HomeMy WebLinkAbout2015 11 16 Regular 602 2016 City Commission Meeting ScheduleCOMMISSION AGENDA
ITEM 602
Informational
Consent
Public Hearings
Regular
X
November 16, 2015 KS
Special Meeting City Manager Department
REQUEST:
The City Manager is requesting Commission set the Commission Meeting schedule for
calendar year 2016.
SYNOPSIS:
This agenda item is needed to gain Commission input and direction on Commission
Meeting scheduling for calendar year 2016.
CONSIDERATIONS:
Regular Commission meetings are scheduled twice per month, on the second and fourth
Monday of each month. Each year, various holidays and other factors may affect this
schedule, resulting in the re- scheduling or cancelation of the affected Commission meeting
(s). With this in mind, staff is requesting the Commission's input on meeting scheduling for
calendar year 2016. This advance planning will enable all affected parties to better prepare
and schedule for upcoming Commission meetings. As always, should the need arise to
deviate from the schedule (that in ultimately decided upon) the Commission certainly has
the right to and could do so at that time.
Accordingly, two (2) options are presented herein for the Commission's consideration.
Option A represents the schedule utilized by the Commission in recent years, inclusive of
the current year. Option B is similar to Option A, with the addition of a reduced meeting
schedule in the summer (months of June, July, and August) and an adjustment in the
November meeting.
Of course, the Commission could choose any other option it deems more acceptable.
Regular 602 PAGE 1 OF 3 - November 16, 2015
OPTION A
Option A utilizes the same schedule followed by the Commission this past calendar year
(2015):
Month
1st Meeting of Month
(2nd Monday)
2nd Meeting of Month
(4th Monday)
Jan
Hold
Hold
Feb
Hold
Hold
Mar
Hold
Hold
April
Hold
Hold
May
Hold
Cancel
June
Hold
Hold
July
Cancel*
Hold
*Cancel in favor of holding a Budget Workshop
Aug
Hold
Hold
Sept
Hold
Hold
Oct
Hold
Hold
Nov
Cancel * *
Cancel * *
Dec
* *November Meeting would occur on 3rd Monday
Dec
Hold
F Cancel
OPTION B
Option B represents a similar schedule to that followed this past calendar year (2015) with
the addition of a reduced meeting schedule in the summer (months of June, July, and
August) and an adjustment in the November meeting:
Month
1st Meeting of Month
(2nd Monday)
2nd Meeting of Month
(4th Monday)
Jan
Hold
Hold
Feb
Hold
Hold
Mar
Hold
Hold
April
Hold
Hold
May
Hold
Cancel
June
Hold
Cancel
July
Cancel*
Hold
*Cancel in favor of holding a Budget Workshop
Aug
Cancel
Hold
Sept
Hold
Hold
Oct
Hold
Hold
Nov
Hold* *
Cancel
Dec
Hold
Cancel
** Please Note: In the current and recent years, one November meeting was scheduled for
the third Monday of the Month, in deference to Veteran's Day and Thanksgiving. However,
in November 2016 the third Monday falls on Nov 21, the same week as Thanksgiving.
Regular 602 PAGE 2 OF 3 - November 16, 2015
Veteran's Day is Friday, November 11. Therefore, recommend holding the November
meeting on the second Monday, November 14, rather than the third Monday.
FISCAL IMPACT:
There is no significant fiscal impact associated with this agenda item. There would be some
savings in Clerk and IT staff time resulting from any meeting cancelation(s).
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
The City Manager recommends that the Commission provide input and direction on
meeting scheduling for Calendar Year 2016.
ATTACHMENTS:
2016 CWS Calendar of Meetings (12 pages)
Regular 602 PAGE 3 OF 3 - November 16, 2015
CITY OF WINTER SPRINGS, FLORIDA
JANUARY 2016
SUNDAY
MONDAY
TUESDAY
WEDNESDAY
l -FI URS 1)A Y
FRIDAY
SATURDAY
Notes.
