HomeMy WebLinkAbout2017 04 24 City Commission Regular Meeting Agenda
CITY OF WINTER SPRINGS, FLORIDA
CITY COMMISSION
AGENDA
REGULAR MEETING
MONDAY, APRIL 24, 2017 - 5:15 P.M.
CITY HALL - COMMISSION CHAMBERS
1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA
Mayor Charles Lacey
Deputy Mayor Pam Carroll - Seat Three
Commissioner Jean Hovey - Seat One
Commissioner Kevin Cannon - Seat Two
Commissioner Cade Resnick - Seat Four
Commissioner Geoff Kendrick - Seat Five
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PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 2 OF 15
CALL TO ORDER
Roll Call
Invocation
Pledge of Allegiance
Agenda Changes
AWARDS AND PRESENTATIONS
AWARDS AND PRESENTATIONS
100. Not Used
INFORMATIONAL AGENDA
INFORMATIONAL
200. Not Used
PUBLIC INPUT
(Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill
out a “Public Input” form. The City Commission will set aside up to thirty minutes for any City
residents or taxpayers to address any items of public interest that do not appear on the agenda and for
any members of the public to address any items that are listed on the agenda for final official action by
the City Commission excluding public hearing items which are heard at the public hearing portion of the
meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi-judicial or
emergency items. Individuals will limit their comments to three (3) minutes, and representatives of
groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise
determined by the City Commission. The City Commission will not take any action under the "Public
Input" section of the agenda. The City Commission may schedule items not on the agenda as regular
items and act upon them in the future.)
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 3 OF 15
CONSENT AGENDA
CONSENT
300. Community Development Department
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REQUEST:
The Community Development Department is requesting City Commission authorization of up to
$150,000 for Universal Engineering Sciences' performance of Professional Building Department
Services.
FISCAL IMPACT:
The requested authorization in the amount of up to $150,000 is funded by the Development Services
Enterprise Fund.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
Staff recommends City Commission approval of up to $150,000 for Universal Engineering Sciences'
performance of Professional Building Department Services, and authorize the City Manager and the
City Attorney to prepare and execute any and all applicable documents.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 4 OF 15
CONSENT
301. Community Development Department
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REQUEST:
The Community Development Department requests the City Commission approve the Southern Oaks
plat, subject to the conditions noted, and authorize the plat to be recorded after the conditions of
approval have been satisfied.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
Staff recommends the City Commission approve the Southern Oaks plat for recording, subject to the
conditions noted, and authorize the City Manager and City Attorney to prepare and execute any and all
applicable documents.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 5 OF 15
CONSENT
302. Information Services Department
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REQUEST:
Information Services requests Commission authorize the purchase of Microsoft Windows Server,
SharePoint Server, and SQL Server software licensing in the amount of $54,558 from Software House
International (SHI), from State Contract #43230000-15-02 Licensing Solutions Providers (LSP) of
Microsoft Software and Services, a contingency in the amount of $3,000, and for the City Manager and
City Attorney to prepare and execute all applicable documents.
FISCAL IMPACT:
The fiscal impact of this project is $54,558 plus a $3,000 contingency and is budgeted in the FY 2017
Information Services Capital Improvements line code.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
Staff recommends Commission authorize the purchase of the requested Microsoft Server, SharePoint,
and SQL software licensing in the amount of $54,558 from Software House International (SHI), a
contingency in the amount of $3,000, and the City Manager and City Attorney to prepare and execute
any and all applicable documents.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 6 OF 15
CONSENT
303. Office of the City Manager
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REQUEST:
Pursuant to the requirements of Special Act 78-617 (Senate Bill 1341), the City Manager requests the
City Commission consider the appointment of Bryant Smith, P.E. to the South Seminole County North
Orange County Wastewater Transmission Authority (SSNOCWTA) to fill the current Winter Springs'
Representative vacancy.
