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HomeMy WebLinkAbout2016 02 08 Consent 304 Nimble CS300 Network Storage Device COMMISSION AGENDA Informational Consent X ITEM 304 public Hearings g Regular February 08, 2016 KS JD Regular Meeting City Manager Department REQUEST: The Information Services Department requests that Commission approve the purchase of a Nimble CS300 network storage device from CDW-G (via Promark GSA Contract, schedule GS-35F-4342D)in the amount of$73,470; cables and misc supplies from monoprice.com in the amount of $57; and a contingency in the amount of $1,473 for a total project cost of $75,000; and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. SYNOPSIS: Network equipment must be updated and replaced on a regular basis in order to maintain maximum network uptime, accommodate new requirements, and handle projected future needs. We are seeking Commission authorization to: • purchase a Nimble CS300 network storage device from CDW-G in the amount of $73,470 utilizing Promark GSA Contract Schedule GS-35F-4342D; • purchase cables and misc. supplies in the amount of$57 from monoprice.com; • authorize a contingency of$1,473 for a total project cost of$75,000; • authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSIDERATIONS: The City's databases, records, documents, and files reside on network storage devices. In order to maintain maximum network uptime and accommodate both current and future capacity requirements, we must replace network equipment on a regular basis. Phase I of our network storage equipment replacement plan was completed in 2015 with the purchase of a Nimble device at the Police Department. Phase II of the plan, as discussed in Consent Consent 304 PAGE 1 OF 2- February 08,2016 304 on 04-13-15, is to purchase a Nimble device to be located at City Hall in this fiscal year 2016. We solicited quotes from multiple vendors and received quotes as follows: Nimble CS300 network storage device with 4 hour response and support: CDW-G $ 73,470.00 Zones $110,932.01 SHI $111,306.23 TIG $112,460.88 Cables and miscellaneous parts: www.monoprice.com (our usual vendor for cables) $57 We're also requesting a contingency for $1,473. The total project cost is $75,000. FISCAL IMPACT: The fiscal impact of this project is $75,000 which is budgeted in Information Services Department FY 2016 budget ($73,527 equipment/parts/cables/4-hour response support + $1,473 contingency). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Information Services recommends the Commission approve the purchase of a Nimble CS300 network storage device from CDW-G in the amount of $73,470 utilizing Promark GSA Contract Schedule GS-35F-4342D; approve the purchase of cables and supplies in the amount of $57 from www.monoprice.com; authorize a contingency in the amount of $1,473; and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. ATTACHMENTS: There are no attachments Consent 304 PAGE 2 OF 2- February 08,2016