacement trees will be of larger size". Then Mr. Woodruff inentioned concerns regarding zero lot lines and stated, "This is not a zero lot line; the setbacks identified in the plans before you show a twenty-five foot (25') front setback and a five foot (5') side and rear setback". Furthermore, Mr. Woodruff addressed conservation issues and said, "Please understand that Parcel 14B in its current state was forty (40) something acres in size and there was a good portion that was conservation. The proposed development in front of you is only eight point seven (8.7) acres which is all upland. CITY OF WINTER SPRINGS,FLORIDA MINUTES �"" PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY e�—���,�p, SPECIAL MEETING—JULY 1 l,2012 ��"�� .us� PAGE 8 OF 13 ���'�°�a'� �ac.:..:i�,�n�eE?i �:w:;,�;�.a�� So, with that in mind, Staff is recommending that the Planning Commission forward a ��;.";:;':;,,,.a,µ� recommendation of Approval to the City Commission for the Final Engineering Plan ��A����'���� subject to the conditions of approval that were presented to you, and then also approval of �^��'����a'� ��� t.:�, the entry signage Aesthetic Review as presented". E��rv�'i�� ��� ��:�f. iw "-���'� Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department referring to an aerial view and remarked, "Several of the citizens have stated their concerns relative to this project and I wanted to give you a little bit of context because they didn't have the benefit of this map being up there". Mr. Stevenson pointed out which trees would remain and where the lot lines would be relative to the back of some of the Duncan Drive homes. Chairperson Poe opened "Public Input"for this Agenda Item. Mr. Eric Bagwell, 1133 Duncan Drive, Winter Springs, Florida: added that Mr. Wieczorek had met with the City's Arborist about the trees and said that the plan said 663 trees would be removed, and inquired where the City will plant replacement trees for the proj ect. Chairperson Poe mentioned that that would be between the City and the Applicant. Mr. Stevenson explained the City's Arborist and the City's Urban Beautification Services Division Manager works with issues relating to trees and pointed out that, "Our Code only addresses up to certain sized trees because that's the way it was written. Some of these trees are being replaced at 200 gallons; they were able to use larger trees going in. They'll probably use some of those to buffer this area right here that we were talking about". Mr. Keith Wieczorek, 1135 Duncan Drive, Winter Springs, Florida: asked if there will be a retaining wall, on the back part of the property. Mr. Stevenson responded, "No". Next, Mr. Wieczorek inquired when conservation areas were determined. Mr. Raphael Hanley, The Viera Company, 7380 Murrell Road, Suite 201, Viera, Florida: explained, "One of the things that hasn't been discussed yet is that this property is part of an overall DRI (Development of Regional Impact), which is the Oviedo Marketplace DRI (Development of Regional Impact); so, a lot of work that was done as part of developing this particular property of being entitled to development was the fact that we had to do off-site improvements or set aside property. So, the balance of- property of`14', which is everything going off to that direction is all required to be conservation area. It was determined to be conservation area by the St. Johns [River Water Management District] and by the [United States] Army Corps [of Engineers] as part of the original application when we developed the property. CITY OF WINTER SPRINGS,FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY SPECIAL MEETING-JULY I 1,2012 PAGE 9 OF 13 �.� So, it has been required to be set aside as conservation since the project was approved. ��,�� So, as part of this final pro�ect we are platting that piece of property as set aside as conservation that can't be develo ed. But that was the offset was that we set that aside ���,jr� p � , �����..� based on St. Johns [River Water Management District] and [United States] Army Corps �:_.��:;n� [of Engineers] review and the determination of that was in fact the wetlands area. �;���.