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2017 04 24 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAY, APRIL 24, 2017 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Pam Carroll - Seat Three Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Cade Resnick - Seat Four Commissioner Geoff Kendrick - Seat Five Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 2 OF 15 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Not Used PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. The City Commission will set aside up to thirty minutes for any City residents or taxpayers to address any items of public interest that do not appear on the agenda and for any members of the public to address any items that are listed on the agenda for final official action by the City Commission excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi-judicial or emergency items. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. The City Commission will not take any action under the "Public Input" section of the agenda. The City Commission may schedule items not on the agenda as regular items and act upon them in the future.) CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 3 OF 15 CONSENT AGENDA CONSENT 300. Community Development Department Scan with your smart device to view electronically REQUEST: The Community Development Department is requesting City Commission authorization of up to $150,000 for Universal Engineering Sciences' performance of Professional Building Department Services. FISCAL IMPACT: The requested authorization in the amount of up to $150,000 is funded by the Development Services Enterprise Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends City Commission approval of up to $150,000 for Universal Engineering Sciences' performance of Professional Building Department Services, and authorize the City Manager and the City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 4 OF 15 CONSENT 301. Community Development Department Scan with your smart device to view electronically REQUEST: The Community Development Department requests the City Commission approve the Southern Oaks plat, subject to the conditions noted, and authorize the plat to be recorded after the conditions of approval have been satisfied. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the Southern Oaks plat for recording, subject to the conditions noted, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 5 OF 15 CONSENT 302. Information Services Department Scan with your smart device to view electronically REQUEST: Information Services requests Commission authorize the purchase of Microsoft Windows Server, SharePoint Server, and SQL Server software licensing in the amount of $54,558 from Software House International (SHI), from State Contract #43230000-15-02 Licensing Solutions Providers (LSP) of Microsoft Software and Services, a contingency in the amount of $3,000, and for the City Manager and City Attorney to prepare and execute all applicable documents. FISCAL IMPACT: The fiscal impact of this project is $54,558 plus a $3,000 contingency and is budgeted in the FY 2017 Information Services Capital Improvements line code. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends Commission authorize the purchase of the requested Microsoft Server, SharePoint, and SQL software licensing in the amount of $54,558 from Software House International (SHI), a contingency in the amount of $3,000, and the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 6 OF 15 CONSENT 303. Office of the City Manager Scan with your smart device to view electronically REQUEST: Pursuant to the requirements of Special Act 78-617 (Senate Bill 1341), the City Manager requests the City Commission consider the appointment of Bryant Smith, P.E. to the South Seminole County North Orange County Wastewater Transmission Authority (SSNOCWTA) to fill the current Winter Springs' Representative vacancy. FISCAL IMPACT: There is no noted Fiscal Impact related to this Appointment. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission Appoint Bryant Smith, P.E to the governing board of the South Seminole and North Orange County Wastewater Transmission Authority (SSNOCWTA) as the City of Winter Springs' representative in accordance with Special Act 78-617. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 7 OF 15 CONSENT 304. Police Department Scan with your smart device to view electronically REQUEST: The Police Department requests the Commission accept grant funds from the 2014 Florida Department of Law Enforcement JAG grant in the amount of $26,175 to fund the purchase of an Incident Management Command Center Camera System, authorize the use of the vendor Prison Rehabilitative Industries and Diversified Enterprises, Inc (PRIDE) international to complete the mobile Command Post Camera System, and authorize the City Manager and Mayor to execute all required documentation related to this grant acceptance. FISCAL IMPACT: There is no fiscal impact for the city with this grant. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission approve the acceptance of the FFY 2014 Florida Department of Law Enforcement JAG Program residual grant in the amount of $26,175 to fund the cost of the Incident Management Command Center Camera System. Staff further recommends the Commission authorize the use of the vendor Prison Rehabilitative Industries and Diversified Enterprises, Inc (PRIDE) international to complete the mobile Command Post and authorize the City Manager and Mayor to execute any and all required documentation related to this grant acceptance. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 8 OF 15 CONSENT 305. Parks and Recreation Department Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department requests the Commission to accept a donation from Helpful Hands in the amount of $2,000. The donation will be used to provide scholarships for families in need for Winter Springs Summer Camp. FISCAL IMPACT: The $2,000 donation will be used for Camp Sunshine scholarships. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission accept a donation from Helpful Hands in the amount of $2,000 for Winter Springs Summer Camp. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 9 OF 15 CONSENT 306. Utility Department Scan with your smart device to view electronically REQUEST: The Utility Department requesting approval for A&J Welding to perform repairs at the East and West Water Reclamation Facilities in the amount of $168,400 plus a 10% contingency. FISCAL IMPACT: The project cost is $168,400 plus a 10% contingency funded by the Utility Enterprise Fund Capital Improvements line code. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize A&J Welding to perform repairs to the East and West WRF's at a cost of $168,400.00 plus 10% contingency for a total authorization of $185,240 payable from the Utility Enterprise Fund Capital Improvements line code and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 10 OF 15 CONSENT 307. Office of the City Clerk Scan with your smart device to view electronically REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, April 10, 2017 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission review and consider offering their Approval of the Monday, April 10, 2017 City Commission Regular Meeting Minutes. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 11 OF 15 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Community Development Department Scan with your smart device to view electronically REQUEST: The Community Development Department requesting City Commission approval of Final Engineering Plans, Aesthetic Review, and Developer's Agreement for Tuskawilla Crossings, a 379-unit single- family residential subdivision by CalAtlantic Homes. FISCAL IMPACT: Approval of the Final Engineering Plans and Aesthetic Reviewallows the subject property to be developed into a single-family residential subdivision. Development is anticipated to provide an increase to the City’s taxable value. The potential tax revenue of the proposed project is as follows: Fee Simple Single Family Residential Units: 379 units  Units: 379 assessed at $300,000 (approximate median house assessed value) = $113,700,000  assessed tax value $113,700,000/1000 =$113,700 o $113,700 x 2.4300 = $276,291 o $265,239.36 tax revenue $276,291 (less the 4% statutory discount) = o COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the Final Engineering Plans, Aesthetic Review, and Developer's Agreement for Tuskawilla Crossings, subject to the conditions noted. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 12 OF 15 REGULAR AGENDA REGULAR 500. Community Development Department Scan with your smart device to view electronically REQUEST: The Community Development Department requesting City Commission approval of a Preliminary Engineering Plan for PetSuites Pet Resort and Spa, located at the southeast corner of the SR 417 / SR 434 interchange. FISCAL IMPACT: The subject property is proposed to be developed into 19,280 square-foot pet boarding facility, which will provide an increase to the City’s taxable value. The potential tax revenue of the proposed project is as follows: 19,280 square foot commercial building = $1,900,000 assessed tax value  $1,900,000/1000 =1,900 o $1,900.00 x 2.4300 = $4,617.00 o $4,432 tax revenue $4,617 (less the 4% statutory discount) = o COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the Preliminary Engineering Plans for PetSuites Pet Resort & Spa. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 13 OF 15 REGULAR 501. Office of the City Attorney Scan with your smart device to view electronically REQUEST: The City Attorney and Staff request that the City Commission review and provide comments regarding the proposed Ordinance regulating Medical Marijuana Treatment Centers and direct that the Ordinance be referred to the City’s Land Planning Agency for review and recommendation to the City Commission. FISCAL IMPACT: There is no direct fiscal impact related to the City Commission’s review of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission review and provide comments regarding the proposed Ordinance regulating Medical Marijuana Treatment Centers and direct that the Ordinance be referred to the City’s Land Planning Agency for review and recommendation to the City Commission. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 14 OF 15 REPORTS REPORTS 600. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 601. Office of the City Manager - Kevin L. Smith REPORTS 602. Office of the City Clerk - Andrea Lorenzo-Luaces, MMC REPORTS 603. Office of Commissioner Seat Two - The Honorable Kevin Cannon REPORTS 604. Office of Commissioner Seat Three/Deputy Mayor - The Honorable Pam Carroll REPORTS 605. Office of Commissioner Seat Four - The Honorable Cade Resnick REPORTS 606. Office of Commissioner Seat Five - The Honorable Geoff Kendrick REPORTS 607. Office of the Mayor - The Honorable Charles Lacey REPORTS 608. Office of Commissioner Seat One - The Honorable Jean Hovey CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – APRIL 24, 2017 PAGE 15 OF 15 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. In its discretion, the City Commission may set aside up to thirty additional minutes at the end of each City Commission meeting for additional public input by any resident or taxpayer of the City about items of public interest. It is not appropriate to readdress quasi-judicial and public hearing items previously addressed by the City Commission at the same meeting, nor to advance arguments or repetitious questions concerning matters which the City Commission believes to be closed. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission.) ADJOURNMENT  [[1080,1821,1091,1873][11][B,I,][Times New Roman]] [[1091,1821,1103,1873][11][B,I,][Times New Roman]] [[1100,1821,1467,1873][11][B,I,][Times New Roman]]PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 [[1005,2495,1314,2548][11][,I,][Times New Roman]]Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 [[1800,2769,2109,2822][11][,I,][Times New Roman]]Florida Statutes.