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2016 08 08 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAY, AUGUST 8, 2016 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – AUGUST 8, 2016 PAGE 2 OF 12 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Office of the Mayor REQUEST: The Mayor of Winter Springs wishes to issue a Proclamation Calling the Winter Springs General Municipal Election of 2016, in accordance with the City of Winter Springs’ Charter/Code of Ordinances. INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department Scan with your smart device to view electronically REQUEST: The Community Development Department is advising the City Commission of the status of various development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – AUGUST 8, 2016 PAGE 3 OF 12 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. The City Commission will set aside up to thirty minutes for any City residents or taxpayers to address any items of public interest that do not appear on the agenda and for any members of the public to address any items that are listed on the agenda for final official action by the City Commission excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi-judicial or emergency items. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. The City Commission will not take any action under the "Public Input" section of the agenda. The City Commission may schedule items not on the agenda as regular items and act upon them in the future.) CONSENT AGENDA CONSENT 300. Information Services Department Scan with your smart device to view electronically REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – AUGUST 8, 2016 PAGE 4 OF 12 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. CONSENT 301. Finance and Administrative Services Department Scan with your smart device to view electronically REQUEST: The Finance and Administrative Services Department is requesting that the City Commission adopt Resolution 2016-14 authorizing submission of the Certificate to Non-Ad Valorem Assessment Roll, Assessment Summary and FY 2016-2017 Annual Assessment Roll for Tax Year 2016 Relating to the Oak Forest Wall and Beautification District, the Tuscawilla Lighting and Beautification Assessment Area Phases I and II and Tuscawilla Phase III Assessment Area to the Seminole County Tax Collector by September 15, 2016. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – AUGUST 8, 2016 PAGE 5 OF 12 FISCAL IMPACT: The annual assessment service fees for NBS and Nabors Giblin are budgeted costs in the following assessment district funds for the 2016-2017 Fiscal Year Budget and will not adversely impact the General Fund: Oak Forest Maintenance Fund  Oak Forest Capital/Debt Service Fund  Tuscawilla Maintenance Fund Phases I and II  Tuscawilla Capital/Debt Service Fund Phase 1  Tuscawilla Capital/Debt Service Fund Phase II  Tuscawilla Phase III Special Assessment (12/12A wall)  COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Detailed information regarding the Tuscawilla Lighting and Beautification District, the Oak Forest Wall and Beautification District and the Tuscawilla Phase III assessment programs, including annual reports, is available to the public via the City’s website at: http://www.winterspringsfl.org/EN/web/dept/pw/SpecAssessmntDist.htm RECOMMENDATION: It is recommended that the City Commission adopt Resolution 2016-14 authorizing the submission of the Certificates to Non-Ad Valorem Assessment Roll, Assessment Summary and FY 2016-2017 Annual Assessment Roll for Tax Year 2016 relating to the Oak Forest Wall and Beautification District (Maintenance and Capital), the Tuscawilla Lighting and Beautification Assessment Area – Phases I and II (Maintenance and Capital) and Tuscawilla Phase III Assessment Area (Maintenance and Capital) to the Seminole County Tax Collector by September 15, 2016. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – AUGUST 8, 2016 PAGE 6 OF 12 CONSENT 302. Utility Department Scan with your smart device to view electronically REQUEST: The Utility Department requests authorization to purchase two wastewater lift station control panels from Stacon Inc. in the amount of $51,856.00 plus a 10% contingency. FISCAL IMPACT: The project cost is $51,856.00 plus a 10% contingency funded by the Utility Enterprise Fund Capital Improvements line code. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize the purchase of two wastewater lift station control panels from Stacon Inc. in the amount of $51,856.00 plus a 10% contingency payable from the Utility Enterprise Fund Capital Improvements line code and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – AUGUST 8, 2016 PAGE 7 OF 12 CONSENT 303. Office of the City Clerk Scan with your smart device to view electronically REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, July 25, 2016 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, July 25, 2016 City Commission Regular Meeting Minutes. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – AUGUST 8, 2016 PAGE 8 OF 12 CONSENT 304. Public Works Department Scan with your smart device to view electronically REQUEST: The Public Works Department requests that the City Commission authorize the execution of an Agreement with Ashbritt Environmental for storm debris removal by piggybacking off of their contract with Orange County. FISCAL IMPACT: No funding is required at this time. It is anticipated that the funding source for debris removal will be the assigned Storm Reserve fund balance of the Solid Waste Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: It is recommended that authorization be given for the City Manager and City Attorney to prepare and execute any and all documents necessary to execute a storm debris removal contract with Ashbritt Environmental through May 31, 2018 by piggybacking off of Orange County Contract #Y15-1022-A. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – AUGUST 8, 2016 PAGE 9 OF 12 CONSENT 305. Police Department Scan with your smart device to view electronically REQUEST: The Police Department requests the Commission accept a donation of one Philips HeartStart FRx AED from the Firehouse Subs Public Safety Foundation. FISCAL IMPACT: There is no fiscal impact to the City other than the replacement of disposable AED supplies, as needed. The cost of this unit, had we purchased one with budgeted funds, would be approximately $1,700. There is no city match required by this grant. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Police Department recommends the Commission accept the grant of the Philips HeartStart FRx AED unit from the Firehouse Subs Public Safety Foundation. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – AUGUST 8, 2016 PAGE 10 OF 12 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Community Development Department - Planning Division Scan with your smart device to view electronically REQUEST: The Community Development Department - Planning Division requests the City Commission hold a public hearing for the approval of 1) Final Subdivision Plan, subject to satisfaction of open engineering comments; 2) Waivers to Sections 9-147, 9-149, 9-150 and 9-152, of the Code of Ordinances; and 3) Authorization to reimburse the applicant $58,521.76, plus a 10% contingency, for extension of an offsite water main between Dunmar Estates and Oak Forest, for the Enclave at Dunmar, a single-family residential subdivision located northwest of Dunmar Estates. FISCAL IMPACT: Approval of the Final Subdivision Plan and the associated waiver requestsallows the subject property to be developed into a single-family residential subdivision. Development of the subject property is anticipated to provide an increase to the City’s taxable value. The potential tax revenue of the proposed project is as follows: Fee Simple Single Family Residential Units - 8 units  Units - 8 assessed at $500,000 = $4,000,000 assessed tax value  $4,000,000/1000 =4,000 o $4,000.00 x(2.4300) = $9,720 o $9,331.00 tax revenue $9,720 (less the 4% statutory discount) = o The reimbursement of the City's portion of the offsite water main has a cost of $58,521.76, plus a 10% contingency, and is funded by the Water and Sewer Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – AUGUST 8, 2016 PAGE 11 OF 12 RECOMMENDATION: Staff and the Planning & Zoning Board recommend approval of: 1) Final Subdivision Plan, subject to satisfaction of open engineering comments; 2) Waivers to Sections 9-147, 9-149, 9-150 and 9-152, of the Code of Ordinances for the Enclave at Dunmar; and 3) Authorization to reimburse the applicant $58,521.76, plus a 10% contingency, for extension of an offsite water main between Dunmar Estates and Oak Forest. REGULAR AGENDA REGULAR 500. Not Used REPORTS REPORTS 600. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 601. Office of the City Manager - Kevin L. Smith REPORTS 602. Office of the City Clerk - Andrea Lorenzo-Luaces, MMC REPORTS 603. Office of Commissioner Seat Two - The Honorable Kevin Cannon REPORTS 604. Office of Commissioner Seat Three - The Honorable Pam Carroll REPORTS 605. Office of Commissioner Seat Four - The Honorable Cade Resnick REPORTS 606. Office of Commissioner Seat Five - The Honorable Joanne M. Krebs REPORTS 607. Office of the Mayor - The Honorable Charles Lacey CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – AUGUST 8, 2016 PAGE 12 OF 12 REPORTS 608. Office of Commissioner Seat One/Deputy Mayor - The Honorable Jean Hovey PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. In its discretion, the City Commission may set aside up to thirty additional minutes at the end of each City Commission meeting for additional public input by any resident or taxpayer of the City about items of public interest. It is not appropriate to readdress quasi-judicial and public hearing items previously addressed by the City Commission at the same meeting, nor to advance arguments or repetitious questions concerning matters which the City Commission believes to be closed. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission.) ADJOURNMENT  [[1080,1841,1091,1893][11][B,I,][Times New Roman]] [[1091,1841,1103,1893][11][B,I,][Times New Roman]] [[1100,1841,1467,1893][11][B,I,][Times New Roman]]PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 [[1005,2515,1314,2568][11][,I,][Times New Roman]]Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 [[1800,2788,2109,2841][11][,I,][Times New Roman]]Florida Statutes.