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HomeMy WebLinkAbout2012 10 22 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA TE 41 io i3 to sr„ 'i't ,.„ .„,0,.„ � (ilk1.4;4.. am CITY COMMISSION AGENDA REGULAR MEETING MONDAY, OCTOBER 22, 2012 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner S. Avery Smith - Seat Three Commissioner Cade Resnick- Seat Four PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 22,2012 PAGE 2 OF 17 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CONSENT AGENDA CONSENT 200. Police Department REQUEST: The Police Department requests Commission approval of the expenditure of Federal Law Enforcement Trust Fund monies for the purchase of replacement Police Department gym equipment from vendor Get RX'D in the amount of$7,000.00, and(5)patrol rifles from vendor KNR Shooting Sports in the amount of$10,000. FISCAL IMPACT: Funding for the purchases of this equipment will come from the Federal Law Enforcement Trust Fund monies totaling $17,000.00 and will have no impact on the General Fund budget. As of October 10, 2012 there was a current balance of$36,229 in the Federal fund. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 22,2012 PAGE 3 OF 17 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Police Department recommends the Commission approve the expenditure of $17,000.00 from the Federal Asset Forfeiture Trust Fund and the utilization of Get RX'D and KNR Shooting Sports to purchase the items. CONSENT 201. Police Department REQUEST: The Police Department requests the Commission accept the 2013 Florida Department of Law Enforcement - Edward Byrne Memorial Justice Assistance in the amount of $15,559.00 and to utilize these funds to purchase emergency live saving Trauma Kits and Utility Vehicle to be during critical incidents and special events conducted by the city. FISCAL IMPACT: These grant revenues and related expenditures were not included in the FY 2013 Police Department Budget request pending a decision on the award from FDLE. The Budget was already approved prior to this grant being awarded. The "Trauma Kits" and "Utility Vehicle" will cost $15,559.00. Therefore, there is no additional fiscal impact on the FY 2013 Budget relative to this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 22,2012 PAGE 4 OF 17 RECOMMENDATION: Staff Recommends the Commission approve the acceptance of the 2013 Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance in the amount of$15,559.00 to purchase the trauma kits and utility vehicle, and authorize the City Manager to execute any and all required grant documents. CONSENT 202. Parks and Recreation Department REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached agreement, as prepared by the City Attorney, between the City of Winter Springs and the Winter Springs Rotary Club for the 2012 Veteran's Day Event. FISCAL IMPACT: • City Public Safety costs not to exceed $385 and waiver of$25 City special event permit fee. Funds are budgeted in the FY 12-13 Budget. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Banners at various intersections in the City and at entrance to WS Town Center RECOMMENDATION: Staff is recommending the City Commission authorize the City Manager to execute the attached agreement, as prepared by the City Attorney,between the City of Winter Springs and the Winter Springs Rotary Club for the 2012 Veteran's Day Event. CONSENT 203. Community Development Department REQUEST: The Community Development Department requests that the City Commission approve the purchase of ProjectDox software from Avolve Software Corporation in the amount of$65,000, associated hardware in the amount of$4,830, implementation expenses in the approximate amount of$11,000 and a contingency in the amount of$6,500; and also authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 22,2012 PAGE 5 OF 17 FISCAL IMPACT: Requested Funding Source Item/Description Amount 420 Fund Proj ectDox $ 65,000 $65,000 Implementation $ 10,936 $10,936 Monitors and Video Cards $ 4,830 $ 4,830 Contingency $ 6,500 $ 6,500 Totals $87,266 $87,266 That purchase price identified above will be funded from the 420 Enterprise Fund,with a 50% down payment upon project initiation and the final 50%upon project completion. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Community Development Department requests that the City Commission approve of the purchase of ProjectDox software from Avolve Software Corporation in the amount of$65,000, associated hardware in the amount of$4,830, implementation expenses in the approximate amount of$11,000, and a contingency in the amount of$6,500; and also authorize the City Manager and City Attorney to prepare and execute any and all applicable documents associated with this purchase. CONSENT 204. Community Development Department-Urban Beautification Services Division REQUEST: The Community Development Department, Urban Beautification Services Division,is requesting that the City Commission review and approve a Neighborhood Street Sign and Light Improvement Agreement with Mattamy Partnership of Jacksonville for the Jesup's Landing Subdivision. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 22,2012 PAGE 6 OF 17 FISCAL IMPACT: Street lights installed to service public roads within the Jesup's Landing Subdivision will impact the General Fund by $6,509.88 (at the current base rate of$13.91 per pole). This amount represents a recurring expense and will vary based upon the base rates as established by Progress Energy. A total of 39 are planned for the subdivision. The street light expenditures incurred by the City will be offset by tax revenue generated from homes added to this subdivision; however, not all homes will yield tax revenue in the same fiscal year as the expense occurs,based on build dates and when specific homes are added to the tax rolls by Seminole County. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission review and approve the Neighborhood Street Sign and Light Improvement Agreement (Attachment 'A') for the Jesup's Landing Subdivision and authorize the City Manager and City Attorney to draft and execute the final agreement. CONSENT 205. Community Development Department REQUEST: The Community Development Department requests that the City Commission consider and approve Resolution 2012-40 which approves certain revisions to the Community Development Block Grant Cooperation Agreement with Seminole County. FISCAL IMPACT: While there is no immediate fiscal impact associated with the approval of this resolution, the resolution represents a means to access CDBG funds for potential future needs. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 22,2012 PAGE 7 OF 17 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Community Development Department recommends that the City Commission approve Resolution 2012- 40 which approves certain revisions to the Community Development Block Grant Cooperation Agreement and maintains the City's participation in the Urban Counties Program. CONSENT 206. Information Services Department REQUEST: The Information Services Department requests that the City Commission approve the purchase of hardware from Carahsoft Technology Corporation in the amount of $49,575, and software from Software House International (SHI) in the amount of$4,118 and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents associated with this purchase. FISCAL IMPACT: $53,693 previously approved in Regular 601 on July 23, 2012 from 317 Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 22,2012 PAGE 8 OF 17 RECOMMENDATION: Information Services requests that the City Commission approve the purchase of SQL Server 2012 software from Software House International in the amount of $4,118, SAN equipment from Carahsoft Technology Corporation in the amount of $49,575, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents associated with this purchase. CONSENT 207. Office of the City Clerk REQUEST: Requesting the City Commission Review and Approve the Monday, October 8, 2012 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no specific Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, October 8, 2012 City Commission Regular Meeting Minutes. CONSENT 208. Utility Department REQUEST: Utility Department Requesting Approval to Piggyback Purchase a Backhoe from Ringpower CAT at a Net Cost of$50,272.00. FISCAL IMPACT: The Utility Backhoe was budgeted in the FY 2012-2013 Utility budget in line code 3600-64000. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 22,2012 PAGE 9 OF 17 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Utility Department is requesting approval to piggyback purchase a 4X4 Loader Backhoe with Canopy using the Florida Sheriffs Association Bid #12-10-0905, Specification #28 from Ringpower CAT at a net cost of$50,272 payable from the Utility Capital Equipment line code - 3600-64000. CONSENT 209. Public Works Department REQUEST: The Public Works Department requesting authorization to enter into a contract agreement with The Middlesex Corporation for Asphalt Resurfacing of Various City Streets (ITB #008-12-BF) in the amount of$298,350 plus a 10% contingency FISCAL IMPACT: The funding source for the City's Asphalt Resurfacing Program is the Transportation Improvement Fund#104 (Local Option Gas Tax). The project cost is $298,350.00 plus a 10%contingency for a total of$328,185. The project budget is $350,000(line code#104-65000-30075). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Staff will notify residents and businesses that may be impacted by the asphalt resurfacing, as needed, several days in advance of construction. Asphalt resurfacing of City streets is typically performed without road closures and each segment can be milled and resurfaced in 1-2 days. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 22,2012 PAGE 10 OF 17 RECOMMENDATION: Staff recommends that the City Commission approve The Middlesex Corporation for Asphalt Resurfacing of Various City Streets in the amount of$298,350.00 plus 10% contingency, funded from the Transportation Improvement Fund, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 210. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission review and approve Resolution Number 2012-33 offering their appreciation and gratitude for the service of Mr. Larry Chmura as a recent Member of the Beautification of Winter Springs Board. FISCAL IMPACT: There is no fiscal impact related to Resolution Number 2012-33,if this Resolution is Approved. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Upon Approval of this Resolution, the City Clerk will contact Mr. Chmura on behalf of the Mayor and City Commission, in keeping with what the City Commission has previously requested, and invite Mr. Chmura to attend a future City Commission meeting to receive his Resolution in person, from the Mayor and City Commission. RECOMMENDATION: The City Clerk is requesting that the City Commission review and Approve Resolution Number 2012-33. Upon Approval of this Resolution, the City Clerk will then contact Mr. Chmura on behalf of Mayor Lacey and the City Commission regarding an official Presentation in his honor by the Mayor and City Commission. CONSENT 211. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission review and approve Resolution Number 2012-34 offering their appreciation and gratitude for the service of Ms. JoAnn Mattie as a recent Member of the Beautification of Winter Springs Board. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 22,2012 PAGE 11 OF 17 FISCAL IMPACT: There is no fiscal impact related to Resolution Number 2012-34,if this Resolution is Approved. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Upon Approval of this Resolution, the City Clerk will contact Ms. Mattie on behalf of the Mayor and City Commission, in keeping with what the City Commission has previously requested, and invite Ms. Mattie to attend a future City Commission meeting to receive her Resolution in person, from the Mayor and City Commission. RECOMMENDATION: The City Clerk is requesting that the City Commission review and Approve Resolution Number 2012-34. Upon Approval of this Resolution, the City Clerk will then contact Ms. Mattie on behalf of Mayor Lacey and the City Commission regarding an official Presentation in her honor by the Mayor and City Commission. CONSENT 212. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission review and approve Resolution Number 2012-35 offering their appreciation and gratitude for the service of Ms. Lorry Roero as a recent Member of the Beautification of Winter Springs Board. FISCAL IMPACT: There is no fiscal impact related to Resolution Number 2012-35,if this Resolution is Approved. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 22,2012 PAGE 12 OF 17 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Upon Approval of this Resolution, the City Clerk will contact Ms. Roero on behalf of the Mayor and City Commission, in keeping with what the City Commission has previously requested, and invite Ms. Roero to attend a future City Commission meeting to receive her Resolution in person, from the Mayor and City Commission. RECOMMENDATION: The City Clerk is requesting that the City Commission review and Approve Resolution Number 2012-35. Upon Approval of this Resolution, the City Clerk will then contact Ms. Roero on behalf of Mayor Lacey and the City Commission regarding an official Presentation in her honor by the Mayor and City Commission. CONSENT 213. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission review and approve Resolution Number 2012-37 offering their appreciation and gratitude for the service of Mr. Lance Stephan as a recent Member of the Bicycle and Pedestrian Advisory Committee. FISCAL IMPACT: There is no fiscal impact related to Resolution Number 2012-37,if this Resolution is Approved. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 22,2012 PAGE 13 OF 17 Upon Approval of this Resolution, the City Clerk will contact Mr. Stephan on behalf of the Mayor and City Commission, in keeping with what the City Commission has previously requested, and invite Mr. Stephan to attend a future City Commission meeting to receive his Resolution in person, from the Mayor and City Commission. RECOMMENDATION: The City Clerk is requesting that the City Commission review and Approve Resolution Number 2012-37. Upon Approval of this Resolution, the City Clerk will then contact Mr. Stephan on behalf of Mayor Lacey and the City Commission regarding an official Presentation in his honor by the Mayor and City Commission. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office Of The Chief Of Police REQUEST: Presentation of a Certificate of Appreciation to Ms. Susie Coffman of the Parks and Recreation Department,in honor of her outstanding service and contributions to the Winter Springs Police Department during a recent event. AWARDS AND PRESENTATIONS 301. Office Of The Chief Of Police REQUEST: Presentation of a Certificate of Appreciation to Bucks Catering, in honor of their outstanding contributions to the Winter Springs Police Department during a recent event. AWARDS AND PRESENTATIONS 302. Office Of The Chief Of Police REQUEST: Presentation of the "Meritorious Action Award" to Officer Bernie McPherson, for his valor and outstanding service to the community on behalf of the Winter Springs Police Department. AWARDS AND PRESENTATIONS 303. Office Of The Chief Of Police REQUEST: Presentation of the "Life Saving Award" to Officer James Baber, for his valor and exemplary service to the community on behalf of the Winter Springs Police Department with our heartfelt gratitude. RECESS CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 22,2012 PAGE 14 OF 17 REPORTS REPORTS 400. Office of the City Attorney-Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager-Kevin L. Smith REPORTS 402. Office of the City Clerk-Andrea Lorenzo-Luaces, MMC REPORTS 403. Office of Commissioner Seat Four- The Honorable Cade Resnick REPORTS 404. Office of Commissioner Seat Five/Deputy Mayor- The Honorable Joanne M. Krebs REPORTS 405. Office of the Mayor- The Honorable Charles Lacey REPORTS 406. Office of Commissioner Seat One- The Honorable Jean Hovey REPORTS 407. Office of Commissioner Seat Two-The Honorable Rick Brown REPORTS 408. Office of Commissioner Seat Three- The Honorable S.Avery Smith PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association,you will be given five (5)minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda,you will also need to fill out a"Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 22,2012 PAGE 15 OF 17 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office of the City Manager REQUEST: Pursuant to City Resolution 2012-36 and Section 165.043, Florida Statutes, City Manager requesting the Commission approve Ordinance 2012-23, revising the official City Seal to incorporate the motto "In God We Trust". FISCAL IMPACT: The new City Seal will be gradually introduced in accordance with an implementation schedule approved by the City Manager and subject to forte budget and appropriations approved by the Commission to the extent necessary. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Manager recommends that the City Commission hold a Public Hearing for Second Reading and Adoption of Ordinance 2012-23,revising the official City Seal to incorporate the motto "In God We Trust". REGULAR AGENDA REGULAR 600. Community Development Department REQUEST: The Urban Beautification Services Manager and the City Engineer, formally deliver, on behalf of the Tuscawilla Units 12/12A Wall Ad-Hoc Advisory Committee, the Committee's Final Report pursuant to Resolution 2012-16 and Resolution 2012-19, and request the City Commission to review and formally accept the report into the official record and provide Staff with direction regarding further action on the matter. FISCAL IMPACT: There is no fiscal impact to the City for reviewing and accepting the Final Report of the Tuscawilla Units 12/12A Wall Ad-Hoc Advisory Committee. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 22,2012 PAGE 16 OF 17 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: City Staff is recommending that the City Commission formally accept the Final Report of the Tuscawilla Units 12/12A Wall Ad-Hoc Advisory Committee into the official record of the Commission's proceedings. In addition, City Staff is recommending that the City Commission provide direction regarding any further action the City Commission may wish to take on the matter. PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3)minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association,you will be given five (5)minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda,you will also need to fill out a"Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) ADJOURNMENT CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 22,2012 PAGE 17 OF 17 •• PUBLIC NOTICE •• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1)or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at(407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" -per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing,he or she will need a record of the proceedings, and that, for such purpose,he or she may need to ensure that a verbatim record of the proceedings is made,which record includes the testimony and evidence upon which the appeal is to be based" -per Section 286.0105 Florida Statutes.