FISCAL IMPACT:
There is no noted Fiscal Impact related to this Appointment.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
Staff recommends that the City Commission Appoint Bryant Smith, P.E to the governing board of the
South Seminole and North Orange County Wastewater Transmission Authority (SSNOCWTA) as the
City of Winter Springs' representative in accordance with Special Act 78-617.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 7 OF 15
CONSENT
304. Police Department
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REQUEST:
The Police Department requests the Commission accept grant funds from the 2014 Florida Department
of Law Enforcement JAG grant in the amount of $26,175 to fund the purchase of an Incident
Management Command Center Camera System, authorize the use of the vendor Prison Rehabilitative
Industries and Diversified Enterprises, Inc (PRIDE) international to complete the mobile Command
Post Camera System, and authorize the City Manager and Mayor to execute all required documentation
related to this grant acceptance.
FISCAL IMPACT:
There is no fiscal impact for the city with this grant.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
Staff recommends the Commission approve the acceptance of the FFY 2014 Florida Department of
Law Enforcement JAG Program residual grant in the amount of $26,175 to fund the cost of the Incident
Management Command Center Camera System. Staff further recommends the Commission authorize
the use of the vendor Prison Rehabilitative Industries and Diversified Enterprises, Inc (PRIDE)
international to complete the mobile Command Post and authorize the City Manager and Mayor to
execute any and all required documentation related to this grant acceptance.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 8 OF 15
CONSENT
305. Parks and Recreation Department
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REQUEST:
The Parks and Recreation Department requests the Commission to accept a donation from Helpful
Hands in the amount of $2,000. The donation will be used to provide scholarships for families in need
for Winter Springs Summer Camp.
FISCAL IMPACT:
The $2,000 donation will be used for Camp Sunshine scholarships.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
Staff recommends the Commission accept a donation from Helpful Hands in the amount of $2,000 for
Winter Springs Summer Camp.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 9 OF 15
CONSENT
306. Utility Department
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REQUEST:
The Utility Department requesting approval for A&J Welding to perform repairs at the East and West
Water Reclamation Facilities in the amount of $168,400 plus a 10% contingency.
FISCAL IMPACT:
The project cost is $168,400 plus a 10% contingency funded by the Utility Enterprise Fund Capital
Improvements line code.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
Staff recommends the City Commission authorize A&J Welding to perform repairs to the East and
West WRF's at a cost of $168,400.00 plus 10% contingency for a total authorization of $185,240
payable from the Utility Enterprise Fund Capital Improvements line code and authorize the City
Manager and City Attorney to prepare and execute any and all applicable documents.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 10 OF 15
CONSENT
307. Office of the City Clerk
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REQUEST:
The City Clerk is requesting the City Commission Review and Approve the Monday, April 10, 2017
City Commission Regular Meeting Minutes.
FISCAL IMPACT:
There is no fiscal impact related to this Agenda Item.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
Staff recommends the City Commission review and consider offering their Approval of the Monday,
April 10, 2017 City Commission Regular Meeting Minutes.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 11 OF 15
PUBLIC HEARINGS AGENDA
PUBLIC HEARINGS
400. Community Development Department
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REQUEST:
The Community Development Department requesting City Commission approval of Final Engineering
Plans, Aesthetic Review, and Developer's Agreement for Tuskawilla Crossings, a 379-unit single-
family residential subdivision by CalAtlantic Homes.
FISCAL IMPACT:
Approval of the Final Engineering Plans and Aesthetic Reviewallows the subject property to be
developed into a single-family residential subdivision. Development is anticipated to provide an
increase to the City’s taxable value.
The potential tax revenue of the proposed project is as follows:
Fee Simple Single Family Residential Units: 379 units
Units: 379 assessed at $300,000 (approximate median house assessed value) = $113,700,000
assessed tax value
$113,700,000/1000 =$113,700
o
$113,700 x 2.4300 = $276,291
o
$265,239.36 tax revenue
$276,291 (less the 4% statutory discount) =
o
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
Staff recommends the City Commission approve the Final Engineering Plans, Aesthetic Review, and
Developer's Agreement for Tuskawilla Crossings, subject to the conditions noted.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 12 OF 15
REGULAR AGENDA
REGULAR
500. Community Development Department
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REQUEST:
The Community Development Department requesting City Commission approval of a Preliminary
Engineering Plan for PetSuites Pet Resort and Spa, located at the southeast corner of the SR 417 / SR
434 interchange.