1
2
CITY HOLIDAY
New Year's Day
3
4
5
6
7
8
9
SEMINOLE COUNTY
I'RAFFIC COURT
AT WIN rER. SPRINGS
?'O0- S'OU PM
Planning And Inning Board/
I ocal Planning Agency
Regular Meeting - 5:30 PM
10
11
12
13
14
15
16
Scottish Highland Games
Central Winds Park
8:00 AM
SEMINOLE COUNTY
TRAFFIC COURT
AT WINTER SPRINGS
2:00- 5:OOPM
City C'mmnisasion
Regular Meeting - 6:00 PM
17
18
19
20
21
22
23
Scottish Highland Games
Central Winds Park
9:00 AM
CITY HOLIDAY
Martin Luther King Jr.
SEMINOLE COUNTY
Day
TRAFFIC COURT
AT WINTER SPRINGS
Iuscawilla Lighting And
2:00 - 5:00 PSI
Beinn.5ceiion District
Advisary Committee
Regular Meeting - 5:15 PM
24
25
26
27
28
29
30
SFMINOLE COUNTY
TRArFlC COURT
AT WINTER SPRINGS
2:00 -5:00 PM
City C'ommisston
Codc Enforcement Board
Regular .Meeting - 6:00 PM
Regular Meeting - 530 PM
31
* 1leerfngs "i:'t erNS Shvta rt In Red Are Scheduled Fear The C:ontntission Chambers
INFWFeuwj
CITY OF WINTER SPRINGS, FLORIDA
FEBRUARY 2016
SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
n,
1
2
3
4
5
6
1'ul 17w
Florida League 01 Cities
Florida League Ot (tikes
nmiS.ClOII Chamber.5
Legislalivc Action Days
Lewstatwv ACtidn pays
Tallahassee
Tallahassee
SFMINOL.E. COUNTY
TRAFFIC COURT
A WINTER SPRINGS
2:00 -5:00 PM
Parks And Recreation
Planning And Zoning Board/
.Advesory Committee
Local Planning Agency
Regular Meeting - 5:30 PNI
Regular Meeting - 5:30 PM
7
8
9
10
11
12
13
SEMINOLE COUNTY
TRAFFIC COURT
AT WINTER SPRINL GS
2:00.5:00 PM
City Commission
Board Of Trustees
Father Daughter Dance
Regular Meeting - h nn F%l
Regular Meeting - 5:50 PM
7:00 PM
14
I;
16
17
18
19
20
Babe Ruth Opening Day
Central Winds Park
S£MINOLF COUNTY
1 L00 AM
TRAFFIC COURT
A l kVINI FR SPRINGS
2:110 - 5:00 PM
21
22
23
24
25
26
27
SEMINOLE COUNTY
TRAFFIC COURT
AT WINTFR SPRINGS
2:00 - 5:00 PM
City Commission
Code F.nfarecment Board
R.cgular Meeting -6:01) PM
Regular Meeting - 5:3() PM
28
29
Notes:
Revised 11/3/2015
CITY OF WINTER SPRINGS, FLORIDA
MARCH 2016
SUNDAY MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
Notes:
1
2
3
4
5
SEMINOLE COUNTY
TRAFFIC COURT
AT WI NTCRSPRINGS
2700 - 5:00 PM
Planning And Zoning Boar&
Local Planning Agency
Regular Meeting - 530 PM
6
7
8
9
10
11
12
SEMINOLE COUNTY
TRAFFIC COU'RT-
AT WINTER SPRINGS
2:00 - 5:00 I'M
13
14
15
16
17
18
19
Bicycle And Pedestrian
City Commission
Advisory Camnt ltee
Regular Meeting - 6:00 PM
Rogular Meeiaig- 5 -30 PSI
20
21
22
23
25
25
26
SEMINOLE COUNTY
TRAFFIC COURT
AT WrNTER SPRINGS
2:00 -5:00 PM
Code Enforcement Board
Regular Mceting - 530 PM
27
28
29
30
31
* Meetings, is rcros Shown In Red Are Schedules j6r the
Commission Chambers
SEMSNOI.E COUNTY
TRAFFIC COURT
AT WINTER SPRINGS
2:00 - 5:00 PM
Cnv Crnmmssiun
Regular Meeting - 6:00 PM
Kevise(i I 113l2u I1
CITY OF WINTER SPRINGS, FLORIDA
APRIL 2016
SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
Notes:
1
2
Spring Family Festival
11r, >>ur�S�Erruls shown In
minission Clirimbers
4 :UOPM
3
4
5
6
7
8
9
SEMINOL.E COUNTY
TRAFFIC COURT
AT WINTER SPRINGS
2:00 - 5:00 PM
Planning And Zoning Board!
