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PROGRESS REPORT
35TH ANNIVERSARY CELEBRATION
CITY OF WINTER SPRINGS FLORIDA
Monday, April 25, 1994
BY
COMMISSIONER CINDY GENNELL
•
BACKGROUND
The City of Winter Springs recognized its 25th anniversary in 1984. On its 30th
anniversary in 1989, festivities and area dignitaries were added. In keeping with
this tradition the City will celebrate its 35th anniversary in June, 1994.
The City has grown considerably. As we grow and become more involved with
each other, it is desirable to establish a thread of continuity between the widely
varied lifestyles and offer a forum of a civic nature that will provide an insight
into our past and future and tie this diversity together.
There is a distorted public perception of government as being insensitive and
self-serving. The further removed people are from the government, the less they
understand about it and the more distorted their perception becomes. While we
can't control the Legislature or the larger governmental entities, we can influence
our local area. City government is the lowest level and closest to the people.
This is where people can get in touch with their government and gain a better
understanding.
PURPOSE
1. Attract attention to the City, promote its good points, and highlight its
accomplishments.
2. Establish the City as a "presence" in a larger community at the County
and State levels and make us more readily recognizable as unified,
cohesive and vibrant.
3. Deliver a very elementary message:
"This is your City. You have a vested interest"
ISSUES/CONCERNS
RESEARCH
1. Reviewed City records and files.
2. Contacted organizer of previous event.
3. Consulted with City Manager and City Attorney to establish procedures and
parameters.
VOLUNTEER ENLISTMENT
John Baker - Historian
Carol Coulon-Woods - Librarian
These volunteers were enlisted for individual expertise in their given fields and
ability to produce the desired materials and program.
z
FUND RAISING
Funds will be raised by soliciting contributions from:
a. City licensed occupational businesses
b. All vendors doing business with the City
c. Other interested parties
SITE SELECTION
Winter Springs City Hall
-The nicest, centrally located, and most significant public building
- Beautiful lobby that will lend itself to exhibits
- High visibility
- Easy access
-Ample parking and restroom facilities for a public gathering
-Auxiliary parking facilities available at Winter Springs Post Office
- Offers citizens unique educational opportunity to see "City Hall in action."
- Offers City staff and elected officials an opportunity to promote public relations
The following sites were reviewed and considered inappropriate for the reasons
shown:
Central Winds Park
-Absence of significant educational value
- No shelter for exhibits, food, dignitaries, and visitors
- Unpredictable weather (30th celebration was rained out!)
-Additional expense for:
- Canopies
- Public address system
- Port-O-Lets
- Insects, fire ants control
-Will involve extra time and effort of Parks & Recreation Department
Civic Center
-Absence of significant educational and public relations value
- Less overall parking
- Less centrally located, lower visibility, and less accessible than City Hall
- Smaller building than City Hall
- No room for display of Fire Truck, Rescue Unit, or Bloodmobile
- Potential loss of revenue from facility rental
Senior Center
- Not generally available for non-senior functions
- Same limitations as the Civic Center
J
DATE SELECTION
After several consultations and discussions, Monday, June 20, was considered
as most desirable to permit wider exposure to individuals who are interested in
the day-to-day operations of City Hall.
This would not interfere with weekend family obligations of:
- Invited dignitaries
- Parents with children
- City staff
This date would maximize the educational and public relations value of the
event. It is also the actual anniversary date.
TARGETED AUDIENCE
1. Public at large (daytime and evening)
- Parents and children (school not in session)
2. Dignitaries (evening)
- City, County and State officials
- School Board members and local school Principals
- Representatives of Homeowners Associations
PROGRAM
City Hall Open House/Exhibition 1-5 p.m.
Presentations & Follow-Up Activities 5:30-7:30 p.m.
EXHIBITS
1. Archeological
2. Historical (Community interest)
3. Service Organizations (VFW, Rotary, YMCA, Civic Association, etc)
4. Public Safety
BUDGET
Dependent upon contributions:
- Refreshments
- Display Costs
- Promotional items
- Communications
DEADLINE SCHEDULE
Item Target Date Status
Send requests for contributions April 8 Complete
Thank You letter for contributors As received In Process
Preliminary research/contact with speakers March 30 Complete
Preliminary contact with news media April 15 Complete
Logistics Planning with City Manager April 30 In Process
Invitations to speakers April 30
Budget May 10
Coordination of Volunteers/Assignments May
Invitations to VIPs May 10
Ordering of services & supplies Y 10
Contact exhibitors/Collect material for exhibits May 20 In Process
Final contact with news media May 20
Finalize Program Y
Notify area residents May 20
Activities wrap-up planning with City Manager May 30
CONCLUSIONS & RECOMMENDATIONS
This event will focus on a public display of civic pride and community self
esteem, as opposed to a fair or carnival. The objective is to attract the widest
variety of audience and offer the most meaningful educational experience
possible.
