HomeMy WebLinkAbout2016 07 25 Regular 501 Trotwood Park ImprovementsCOMMISSION AGENDA
ITEM 501
REQUEST:
Informational
Consent
Public Hearings
Regular
X
July 25, 2016 KS KL
Regular Meeting City Manager Department
The Public Works Department requesting authorization to enter into an agreement
with Mercon Construction Company for construction of Trotwood Park Parking Lot
Improvements, ITB #03- 16 -BS, in the amount of $472,569.72 plus a 10% contingency.
SYNOPSIS:
The Trotwood Park Parking Lot Improvements project consists of transportation,
parking, and aesthetic improvements at Trotwood Park. This agenda item is to award
the construction contract to the lowest responsive bidder, Mercon Construction Company,
in the amount of $472,569.72 plus a 10% contingency. Construction will start in August
2016 and is scheduled to be complete in December 2016.
CONSIDERATIONS:
. The Trotwood Park Parking Lot Improvements project consists of a series of
transportation, parking, and aesthetic improvements at Trotwood Park (see Exhibit
A), including:
• Installation of asphalt paved parking for the main parking lot off of Northern
Way serving the playground, splash pad, pavilions, and courts.
• Providing vehicular connectivity within Trotwood Park by installing a paved
access road connecting the main parking lots on Trotwood Blvd and Northern
Way.
• Installation of a raised pedestrian crosswalk on the new drive path for traffic
calming and safety.
• Expansion of the existing smaller parking lot on Northern Way to the south of
the main parking lot. The paved parking capacity at the smaller lot will increase
Regular 501 PAGE 1 OF 3 - July 25, 2016
from 11 to 25 parking stalls.
• Installation of new signage and entry landscaping at the main parking lot
entrance off of Northern Way.
• Reconstruction of both Northern Way entrance driveways to allow for a
smoother entry /exit for vehicles and improved pedestrian crossings.
• Construction of new sidewalks connecting the new paved parking areas to the
various park activity areas (courts, splash pad, pavilions, playground, etc.).
• Installation of a new seat -wall and decorative bollards where the basketball
court is adjacent to the parking lot.
• Relocation of the existing dumpster and construction of a new dumpster
enclosure.
• Accessibility improvements will be incorporated at various locations within the
park.
• Installation of new parking lot lights for park security.
All park activity areas in Trotwood Park will remain open during construction. The
project will be built in phases that will allow park users to have safe access to all park
facilities.
. The project was advertised for construction bids on June 5, 2016. Bids were publicly
opened on June 30, 2016, with the results as follows:
Bidder
Total Bid Amount
1. Mercon Construction Company
$472,569.92
2. Florida Safety Contractors
$599,298.00
3. Boykin Construction
x
$629,406.00
............................... ...............................
.............................
4. Valencia Construction
$706,523.18
5. Atlantic Civil Constructors
$738,975.61
The complete bid tabulation is attached as Exhibit B. All bids were determined to be
complete and responsive. Staff performed a thorough bid evaluation and is
recommending award of the contract to the low bidder, Mercon Construction
Company, in the amount of $472,569.92.
. The construction project currently includes the installation of six (6) new streetlights
within the park for site security purposes. The park will remain closed after dark.
Staff is currently reviewing various options for the style and cost of the streetlights.
. Construction of the Trotwood Park Parking Lot Improvements is expected to begin
in August and be completed in December 2016.
FISCAL IMPACT:
The construction project cost is $472,569.92 plus a 10% contingency, for a total
construction authorization of $519,826.91. The project is funded by the Infrastructure
Regular 501 PAGE 2 OF 3 - July 25, 2016
Surtax Fund (One -Cent Sales Tax, Second Generation) in the amount of $369,826.91, plus
a supplemental appropriation from the fund balance in the amount of $150,000, for a total
of $519,826.91.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff recommends the City Commission authorize entering into an agreement with Mercon
Construction Company for construction of Trotwood Park Parking Lot Improvements, ITB
#03- 16 -BS, in the amount of $472,569.92 plus a 10% contingency, and authorize the City
Manager and the City Attorney to prepare and execute any and all applicable documents.