Local Planning Agency
Regular Meeting - 5:30 PM
10
11
12
13
14
15
16
SFVINOLF COUNTY
TRAFFIC COURT
AT WINTER SPRINGS
2:00 - 5°00 PM
Cin Coinmtssson
17
18
19
20
21
22
23
SEti11NOLE COUNTY
TRAFFIC COURT
AT WINTER SPRPGS
2:00 - 5:00 PM
Tuscawilla Lighting And
Beaulilicauun District
Advisory Committee
Regular Meeting - 5:15 PM
24
25
26
27
28
29
30
SFMINOLF COUNTY
TRAFFIC COURT
AT WINTER SPRINGS
2:00- 5:00 PM
City Commission
Code Enforcement Board
Rep lar Meeting -6:00 PM
Regular Meeting -5:.10 PM
Revised 11/3/2015
CITY OF WINTER SPRINGS, FLORIDA
MAY 2016
SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
1
2
3
4
5
6
7
SEMINOLE COUNTY
TRAFFIC COURT
AT WINTER SPRINGS
2:00 - 5:00 PM
Parks And Recreation
Planning And Zoning Board/
Advisory Commulee
Local Planning Agency
Regular Mectmg - 5:30 PM
Regular Meelntg- 5:30 PMI
8
9
10
11
12
13
14
SEMI NOLLCOUNTY
TRAFFIC COURT
AT WINTER SPRINGS
2:00 - 5:00 PM
Oak Forest WaR And
Beautification District
City Commission
Board Of Trustees
9dce;tn. i. t•innnirs
Regular Meeting - 6 :00 PM
Regular Meeting - 5:30 I'M
15
16
17
18
19
20
21
SEMINOLE COUNTY
TRAFFIC COURT
AT WINTER SPRINGS
2:00- 5:00PM
22
23
24
25
26
27
28
SEMINO[.E COUNTY
TRAFFIC COURT
A WIN TFR SPRINGS
2:00 -5:00 PM
City Commission
Code Entorcemeni Board
Regular Mcennc -(,700 P-NI
Regular Meeting - 5:30 PM
29
30
31
Notes:
SEA %I INOLE COUNTY
CITY HOLIDAY
TRAFFIC COURT
Memorial Dal'
AT WINTER SPRINGS
2:n0 - 5 00 PN4
*Meerin s/Event.s Shown In Red Are Scheduled For The Commission Chambers
CITY OF WINTER SPRINGS, FLORIDA
JUNE 2016
SUNDAY MONDAY TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
1
2
3
4
Planning And Zoning Hoard;
Loral PTanning Agency
Regular ,Meeting - 5:30 I'M
5
6
7
8
9
10
II
SEMINOLE COUNTY
TRAITIC COLRT
AT WINTER SPRINGS
2:00 -5:00 PM
12
13
14
15
16
17
I8
SfiMINOLE COUNTY
TRAFFIC COURT
AT WINTER SPRINGS
2:00 -5:00 FM
Bicycle And Pedestrian
City Commission
Advisory Committee
Regular nieenng - o Dar PM
Regular Meeting. - 5:30 PM
19
20
21
22
23
24
25
SF.MINOLF COUNTY
TRAFFIC COURT
AT WIN 1`ERSPRINGS
2:01) - 5:00 PSI
26
27
28
29
30
*Afeetin,gs, f. i ents Shown In Red Are Scheduled For The
Commission Chambers
SEMINOLE COUNTY
TRAFFIC COURT
AT WINTER SPRINGS
2:00- 5:00PM
City Cummiss on
Cade Gsf ,mnent Board
Regular Meeting - 6:00 PM
• - 5:30 PM
Revised 111312015
CITY OF WINTER SPRINGS, FLORIDA
JULY 2016
S [ rNDA"1 MONDAY TUESDAY WEDNESDAY THURSDAY
FRIDAY
SATURDAY
Nnrrs:
1
2
3
4
5
6
7
8
9
C'rr ((')UD[ A ' -
SE'MINOLECOUNTY
Independence Dm-
TRAFFIC COURT
Al WIN rrR SPRINGS
2:00 -5:00 PM
Cold, nwtwa Of Ft�x+lo�t"
Planning And Zoning Board''
C'enaal Vi mdr Park
Local Planning Agency
5:00 PTI
Regular Meeting - 5:30 PM
10
11
12
13
14
15
16
SEMINOLE COUNTY
TRAFFIC COURT
