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HomeMy WebLinkAbout2012 10 08 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA T 4.44 i „ss, 41 Jo i3 to sr„ ,.„ .„,0,.„` (ilk 1 4 am CITY COMMISSION AGENDA REGULAR MEETING MONDAY, OCTOBER 8, 2012 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner S. Avery Smith - Seat Three Commissioner Cade Resnick- Seat Four PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 08,2012 PAGE 2 OF 14 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 101. Community Development Department REQUEST: The Community Development Department is reminding City Commission that staff will be bringing an agenda item to the November 19, 2012 City Commission meeting requesting that the Commission make appointments to the 2013 Winter Springs Districting Commission. FISCAL IMPACT: This item is an informational reminder of upcoming appointments to the 2013 Winter Springs Districting Commission. There is no immediate fiscal impact directly associated with this agenda item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 08,2012 PAGE 3 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. The Commission may want to begin consideration of their respective appointments to the districting commission. INFORMATIONAL 102. Parks and Recreation Department REQUEST: The Parks and Recreation Department is informing that the City Commission about the revised program fees for the Winter Springs Basketball League. FISCAL IMPACT: There is no fiscal impact on the City's budget relative to this action. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 08,2012 PAGE 4 OF 14 CONSENT AGENDA CONSENT 200. Public Works Department REQUEST: Public Works Department requesting City Commission approval of a Settlement Agreement with The Reserve at Tuscawilla Community Association, Inc. for acquisition of lands for a future right-turn deceleration lane on S.R. 434 eastbound at Tuscora Drive. FISCAL IMPACT: Payment of the $10,000 to the HOA plus closing costs will be funded by the Transportation Impact Fee Fund from the turn lane project budget(line code 140-65000-30145). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the Settlement Agreement with The Reserve at Tuscawilla Community Association, Inc. for acquisition of lands for a future right-turn deceleration lane on S.R. 434 eastbound at Tuscora Drive. CONSENT 201. Public Works Department- Stormwater Division REQUEST: The Public Works Department - Stormwater Division requesting authorization to enter into a contract agreement with Central Florida Environmental Corporation for construction of the Central Winds Park Drainage Improvements (ITB #006/12/BF)in the amount of$215,271.25 plus a 10%contingency. FISCAL IMPACT: The project cost is $215,271.25 plus a 10% contingency, for a total of $236,798.38, funded by the Stormwater Utility Fund, line code#3800-65000-30160. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 08,2012 PAGE 5 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the award of the Central Winds Drainage Improvements project to the low bidder, Central Florida Environmental Corporation,in the amount of $215,271.25 plus a 10% contingency, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 202. Not Used CONSENT 203. Police Department REQUEST: The Police Department requests Commission approval to piggy-back off the Western States Contracting Alliance (WSCA) contract #1907 with the State of Florida for wireless air card services for the Police Department's laptop computers, the expenditure of FY12/13 budgeted funds in the amount of$38,808 and to authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. This contract is good through October 31, 2016 and we seek approval to use it through its lifetime. FISCAL IMPACT: All funding will come from approved budgeted FY12/13 funds in the amount of $38,808 under Police Department line code 2116-54110. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 08,2012 PAGE 6 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Approve the use of the WSCA contract#1907 with the State of Florida for wireless air card services for the Police Department's laptop computers through its lifetime, the expenditure of budgeted funds in the amount of$38,808 and to authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 204. Office of the City Clerk REQUEST: Requesting the City Commission Review and Approve the Monday, September 24, 2012 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no specific Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5)different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, September 24, 2012 City Commission Regular Meeting Minutes. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 08,2012 PAGE 7 OF 14 CONSENT 205. Information Services Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. CONSENT 206. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission review and approve Resolution Number 2012-21 offering their Appreciation and gratitude for the service of Ms. Alice Bard as a recent Member of the Beautification of Winter Springs Board. FISCAL IMPACT: There is no fiscal impact related to Resolution Number 2012-21,if this Resolution is Approved. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 08,2012 PAGE 8 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5)different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Upon Approval of this Resolution, the City Clerk will contact Ms. Bard on behalf of the Mayor and City Commission, in keeping with what the City Commission has previously requested, and invite Ms. Bard to attend a future City Commission meeting to receive her Resolution in person, from the Mayor and City Commission. RECOMMENDATION: The City Clerk is requesting that the City Commission review and Approve Resolution Number 2012-21. Upon Approval of this Resolution, the City Clerk will then contact Ms. Bard on behalf of Mayor Lacey and the City Commission regarding an official Presentation in her honor by the Mayor and City Commission. CONSENT 207. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission review and approve Resolution Number 2012-22 offering their Appreciation and gratitude for the service of Mr. Roberto Carlos Acevedo as a recent Member of the Beautification of Winter Springs Board. FISCAL IMPACT: There is no fiscal impact related to Resolution Number 2012-22,if this Resolution is Approved. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 08,2012 PAGE 9 OF 14 Upon Approval of this Resolution, the City Clerk will contact Mr. Acevedo on behalf of the Mayor and City Commission, in keeping with what the City Commission has previously requested, and invite Mr. Acevedo to attend a future City Commission meeting to receive his Resolution in person, from the Mayor and City Commission. RECOMMENDATION: The City Clerk is requesting that the City Commission review and Approve Resolution Number 2012-22. Upon Approval of this Resolution, the City Clerk will then contact Mr. Acevedo on behalf of Mayor Lacey and the City Commission regarding an official Presentation in his honor by the Mayor and City Commission. CONSENT 208. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission review and approve Resolution Number 2012-23 offering their Appreciation and gratitude for the service of Ms. Rosanne Karr as a recent Member of the Planning and Zoning Board/Local Planning Agency. FISCAL IMPACT: There is no fiscal impact related to Resolution Number 2012-23,if this Resolution is Approved. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting that the City Commission review and Approve Resolution Number 2012-23. Upon Approval of this Resolution, the City Clerk will then contact Ms. Karr on behalf of Mayor Lacey and the City Commission regarding an official Presentation in her honor by the Mayor and City Commission. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 08,2012 PAGE 10 OF 14 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office of the Mayor and City Commission Requesting to hear a presentation from "Citizens for Accountable Schools" related to the School Property Tax Referendum. RECESS REPORTS REPORTS 400. Office of the City Attorney-Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager-Kevin L. Smith REPORTS 402. Office of the City Clerk-Andrea Lorenzo-Luaces,MMC REPORTS 403. Office of Commissioner Seat Three- The Honorable S.Avery Smith REPORTS 404. Office of Commissioner Seat Four- The Honorable Cade Resnick REPORTS 405. Office of Commissioner Seat Five/Deputy Mayor- The Honorable Joanne M. Krebs REPORTS 406. Office of the Mayor- The Honorable Charles Lacey REPORTS 407. Office of Commissioner Seat One- The Honorable Jean Hovey CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 08,2012 PAGE 11 OF 14 REPORTS 408. Office of Commissioner Seat Two-The Honorable Rick Brown PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association,you will be given five (5)minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda,you will also need to fill out a"Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department REQUEST: The City Attorney and the Community Development Department — Planning Division requests that City Commission hold a Public Hearing for Second Reading and adoption of Ordinance 2012-16, amending the City's Code of Ordinances, Chapter 15 to update planning regulations in light of House Bill 7207. FISCAL IMPACT: Ordinance 2012-16 amends the City's Code of Ordinances, Chapter 15 to update planning regulations in light of House Bill 7207. There is no immediate fiscal impact directly associated with this agenda item COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5)different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Attorney and the Community Development Department — Planning Division recommend that the City Commission adopt Ordinance 2012-16 on Second Reading. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 08,2012 PAGE 12 OF 14 PUBLIC HEARINGS 501. Community Development Department-Planning Division REQUEST: The Community Development Department — Planning Division requests that the City Commission hold a public hearing for the second reading and adoption of Ordinance 2012-15, which updates of Chapter 6, Code of Ordinances, Buildings and Building Regulation. FISCAL IMPACT: There is no fiscal impact associated with the adoption of this Ordinance. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5)different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This item was advertised in the Orlando Sentinel on September 27,2012 RECOMMENDATION: Staff and the Planning and Zoning Board recommend the City Commission approve second reading and adoption of Ordinance 2012-15, the update of Chapter 6, Code of Ordinances, Buildings and Building Regulation. PUBLIC HEARINGS 502. Office of the City Manager REQUEST: Pursuant to City Resolution 2012-36 and Section 165.043, Florida Statutes, City Manager requesting the Commission approve Ordinance 2012-23,revising the official City Seal to incorporate the motto "In God We Trust". FISCAL IMPACT: The new City Seal will be gradually introduced in accordance with an implementation schedule approved by the City Manager and subject to future budget and appropriations approved by the Commission to the extent necessary. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 08,2012 PAGE 13 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Manager recommends that the City Commission hold a Public Hearing for First Reading of Ordinance 2012-23,revising the official City Seal to incorporate the motto "In God We Trust". REGULAR AGENDA REGULAR 600. Office of the City Clerk REQUEST: The City Clerk requests the City Commission consider the information in this Agenda Item as it pertains to City Clerk's Performance Review for the period from September 27, 2011 — September 27, 2012. (The actual Anniversary Date was September 27 for the City Clerk). FISCAL IMPACT: As no Merit Raises were approved during the 2011-2012 Fiscal Year,no funding is requested as part of this Agenda Item for the period being considered. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. As agreed to by the Mayor and City Commission, I provided an Informational Agenda Item one month prior to my Anniversary Date, as a reminder that my Performance Evaluation would be forthcoming. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 08,2012 PAGE 14 OF 14 RECOMMENDATION: The Mayor and City Commission are requested to review this Agenda Item including the submitted "Performance Evaluation Form" for the purpose of evaluating the City Clerk's performance for the review period which ended on September 27th, 2012,via the attached "Performance Evaluation Form" or any other method deemed appropriate. PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association,you will be given five (5)minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda,you will also need to fill out a"Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) ADJOURNMENT •• PUBLIC NOTICE •• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1)or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at(407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" -per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing,he or she will need a record of the proceedings, and that, for such purpose,he or she may need to ensure that a verbatim record of the proceedings is made,which record includes the testimony and evidence upon which the appeal is to be based" -per Section 286.0105 Florida Statutes.