ATTACHMENTS:
1. Exhibit A - Trotwood Park Parking Lot Improvements Map (1 page)
2. Exhibit B - Bid Tabulation (1 page)
3. Exhibit C - Legal Advertisement (1 page)
Regular 501 PAGE 3 OF 3 - July 25, 2016
OUTSIDE THE EDGE OF PAVEMENT . PALMS-
N, y cJ$ 4c
EXHIBIT A
CONTRACTOR SHALL TIE PROPOSED r
k � ....TROTWOOD PARK IMPROVEMENTS'
of a` d $$ 5$$ 43$ o q� 1.20% ❑ ' FU I U K E ALM
RAiLiON h� TR O BLV
ti AREA `� � C' �.
m 124' R 1 2' 7 ._° 9 +$ EXISTING 2" FM / 6. { 1g
v� D O j TO REMAIN. /
' AK �5 RAISED
g $ss.zs
gLiASEBAL 4, RIP -RAP.
c 58.1 O SEE DETAI
y'C IELD MARKE CROSSWALK = Fc.
$ TO REMAIN. aj SHEET $$`L NEW
ROADWAY �$ d ��
7 8.25 fij r�$ 6 0 �$ + CHAIN LINK FENCE TO REMAIi1I 20;�r�JAI �-
h �' FJ 34'LF -18 "R 0.15% SIDEWALKS ,
CONNECTION TO POLE 12 " PALM TREE, G0.
HIS SHEET. 58.13 p U TO REMAIN. ,
� �' / EXISTING
BALL FIELDS C-4 TALL $$A $fq 014 784 3 $1`
PARKING LOT AND �° ` 7 7''eo 5$. $
c�`� 3' PAVED
E WO SHEET # 5 PA' 7 ,�� COURTS �h�
y�- •� 41 � PARKIN `' ` "
FRO WOOD BLVD 8BEREMOVED G
1 4' 1 4 6 � 58 0 J h$ $ , 1
°
8.01 2
DUMPSTER PAD. � ., LOT S�
1 SEE DETAIL, SHEET G9. �.y
2'• PVC, �,� CP a- 0.15% U { s_60 57.43 NEW MONUMENT
SIDEWALK ACCESS TO Cb IN .11� r N IDENIALKTOMATCH
TR�(TYP.1 + sa �'A EDG OF COURT +
(CEN RED ON GATE) �° SIGN TO MATCH
PAVILIONS DOCK a � , 70, .2 5910 � ��.
1 1i I 5s.2 �p �4 18" C3AK$
IA-
AND SPLASH PAD r // �� �¢ OTHER
'�j� •j � , j 3 58.12 �_ ''�1� / '� $'1 � ih� �4�� CO. TRUC
SEENOTE,E 4 n,= , $8.1 , ;`' �4 ENTRANCES
qq NEW CONCR
4� r. n $ a 4" DA K 5$. of 58.00 S8 (10x,0'). SE o-
�
�,�` 5$.19 _ 58.25 •S fly•
` . q,�'1
i ,
J
�' J _ EXISTING LIGHT POLE TO BE ReA QVED. 1 [
SEE ELECTRICAL PLAN SHEET E,.
h6 f ADDITIONAL -$ 7 S7 8 PROPOSED 5' WIDE SIDEWALK
``� SIDEWALK TO REMAIN
s7 1 �� s� - , - �$ .• XII7I #16R1N. SEE NOTE 7. 2
PAVED PARKING
46� ?y _ 38 SAWCUT EXISTING S1ALK. MATCH PRO OSE❑ SID
��
1- b SEE NOTE,) _ PROPOSED PARKING SPACES h QS'A 57.43 $
Is IRE�a eoPOSST WENDTE9 � �Q [Tti P•1. SEE DETAIL, SHEET 9. -1 QCFS ry LK TD 8E FLUSH WIT "�1 2
-- 1� $$• 1 58-12 J EDGE OF PAVEMENT OAK
"'RELOCATED ~ ZU} p� 1' _ REMOVE EXISTING BE 16' QA:
- - - +'� - E' D 5 �J$ $ 58.13 `7$d�J �$' RELOCATE. SEE NOTE 12� 9qr
F F' l`' SEAT-WALLS 10, REMOVE EXIST G 1GN4
y? SEE s PROPOSED AS ° SEE NCTE,1 AND POSTS.
l 4 ti D! R
WrAPPW9(J RTELY '_� SEE 1�iDTE IS HEET.