AT WINTER SPRINGS
2:00 - 5:00 P M
City Caunmssvon
Regular Meeting - 6:00 PM
17
18
19
20
21
22
23
SFMINOLf COUNTY
TRAFFIC COURT
A - WINTER SPRINGS
2:00 - 5:00 PNI
Tuscawilla Lighting And
Ilea U'tificatio" 0IStrret
Advisory Committee
Regular wleeting - 5:15 PM
24
25
26
27
28
29
30
SEMINOLE COUNTY
TRAFFIC COURI
AT WINTER SPRINGS
2 :00. 5:00 PM
City Coowmssion
Cade Enforcement B(,ard
Regular Meeting - 6:00 PM
Regular Meeting- 5J0 P`vt
31
*hfeerings.Events Shorn in Red Are Scheduled For The (cmartis.ciou Chambers
KMSea III'i�L) I�
CITY OF WINTER SPRINGS, FLORIDA
AUGUST 2016
SUNDAY
MONDAY
TUESDAY
WEDNESDAY
TIl lJ RSDA Y
FRIDAY
SA "fU RDAY
*MeetingslFvents Shown In
1
2
3
4
5
6
Red Are Scheduled For The
Commission Chambers
t
SEMINOLE COUNTY
TRAFFIC COURT
AT WINTER SPRINGS
2:00 -5:00 PM
Parks And Recreation
Planning And Zoning Board/
Advisnry Coinmeiltee
Local Planning Agency
'
Rcgutar Meeting - 5:30 PM
7
S
9
10
11
12
13
SEMINOLE COUNTY
TRAFFIC COURT
AT WINTER SPRINGS
2:00 - 5:00 PM
City Commission
Board Of Trustees
Regular Meeting - 6;00 PM
Regular Meeting - 530 PM
14
15
16
17
18
19
20
SEMINOLE COUNTY
Florida League Of Cities
r-Inrrda League Of Cities
Florida League Of Cii ics
TRAFFIC COURT
AunuaI Conference
Annual Conference
Arnual Conference
AT WINTER SPRINGS
2:00 -5:00 PM
21
22
23
24
25
26
27
SEMINOLE COUNTY
'TRAFFIC COURT
AT WINTER SPRINGS
2:00 -5:00 PM
City Commission
Code Enforcement Board
Regular Meeting - 6:110 PM
Regular Meeting - 5:30 PM
28
29
30
31
Notes:
CWS ELECTION
CWS ELECTION
CWS ELECTION
QUALIFYING
QUALIFYING
QUALIFYING
Begins At Noon Todav
KEVSSed 111 JIZVU
CITY OF WINTER SPRINGS, FLORIDA
SEPTEMBER 2016
SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
"Notes:
1
2
3
CWS ELECTION
CWS ELECTION
QUALIFYING
QUALIFYING
Ends At Noon Today
4
5
6
7
8
9
10
CITY HOLIDAY
SFMINOI.F COUN'r'Y
Labor Dor
TRAFFIC COURT
AT WINTER SPRINGS
2:00 - 5A0 PM
Planning And Zoning Board"
1.ocal Planning, Agency
Rep lar Meeting; - 5:30 PM
11
12
13
14
15
16
17
SEMINOLE COUNTY
TRAFFIC CO €; R'1
A WINTER SPRINGS
2:00 -5:00 PM
t lt, Cumm�ssirni
6:00 PM
18
14
20
21
22
23
24
SEMINOLE COUNTY
TRAFFIC COURT
AT WINTER SPRINGS
2:00 -5:00 PM
Bicycle And Pedestrian
Advisory Catnininer
Reeitlar Meeting - 5:30 PNt
25
26
27
28
29
34
"Meetings /Events Shown In
Red Are Scheduled For Tine
Commission Chamber
SEMINOLE COUNTY
TRAFFIC- COURT
AT WINTER SPRINGS
2:00- 5:00PM
City Commission
Code Frof- eineat Board
Regular Meeting - 6:00 PM
Regular Meeting - 5:30 PM
Ke+'�Sen I Il_7JGVIJ
CITY OF WINTER SPRINGS, FLORIDA
OCTOBER 2016
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY F'RI l7AY
SATURDAY
Notes:
1
2
3
4
5
6
7
8
SEMINOLE COUNTY
TRAFFIC COURT
AT WINTER SPRINGS
2:00 -5:00 PM
Planning And Zoning Board.