After a thorough review of previous events, current facilities, public relations
potential and enhancement of the City's image, the Winter Springs City Hall was
selected by far as the best choice for this event. Monday, June 20, the actual
anniversary date, was selected to maximize on the weekday availability of
dignitaries and parents with children, and to take advantage of the public
relations value of the City's day-to-day activities as well as public interaction.
Mrs. Irene Van Eepoel, the first woman Mayor of Winter Springs, and former
Mayor Cliff Jordan have both graciously agreed to attend as speakers.
The local news media have offered to do special features in recognition of the
anniversary.
J
•
FINANCIAL RECAP OF RECEIPTS AND EXPENDITURES
FOR 35TH ANNIVERSARY
AS OF JULY 16, 1994
DONATIONS:
(per attached list) $4,030.00
EXPENDITURES:
Postage for mailing letters $346.72
Display boards $72.75
Plaque (Torcaso) $27.00
Invitations $75.00
Banner $185.00
Caterer $1,599.38
Entertainment $100.00
Programs $155.00
50 Pen & Pencil Sets $291.80
500 Letter Openers $388.74
Photographer $150.00
Flowers $17.50
Miscellaneous out—of—pocket $89.55
City Personnel — Time $1,459.67
Total Expeditures $4,958.11
EXPENDITURES OVER DONATIONS ($928.11)
NOTE: THIS RECAP ACCOUNTS FOR ALL CHARGES AS OF THIS
DATE. FURTHER UPDATES WILL BE ISSUED IF NECESSARY
«xx«x INVOICE *****
THE SIGN KING. INC. Invoice # : 10749
726 N. HWY 17-92 ■ P.O. # .
LONGWOOD, FL 32750 Terms : COD
(407)-830-7443 Date Ordered:
Date Billed : 05/31/94
Name: JP PETRENCSIK Job Description:
Company: CITY OF WINTER SPRINGS Job Code:
Address : 1126 E. S .R. 434 Phone: (407 )-321-1800
City: WINTER SPRINGS FL 32708 State : FL Zip: 32708
Amount ; Description ; Price per ; Total
1 3 'X20" SINGLE FACED REGAL BANNER. DARK BLUE 185. 00
ON WHITE. HELVETICA BOLD LETTER STYLE.
"35th ANNIVERSARY"
ENTERED u U 1 0 8 1994
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Deposit Record 1 Total 185.00
Check #: Sales Tax @ % 0. 00
Date:
Amount : i Installation
Building Permit
Final Payment Shipping Charge
Check #: 1 Sub Total 0 .00
Date : Amount :
Total 185 . 00
NOTE: Deposit
PLEASE RETURN 1 COPY OF THIS
INVOICE WITH PAYMENT. Balance Due 185. 00
•
/<\'/ ;
C A T E R I N G
DATE: JUNE 25,1994
BETWEEN: VINELLI CATERING AND CITY OF WINTER SPRING
ADDRESS: 1126 EAST STATE ROAD 434
WINTER SPRINGS, FL. 32708
PHONE: 699-5221 (CINDY)
NUMBER OF PEOPLE: /-5
PRICE PER PERSON:: $8.75LL
TOTAL PRICE OF PARTY: 4 -3/a 3. o /8/.2/8/.2. 5-0 O
/ 54 . b9
TAX N/A TAX 69-13-035082-54c y f0' O
#
GRATUITIES 15%: /9G-. c o _ ?is99 . 3 �CO
DEPOSIT DAY OF BOOKING* 0 - A.
14 7:4-1-=e h---, Sat -1, Fos o o
TOTAL: -
AMOUNT PAID 10 DAYS BEFORE PARTY:c 0s` g
n 9 ,\y4
TOTAL DUE: '`y/ '99, 3 p
THANK YOU FOR CHOICE VIN Irk OR d ' EVENT.