7 F NEW3113 MAIK N6" b NOTE1 $ [].�'C't I�G • 57.7 y• �� 33 e'
as7NT �,� �� PAVERS, AND ��' ONTIN Tjj •3
4% mo*ECrm �1 �7 : 5 S CRO E L!Z EE T 9. a
E=TlNGASF MTTOREK4N R SEE NOTE „ DECORATIVE 4!
e ENOTE17JFII8 MEET. - �� e , O
j _ 58.10
PROTECT TREEB[ttP.] - - ? 8E6NOTE6 BOLLARDS `'� _ �... $7.9$
�� 12�' PALM a 58.30 � '. � 57.9
h <' a 12" OAK `L 36" OAK 58.0
RELOCATE EWTING r i 1 1 o-jb c EXIST
HANDIC 'vcr �. v c�$ PROPOSED SEAT WALLS (4]. 8" OAK 58.38 , : T 57'65 f . F ' 56.686E C
O
�A RECONSTRUCTED SEE LANDSCAPE PLANS, $$^ 6 TS" QAh ��
O J - SHEET L3 FOR DETAIL. S� + t',FO'6�'•7' �°'; ; ;G $ L�3
4 V
ENTRY * $ s A�� /�
�56. _
�. 12" PALM RECONSTRUCTED �`5'R 1
N Qlw SPACE _
,O���m , n,,� h��� � NORTHERN WAY � � �6•x
C' j 2 + /
^•!;K �,y SEE NOTE{ � ; `L 19
F o N , 24" OAK ENTRY AND )UIT
WAY
SOUTH PARKING LOT �� s _ ���� LANDSCAPING 26
EXHIBIT B
BID TABULATION
ITB #03 -16 -BS
Mercon Construction
Florida Safety Contractors
Boykin Construction
Valencia Construction
Atlantic Civil Constructors Corp
#
ITEM DESCRIPTION
UNIT
QUANTITY
UNITPRICE
TOTAL
UNITPRICE
TOTAL
UNITPRICE
TOTAL
UNITPRICE
TOTAL
UNITPRICE
TOTAL
1
MOBILIZATION (NOT MORE THAN 5% OF TOTAL BASE BID)
LS
1
$20,399.63
$20,399.63
$29,000.00
$29,000.00
$22,000.00
$22,000.00
$42,540.18
$42,540.18
$33,226.49
$33,226.49
2
MAINTENANCE OF TRAFFIC
LS
1
$5,378.11
$5,378.11
$8,000.00
$8,000.00
$11,500.00
$11,500.00
$25,000.00
$25,000.00
$33,882.39
$33,882.39
3
SEDIMENTATION AND EROSION CONTROL
LS
1
$9,479.21
$9,479.21
$7,500.00
$7,500.00
$9,300.00
$9,300.00
$9,000.00
$9,000.00
$4,487.58
$4,487.58
4
DEMOLITION, CLEARING, AND GRUBBING
LS
1
$36,279.66
$36,279.66
$61,000.00
$61,000.00
$32,000.00
$32,000.00
$50,000.00
$50,000.00
$49,101.02
$49,101.02
5
EARTHWORK (INCLUDING ALL REQUIRED CUT AND FILL)
LS
1
$30,578.81
$30,578.81
$58,500.00
$58,500.00
$27,000.00
$27,000.00
$35,000.00
$35,000.00
$105,549.83
$105,549.83
6
JASPHALT MILLING - SOUTH LOT
SY
507
$7.94
$3,850.00
$18.00
$9,126.00
$11.00
$5,577.00
$10.00
$5,070.00
$9.35
$4,740.45
7
12" TYPE B STABILIZATION (LBR 40)
SY
3341
$4.40
$14,700.40
$13.00
$43,433.00
$4.00
$13,364.00
$9.00
$30,069.00
$11.93
$39,858.13
8
8" CRUSHED CONCRETE BASE (LBR 120
SY
3341
$14.28
$47,709.48
$21.00
$70,161.00
$14.00
$46,774.00
$22.00
$73,502.00
$20.46
$68,356.86
9
ISUPERPAVE ASPHALT CONCRETE, (1.5" OF SP -9.5)
TN
326
$10.05
$33,577.05
$105.00
$34,230.00
$139.00
$45,314.00
$175.00
$57,050.001
$99.00
$32,274.00
10
