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HomeMy WebLinkAbout2015 03 23 City Commission Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA 04 s I- Ilk G) Incorporated • 1959 ' .tiGD O we-00 ,c E-0 Jyc CITY COMMISSION MINUTES REGULAR MEETING MONDAY, MARCH 23, 2015 - 5:15 P.M. CITY HALL—COMMISSION CHAMBERS 1126 EAST STATE ROAD 434,WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey- Seat One Commissioner Kevin Cannon - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick- Seat Four CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 23,2015 PAGE 2 OF 26 CALL TO ORDER The Regular Meeting of Monday, March 23, 2015 of the City Commission was called to Order by Mayor Charles Lacey at 5:16 p.m. in the Commission Chambers of the Municipal Building(City Hall, 1126 East State Road 434, Winter Springs,Florida 32708). Roll Call: Mayor Charles Lacey,present Deputy Mayor Joanne M.Krebs,present Commissioner Jean Hovey,present Commissioner Kevin Cannon,present Commissioner Pam Carroll,present Commissioner Cade Resnick,present City Manager Kevin L. Smith,present City Attorney Anthony A. Garganese,present City Clerk Andrea Lorenzo-Luaces,present A moment of silence was held, followed by the Pledge of Allegiance. Next, related to any possible Agenda Changes, Commissioner Kevin Cannon asked to comment on Consent Agenda Item "303". AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used. INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: The Community Development Department is advising the City Commission of the status of various development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 23,2015 PAGE 3 OF 26 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. There was no discussion on this Agenda Item. PUBLIC INPUT Mayor Lacey opened "Public Input". No one spoke Mayor Lacey closed "Public Input". CONSENT AGENDA CONSENT 300. Office Of The City Manager And Finance And Administrative Services Department REQUEST: The City Manager is requesting that the City Commission approve the proposed FY 2016 Budget Calendar. FISCAL IMPACT: There is no related fiscal impact associated with this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Additionally,the FY 2016 budget calendar will be posted to the website within one week of approval. RECOMMENDATION: Staff recommends the Commission approve the FY2016 Budget Calendar. No discussion. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 23,2015 PAGE 4 OF 26 CONSENT 301. Police Department REQUEST: The Police Department requests Commission approval to spend Federal LETF funds for the purpose of acquiring new desktop computers and monitors for the Communications Center,a computer system which operates the online fingerprinting system used by the City, two SurfacePro tablet-style computer units for use by PD staff, a sound meter calibration unit, laptop chargers, and an evidence storage facility at the police department. FISCAL IMPACT: Funding for these projects will come from the Federal Law Enforcement Trust Fund. There is a balance of$71,958 in this line code. The city will receive a reimbursement of half the costs for the evidence storage unit, approximately$1,300. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Approve the expenditure of Federal LETF funds in the amount of$21,075* for the purpose of purchasing three (3) replacement desktop computers and (11) eleven monitors intended for the Communications Center,two (2) SurfacePro computers for police staff use,one(1) Rion sound meter calibrator unit, laptop chargers,a storage unit for evidence,and the fingerprinting computer system. Mayor Lacey reminded the City Commission about a modification to Agenda Item "301" sent to the City Commission at the end of last week,which noted that the twenty-one thousand seventy-five dollars($21,075.00)* amount had actually been reduced down to seventeen thousand six hundred forty-four dollars and six cents ($17,644.06). CONSENT 302. Police Department REQUEST: The Police Department requests the Commission approve the expenditure of existing budgeted funds totaling $77,797 and associated vendors for the purpose of upgrading the police department Communications Center. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 23,2015 PAGE 5 OF 26 FISCAL IMPACT: Breakdown of costs for each facet of the renovation are as follows: • Furniture-$64,422 using Xybix. • Data Cabling and Infrastructure-$24,094 using Infinity AV/Security and Apollo Electric. • Radio Services-$13,082 using Skywave. • Flooring-$3,279 using Discount Carpet Installation/Cleaning. Initial outlay-$104,877 • Reimbursement from Seminole County-$27,080 TOTAL COST- $77,797 Recent market changes have significantly reduced the cost of fuel. Consequently, there is a sizable and favorable variance in the fuel budget which will be utilized to fund this project. In short, funding will not require additional appropriation from the General Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above,and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Approve the expenditure of existing budgeted funds and associated vendors for the purpose of fully renovating the police Communications Center in the amount of$77,797. There was no discussion on this Agenda Item. CONSENT 303. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission review and approve Resolution Number 2015-09 offering appreciation and gratitude for the contributions and service of Mr. Rick Brown as the recent Commissioner of District Two. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 23,2015 PAGE 6 OF 26 FISCAL IMPACT: There is no fiscal impact related to the Approval of Resolution Number 2015-09. Related to the official "Key to the City",while we still have some "Keys to the City" on hand,no purchase is needed for this. However, a "Key to the City" has typically been attached to a plaque with applicable wording, and thus to continue with past practices, a cost of approximately up to one hundred dollars ($100.00) will be required; and currently sufficient funds in Line Code 1100-555480 (Promotional)for this purchase. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting that the City Commission approve Resolution Number 2015-09. Upon the City Commission's approval of this Resolution,former Commissioner Rick Brown will be contacted by the City Clerk and asked to attend a City Commission Meeting or event to receive this Resolution of Appreciation,and also a"Key to the City"as agreed to by the City Commission. Commissioner Cannon expressed that regarding the Resolution to former Commissioner Rick Brown, some of former Commissioner Brown's contributions to the community"Should have also been recited in there and I had mentioned that." With further comments, Mayor Lacey said that City Clerk Andrea Lorenzo-Luaces could make the changes and asked the City Commission if they would approve the changes that Commissioner Cannon suggested and whether it needed to come back to the City Commission. City Clerk Lorenzo-Luaces mentioned that she alluded to former Commissioner Brown's contributions around the community however"I just didn't spell many of them out, but I'd be more than glad to make sure that they're in there." Commissioner Cannon pointed out, "I think he should be recognized for that. He has done a lot of service in the community besides being a Commissioner and I think it should be included and I am pretty sure I mentioned that from the dais when we were having the discussion last time." City Clerk Lorenzo-Luaces confirmed with Commissioner Cannon, "You did" and referenced what was noted in the Resolution. City Clerk Lorenzo-Luaces added, "If you'd like it spelled out, I would be more than glad to." Commissioner Cannon remarked, "That would be my request." Mayor Lacey asked, "Is there any objection from the City Commission to following that path?" No objections were voiced. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 23,2015 PAGE 7 OF 26 CONSENT 304. Information Services Department REQUEST: The Information Services Department requests that the City Commission approve Resolution Number 2015-08 recognizing the retirement of Information Services Department employee Ron Kandzer. FISCAL IMPACT: There is no fiscal impact if Resolution 2015-08 is approved. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: It is recommended that the City Commission approve Resolution Number 2015-08. If this Resolution is approved, a presentation of the Resolution to Information Services employee Ron Kandzer will then be made at a future Commission Meeting in honor of his 10 years of dedicated service to the City of Winter Springs. No discussion. CONSENT 305. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, March 9, 2015 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact if Resolution 2015-08 is approved. There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 23,2015 PAGE 8 OF 26 RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday,March 9,2015 City Commission Regular Meeting Minutes. This Agenda Item was not discussed. "I MOVE THAT WE APPROVE THE CONSENT AGENDA WITH THE REVISIONS THAT WE JUST DISCUSSED WITH THE CLERK AS IT RELATES TO ITEM `303', THE KEY TO THE CITY AND THE RECOGNITION OF FORMER COMMISSIONER RICK BROWN AND ALLOW WITH LATITUDE TO THE CITY CLERK TO ADD THOSE ADDITIONAL ITEMS WITHOUT US HAVING TO COME BACK AND VOTE ON IT A SECOND TIME." COMMISSIONER CANNON ADDED, "AND ALSO THE REVISIONS TO `301' -THE CORRECTIONS THAT WE RECEIVED TO `301'." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER CARROLL. DISCUSSION VOTE: COMMISSIONER CANNON: AYE COMISSIONER HOVEY: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER CARROLL: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. REPORTS REPORTS 400. Office Of The City Attorney—Anthony A. Garganese,Esquire No Report. REPORTS 401. Office Of The City Manager—Kevin L. Smith City Manager Kevin L. Smith referenced the Commission Chambers screens showing some information on Public Input for those attending City Commission meetings and explained, "We've added some information that we hope will at least be a step in the direction of providing a little more input/direction to those individuals that would like to address you all." Secondly, Manager Smith noted that a few months ago, an Informational Agenda Item had been provided, along with an email addressing water quality as defined by the Environment Protection Agency and commented on some of the requirements the City will be adhering to, including providing information in water bills and compliance efforts with the Environment Protection Agency's new methodology they have enacted. Manager Smith added that after this has been done, Staff will come back with more information and should the City Commission receive any inquiries, Manager Smith suggested forwarding such inquiries to himself or Mr. Kip Lockcuff, P.E.,Director, Public Works/Utility Departments. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 23,2015 PAGE 9 OF 26 Commissioner Cannon asked Manager Smith about possible funding needs for compliance and Manager Smith said they would bring back "The breadth of options both operationally and financial for your consideration." Furthermore, Commissioner Cannon suggested that related to funding, "Let us try to get it done before the interest rates move up." REPORTS 402. Office Of The City Clerk—Andrea Lorenzo-Luaces,MMC City Clerk Lorenzo-Luaces mentioned the final confirmed date for the City Commission's Board and Committee Appreciation event is Saturday,June 20th, 2015. REPORTS 403. Office of Commissioner Seat One-The Honorable Jean Hovey Commissioner Jean Hovey asked about the status of the "facebook" page she had mentioned before. Manager Smith noted that this is being considered,but that a Social Media Policy is needed first and that such a Policy is in the works. Manager Smith remarked, "That will come to you all for approval. Once that's approved, then you will see the results soon thereafter." Further brief comments. REPORTS 404. Office of Commissioner Seat Two-The Honorable Kevin Cannon Commissioner Cannon remarked that he thought the recent Open House he held recently went well and thanked Manager Smith, City Attorney Anthony A. Garganese, and Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department. Commissioner Cannon added, "I just wanted to say thank you to the Staff and everybody for letting us work that through." Next, Commissioner Cannon mentioned Winter Springs High School's CyberPatriots success as they go to the National Championships. Commissioner Cannon also spoke of a high school robotics contest and that he was working with the Director of STEM (Science/Technology/Engineering/Mathematics) for the School District to help promote STEM (Science/Technology/Engineering/Mathematics) as much as possible which he thinks will help with recruiting efforts. REPORTS 405. Office of Commissioner Seat Three-The Honorable Pam Carroll Commissioner Pam Carroll said she had attended a"Cops for Kid's House" event and spoke of this being a great organization and hoped they met their fundraising goal from their event. Secondly, Commissioner Carroll noted that the City's Spring Family Festival was this weekend and asked all to pass the word about the event. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 23,2015 PAGE 10 OF 26 REPORTS 406. Office of Commissioner Seat Four-The Honorable Cade Resnick Commissioner Cade Resnick mentioned he would be attending the City's Spring Family Festival. Personal comments followed. REPORTS 407. Office of Commissioner Seat Five/Deputy Mayor-The Honorable Joanne M.Krebs Deputy Mayor Joanne M. Krebs commented that Seminole County will be making rain barrels tomorrow (during the time frames of 2:00 — 4:00 p.m. and also 7:00 — 9:00 p.m.), that she would be attending this event, and that this would be good for the environment. Brief discussion followed. Next, Deputy Mayor Krebs asked if the City holds a City Government Day with area schools. Discussion followed on classes that visit City Hall and occasional interviews. Continuing her Report, Deputy Mayor Krebs thought the Public Input information that Manager Smith had referred to during his Report,was a"Great idea". Lastly, Deputy Mayor Krebs inquired about the status of the requested Agenda Item on staggering the Terms of Office for the Members of the Parks and Recreation Advisory Committee? Manager Smith explained, "It will be coming back to you all at the appropriate time." Deputy Mayor Krebs said she would keep checking on the status. REPORTS 408. Office of the Mayor-The Honorable Charles Lacey Mayor Lacey No Report. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department-Planning Division REQUEST: The Community Development Department — Planning Division requests that the City Commission hold a public hearing to consider Second Reading and Adoption of Ordinance 2015-04, which proposes to annex two (2) parcels totaling approximately 2.31 acres,located at 235 Old Sanford Oviedo Road. FISCAL IMPACT: The proposed voluntary annexation will provide additional taxable value to the City.The potential tax revenue of the existing 4,000 square foot welding business is estimated as follows: 4,000 square foot Welding Business assessed at approximately$336,751 $336,751/1000=$336.75 $336.75 x(2.54)=$855.34 $855.34(less the 4%statutory discount)=$821.13 annual tax revenue CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 23,2015 PAGE 11 OF 26 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Adjacent property owners have been notified by US mail. Pursuant to Florida Statutes 171.044 (6), the Seminole County Board of County Commissioners was sent via Certified Mail the notice of annexation for the