255 5.Highway 427 • Longwood.Florida 32750 • (407)767-CHEF • FAX.14071 767-8751
Frank Katz
652 Brentwood.Drive
Winter Springs, Fl. 32708
STATEMENT
June 25, 1994
Piano Entertainment
35 th Anniversary - City of Winter Springs
Balance due $ 100.00
ri JUN 2 9 994
ENTERED JUN 2 91994
C
HLi
CI- y ' *C\ JUN 2 7 1994 ,
�if�j� 29f C�' CITY OF WINTER SPFINGS
d7'0 "0
49,�
"0 ,y PU4CMASIN�
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BLUE MAX PRESS
995C Westwood Square•Oviedo,FL 32765
(407)365-2350•FAX(407)366-8524
C( I� 6 -uivi-ACc Sec-\N%$ Date 5— n"'�
CO2839
Invoice no
Your order no
TERMS - PAYABLE IN FULL UPON RECEIPT
INVOICE
Quantity 'Description IUnit price 'Amount
kdo 1wVlkt\lo0.S `3S 4u.extPrSa
pie I ,SL*Z eL CoA ri coa
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SUB TOTAL rI SI°O
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SHIPPING CHARGES
TOTAL I I S J 08
-HOUSE of TROPHIES
SSE S. RRY. L32 INVOICE
CASSELBERRY, FL 32707 (i
(407) 834-5242
_ 6 f7/ INVOICE NO
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TO �� ///H,/f�/ Y DA DICE . [�SHIPPED
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QUANTITY DESCRIPTION : PRICE AMOUNT
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•
May 1 0 , 1994
113 N 6 E U U LS 11
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To : Mr . Gororuhk
CRY OF WINTER SPRINGS
PURCHASING
From: Comm. Gennell
I need a check for:
Ginny Thomas
1979 Spring Avenue
Oviedo , Fl 32765
in the amount of $72 .75 to pay for display boards for the 35th
Anniversary Celebration.
Please have it made up and sent out as quickly as possible
because she has expended personal funds for this purpose on
our behalf.
Q
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BLUE MAX PRESS
995C Westwood Square• Oviedo,FL 32765
\ (407)365-2350•FAX(407)366-,8524
LV\ "\tec S'�irsiAc .s Date 6- 3O _S
r 0 2 V
Invoice no
r� nl Your order no
TERMS - PAYABLE IN FULL UPON RECEIPT
INVOICE
Quantity (Description (Unit price (Amount
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SUBTOTAL I"-fCCD
SHIPPING CHARGES
TOTAL
MEMO
TO: COMMISSIONER CINDY GENNELL
FROM: CITY MANAGER JOHN GOVORUHR
•
DATE: JUNE 27, 1994
Below listed is the time incurred by City personnel to
prepare and mail letters and associated mailers for the 35th
Anniversary Open House. Please advise your directions as to how
the City should be reimbursed.
Vivian - 60 hours @6.90 hr. = $414.08
Nancy - 1/2 hr. @9. 7266 = 4.86
Margo - 80 hrs. @13.0091 = 1040. 73
$1459.67
Ja �avar
ty Manager
cc: Finance Director
Purchasing Agent
CITY OF WINTER SPRINGS
REQUEST FOR REIMBURSEMENT
NAME: Cindy Gennell
CONFERENCE
ATTENDED: 35th Anniversary Celebration
DATE: June 25, 1994 ---- -
LOCATION: City Hall
LIST OF EXPENSES: (Attach receipts for all expenditures for transportation, meals and
lodging or a signed statement listing expenses for which no receipts are available.)
TRANSPORTATION:
MILES @ 3.20/MILE f
PREPAID AIR TRAVEL: t
LODGING ACCOMMODATIONS: Seminole Office Products
our OF POCKET: Name badges, tape, aril marker
PREPAID: 1 12 .60
Refreshments for workers Dunkin Donut and Publix Deli
MEALS: $ 44. 71
Rubber Stamp for envelopes
TIPS/GRATUITIES: "Anniversary Fund" $ 17.49
Film and developing for Parks and Recreation Display
TELEPHONE: $ 14. 75
OTIIEIR REIMBURSEABLE EXPENSES: t
SUB-TOTAL: S
LESS: PREPAID TRANSPORTATION (f )
PREPAID LODGING ACCOMMODATIONS �_ )
NET REIMBURSABLE EXPENSES: $ 89. 55
SIGNATURE: i
1f?�ro-� DATE: June 30, 1994
LINE CODE: 001-11 -5110-0-0-4899 VENDOR NO.:
APPROVED BY: DARE:_
DATE PAID: CHECK NO.:
JUNE10, 1993
•
•
D NlUTS iii ly ,1�� TRY OUR 'BUY I ICK 1 FREE' PICT Orcr.