INLETS, FDOT TYPE C, STEEL GRATES
EA
3
$1,224.08
$3,672.24
$2,700.00
$8,100.00
$4,100.00
$12,300.00
$2,500.00
$7,500.00
$2,895.74
$8,687.22
11
MANHOLE STRUCTURE (WITH CONCRETE WEIR)
EA
1
$2,839.73
$2,839.73
$5,400.00
$5,400.00
$6,000.00
$6,000.00
$7,000.00
$7,000.00
$4,279.79
$4,279.79
12
POND OUTFALL STRUCTURE WEIR
EA
1
$5,122.87
$5,122.87
$6,600.00
$6,600.00
$6,400.00
$6,400.00
$3,300.00
$3,300.00
$4,481.58
$4,481.58
13
12" X 18" ERCP PIPE
LF
412
$36.01
$14,836.12
$55.00
$22,660.00
$44.00
$18,128.00
$39.00
$16,068.00
$46.66
$19,223.92
14
18" RCP PIPE
LF
82
$37.39
$3,065.98
$60.00
$4,920.00
$49.00
$4,018.00
$43.00
$3,526.00
$72.89
$5,976.98
15
12" X 18" METERED END SECTION
EA
1
$1,605.03
$1,605.03
$1,100.00
$1,100.00
$1,600.00
$1,600.00
$2,000.00
$2,000.00
$983.38
$983.38
16
18" METERED END SECTION
EA
1
$1,605.03
$1,605.03
$1,100.00
$1,100.00
$1,550.00
$1,550.00
$1,750.00
$1,750.00
$3,356.69
$3,356.69
17
PIPE EXTENSION - 12" PVC AWWA C -900
LF
60
$39.87
$2,392.20
$40.00
$2,400.00
$76.00
$4,560.00
$27.00
$1,620.00
$52.60
$3,156.00
18
RIP RAP
CY
15
$61.58
$923.70
$90.00
$1,350.00
$110.00
$1,650.00
$100.00
$1,500.00
$283.28
$4,249.20
19
3' VALLEY GUTTER
LF
147
$21.12
$3,104.64
$23.00
$3,381.00
$30.00
$4,410.00
$27.00
$3,969.00
$18.13
$2,665.11
20
RIBBON CURB (6 "X12 ")
LF
304
$12.53
$3,809.12
$14.00
$4,256.00
$22.00
$6,688.00
$20.00
$6,080.00
$9.88
$3,003.52
21
WHEELSTOPS
EA
71
$51.72
$3,672.12
$45.00
$3,195.00
$70.00
$4,970.00
$50.00
$3,550.00
$40.00
$2,840.00
22
CONCRETE SIDEWALKS AND WATER FOUNTAIN PAD, 4" THICK
SY
530
$39.80
$21,093.12
$36.00
$19,080.00
$42.00
$22,260.00
$33.00
$17,490.00
$30.06
$15,931.8
23
CONCRETE DUMPSTER PAD, 6" THICK
SY
19
$88.74
$1,686.06
$200.00
$3,800.00
$53.00
$1,007.00
$285.00
$5,415.00
$86.57
$1,644.83
24
DETECTABLE WARNING MATS
SF
52
$7.81
$406.12
$25.00
$1,300.00
$67.00
$3,484.00
$60.00
$3,120.00
$25.00
$1,300.00
25
PAVERS
SF
510
$6.84
$3,486.89
$7.00
$3,570.00
$4.00
$13,364.00
$12.00
$6,120.00
$5.88
$2,998.80
26
1" CRUSHED CONCRETE SETTING BED PAVER INSTALLATION
SF
510
$1.22
$623.70
$4.00
$2,040.00
$8.00
$4,080.00
$3.00
$1,530.00
$1.00
$510.00
27
6" COMPACTED SUBBASE, #57 STONE (PAVER INSTALLATION)
SF
510
$2.10
$1,072.50
$9.00
$4,590.00
$11.00
$5,610.00
$4.00
$2,040.00
$1.80
$918.00
28
FENCING - 4' CHAIN LINK
LF
90
$27.44
$2,469.60
$48.00
$4,320.00
$40.00
$3,600.00
$18.00
$1,620.00
$27.78
$2,500.20
29
FENCING - VINYL DUMPSTER ENCLOSURE INCLUDING DUAL SWINGING
JOPENING
