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HomeMy WebLinkAbout2012 11 07 Consent 200 Requesting Approval of the September 11, 2012 Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING SEPTEMBER 11, 2012 (RESCHEDULED FROM SEPTEMBER 5, 2012) CALL TO ORDER The Regular Meeting of Tuesday, September 11, 2012 (Rescheduled from Wednesday, September 5, 2012) of the Planning And Zoning Board/Local Planning Agency was called to Order at 5:30 p.m. by Chairman William H. Poe in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman William H. Poe, present Board Member Howard Casman, present Board Member Bart Phillips, present Board Member Suzanne Walker,present Assistant City Attorney Kate Latorre, present Chairman Poe asked for a moment of silence to remember the victims of "9/11". The Pledge of Allegiance followed. Agenda Changes were addressed by Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department who stated, "Staff would respectfully request that Item `502', which involves an expedited State Review for a forty acre parcel in the GID (GreeneWay Interchange District) be postponed to date certain — that date being your next meeting on October 3, 2012. We have been contacted by them yesterday and today, among others, that they have representation. We are wanting to undertake some discussions with them before we move forward. So, at this point and time I'll be happy to answer any questions." Chairman Poe asked the Planning and Zoning Board/Local Planning Agency for Consensus to postpone this Agenda Item and stated, "I have no problem with postponing that." Board Member Suzanne Walker stated, "No." No objections were noted. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used CITY OF WINTER SPRINGS,FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING—SEPTEMBER 11,2012 (RESCHEDULED FROM SEPTEMBER 5,2012) PAGE 2 OF 8 gTia CONSENT AGENDA CONSENT 200. Office of the City Clerk Requesting Approval Of The June 6, 2012 Planning And Zoning Board/Local Planning Agency Regular Meeting Minutes. -� Irja,7=3 Chairman Poe stated"If we are satisfied with the Minutes as they are presented, the Chair will entertain a Motion." "I WILL MAKE THE MOTION." MOTION BY BOARD MEMBER PHILLIPS. SECONDED BY BOARD MEMBER CASMAN. DISCUSSION. VOTE: CHAIRMAN POE: AYE BOARD MEMBER CASMAN: AYE BOARD MEMBER PHILLIPS: AYE BOARD MEMBER WALKER: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used 400. REPORTS Chairman Poe brought up the open Vice Chairperson position on the Planning and Zoning Board/Local Planning Agency Members and remarked, "Ms. Rosanne Karr, who served as our Vice Chair for this past year, has now left the Board. She has Term limited out; had done a fine job while she was here. So, I called the City Clerk to ask, `Is it appropriate for us to Appoint a Vice Chair between now and January, which is when the normal Elections are held for Chair and Vice Chair; or do we wait until January?' The City Clerk informed me that, that was our decision—how we wish to handle it. So, I am trying to get some feedback from each of you." Board Member Howard Casman commented, "As fairly certain that no unforeseen things happen and you'll be at every meeting, it's irrelevant whether we have a Vice Chair. You are very punctual, your attendance is excellent. I don't know that we need one." Board Member Bart Phillips and Board Member Walker both stated, "I concur." Chairman Poe summarized by saying, "We will get a Vice Chair in January (2013)." CITY OF WINTER SPRINGS,FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING—SEPTEMBER 11,2012 (RESCHEDULED FROM SEPTEMBER 5,2012) PAGE 3 OF 8 raZirm Further comments. fMall PUBLIC INPUT Chairman Poe opened "Public Input". No one spoke. Chairman Poe closed "Public Input". PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department—Planning Division Requests that the Planning and Zoning Board hold a public hearing to consider Ordinance 2012-15, the update of Chapter 6, Code of Ordinances, Buildings and Building Regulation. Mr. Bobby Howell, AICP, Planner, Community Development Department presented the item and stated, "Chapter 6 has provisions that date back to 1974. We use this Chapter on a daily basis in the Planning and Building Department. It refers to such stuff as fences, screen porches, swimming pools, and