. .‘t Y\h'\ iJ NEXT TIME YOU FICG OF YOUR FICTUFF11i "
HHHHw1N�I� yr{ 3}33 yqyq
WELCOME TO ALBERTSONS 12 I 10 2595 0457
•�"Ili 3.4 06/21/94 6:57PM STORE 4353 952653 EXF PHOTO FT IT ,I9
L':? Df.1MITK 3.42 LUST 242 REG 14 OPR 114 952853 EXP PHOTO FI IT ,19-pS10
TOTAL 13_ G8 ;952853 E7. Z TAX Fl IT 10,19
CA91 13.75 i07pL $ .00 Fl 7.02 TAX .72
CI-ITNUE 0.07 1.O VIDEO KEYED 2.00 1 - TOTAL 10,91
\ VIDEO KEYED .99 T' CHECK 10 91
o 223 o FILM
E0/21/99 _ 4 Q' fry._
CHANGE ,n�_
TOTAL $ - 7.05 .?
3 HAVE A SAFE MD ENJOYABLE T DAY
t..112^ESHAHHY GUM ,24*1 THANK YOU FOP SHOPPING AT ECk D-'
EF._
CUM ,2441 JUNE 22. 1994 5:17 PM
TOTAL $ 7.55
CASH TEND 20.55
•
SUBTOTAL 7.06
�\\y TAX PAID .49
13.00 CHANGE
\ ORDER SUMMARY
5 TTL ITEMS 7.06
'I' INCLUDES AOF CHARGE
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INVOICE
(.41E-it� ACE RUBBER STAMP & SIGN #70230
Mi 1100 E.COLONIAL DRIVE P.O.BOX 53314]
Q((_ ORLANDO,FL 32803 PH.407.423-7223 /SPLESVEnGsKN °Ag/6 9q
FAX 407-872-0890
O.•
TO:
CITY OF WINTER SPRINGS ANNIV. FUND
CINDY GENNELL/699-5221
xx
UNIT PRICE AMOUNT
QUANTITY
MODEL 4 DESCRIPTION
$16.50 $16. 51
1 T13. 4 4 LN TRODAT
AAlulet
2bIlu0e' 61allga 35M1t
LISA Eat! 21111 11oaq 131
yvuj*oieetA Inuit
CIA of Mlulet gbtluOa
?AnaSUBTOTAL E1/''S
?Ana *O[G TAX *C
SHIPPING $17
TOTAL
•
ARROW INCENTIVE & PREMIUM, INC.
755 West Highway 434
Longwood, Florida 32750
407/260-1100 800/329-1100
***************
* INVOICE *
***************
SOLD TO: CITY OF WINTER SPRINGS INVOICE NO: 4313
35th Anniversary Fund DATE: 06/17/94
1126 East S.R. 434 SHIPPED: 06/09/94
Winter Springs , FL 32708 VIA: UPS
TERMS : NET 30
YOUR PO: 32742
SHIP TO: CITY OF WINTER SPRINGS
Attn: John Baker
1126 East S .R. 434
Winter Springs , FL 32708
QUANTITY ITEM# / DESCRIPTION COST EXTENDED
50 #UB101 UNIBALL PEN/PENCIL SET $ 4 .700 $ 235. 00
PRINT 1 COLOR ON BARREL
PRINT 1 COLOR ON GIFT BOX
1 LESS THAN MINIMUM CHARGE 50.000 50 . 00
JOB: CITY OF WINTER SPRINGS
SUBTOTAL $ 285.00
STATE/LOCAL SALES TAX EXEMPT
FREIGHT 6 . 98
TOTAL $ 291 .98
* * * T H A N K Y O U F O R Y O U R B U S I N E S S *
ALL PAST DUE INVOICES WILL BE SUBJECT TO A 1. 5% FINANCE CHARGE MONTHLY
ARROW INCENTIVE & PREMIUM, INC.