EA
1
$3,239.29
$3,239.29
$3,000.00
$3,000.00
$2,600.00
$2,600.00
$3,200.00
$3,200.00
$6,500.00
$6,500.0
30
STEEL BOLLARDS (4" DIA)
EA
2
$377.04
$754.08
$400.00
$800.00
$700.00
$1,400.00
$750.001
$1,500.00
$2,781.87
$5,563.74
31
DECORATIVE BOLLARDS RELIANCE FOUNDRY R -7539, OR APPROVED
EA
19
$808.72
$15,365.68
$700.00
$13,300.00
$1,360.00
$25,840.00
$1,500.00
$28,500.00
$688.98
$13,090.62
32
SEAT WALLS
EA
4
$1,508.10
$6,032.40
$4,500.00
$18,000.00
$12,200.00
$48,800.00
$6,800.00
$27,200.00
$10,000.00
$40,000.00
33
R01 -06 POST & SIGN YIELD TO PEDESTRIANS
EA
2
$285.00
$570.00
$200.00
$400.00
$410.00
$820.00
$230.00
$460.00
$185.00
$370.00
34
STOP SIGN RELOCATION
EA
2
$132.00
$264.00
$110.00
$220.00
$170.00
$340.00
$125.00
$250.00
$100.00
$200.00
35
111 -1 POST & SIGN STOP
EA
2
$238.70
$477.40
$350.00
$700.00
$260.00
$520.00
$200.00
$400.00
$220.00
$440.00
36
IHANDICAP PARKING POST & SIGN (FDOT FTP 20 -06, FDOT FTP 22 -06)
EA
5
$223.30
$1,116.50
$135.00
$675.00
$370.00
$1,850.00
$155.00
$775.00
$125.00
$625.00
37
THERMOPLASTIC, HANDICAP PARKING SYMBOL
EA
5
$104.50
$522.50
$135.00
$675.00
$210.00
$1,050.00
$155.001
$775.00
$125.00
$625.00
38
THERMOPLASTIC, STD, BLUE SOLID, 6"
LF
200
$8.08
$1,616.00
$1.00
$200.00
$3.50
$700.00
$1.001
$200.00
$0.85
$170.00
39
THERMOPLASTIC, STD, WHITE, SOLID, 6"
LF
1726
$2.95
$5,091.70
$1.00
$1,726.00
$3.50
$6,041.00
$1.00
$1,726.00
$0.75
$1,294.50
40
THERMOPLASTIC, STD, WHITE, SOLID, 12"
LF
108
$5.39
$582.12
$2.00
$216.00
$5.00
$540.00
$2.00
$216.00
$1.65
$178.20
41
THERMOPLASTIC, STD, WHITE, SOLID, 24"
LF
48
$10.89
$522.72
$4.00
$192.00
$6.50
$312.00
$4.00
$192.00
$3.00
$144.00
42
RAISED CROSSWALK (INCLUDING ALL ASSOCIATED ITEMS AS SHOWN IN
THE CONSTRUCTION PLANS
LS
1
$3,960.00
$3,960.00
$6,000.00
$6,000.00
$8,000.00
$8,000.00
$4,800.00
$4,800.00
$8,951.69
$8,951.69
43
IWATER FOUNTAIN RELOCATION (INCLUDING ALL ASSOCIATED HARDWARE,
INGROUND HOSE BIB AND ACCESSORIES
LS
1
$2,258.61
$2,258.61
$1,500.00
$1,500.00
$900.00
$900.00
$9,800.001
$9,800.00
$1,344.50
$1,344.5
44
LIGHT POLES (TRADITIONAL (AMERON) WASHINGTON STYLE POST WITH
MITCHELL SOW LED FIXTURE, OR APPROVED EQUAL)
EA
6
$13,013.52
$78,081.12
$11,272.00
$67,632.00
$15,247.50
$91,485.00
$15,500.00
$93,000.00
$12,976.52
$77,859.12
45
RELOCATION OF EXISTING LIGHT POLE
EA
1
$14,701.00
$14,701.00
$4,950.00
$4,950.00
$4,500.00
$4,500.00
$18,500.00
$18,500.00
$14,561.00
$14,561.00
46
NEW ENTRY SIGN AT NORTH LOT ENTRANCE
