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2013 10 14 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA 40NTER s, 4 Cs �1 H Z V 0 Incorpo1959lp , ,c /4,, CITY COMMISSION AGENDA REGULAR MEETING MONDAY, OCTOBER 14, 2013 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Cade Resnick- Seat Four Commissioner Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Joanne M. Krebs - Seat Five P.6:l ❑ EiVa. - ❑ 4,1`3 . Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 14,2013 PAGE 2 OF 13 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department ❑ .1;� ❑ :•�:�ti&= Scan with your smart device to view electronically REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 14,2013 PAGE 3 OF 13 INFORMATIONAL 201. Finance and Administrative Services Department r• Scan with your smart device to view electronically REQUEST: The Finance and Administrative Services Department would like to advise the Commission of a recent upgrade to the City's Water and Sewer Bond credit rating. FISCAL IMPACT: This rating increase will lower the cost of borrowing in the future if such a need should arise. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 14,2013 PAGE 4 OF 13 CONSENT AGENDA CONSENT 300. Public Works Department ❑ 'MI ❑ -F Scan with your smart device to view electronically REQUEST: The Public Works Department requesting authorization to enter into a contract agreement with The Middlesex Corporation for Asphalt Resurfacing of Various City Streets in the amount of$328,751.80 plus a 5% contingency FISCAL IMPACT: The project cost is $328,751.80 plus a 5% contingency for a total authorization of$345,189.39. The budgeted funding sources are the Roadway Improvement Fund (One Cent Sales Tax) in the amount of $200,000 (line code 115-65000-30075) and the Transportation Improvement Fund (Local Option Gas Tax) for the remaining authorization of$145,189.39 (line code 104-65000-30075). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Staff will notify residents and businesses that may be impacted by the asphalt resurfacing, as needed, several days in advance of construction. Asphalt resurfacing of City streets is performed without road closures and each segment can be milled and resurfaced in 1-2 days. RECOMMENDATION: Staff recommends that the City Commission approve The Middlesex Corporation for Asphalt Resurfacing of Various City Streets in the amount of$328,751.80 plus a 5% contingency, funded from the Roadway Improvement Fund and Transportation Improvement Fund, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 14,2013 PAGE 5 OF 13 CONSENT 301. Public Works Department- Stormwater Division ❑ /.1 ❑ A:'1ti4= Scan with your smart device to view electronically REQUEST: The Public Works Department / Stormwater Division requesting authorization to renew the contract with Clarke Aquatic Services, Inc. for one year in the amount of$45,579.32 for aquatic weed control and maintenance services of City-maintained lakes, ponds, and other stormwater facilities. FISCAL IMPACT: The total cost over the one-ear contract renewal period is $45,579.32. The funding source is the Stormwater Utility Fund, line code 3800-54693. The funds will be expended over a 12 month period beginning in October 2013. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize a contract renewal with Clarke Aquatic Services, Inc. for one year in the amount of$45,579.32 for aquatic weed control and maintenance services of City- maintained lakes,ponds, and other stormwater facilities. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 14,2013 PAGE 6 OF 13 CONSENT 302. Public Works Department- Stormwater Division I ❑..i., ❑ YK: Scan with your smart device to view electronically REQUEST: The Public Works Department / Stormwater Division Requests City Commission authorization to enter into an Agreement with Seminole County for participation in the Florida Yards and Neighborhoods Program and to fund the five-year program from the Stormwater Utility Fund in the amount of$20,000 ($4,000 per year). FISCAL IMPACT: The total cost of the City's participation in the FYN program is $20,000 over the five-year contract term ($4,000 per year). Funding for the first year in the amount of $4,000 is budgeted in the Stormwater Utility Fund, line code 3810-53188. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize entering into a five-year Agreement with Seminole County for participation in the Florida Yards and Neighborhoods Program, at a total cost of $20,000 ($4,000 per year), funded by the Stormwater Utility Fund, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 14,2013 PAGE 7 OF 13 CONSENT 303. Office of the City Clerk R �- ❑ :Z2. ° Scan with your smart device to view electronically REQUEST: Requesting the City Commission Review and Approve the Monday, September 23, 2013 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to the approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to consider and offer their Approval of the Monday, September 23, 2013 City Commission Regular Meeting Minutes. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 14,2013 PAGE 8 OF 13 CONSENT 304. Parks and Recreation Department ❑ :•, ❑ �s. � ' p • ti ■ Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached agreement as prepared by the City Attorney, between the City of Winter Springs and the Winter Springs Rotary Club for the 2013 Veteran's Day Event. FISCAL IMPACT: City Public Safety costs not exceed $385 and waiver of$25 City special event permit fee. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. • RECOMMENDATION: Staff is recommending the City Commission authorize the City Manager to execute the attached agreement, as prepared by the City Attorney, between the City of Winter Springs and the Winter Springs Rotary Club for the 2013 Veteran's Day Event, and approve the waiver of the $25 City special event permit fee for this event. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 14,2013 PAGE 9 OF 13 CONSENT 305. Police Department D, D i f 1 �• ❑ •2 . Scan with your smart device to view electronically REQUEST: The Police Department requests Commission approval to expend budgeted funds and utilize Stingray Chevrolet in Plant City Florida to purchase replacement police vehicles under the Florida Sheriffs Bid. In addition, the Police Department also requests approval to utilize Dana Safety Supply for the purchase and installation of vehicle emergency equipment by piggy-backing off of the Tallahassee Police Department contract# 1489. FISCAL IMPACT: The cost of each vehicle is $20,453.00, using the Florida Sheriffs Bid, the total cost of five (5) vehicle's is $102,265.00. The cost for emergency equipment and other turn key equipment for each vehicle is $6,547.00, for a total equipment cost of$ 32,735.00. The Police Department budgeted $135,000.00 in line code 2115-64100 which is police operation capital for 2013/2014. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Police Department recommends the Commission approve the purchase of five (5) 2013 police vehicles from Stingray Chevrolet in Plant City, Florida under the Florida Sheriffs Bid; and the purchase of the emergency equipment and installation for the five (5)police vehicles from Dana Safety Supply in Jacksonville, Florida piggy-backing off of the Tallahassee Police Department contract# 1489. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 14,2013 PAGE 10 OF 13 RECESS REPORTS REPORTS 400. Office of the City Attorney-Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager- Kevin L. Smith REPORTS 402. Office of the City Clerk- Andrea Lorenzo-Luaces, MMC REPORTS 403. Office of Commissioner Seat Five- The Honorable Joanne M. Krebs REPORTS 404. Office of the Mayor- The Honorable Charles Lacey REPORTS 405. Office of Commissioner Seat One- The Honorable Jean Hovey REPORTS 406. Office of Commissioner Seat Two- The Honorable Rick Brown REPORTS 407. Office of Commissioner Seat Three- The Honorable Pam Carroll REPORTS 408. Office of Commissioner Seat Four/Deputy Mayor- The Honorable Cade Resnick PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 14,2013 PAGE 11 OF 13 REGULAR AGENDA REGULAR 600. Office of the Commissioner Seat Five—The Honorable Joanne M. Krebs ❑, 1..::..1 ❑ 0 P. Scan with your smart device to view electronically REQUEST: The City Attorney and City Manager request that the City Commission consider the proposed amendment to the Charter and By-Laws of the Tri-County League of Cities and determine whether the City is in favor or against the proposed amendment which authorizes the Tri-County League Board of Directors to establish, by resolution, rules and requirements for a second category of membership for associate non-voting members who are not local governmental entities; and designate a City representative to cast the City's vote in favor or against the proposed amendment at the next Tri-County League Meeting scheduled in October 2013. FISCAL IMPACT: None. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Attorney and City Manager recommend that the City Commission take a formal position in favor or against the proposed amendment to the Tri-County League Charter and By-Laws and designate a City representative to cast the City's vote at the October 2013 meeting of the Tri-County League. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-OCTOBER 14,2013 PAGE 12 OF 13 REGULAR 601. Office of the City Clerk : .■ .o Scan with your smart device to view electronically REQUEST: The City Clerk requests the City Commission consider the information in this Agenda Item as it pertains to City Clerk's Performance Review for the period from September 28, 2012 — September 27, 2013. (The actual Anniversary Date was September 27 for the City Clerk). FISCAL IMPACT: As no Merit Raises were approved during the 2012-2013 Fiscal Year, no funding is requested as part of this Agenda Item for the period being considered. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. As agreed to by the Mayor and City Commission, I provided an Informational Agenda Item approximately one month prior to my Anniversary Date, as a reminder that my Performance Evaluation would be forthcoming. RECOMMENDATION: The Mayor and City Commission are requested to review this Agenda Item including the submitted "Performance Evaluation Form" for the purpose of evaluating the City Clerk's performance for the review period which ended on September 27th, 2013, via the attached "Performance Evaluation Form" or any other method deemed appropriate. CITY OF WINTER SPRINGS FLORIDA AGENDA cnvcowwISamwxsooLAuMccrINn-oor000n/^zoo PAGE 13 OF 13 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out n ^^Publis lupot`^ form. You will be given tbrcm (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) ADJOURNMENT 0 PUBLIC NOTICE 0 This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one(1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meedng, and may partici ate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the mncudug, directed to the chairperson or director of such board, commission, agency, or authority" -per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" -per Section 286.0105 Florida Statutes.