755 West Highway 434
Longwood, Florida 32750
407/260-1100 800/329-1100
***************
* INVOICE *
***************
SOLD TO: CITY OF WINTER SPRINGS INVOICE NO: 4314
35th Anniversary Fund DATE: 06/17/94
1126 East S .R. 434 SHIPPED: 06/13/94
Winter Springs , FL 32708 VIA: UPS
TERMS: NET 30
YOUR PO: 32742
SHIP TO: CITY OF WINTER SPRINGS
Attn: John Baker
1126 East S .R. 434
Winter Springs , FL 32708
QUANTITY ITEM# / DESCRIPTION COST EXTENDED
500 #505 QUICK SLITTER LETTER OPENER $ . 700 $ 350 . 00
PRINT 1 COLOR GRAPHICS
1 PRII,TING PLATE 25 . 000 25.00
JOB: CITY OF WINTER SPRINGS
SUBTOTAL $ 375.00
STATE/LOCAL SALES TAX EXEMPT
FREIGHT 13 .74
TOTAL $ 388 .74
* * * T H A N K Y O U F O R Y O U R B U S I N E S S * * *
ALL PAST DUE INVOICES WILL BE SUBJECT TO A 1. 5% FINANCE CHARGE MONTHLY
City of Winter Springs
REQUEST FOR CHECK
Date:
Vendor No.: .4), •
Payable to: / 7/1/dins
Address: /1/42 6977/.200d e. •
City: 40/0/00r7 State: ,' Zlp Code: ,?a-75-
,
'I
Amount r"
Charge to:
For ,35-71 1/O,0(/. y •
/
Requested By:
Approved By: 47,.�e
Date paid: ,, r'
Check No:
JUN 2 f 1924 11
.
1
l` / Blossoms & Petals Florist c of
///t 1 503 East Highway 434
- Longwood, Florida 32750
(407) 332-5050
Delivery Date (0I/- PS S M T W T F S ❑AM' ❑P'M'
"e N 479r�,.,o "z� Room
Deliver To �� r-
Address 2,e -4'C.' SPti iy 5
_ - _ _ Phone 3 7 ' el n
Wire Order: ❑Send ❑. , rvwe: FTD ❑AFS ❑FX ❑TT ❑_
Code
Florist •
JUL 111 •
Contact 18 S Phone
Address _.... - -• S'
•E _r06-.r• PROUNT
❑Arrangement ❑Plant ❑Cut ❑Corsage ❑Piece jf SO
L---\ Ow-n—I Q S b -D 50
/ '
CARD: � P��/� SER CHARGE
Q _ SUB-TOTAL
TAX
TOTAL 17 /a
❑PH. ❑csC. -trECDC-watecj..C55ttrija O CHG. U NSA ❑MC 0 AMEX C OTHER
Order Date Order Written By
Exp pate c
Credit Card No. - . C o�
1 �� . .� �' one
- Charge To i - -
Address
,,,,,� '' '' ,��,�. �II,:� Thank You —
32770
MONTHLY POSTAGE EXPENDITURES
APRIL 1994
City Manager $ 4.29
City Clerk 3
(City Birthday Mailing) — oo I -Iio --CI, - ° " ` Z 5333.67
Finance 100.66
Personnel
8.98
Administration
8.51
Engineering 4.69
Land Development 15.84
Police Department 70.88
Fire Department
8.97
Building Department 43. 10
Public Works 3.77
Recreation/Parks 5.91
Purchasing 14.80
658.92
SID
USED POSTAGE $14,219.49 p\\
UNUSED POSTAGE $ 505.51 O \ p 1V
o
11\ � / �
MONTHLY POSTAGE EXPENDITURES
MAY 1994
City Manager $ 7 _6d
City Clerk 79 . 33
City Birthday Mailing ($13 . 05)
Finance 140 . 57
Personnel 18 .09
Administrative 48 . 31
Engineering 5 . 71
Land Development 83 . 84
Police Department 66 . 61
Fire Department 14. 18
Building Department 23 . 34
Public Works 3. 19
Recreation/Parks 11 . 60
Purchasing (90 Invitations) 58 .74
(25 Mailings)
561.15
USED 14, 780 . 64 '/�—
UNUSED 1, 944.36 % �� L
\ I r \ V i
4 77
o