EA
1
$5,157.70
$5,157.70
$22,000.00
$22,000.00
$3,900.00
$3,900.00
$25,000.00
$25,000.00
$28,500.00
$28,500.00
47
ENTRY SIGN RESTORATION AT SOUTH LOT ENTRANCE
EA
1
$825.00
$825.00
$8,000.00
$8,000.00
$1,600.00
$1,600.00
$2,800.00
$2,800.00
$8,500.00
$8,500.00
48
ENTRY SIGN RESTORATION ATTROTWOOD BLVD ENTRANCE
EA
1
$885.00
$885.00
$8,000.00
$8,000.00
$1,100.00
$1,100.00
$2,800.00
$2,800.00
$8,500.00
$8,500.00
49
LANDSCAPING
LS
1
$41,429.35
$41,429.35
$4,000.00
$4,000.00
$59,000.00
$59,000.00
$47,000.00
$47,000.00
$47,624.47
$47,624.47
50
IRRIGATION (INCLUDING ALL WORK REQUIRED TO RELOCATE EXISTING
RECLAIMED WATER LINE AND METER LOCATION OUTSIDE OF THE NEW
PARKING LOT AND SIDEWALK )
LS
1
$4,678.431
$4,678.43
$8,000.001
$8,000.001
24,600.00
$24,600.01
10,000.00
10,000.001
8,750.00
$8,750.0
51
PERMIT ALLOWANCE
I AL
1
$5,000.001
$5,000.00
$5,000. 00
$5,000.00
$5,000.00
$5,000.00
$5,000.00
$5,000.00
$5,000.00
$5,000.00
$472,569.92
$599,298.001
1 $629,406.001
1 $706,523.18
$738,975.61
EXHIBIT C Odando &ntinel
Published Daily
ORANGE County, Florida
COUNTY OF SEMINOLE
Before the undersigned authority personally appeared
Maria Torres / Ingrid Quiles, who on oath says that he or she is an Advertising
Representative of the ORLANDO SENTINEL, a DAILY newspaper published at
the ORLANDO SENTINEL in ORANGE County, Florida; that the attached copy
of advertisement, being a Legal Notice in the matter of 11120- Advertisement for
Bid, ITB 03/16/BS was published in said newspaper in the issues of Jun 05, 2016.
Affiant further says that the said ORLANDO SENTINEL is a newspaper published
in said ORANGE County, Florida, and that the said newspaper has heretofore been
continuously published in said ORANGE County, Florida, each day and has been
entered as periodicals matter at the post office in ORANGE County, Florida, in
said ORANGE County, Florida, for a period of one year next preceding the first
publication of the attached copy of advertisement; and affiant further says that be
or she has neither paid nor promised any person, firm or corporation any discount,
rebate, commission or refund for the purpose of securing this advertisement for
publicat,ion in the said newspaper.
ature of Affiant Printed N' e of Affiant
�
Sworn to and subscribed before me on this 6 day of June, 2016,
by above Affiant, who is personally known to me ( X ) or who has produced
identification ( ).
Name of Notary, Typed, Printed, or Stamped