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HomeMy WebLinkAbout2012 12 10 City Commission Regular Meeting Agenda REVISED CITY OF WINTER SPRINGS, FLORIDA ! ,r���r�Urrrsfsyo�s�{�{ r E Incorporated • 1959 4'0 04C n�Ix of CITY COMMISSION REVISED AGENDA REGULAR MEETING MONDAY, DECEMBER 10, 2012 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick- Seat Four PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 2 OF 29 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: None COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 101. Office of the City Clerk REQUEST: The City Clerk is requesting that the City Commission review the information in this Agenda Item related to a change in the official Regular Meeting day of the month for the Code Enforcement Board. FISCAL IMPACT: No funding is requested as part of this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 3 OF 29 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The Code Enforcement Board has of course been informed of this request and kindly agreed to it. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 102. Parks and Recreation Department REQUEST: The Parks and Recreation Department wishes to provide the City Commission with our 2013 Winter Springs Community Events Calendar. FISCAL IMPACT: Funds are budgeted in account 7260-51214 for public safety. Other costs are funded via program promotional accounts as sponsorships/donations/vendor fees are collected. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 4 OF 29 INFORMATIONAL 103. Finance and Administrative Services Department REQUEST: The City Manager and the Finance and Administrative Services Department providing the Investment Report for the fourth quarter of fiscal year 2012 (quarter ending September 30, 2012) as prepared by PFM Asset Management LLC. FISCAL IMPACT: The weighted average yield at September 30, 2012 is .33%. The weighted average yield at June 30, 2012 was .41%.This portfolio has an average duration of.95 (just short of one year). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Additionally, the investment report will be placed on the City's website within one week of acceptance in the section titled Budgets and Financial Documents. RECOMMENDATION: Staff requests that the City Commission review and accept the information provided in this agenda item. INFORMATIONAL 104. Finance and Administrative Services Department REQUEST: The Finance and Administrative Services Department are transmitting the City's fourth quarter financial report for the 2012 fiscal year. FISCAL IMPACT: As presented in the dashboard report. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 5 OF 29 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CONSENT AGENDA CONSENT 200. Finance and Administrative Services Department REQUEST: The City Manager, Finance and Administrative Services Department and Board of Trustees requests that the City Commission: consider a change in the management approach for the Domestic Equity Portfolio of the City's Pension Plan; approve a contract with Capital Institutional Services, Inc. to facilitate the transition to the new investment style; modify the pension investment policy to allow for the change in the investment approach; and authorize the City Manager and City Attorney to coordinate and execute any and all documents needed to facilitate these transactions. FISCAL IMPACT: The change to a blend of passive and active managers for the Domestic Equities' portion of the Employee Pension Fund will significantly reduce the cost of administering this portion of the portfolio, potentially increase the portfolio's yield and consequently decrease the City's required funding requirements to the employee pension plan. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 6 OF 29 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission approve the recommendation of the Board of Trustees to: 1. Move the domestic equity portfolio from "active" management (hiring private money managers) to "passive"management(Vanguard Total Market Index Fund), 2. Enter into a contract with Capital Institutional Services, Inc. to handle the transition from current individual stock holdings to Vanguard Total Market Index Fund, 3. Approve the changes to the investment policy as presented in this agenda item, and 4. Authorize the City Manager and City Attorney to coordinate and execute any and all documents needed to facilitate these transactions. CONSENT 201. Parks and Recreation Department REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached agreement, as prepared by the City Attorney, between the City of Winter Springs and Annan Landscaping Company, LLC totaling $24,000 for landscape maintenance at Central Winds Park. FISCAL IMPACT: Funding for Central Winds Park Landscape Maintenance services is currently budgeted in the Parks and Recreation—Parks and Grounds Budget Line Code (7230-53188)in the amount of$24,000. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 7 OF 29 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached agreement, as prepared by the City Attorney, between the City of Winter Springs and Annan Landscaping Company, LLC totaling $24,000 for landscape maintenance at Central Winds Park. CONSENT 202. Parks and Recreation Department REQUEST: The Parks and Recreation Department is requesting the City Commission to authorize the City Attorney to prepare a one-year extension agreement and the City Manager to execute the agreement between the City of Winter Springs and Dawnalee Corporation for neighborhood parks landscape maintenance services as stated in section 2.1 of the 2011 agreement. FISCAL IMPACT: Funding for Landscaping Maintenance of Central Winds park is currently budgeted in the Parks and Recreation—Parks and Grounds Budget Line Code (7230-53188)in the amount of$56,388.00. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 8 OF 29 RECOMMENDATION: The Parks and Recreation Department is requesting the City Commission to authorize the City Attorney to prepare the one year extension agreement and the City Manager to execute the agreement between the City of Winter Springs and Dawnalee Corporation for neighborhood parks landscape maintenance service. CONSENT 203. Not Used CONSENT 204. Finance and Administrative Services Department REQUEST: The Finance and Administrative Services Department requests The City Commission to consider the Sale of the property at Lori Anne Lane for $42,500 and authorize the City Manager to execute all necessary contracts. FISCAL IMPACT: If the City accepts the contract with a sale price of$42,500 the net proceeds will be placed in the Revolving Rehabilitation Fund for future economic development projects. The net proceed will be approximately: Sale Price $ 42,500 Commission$ -2,000 Closing Cost$-1,000 $39,500 In addition the City will discontinue maintenance,insurance and utilities for this property. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Recommend the Commission authorize the City Manager and City Attorney to prepare and execute all contracts and documents necessary to facilitate the selling of 154 Lori Anne Lane for price $42,500. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 9 OF 29 CONSENT 205. Office of the City Manager REQUEST: City Manager requesting the Commission approve Resolution 2012-44, designating Monday, December 24, 2012 as a City Holiday. FISCAL IMPACT: A decision to designate December 24, 2012 as a City Holiday would have no additional personnel budget impact on the City for the majority of employees. However, there would be a resultant personnel incremental cost impact relative to "shift" employees, due mainly to minimum-manning scheduling and associated necessary coverage for Public Safety personnel. Estimated additional incremental costs for all Departments for this purpose are approximately$10,000 and would be proactively absorbed by the Departments within current FY 2013 budget allocations. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Manager recommends the City Commission approve Resolution 2012-44, designating Monday, December 24,2012 as a City Holiday. CONSENT 206. Public Works Department REQUEST: The Public Works Department requests the City Commission approve the Amberly plat and authorize the plat to be recorded. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 10 OF 29 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the Amberly plat, subject to provision of the required bond, letter of credit, or cash deposit, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 207. Office of the City Clerk REQUEST: Requesting the City Commission Review and Approve the Monday, October 22, 2012 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact to the approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The draft version was sent to the Mayor and City Commission for their reference,prior to the November 19, 2012 City Commission Special Meeting, just in case they wanted to refer to the Minutes of their last meeting. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 11 OF 29 RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, October 22, 2012 City Commission Regular Meeting Minutes. CONSENT 208. Office of the City Clerk REQUEST: Requesting the City Commission Review and Approve the November 19, 2012 City Commission Special Meeting Minutes. FISCAL IMPACT: There is no specific Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the November 19, 2012 City Commission Special Meeting Minutes. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. The Office of the City Manager and Finance and Administrative Services Department The City Manager and the Finance and Administrative Services Department request the City Commission receive the Investment Report for the fourth quarter of fiscal year 2012 (quarter ending September 30, 2012) as prepared and presented by PFM Asset Management LLC. AWARDS AND PRESENTATIONS 301. The Office of the City Manager and Finance and Administrative Services Department The City Manager and the Finance and Administrative Services Department request the City Commission receive the City's fourth quarter financial report for the 2012 fiscal year. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 12 OF 29 AWARDS AND PRESENTATIONS 302. Oviedo-Winter Springs Regional Chamber of Commerce The Oviedo-Winter Springs Chamber of Commerce request the City Commission receive a presentation of the "Honorary Artist Recognition" of the Art Festival Poster to the Mayor And City Commission from the 2012 Winter Springs Festival of the Arts. AWARDS AND PRESENTATIONS 303. Office of the Mayor and City Commission Presentation of a Resolution of Appreciation to Mr. Larry Chmura,recognizing his outstanding service and dedication to the City of Winter Springs and its' residents, as a recent Member of the Beautification of Winter Springs Board—with our heartfelt gratitude for his sincere contributions. AWARDS AND PRESENTATIONS 304. Public Works Department Update on the Status of the Cross Seminole Trail Missing Link by Mr. Antoine Khoury, PE Assistant Director, Seminole County Public Works RECESS REPORTS REPORTS 400. Office of the City Attorney-Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager-Kevin L. Smith REPORTS 402. Office of the City Clerk-Andrea Lorenzo-Luaces,MMC REPORTS 403. Office of the Mayor- The Honorable Charles Lacey REPORTS 404. Office of Commissioner Seat One- The Honorable Jean Hovey CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 13 OF 29 REPORTS 405. Office of Commissioner Seat Two-The Honorable Rick Brown REPORTS 406. Office of Commissioner Seat Three- The Honorable Pam Carroll REPORTS 407. Office of Commissioner Seat Four- The Honorable Cade Resnick REPORTS 408. Office of Commissioner Seat Five/Deputy Mayor- The Honorable Joanne M. Krebs PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association,you will be given five (5)minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda,you will also need to fill out a"Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department REQUEST: The Community Development Department - Planning Division requests that City Commission hold a Public Hearing for the Second Reading and Adoption of Ordinance 2012-14, amending the Comprehensive Plan related to the Capital Improvements Element(Expedited State Review, CPA-2012-02-ESR). FISCAL IMPACT: The amendment is not expected to have any negative fiscal impact. The administrative land use amendment updates the Capital Improvements Element by incorporating the currently adopted legislation. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 14 OF 29 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. August 30, 2012 - Noticing in Orlando Sentinel September 11, 2012- Local Planning Agency Public Hearing September 24, 2012-First Reading of Ordinance 2012-14 -Transmittal Public Hearing November 29, 2012 -Noticing in Orlando Sentinel December 10,2012 - Second Reading of Ordinance 2012-14 - Adoption Public Hearing RECOMMENDATION: Staff recommends that the City Commission hold a Public Hearing for Second Reading and Adoption of Ordinance 2012-14. In addition, staff recommends that the Ordinance be submitted to the Florida Department of Economic Opportunity as required by Florida Statute 163.3184(3) Expedited State Review Amendment Process. PUBLIC HEARINGS 501. Community Development Department-Planning Division REQUEST: The Community Development Department — Planning Division requests that the City Commission hold a Public Hearing to consider first reading of Ordinance 2012-19, a Small-Scale Future Land Use Map Amendment which proposes to change the Future Land Use Map designation for an 8.29 acre parcel, located on the north side of State Road 434, approximately 582-feet west of the intersection of DeLeon Street and State Road 434 from "Commercial", "Conservation" and "Conservation Overlay" to "Low Density Residential", "Conservation" and"Conservation Overlay". FISCAL IMPACT: The proposed Small-Scale future land use amendment which re-designates the property from "Commercial", "Conservation" and "Conservation Overlay" to "Low Density Residential", "Conservation" and "Conservation Overlay" represents a small loss of potential commercial taxable value for the City. However, the commercially zoned property is not conducive to commercial development as a majority of this property is comprised of wetlands or Conservation Easements. The development of the property into a single-family residential subdivision will provide approximately $16,500 in additional taxable value to the City. A detailed fiscal analysis will be performed once the design is more formalized and will be presented to the Commission as part of conceptual site plan agenda item. At present, the proposed residential would seem to represent a viable and fiscally responsible use for the small portion of this property that is able to be developed. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 15 OF 29 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This item was advertised in the Orlando Sentinel on October 28, 2012. The applicant has met with the Barrington Estates homeowners association and the president of the Black Hammock Association. On November 26, 2012, city staff spoke with Mr. Andy Wasson, the president of the Barrington Estates homeowners association. Mr. Wasson indicated the homeowner's association board has no issues with the proposal, but there may be individual residents that have concerns regarding the proposal. The City has posted the property with the standard large yellow sign advertising the dates of all hearings. This sign has been on the property for approximately 2 months. To date, staff has not received any phone calls either in favor or in opposition to the proposal. RECOMMENDATION: Staff and the Planning & Zoning Board recommend the City Commission approve First Reading of Ordinance 2012-19, a Small-Scale Future Land Use Map Amendment which changes the Future Land Use Map designation for an 8.29 acre parcel located on the north side of State Road 434, approximately 582-feet west of the intersection of DeLeon Street and State Road 434 from "Commercial", "Conservation" and "Conservation Overlay" to "Low Density Residential", "Conservation" and "Conservation Overlay", and move said Ordinance forward to second reading and adoption. PUBLIC HEARINGS 502. Community Development Department-Planning Division REQUEST: The Community Development Department — Planning Division requests that the City Commission hold a public hearing for the first reading of Ordinance 2012-20, which proposes to rezone a 8.29 acre parcel located on the north side of State Road 434, approximately 582-feet west of the intersection of DeLeon Street and State Road 434 from C-1 (Neighborhood Commercial)to R-1A (One-family dwelling district). CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 16 OF 29 FISCAL IMPACT: The proposed Small-Scale future land use amendment which re-designates the property from "Commercial", "Conservation" and "Conservation Overlay" to "Low Density Residential", "Conservation" and "Conservation Overlay"represents a small loss of potential commercial taxable value for the City. However, the commercially zoned property is not conducive to commercial development as a majority of this property is comprised of wetlands or Conservation Easements. The development of the property into a single-family residential subdivision will provide approximately $16,500 in additional taxable value to the City. A detailed fiscal analysis will be performed once the design is more formalized and will be presented to the Commission as part of conceptual site plan agenda item. At present, the proposed residential would seem to represent a viable and fiscally responsible use for the small portion of this property that is able to be developed. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This item was advertised in the Orlando Sentinel on October 28, 2012. The applicant has met with the Barrington Estates homeowners association and the president of the Black Hammock Association. On November 26, 2012, city staff spoke with Mr. Andy Wasson, the president of the Barrington Estates homeowners association. Mr. Wasson indicated the homeowner's association board has no issues with the proposal, but there may be individual residents that have concerns regarding the proposal. The City has posted the property with the standard large yellow sign advertising the dates of all hearings. This sign has been on the property for approximately 2 months. To date, staff has not received any phone calls either in favor or in opposition to the proposal. RECOMMENDATION: Staff and the Planning & Zoning Board recommend that the City Commission approve on first reading Ordinance 2012-20, which proposes to rezone an 8.29 acre parcel located on the north side of State Road 434, approximately 582-feet west of the intersection of DeLeon Street and State Road 434 from C-1 (Neighborhood Commercial) to R-1A (One-family dwelling district), and move said ordinance forward to second reading. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 17 OF 29 PUBLIC HEARINGS 503. Community Development Department-Planning Division REQUEST: The Community Development Department — Planning Division requests that the City Commission hold a Public Hearing for transmittal of Ordinance 2012-21, a Large-Scale Future Land Use Map Amendment, Expedited State Review (ESR 13-1), which proposes to change the Future Land Use Map designation from "Rural Residential" and "Conservation Overlay" to "Low Density Residential" and "Conservation Overlay" for approximately 19.1 acres, located on the north side of State Road 434,west of the intersection of DeLeon Street and Cress Run. FISCAL IMPACT: The proposed Large-Scale future land use amendment which re-designates the property from "Rural Residential" and "Conservation Overlay" to "Low Density Residential" and "Conservation Overlay" allows the subject property to be developed into a single-family residential subdivision. Development of the subject property is anticipated to provide an increase to the City's taxable value. The development of the property into a single-family residential subdivision will provide approximately$16,500 in additional taxable value to the City. A detailed fiscal analysis will be performed once the design is more formalized and will be presented to the Commission as part of conceptual site plan agenda item. At present, the proposed residential would seem to represent a viable and fiscally responsible use for this property. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This item was advertised in the Orlando Sentinel on October 28, 2012. The applicant has met with the Barrington Estates homeowners association and the president of the Black Hammock Association. On November 26, 2012, city staff spoke with Mr. Andy Wasson, the president of the Barrington Estates homeowners association. Mr. Wasson indicated the homeowner's association board has no issues with the proposal,but there may be individual residents that have concerns regarding the proposal. The City has posted the property with the standard large yellow sign advertising the dates of all hearings. This sign has been on the property for approximately 2 months. To date, staff has not received any phone calls either in favor or in opposition to the proposal. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 18 OF 29 RECOMMENDATION: Staff and the Local Planning Agency recommend the City Commission hold a public hearing for First Reading and Transmittal of Ordinance 2012-21, a Large-Scale Future Land Use Map Amendment, Expedited State Review (13-1 ESR) to the Florida Department of Economic Opportunity as required by Florida Statute 163.3184(3)Expedited State Review Process, which proposes to change the Future Land Use Map designation from "Rural Residential" and "Conservation Overlay" to "Low Density Residential" and "Conservation Overlay" for approximately 19.1 acres, located on the north side of State Road 434, west of the intersection of DeLeon Street and Cress Run. PUBLIC HEARINGS 504. Community Development Department-Planning Division REQUEST: The Community Development Department — Planning Division requests that the City Commission hold a public hearing to consider Ordinance 2012-22, which proposes to rezone a 19.1 acre parcel located on the north side of State Road 434, west of the intersection of DeLeon Street and Cress Run from R-C1 (Single- family dwelling district)to R-1A (One-family dwelling district). FISCAL IMPACT: The proposed rezoning of the property from R-C1 (Single-family dwelling district) to R-1A (One-family dwelling district) allows the subject property to be developed into a single-family residential subdivision. The development of the property into a single-family residential subdivision will provide approximately $16,500 in additional taxable value to the City. A detailed fiscal analysis will be performed once the design is more formalized and will be presented to the Commission as part of conceptual site plan agenda item. At present, the proposed residential would seem to represent a viable and fiscally responsible use for this property. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 19 OF 29 This item was advertised in the Orlando Sentinel on October 28, 2012. The applicant has met with the Barrington Estates homeowners association and the president of the Black Hammock Association. On November 26, 2012, city staff spoke with Mr. Andy Wasson, the president of the Barrington Estates homeowners association. Mr. Wasson indicated the homeowner's association board has no issues with the proposal,but there may be individual residents that have concerns regarding the proposal. The City has posted the property with the standard large yellow sign advertising the dates of all hearings. This sign has been on the property for approximately 2 months. To date, staff has not received any phone calls either in favor or in opposition to the proposal. RECOMMENDATION: Staff and the Planning & Zoning Board recommend the City Commission approve first reading of Ordinance 2012-22,which proposes to rezone a 19.1 acre parcel located on the north side of State Road 434,west of the intersection of DeLeon Street and State Road 434 from R-C1 (Single-family dwelling district) to R-1A (One- family dwelling district), and move said ordinance forward to second reading. PUBLIC HEARINGS 505. Community Development Department REVISED REQUEST: The Community Development Department - Planning Division requests that the City Commission hold a Public Hearing to consider the Final Engineering Plans and Aesthetic Review package for Moss Park Commercial/ Apartments, a mixed use project consisting of 15 apartment units and 6,000 square feet of retail/office space located on the north side of State Road 434, east of the intersection of Moss Road and State Road 434. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 20 OF 29 FISCAL IMPACT: The potential tax revenue of the proposed project is as follows: Apartments(15 units) Income approach: $601,330 assessed tax value $601,330/1000=601.33 601.33(2.5400)=$1,527.37 $1,539.40(less the 4%statutory discount)= $1,465.80 tax revenue Taxes paid on vacant land now(data obtained from Seminole County Property Appraiser) $100 assessed value for entire parcel $100 assessed tax value 100/1000=0.1 0.1 x 2.54=0.25 $0.25 tax revenue Total Potential Tax Revenue: $1,466.05 (1465.80+ 0.254=1466.05) Retail(6,000 square feet) Units(6,000 square feet)assessed at$90/square foot: $540,000.00 assessed tax value (6,000 x 90=540,000) $540,000/1000=540.00 540(2.5400)=$1371.60 $1,371.60(less the 4%statutory discount)= $1316.74 tax revenue Taxes paid on vacant land now(data obtained from Seminole County Property Appraiser) $100 assessed value for entire parcel $100 assessed tax value 100/1000=0.1 0.1 x 2.54=0.25 $0.25 tax revenue Total Potential Tax Revenue: $1,316.99 (1316.74 + 0.254 = 1316.99) Total taxable value for entire site: $2,782.79 total (1465.80 +1316.99=2805.17) COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 21 OF 29 RECOMMENDATION: Staff and the Planning&Zoning Board recommend that the City Commission: • Approve the Final Engineering Plans for the Moss Park Mixed Use Development, subject to the execution of a binding development agreement which addresses conditions of approval placed on the Conditional Use by the City Commission at their July23, 2012 meeting. • Approve the Aesthetic Review package for Moss Park Mixed Use Development. PUBLIC HEARINGS 506. Community Development Department-Urban Beautification Services Division REQUEST: The Community Development Department,Urban Beautification Services Division,is requesting that the City Commission approve Resolution 2012-42 for the potential levy of Non-Ad Valorem Special Assessments over certain areas of the City commencing in November 2013. FISCAL IMPACT: The fiscal impact of potential assessments related to Resolution 2012-42 are as follows: Tuscawilla Units 12/12A Wall (Special Revenue Fund) • Combined, the Capital and Maintenance Assessments may total between$16,500 to $19,300 annually (less statutory discount and tax collector costs), depending upon outcomes of the establishment study, costs and rate approval by the City Commission. Tuscawilla Lighting and Beautification District(Special Revenue Fund 184) • Greens at Tuscawilla- At the current maintenance assessment rate of$120/ERU, 60 parcels would add$7,200 annually(less statutory discount and tax collector costs)in maintenance revenue. • At the current maintenance assessment rate of$120/ERU, 56 Various parcels (assuming all are valid for inclusion)would add$6,576 annually(less statutory discount and tax collector costs)in maintenance revenue. • It is not likely that a Capital Assessment can be collected for the additional parcels. All assessments and final rates will be presented to the City Commission for approval at the August 12, 2013 City Commission Meeting. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 22 OF 29 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The required Non-binding Notice of Intent was advertised in the Orlando Sentinel on November 12th, 19th, 26th, and December 3rd, 2012. RECOMMENDATION: The Community Development Department, Urban Beautification Services Division, is recommending that the City Commission approve Resolution 2012-42 for the potential levy of Non-Ad Valorem Special Assessments over certain areas of the City commencing in November 2013. REGULAR AGENDA REGULAR 600. Community Development Department REQUEST: Community Development Department-Planning Division requests that the City Commission consider approval of Resolution 2012-43, which would divide a parcel of real property, located on the southwest corner of S.R.434 and Winding Hollow Boulevard, into two separate lots. FISCAL IMPACT: There is no immediate fiscal impact directly associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 23 OF 29 RECOMMENDATION: Staff recommends that if the City Commission approves the Lot Split Resolution, the approval should be subject to the following conditions be memorialized in a binding development agreement which will be recorded against the Interior Lot simultaneously with the recording of the Lot Split Resolution: 1)The Applicant shall be required to submit permit applications to permit and develop an office park on the Interior Lot; 2)The Applicant shall consent to the City administratively rezoning the Interior Lot to C-1 (Neighborhood Commercial); 3)The Applicant shall consent the Interior Lot being subject to the S.R. 434 General Design Standards for New Development Area; and 4)The Lot Split Resolution shall not be finalized and recorded until such time the binding development agreement is finalized and executed. REGULAR 601. Community Development Department REQUEST: The Community Development Department and the Code Enforcement Division of the Police Department request that the City Commission consider the request of Fannie Mae Finance Corporation for reduction of a Code Enforcement Lien on property located at 708 Lakeside Drive. FISCAL IMPACT: The request represents a $57,698.36 reduction in the amount to be collected and credited to the City's General Fund. However, the current assessed value of the property is $41,755. The original lien amount could actually exceed the fair market value of the property, thereby rendering said property unsellable. Because staffs recommendation is for a partial release of the lien, the balance of the lien ($57,698.36) will remain an encumbrance on any and all real or personal property owned by the original violator, Mr. Kenneth Disch. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 24 OF 29 RECOMMENDATION: The Community Development Department, the Code Enforcement Division of the Police Department, and the Code Enforcement Board recommend that the City Commission approve a partial release of lien, releasing the property at 708 Lakeside Drive from all but $1,061.92 of the lien. The balance of the lien ($57,698.36) will remain an encumbrance on any and all real or personal property owned by the original violator, Mr. Kenneth Disch. REGULAR 602. Community Development Department REQUEST: Community Development Department is requesting that the Mayor and Members of the City Commission make appointments to the seven (7) members Districting Commission, pursuant to Section 4.02 of the Charter of the City of Winter Springs. Pursuant to the above referenced section of the City's Charter, these appointments must be made by the first day of February 2013. FISCAL IMPACT: There is no immediate fiscal impact directly associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Mayor and City Commission appoint the seven (7) members Districting Commission, as set forth in the provisions of Section 4.0.2 of the City Charter. REGULAR 603. Office of the City Clerk REQUEST: The City Clerk requests that an Appointment be made for the Parks and Recreation Advisory Committee to fill a current open Seat, due to the recent resignation of Advisory Committee Member Pam Carroll. FISCAL IMPACT: There is no specific fiscal impact to this proposed Appointment. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 25 OF 29 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Mayor Lacey and the current City Commission are aware of this "At Large" open seat as this was mentioned by the City Clerk at the November 19, 2012 City Commission Special Meeting. RECOMMENDATION: The City Clerk requests that an Appointment be made to fill the currently open "At Large" seat on the Parks and Recreation Advisory Committee. REGULAR 604. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission consider nominating the next Deputy Mayor as stipulated in the Charter of the City of Winter Springs, consistent with actions in the past. FISCAL IMPACT: There is no specific fiscal impact to this Appointment. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Mayor Lacey and the current City Commission are aware of this vacancy as this was mentioned by the City Clerk at the November 19, 2012 City Commission Special Meeting. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 26 OF 29 RECOMMENDATION: The City Commission is being requested to appoint a Member of the City Commission to serve as the next Deputy Mayor. REGULAR 605. Parks and Recreation Department REQUEST: The Parks and Recreation Department is requesting the City Commission to authorize the City Attorney to prepare a one year agreement with options for renewals and the City Manager to execute the agreement between the City of Winter Springs and Lynx for senior transportation services, and provide direction on the potential charging of a new passenger fee. FISCAL IMPACT: Option 1 Under this option, the City would pay the $25,086 contractual amount to Lynx annually to provide senior transportation, with no passenger fee. This amount represents a $4,588 cost savings over the prior year amount. Funds for this purpose are budgeted in FY 2012,Parks&Rec Account 7250-53188. Option 2 This option includes passing on a portion of the transportation costs to passengers. Under this option, the City pays the above annual cost, reduced by funds generated by a one way passenger fee established to use senior transportation,with the resultant City cost as follows. $1 fee=$22,534 $2 fee=$19,982 $3 fee= $17,430 $4 fee= $14,878 Lynx would handle all fee collections. If the Passenger Fee (Option 2) is chosen, staff will bring back a Resolution to moralize this fee. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5)different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING-DECEMBER 10,2012 PAGE 27 OF 29 RECOMMENDATION: The Parks and Recreation Department is requesting the City Commission to authorize the City Attorney to prepare a one year agreement and the City Manager to execute the agreement between the City of Winter Springs and Lynx for senior transportation services selecting either Option 1 or Option 2, as follows: Option 1 City pays the$25,086 annually to provide senior transportation with no passenger fee. Option 2 City pays the above annual cost, reduced by the one way passenger fee established to use senior transportation with the resultant City cost as follows: $1 fee= $22,534 $2 fee=$19,982 $3 fee=$17,430 $4 fee=$14,878 If the Passenger fee is chosen, staff will bring back a Resolution to moralize this fee. PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3)minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association,you will be given five (5)minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda,you will also need to fill out a"Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) ADJOURNMENT CITY OF WINTER SPRINGS,FLORIDA REVISED AGENDA CITY COMMISSION REGULAR MEETING—DECEMBER 10,2012 PAGE 28 OF 29 NOTE: Revision(s)To The Agenda Are Noted In Italics. •• PUBLIC NOTICE •• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1)or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at(407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" -per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing,he or she will need a record of the proceedings, and that, for such purpose,he or she may need to ensure that a verbatim record of the proceedings is made,which record includes the testimony and evidence upon which the appeal is to be based" -per Section 286.0105 Florida Statutes.