�u,uu;`"�; t;�;,. ._ , And one thing to keep in mind also is that this area is lower where we are right now because they've filled it in which then - has artificially kind of lowered the remaining piece because it's not developed yet. It'll be filled when it's being developed. So, it looks wet because it's been essentially being readied for development but it's been determined by the [United States Army] Corps [of Engineers] and St. Johns [River Water Management District] to not be part of the wetlands area". Further comments followed on where the runoff would go after the area is filled in. Addressing any runoff concerns, Mr. Kip Lockcuff, P.E., Director, Public Works/Utility Departments stated the Public Works/iJtility Department does not see any impact to the residents by this project. Mr. R. Lance Bennett, P.E., Partner, Poulos & Bennett, LLC, 4625 Halder Lane, Suite B, Orlando, Florida: as the Planning and Engineering company, Mr. Bennett stated, "The drainage for the system all goes into that existing stormwater pond - the stormwater runoff will go into this existing stormwater pond. We are expanding that pond onsite and as a point of clarification, as Randy was mentioning, here is the back of their property line. Here's about a 250' offset to the back of these property lines. But, yes, as far as drainage goes, there are two (2) separate drainage systems. This drainage system goes west, and this goes a little bit to the east - and we have received a St. Johns [River Water Management District] Permit for this project, for the construction". Mr. Hanley stated, "As part of doing the development in this area, there was a Settlement Agreement reached between Winter Springs, Seminole County, and the City of Oviedo, this is back, probably fifteen (15) years ago, that required there to be a 250' buffer between the back of the Tuscawilla houses and this project. Not the project itself, but the actual development, so you can't have any asphalt or housing within 250' of the backyard and - that's what we're doing as part of this —that's a 250' buffer that's being remained. So, we're making sure that we're complying with all of the agreements that were in place when we were approved". Further brief comments. Mr. Bagwell asked whether the existing peninsula of land will remain. Mr. Bennett remarked, "There will be a peninsula there". CITY OF WINTER SPRINGS,FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY �°'""';�„� SPECIAL MEETING—JULY 11,2012 �c��^f�� PAGE 10 OF 13 �'"�''"`�"� �y�e.�,s�..� �,arrscet.:�,� Next, rain and potential flooding concerns was addressed. Referencing a map to address `;���'���:�y� t��-x� retention pond flow and drainage patterns, Mr. Bennett noted, "All this drainage, ������•�� » ��d�;�:t�� according to master drainage plans, all flows this way . Further comments. �,�,�„4j*.� „��ti_> . t�y>ma...mr� v.3. Chairperson Poe closed "Public Input"for this Agenda Item. �'��"`"�"�" Board Member Howard Casman asked, "Did I hear Public Works correctly state that this is not going to have any effect, an Applicant also I believe said this, have no effect on any additional - so, whatever they have, has nothing to do with this development; therefore this development will not increase their problem"? Mr. Lockcuff responded, "Correct". Board Member Casman then said, "They have your assurances of that; and I appreciate that". Next, Board Member Casman asked about spacing between the existing homes and the development. Mr. Stevenson replied that "You can't put anything in a 250' buffer that was set aside, except any housing. The retention pond is the only thing in there" and then showed the location on the map. Mr. Stevenson further explained that it was more than 250'. Additionally, Board Member Casman asked, "Is there any possibility, with the adding of this development and the work done in it, that it will decrease the amount of flooding that these people get"? Mr. Bennett answered, "The existing stormwater system, which is this stormwater pond, was designed to accommodate this development. What we have done is we've expanded the storage capacity, which is the capacity above and beyond what was originally contemplated; so, yes, it should help". Board Member Suzanne Walker spoke of possible flooding issues and asked Mr. Bagwell, "Is this the first time that you have encountered in the years that you have been living in this area, this type of flooding"? Mr. Bagwell said, "No. Ever since the Mall has gone in, the flooding continuously gets worse". With further comments, Mr. Lockcuff noted, "The Utility/Public Works Department and we continually go out there and check it". Discussion followed on when the Notices went out, what was required by Code, what Staff did, and was there a way to address the concerns of residents on Duncan Drive. Board Member Walker stated, "I just want to verify that the residents on Duncan Drive will not look at the backs of a development? They will have that greenbelt as they are used to seeing it now, with trees, so they don't see the development that is behind them"? Mr. Woodruff said, "That's correct. That area behind would be preserved, between the backs of their lots to the north part of the retention line; so, that would remain". Tape 1/Side B CITY OF WINTER SPRINGS,FLORIDA � MINUTES °..,�., PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY �..� SPECIAL MEETING-JULY 11,2012 ����' PAGE I 1 OF 13 �'°� �P'8:57t'?C6�, VY�� Board Member Bart Philips commented on the property and asked about the pond to the ��c�'�h�`� � . .,.� northeast and had it overflowed, and the pop-off level. �;,,,, _ Mr. Bennett explained, "The existing pond to the northeast, the normal control which is ' the normal water surface level is at thirty-three point four (33.4) — then it starts " � discharging, it starts having a pop-off at thirty-three point four (33.4) and then it stages up to, during a hundred year event, up to thirty-six and a half(36.5)—it's got an overflow structure and that allows it to discharge. And just for clarification, the Dovera Road system and over here, they're two (2) separate drainage systems. They're independent of each other". Chairperson Poe stated, "The Chair will entertain a Motion with regard to item `502' separately". "I WILL MAKE A MOTION TO APPROVE ITEM `502' AS PRESENTED BY STAFF WITH A RECOMMENDATION OF APPROVAL BY THE CITY COMMISSION". MOTION BY CHAIRPERSON POE. SECONDED BY BOARD MEMBER CASMAN. DISCUSSION. VOTE BOARD MEMBER PHILLIPS: AYE BOARD MEMBER CASMAN: AYE BOARD MEMBER WALKER: AYE CHAIRPERSON POE: AYE MOTION CARRIED. Chairperson Poe stated, "Do I have a Motion with regard to item `503'?" ��I WILL RECOMMEND APPROVAL TO THE COMMISSION, THE PLANNING AND ZONING BOARD FORWARD RECOMMENDATION OF APPROVAL FOR THE VIERA PARCEL 14B ENTRY SIGNAGE AESTHETIC REVIEW PACKAGE AS PRESENTED". MOTION BY BOARD MEMBER CASMAN. SECONDED BY BOARD MEMBER PHILLIPS. DISCUSSION. VOTE BOARD MEMBER CASMAN: AYE BOARD MEMBER WALKER: AYE CHAIRPERSON POE: AYE BOARD MEMBER PHILLIPS: AYE MOTION CARRIED. CITY OF WINTER SPRINGS,FLORIDA MINUTES �°••e � PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY ��� ���. SPECIAL MEETING—JULY 11,2012 ���"��' PAGE 12 OF 13 ����,� ������� REGULAR AGENDA ���T �,rE'n.�'.k:�� �`�'."M"°RSSY� REGULAR �s . 600. Not Used �:� �. .w.� �6S:�G`Kr�d51 PUBLIC INPUT No one from the public addressed the Planning and Zoning Board/Local Planning Agency. In other City business, Mr. Stevenson commented that as a follow-up to what Chairperson Poe mentioned earlier in the meeting under "Reports", that "We did receive authorization to begin to look at the development process. I have discussed that with the City Manager. I'm in the process of discussing it with several other people. We're going to take a look at our process". Commenting further about fairness and levels of authority, Mr. Stevenson added, "We'll certainly be bringing it back to this body — the City Commission primarily, because they have the authorization to act on that. But really what we're asking for the City Commission to do, was to grant us authorization to even begin to take a look at this process". Further, Mr. Stevenson added that the City Commission "Did not put a strict time frame on us; so, we're going to try to do that sooner rather than later, however. But I want to make sure we do it, and we do it completely before we bring information back and that we have exhausted all levels of research to make sure we get the process that we feel the City needs at this point in time for development review and things having to do with Zoning and Land Use and things of that nature". Secondly, regarding the start time of Planning and Zoning Board/Local Planning Agency meetings, Mr. Stevenson proposed a possible earlier start time, earlier than 7:00 p.m., and suggested 5:30 p.m. Chairperson Poe stated, "I am amenable to 5:30 p.m.". Board Member Phillips and Board Member Walker remarked, "I don't have a problem with that". Board Member Casman added, "No problem". "I MAKE A MOTION THAT WE CHANGE THE STARTING TIME OF THE PLANNING AND ZONING [BOARD]/LOCAL PLANNING AGENCY MEETINGS TO 5:30 [P.M.]", GENERALLY ON - THE FIRST WEDNESDAY OF EACH MONTH". MOTION BY CHAIRPERSON POE. SECONDED BY BOARD MEMBER PHILLIPS. DISCUSSION. CITY OF WINTER SPRINGS,FLORIDA L- MINUTES i�,,,..':�^" PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY i�A�� SPECIAL MEETING—JULY 1 I,2012 PAGE 13 OF 13 ��.A��� �y , � VOTE BOARD MEMBER CASMAN: AYE BOARD MEMBER WALKER: AYE CHAIRPERSON: AYE BOARD MEMBER PHILLIPS: AYE MOTION CARRIED Further comments followed, including how Vice Chairperson Rosanne Karr would be missed as her Term of Office as a Member of the Planning and Zoning Board/Local Planning Agency ends. ADJOURNMENT Chairperson Poe adjourned the Special Meeting at 7:56 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO-L UACES, MMC, CITY CLERK AND SEAN BEAUDET ASSISTANT TO THE CITY CLERK APPROVED: WILLIAM H. POE, CHAIRPERSON PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY NOTE: These Minutes were Approved at the ,2013 Planning And Zoning Board/Local Planning Agency Regular Meeti�g.