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2016 10 24 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAY, OCTOBER 24, 2016 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick - Seat Four Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 24, 2016 PAGE 2 OF 10 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Office of the City Manager REQUEST: Mr. Jim Gleason, representing the Board of Directors for the Florida City and County Management Association (FCCMA), wishes to present the Mayor and City Commission a certificate in honor and recognition of Winter Springs’ 35th Anniversary as an ICMA recognized Commission-Manager Form of Government. INFORMATIONAL AGENDA INFORMATIONAL 200. Not Used PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. The City Commission will set aside up to thirty minutes for any City residents or taxpayers to address any items of public interest that do not appear on the agenda and for any members of the public to address any items that are listed on the agenda for final official action by the City Commission excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi-judicial or emergency items. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. The City Commission will not take any action under the "Public Input" section of the agenda. The City Commission may schedule items not on the agenda as regular items and act upon them in the future.) CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 24, 2016 PAGE 3 OF 10 CONSENT AGENDA CONSENT 300. Public Works Department - Stormwater Division Scan with your smart device to view electronically REQUEST: The Public Works Department / Stormwater Division requesting authorization to issue a purchase order to USA Services of Florida, Inc. in the amount of $32,656.50 for citywide street sweeping services for one year, piggybacking off City of Jacksonville contract #CS-0003-16. FISCAL IMPACT: The total cost of street sweeping for one year is $32,656.50, funded by the Stormwater Utility Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve issuance of a purchase order to USA Services of Florida, Inc. in the amount of $32,656.50 for citywide bi-monthly street sweeping services for one year, piggybacking off City of Jacksonville contract #CS-0003-16. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 24, 2016 PAGE 4 OF 10 CONSENT 301. Public Works Department Scan with your smart device to view electronically REQUEST: The Public Works Department requesting City Commission approval to: 1) Enter into a contract with Borrelli + Partners, Inc. in the amount of $215,120, plus a 10% contingency, for professional architectural services for the design of the Torcaso Park Fieldhouse; and 2) Update the project list for the Infrastructure Surtax Fund (One Cent Sales Tax - 3rd Generation) to include the Torcaso Park Fieldhouse. FISCAL IMPACT: The funding authorization requested by this agenda item is for the architectural design phase of the project, which has a total cost of $215,120, plus a 10% contingency. The funding source is the Infrastructure Surtax Fund (One Cent Sales Tax - 3rd Generation) by transfer to the Public Facilities Capital Project Fund. Within the Infrastructure Surtax Fund, $150,000 is budgeted for the project design, and the remainder of the project design cost will be funded by a transfer from the bridge infrastructure line code. The previously approved site work design cost of $62,624 by CPH was funded from a combination of Parks Impact Fee and Stormwater. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve: 1) Entering into a contract with Borrelli + Partners, Inc. in the amount of $215,120, plus a 10% contingency, for professional architectural services for the design of the Torcaso Park Fieldhouse; 2) Updating the project list for the Infrastructure Surtax Fund (One Cent Sales Tax - 3rd Generation) to include the Torcaso Park Fieldhouse design costs, and 3) Approving the transfer of the project design costs from the Infrastructure Surtax Fund to the Public Facilities Capital Project Fund. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 24, 2016 PAGE 5 OF 10 CONSENT 302. Utility Department Scan with your smart device to view electronically REQUEST: The Utility Department requesting approval for The Huntington Company to perform repairs at the East Water Reclamation Facility in the amount of $68,953 plus a 20% contingency. FISCAL IMPACT: The project cost is $68,953 plus a 20% contingency funded by the Utility Enterprise Fund Capital Improvements line code. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize The Huntington Company to perform repairs to the East WRF at a cost of $68,953 plus 20% contingency for a total authorization of $82,744 payable from the Utility Enterprise Fund Capital Improvements line code and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 24, 2016 PAGE 6 OF 10 CONSENT 303. Office of the City Clerk Scan with your smart device to view electronically REQUEST: Requesting the City Commission consider approving the public input form pursuant to Ordinance No. 2016-09. FISCAL IMPACT: There is no additional Fiscal Impact with the approval of this Agenda Item. Speaker Card/Public Input forms are printed in house as needed, and costs for paper were budgeted for this Fiscal Year. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is being requested to review and approve the public input form presented in this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 24, 2016 PAGE 7 OF 10 CONSENT 304. Office of the City Clerk Scan with your smart device to view electronically REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, October 10, 2016, City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, October 10, 2016 City Commission Regular Meeting Minutes. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 24, 2016 PAGE 8 OF 10 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Community Development Department - Planning Division Scan with your smart device to view electronically REQUEST: The Community Development Department – Planning Division requests that the City Commission hold a Public Hearing to consider: 1) Preliminary/Final Engineering Plan, and 2) Aesthetic Review for Red Bug Self Storage, located on the west side of Dovera Drive, south of the Amberly subdivision. FISCAL IMPACT: Approval of the Final Engineering Plan and Aesthetic Reviewallows the subject property to be developed into a low intensity, non-industrial storage facility. Development of the subject property is anticipated to provide an increase to the City’s taxable value. The potential tax revenue of the proposed project is as follows: 99,792 square feet of commercial buildings = $4,000,000 assessed tax value  $4,000,000/1000 =4000 o $4000.00 x(2.4300) = $9720.00 o $9331.00 tax revenue $9720 (less the 4% statutory discount) = o COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff and the Planning & Zoning Board recommend the City Commission approve: 1) Preliminary/Final Engineering Plan, and 2) Aesthetic Review, for Red Bug Self Storage, located on the west side of Dovera Drive, south of the Amberly subdivision. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 24, 2016 PAGE 9 OF 10 REGULAR AGENDA REGULAR 500. Not Used REPORTS REPORTS 600. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 601. Office of the City Manager - Kevin L. Smith REPORTS 602. Office of the City Clerk - Andrea Lorenzo-Luaces, MMC REPORTS 603. Office of the Mayor - The Honorable Charles Lacey REPORTS 604. Office of Commissioner Seat One - The Honorable Jean Hovey REPORTS 605. Office of Commissioner Seat Two - The Honorable Kevin Cannon REPORTS 606. Office of Commissioner Seat Three - The Honorable Pam Carroll REPORTS 607. Office of Commissioner Seat Four - The Honorable Cade Resnick REPORTS 608. Office of Commissioner Seat Five/Deputy Mayor - The Honorable Joanne M. Krebs CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 24, 2016 PAGE 10 OF 10 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. In its discretion, the City Commission may set aside up to thirty additional minutes at the end of each City Commission meeting for additional public input by any resident or taxpayer of the City about items of public interest. It is not appropriate to readdress quasi-judicial and public hearing items previously addressed by the City Commission at the same meeting, nor to advance arguments or repetitious questions concerning matters which the City Commission believes to be closed. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission.) ADJOURNMENT  [[1080,1859,1091,1911][11][B,I,][Times New Roman]] [[1091,1859,1103,1911][11][B,I,][Times New Roman]] [[1100,1859,1467,1911][11][B,I,][Times New Roman]]PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 [[1005,2533,1314,2586][11][,I,][Times New Roman]]Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 [[1800,2807,2109,2860][11][,I,][Times New Roman]]Florida Statutes.