accessory buildings; and those are the things people really, typically come to the counter for the most. That's when the citizens really, typically interact with us in regards to those types of things. Many of the provisions in the Code are currently obsolete though and they're superseded by the Florida Building Code, the International Property Maintenance Code, and Federal Law, such as the Telecommunications Act of 1996. In addition to that, provisions of the Chapter such as Accessory Buildings are kind of difficult to interpret. So, we took this as a clean-up opportunity to do some clean-up and make it a little bit easier to understand, not only for the Staff, but for the citizens of the City and Contractors that do business with us." Continuing with the presentation, Mr. Howell commented specifically on changes related to television dish antennas, accessory buildings, and screen enclosures/rooms. Brief discussion followed on setbacks, and property lines. CITY OF WINTER SPRINGS,FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING-SEPTEMBER 11,2012 (RESCHEDULED FROM SEPTEMBER 5,2012) PAGE 4 OF 8 Chairman Poe opened "Public Input"for this Agenda Item. No one spoke. :` Chairman Poe closed "Public Input"for this Agenda Item. "I WILL MAKE THE MOTION TO APPROVE ITEM `500' AS PRESENTED BY STAFF". MOTION BY CHAIRMAN POE. SECONDED BY BOARD MEMBER CASMAN. DISCUSSION. VOTE BOARD MEMBER CASMAN: AYE BOARD MEMBER PHILLIPS: AYE BOARD MEMBER WALKER: AYE CHAIRMAN POE: AYE MOTION CARRIED. PUBLIC HEARINGS 501. Community Development Department—Planning Division Requests that the Local Planning Agency review the preliminary Five-Year Capital Improvements Program for FY 2013 through FY 2018. Mr. Randy Woodruff, AICP, Senior Planner, Community Development Department presented the item and began by explaining "In accordance with the Comprehensive Plan, the City annually reviews the Capital Improvements Program, basically to ensure timely provisions of the Capital Facilities needed to maintain the level of service standards. The program serves, basically as blueprint for future Capital Investments, but neither appropriates funds nor authorizes projects. The biggest priority for the Capital Program is ensuring again, facilities currently meet the adopted level of service and that they continue to do so in the future, as growth occurs and other conditions change. With that said, Staff is recommending that the Planning and Zoning Board approve the Preliminary Capital Improvement Program for Fiscal Year 2013 and through 2018, as presented." Discussion. Chairman Poe opened "Public Input"for this Agenda Item. No one addressed the Board. Chairman Poe closed "Public Input"for this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING-SEPTEMBER 11,2012 (RESCHEDULED FROM SEPTEMBER 5,2012) PAGE 5 OF 8 Chairman Poe stated "The Chair will entertain a Motion with regard to `501', as presented by Staff'. "I MAKE A MOTION TO APPROVE". MOTION BY BOARD MEMBER WALKER. SECONDED BY BOARD MEMBER PHILLIPS. DISCUSSION. ' " BOARD MEMBER PHILLIPS: AYE BOARD MEMBER WALKER: AYE CHAIRMAN POE: AYE BOARD MEMBER CASMAN: AYE MOTION CARRIED. PUBLIC HEARINGS 502. Community Development Department—Planning Division Requests that the Local Planning Agency hold a Public Hearing to consider an Expedited State Review, CPA-2012-02-ESR (Ordinance 2012-13), changing the Future Land Use Map designation from "Mixed Use" to "Greeneway Interchange District" and "Conservation Overlay" (on those affected areas) for the forty (40) acres, more or less, located on east S.R. 434, immediately north of Creeks Run Way. As noted under Agenda Changes earlier in the Meeting, this Agenda Item was Postponed to the October 3, 2012 Planning and Zoning Board/Local Planning Agency Meeting. PUBLIC HEARINGS 503. Community Development Department—Planning Division Requests that the Local Planning Agency hold a Public Hearing to consider an Expedited State Review, CPA-2012-03-ESR (Ordinance 2012-14), amending the Comprehensive Plan related to the Capital Improvements Element. Mr. Woodruff presented this item and explained, "The Community Planning Act was Adopted by the Florida Legislature back in June of 2011; and they made a few changes related to the Capital Improvements, such as the five (5) year Schedule of Capital Improvements