FISCAL IMPACT:
The subject property is proposed to be developed into 19,280 square-foot pet boarding facility, which
will provide an increase to the City’s taxable value. The potential tax revenue of the proposed project is
as follows:
19,280 square foot commercial building = $1,900,000 assessed tax value
$1,900,000/1000 =1,900
o
$1,900.00 x 2.4300 = $4,617.00
o
$4,432 tax revenue
$4,617 (less the 4% statutory discount) =
o
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
Staff recommends that the City Commission approve the Preliminary Engineering Plans for PetSuites
Pet Resort & Spa.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 13 OF 15
REGULAR
501. Office of the City Attorney
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REQUEST:
The City Attorney and Staff request that the City Commission review and provide comments regarding
the proposed Ordinance regulating Medical Marijuana Treatment Centers and direct that the Ordinance
be referred to the City’s Land Planning Agency for review and recommendation to the City
Commission.
FISCAL IMPACT:
There is no direct fiscal impact related to the City Commission’s review of this Agenda Item.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server.
Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which
has also been electronically forwarded to the individuals noted above, and which is also available on the
City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press
Representatives who have requested Agendas/Agenda Item information, Homeowner’s
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff is always
willing to discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
Staff recommends that the City Commission review and provide comments regarding the proposed
Ordinance regulating Medical Marijuana Treatment Centers and direct that the Ordinance be referred to
the City’s Land Planning Agency for review and recommendation to the City Commission.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 14 OF 15
REPORTS
REPORTS
600. Office of the City Attorney - Anthony A. Garganese, Esquire
REPORTS
601. Office of the City Manager - Kevin L. Smith
REPORTS
602. Office of the City Clerk - Andrea Lorenzo-Luaces, MMC
REPORTS
603. Office of Commissioner Seat Two - The Honorable Kevin Cannon
REPORTS
604. Office of Commissioner Seat Three/Deputy Mayor - The Honorable Pam Carroll
REPORTS
605. Office of Commissioner Seat Four - The Honorable Cade Resnick
REPORTS
606. Office of Commissioner Seat Five - The Honorable Geoff Kendrick
REPORTS
607. Office of the Mayor - The Honorable Charles Lacey
REPORTS
608. Office of Commissioner Seat One - The Honorable Jean Hovey
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 15 OF 15
PUBLIC INPUT
(Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill
out a “Public Input” form. In its discretion, the City Commission may set aside up to thirty
additional minutes at the end of each City Commission meeting for additional public input by
any resident or taxpayer of the City about items of public interest. It is not appropriate to readdress
quasi-judicial and public hearing items previously addressed by the City Commission at the same
meeting, nor to advance arguments or repetitious questions concerning matters which the City
Commission believes to be closed. Individuals will limit their comments to three (3) minutes, and
representatives of groups or homeowners' associations shall limit their comments to five (5) minutes,
unless otherwise determined by the City Commission.)
ADJOURNMENT
[[1080,1821,1091,1873][11][B,I,][Times New Roman]] [[1091,1821,1103,1873][11][B,I,][Times New Roman]] [[1100,1821,1467,1873][11][B,I,][Times New Roman]]PUBLIC NOTICE
This is a Public Meeting, and the public is invited to attend.
This Agenda is subject to change.
Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in
attendance at this Meeting, and may participate in discussions.
Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of
Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically
handicapped person to attend the meeting, directed to the chairperson or director of such board, commission,
agency, or authority" - per Section 286.26 [[1005,2495,1314,2548][11][,I,][Times New Roman]]Florida Statutes.
"If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter
considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose,
he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based" - per Section 286.0105 [[1800,2769,2109,2822][11][,I,][Times New Roman]]Florida Statutes.