Local Planning Agenev
Regular Mecting - 5:30 PM
9
10
11
12
13
14
15
SEMINOLE C OVNTY
TRAFFIC COURT
AF WINTER SPRINGS
2:00 - 5.00 PM
City Commission
Regular Meelm6- 6:00 PM
16
17
18
19
20
21
22
SEMINOLE COUNTY
TRAFFIC COUR'T
AT WINTER. SPRINGS
2:00 - 5:00 PM
Tuscawilla Lighting And
Beautification District
Advisory Commitee
.,1 n1, ,,1111g,-5:15PM
23
24
25
26
27
28
29
yl a1IWLE COUNTY
TRAFFIC COURT
AT WINTER SPRINGS
2:00 - 5:00 PM
City Commission
Code Enforcement Board
Regular Meeting, 6:00 PN -f
Regular Mecnng - 5:30 PM
30
31
'Meelin >s %Evews Shown In Red Are Scheduled For The Commission Chomders
Revised 111312015
CITY OF WINTER SPRINGS, FLORIDA
NOVEMBER 2016
SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
L<
L
2
3
4
5
Ccun+ticsstu +t Cltantba'rs
SEMMOLE COUNTY
TRAFFIC COURT
AT WINTER SPRINGS
2,00 - 5:00 P%l
Parks And Recreation
Planning And Zoning Board/
Advisor) Conttntltee
Local Planning Agency
Re�'11IaT Meeting - 5:30 PM
Regular Klecung - 5:30 PM
6
7
8
9
10
11
12
CI'T'Y HOLIDAY
Yelemn'.s Day
Board Of Trustees
Regular Meeting - 5:30 PIV
{'i'O Bk RFSCHk:DUI.EbI
13
14
15
16
17
18
19
SWINOIA.. COUNTY
TRAFFIC COURT
AT WINTER SPRINGS
2:00 -1:00 PM
Cily Commission
Regular Meeting - 6:00 PN1
20
21
22
23
24
"�.. �� - .
715
26
CITY 11OLLDAY
SEMtNOI:15 C'Ol NrY
CITY HOLIDAY
Day After
TRAFFIC COURT
1kJKbgiP7nQ Di7V
Thanksgiving Dqt,
Al PUNTER SPRINGS
2:00 - 5,00 PM
Code Enforcement Board
Regular 14eetsng- 5:30 PM
27
28
29
30
'Votes.
SEMINOLE COUNTY
TRAFFIC COURT
AT WINTER SPRINGS
2:00 - 5:00 PM
City Cominissum
Regular Mecting - 6:00 PM
Revised 1113/2015
CITY OF WINTER SPRINGS, FLORIDA
DECEMBER 2016
SUNDAY MONDAY TUESDAY WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
Notes:
1
2
3
*Nfeelirr s %Erenr..Shrntn hi R N Cllamber-s
4
5
6
7
8
9
10
SFYIINOI.F. COUNTY
TRAFFIC COURT
Al WIN'TER SPRINGS
2:00 - 5:00 I'M
Planning .Arid Zoning; Board
Local Planning Agency
Regular Meeting - 5:30 PM
11
12
13
14
15
16
17
SEMINOLE COIJNTY
TR.AFP[C COURT
A] ' WINTER SPRINGS
2:00 -5:00 PM
City Commission
Regular Meetuw - 6r00 PM
18
19
20
21
22
23
24
SL'MINOLF COUNTY
TRAFFIC COURT
AT WINTER SPRINGS
2.00 -:00 I'M
Bicycle And Pedestrian
A(Msor" Crnnm itte,
I;
25
27
28
29
30
31
Christmas DRv
SEMINOLE COUNTY
TRAFFIC COURT
Al WIN] ER SPRINGS
2:00 - 5:00 PM
Code Fmlarcmient Board
Regular Meettn - 5'.30 PM
Revised 11/3/2015