is no longer required to be financially feasible. You're still required to annually update the Schedule; but, such modifications can now be done by Ordinance, as opposed to a previous Comp[rehensive] Plan Amendment. The necessary Capital Projects must still be listed in the Schedule as either funded or unfunded; and they also have to be given a level of priority, as you saw at the last time. CITY OF WINTER SPRINGS.FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING-SEPTEMBER 11,2012 (RESCHEDULED FROM SEPTEMBER 5,2012) PAGE 6 OF 8 The proposed strike through and underline language would then by Ordinance 2012-14, updates the Capital Improvement Element per this legislation. Staff is recommending -1 that the LPA (Local Planning Agency) Approve to the City Commission First Reading and Transmittal Hearing and Adoption of Ordinance 2012-14, the expedited State review of the Large Scale Plan Amendment, Amending the Comprehensive Plan related to the Capital Improvements Element." =0 Mr. Stevenson noted, "Essentially, what we're doing here in a nutshell and in layman's terms is we're being required by the State to go through a Large Scale Comp[rehensive] Plan Amendment to add in language that they have Adopted. It will make it easier for us. It takes away a lot of the oversight that the State used to have and we can now do it locally; and as Randy (Woodruff) said, rather than a Comp[rehensive] Plan Amendment, we can do a lot of these things, relative to the Capital Improvements Element, to be a local Ordinance." Further comments Chairman Poe opened "Public Input"for this Agenda Item. No one spoke. Chairman Poe closed "Public Input"for this Agenda Item. Continuing, Chairman Poe remarked, "The Chair will entertain a Motion with regard to item `503'." "I MAKE A MOTION WE APPROVE". MOTION BY BOARD MEMBER WALKER. SECONDED BY BOARD MEMBER CASMAN. DISCUSSION. VOTE CHAIRMAN POE: AYE BOARD MEMBER CASMAN: AYE BOARD MEMBER PHILLIPS: AYE BOARD MEMBER WALKER: AYE MOTION CARRIED. CITY OF WINTER SPRINGS,FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING-SEPTEMBER 11,2012 (RESCHEDULED FROM SEPTEMBER 5,2012) PAGE 7 OF 8 PUBLIC HEARINGS Community Development Department—Planning Division the Planning & Zoning Board/Local Planning Agency hold a Public Hearing for Ordinance 2012-16, amending the City's Code of Ordinances, Chapter 15 to update planning regulations in light of House Bill 7207. " P'' i r Mr. Woodruff presented this item for consideration and stated, "Basically we are just fr-m going and making changes to the Code of Ordinance, related to Chapter 15 as it spells out in the Adopted State legislation. With that said, Staff is recommending Approval for the updates to Chapter 15, as defined within Ordinance 2012-16 and I'll be happy to answer any questions you may have." Board Member Phillips inquired, "Moving this along so quickly through the State, do the property owners lose any of their rights or make it harder for them to see what's going on before they can react?" Mr. Woodruff stated "No. We still have the same public due process -that was there before. Again, it reduces the State's review time." Chairman Poe opened "Public Input"for this Agenda Item. No one addressed the Board. Chairman Poe closed "Public Input"for this Agenda Item. Continuing, Chairman Poe stated, "The Chair will entertain a Motion with regard to `504'." "I MAKE A MOTION TO APPROVE." MOTION BY BOARD MEMBER WALKER. SECONDED BY BOARD MEMBER CASMAN. DISCUSSION. VOTE BOARD MEMBER CASMAN: AYE BOARD MEMBER PHILLIPS: AYE BOARD MEMBER WALKER: AYE CHAIRMAN POE: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 600. Not Used CITY OF WINTER SPRINGS,FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING—SEPTEMBER 11,2012 (RESCHEDULED FROM SEPTEMBER 5,2012) PAGE 8 OF 8 PUBLIC INPUT "r"" , Chairman Poe opened "Public Input". 4 ✓ mkt No one spoke. Chairman Poe closed "Public Input". ADJOURNMENT Chairman Poe Adjourned the (rescheduled) Regular Meeting at 5:53 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO-LUACES, MMC, CITY CLERK AND SEAN BEAUDET ASSISTANT TO THE CITY CLERK APPROVED: WILLIAM H. POE, CHAIRMAN PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY NOTE: These Minutes were Approved at the ,2012 Planning And Zoning Board/Local Planning Agency Regular Meeting.