subject parcels on January 9,2015(see Attachment C -Seminole County Board of County Commission Annexation Notification Letter). The proposed ordinance was advertised in the Orlando Sentinel on February 19, 2015 and February 26,2015 (see Attachment D - Advertisement, Orlando Sentinel). In addition, a yellow sign noting the date and time of the public hearing has been erected on the property. RECOMMENDATION: The Community Development Department—Planning Division requests that the City Commission hold a public hearing to consider Second Reading and Adoption of Ordinance 2015-04, which proposes to annex two(2) parcels totaling approximately 2.31 acres,located at 235 Old Sanford Oviedo Road. Attorney Garganese read Ordinance 2015-04 by"Title"only. Brief comments followed with Mr. Stevenson. Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item. "MOTION TO APPROVE ORDINANCE 2015-04." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CANNON. DISCUSSION VOTE: COMMISSIONER RESNICK: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER CANNON: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 23,2015 PAGE 12 OF 26 PUBLIC HEARINGS 501. Community Development Department-Planning Division REQUEST: The Community Development Department— Planning Division requests that the City Commission hold a Public Hearing to consider Second Reading of both the Small-Scale Future Land Use Map Amendment and Rezoning for approximately 2.31 acres located at 235 Old Sanford Oviedo Road as described within Ordinances 2015-05 and 2015-06. FISCAL IMPACT: The proposed Small-Scale future land use amendment, which re-designates the property from Seminole County "Industrial" to City of Winter Springs "Industrial", will provide additional taxable value to the City.The potential tax revenue of the existing 4,000 square foot welding business is estimated as follows: 4,000 square foot Welding Business assessed at approximately$336,751 $336,751/1000=$336.75 $336.75 x(2.54)=$855.34 $855.34(less the 4% statutory discount)=$821.13 annual tax revenue COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above,and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Pursuant to Florida Statutes 171.044 (6), the Seminole County Board of County Commissioners was sent via Certified Mail the notice of annexation for the subject parcels on January 9, 2015 (see Attachment E, Seminole County Commissioners Notification Letter). Adjacent property owners have been notified by US mail and a yellow sign noting the date and time of the public hearing has been erected on the subject property. Lastly, the proposed Ordinances were advertised in the Orlando Sentinel on February 19, 2015 and February 26,2015 (see Attachment F,Orlando Sentinel Advertisement). RECOMMENDATION: The Community Development Department — Planning Division requests that the City Commission hold a Public Hearing to consider Second Reading of both the Small-Scale Future Land Use Map Amendment and Rezoning for approximately 2.31 acres located at 235 Old Sanford Oviedo Road as described within Ordinances 2015-05 and 2015-06. Attorney Garganese read Ordinances 2015-05 and 2015-06 each by"Title"only. Mayor Lacey opened the "Public Input"portion of the Agenda Item on both Ordinances. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item on both Ordinances. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 23,2015 PAGE 13 OF 26 "MOTION TO APPROVE ORDINANCE 2015-05." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. "MOTION TO APPROVE ORDINANCE 2015-06." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. PUBLIC HEARINGS 502. Community Development Department-Planning Division REQUEST: The Community Development Department—Planning Division requests the City Commission approve: 1) Final Engineering Plan, 2) Aesthetic Review, and 3)Modification to the Development Agreement for Nursery Road Warehouse, Phase III, a 12,000 square foot warehouse building located on the north side of the intersection of Nursery Road and Talmo Street,east of U.S. 17-92. FISCAL IMPACT: According to the Seminole County Property Appraiser,the assessed value of an existing 16,000 square foot building on the same property is $564,367. This equates to $1,433.49 in ad valorum taxes to the City. (564367/1000=564.367 * .00254=1443.49) The proposed building is 12,000 square feet in area and is estimated to be assessed at a taxable value of $500,000. Based on this assumption, the City can anticipate $1,270.00 in ad valorum taxes from this building. (500000/1000=500.000 * .00254 = 1270.00) COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 23,2015 PAGE 14 OF 26 RECOMMENDATION: Staff and the Planning & Zoning Board recommend approval of: 1) Final Engineering Plan, 2) Aesthetic Review, and 3) Modification to the Development Agreement for Nursery Road Warehouse, Phase III, a 12,000 square foot warehouse building located on the north side of the intersection of Nursery Road and Talmo Street,east of U.S. 17-92. Mr. Bobby Howell, AICP, Planner, Community Development Department gave an introduction on this Agenda Item. Attorney Garganese commented "After the Agenda Item went out, I just wanted to recommend a couple of changes to the DA (Development Agreement). Rather than attach the Final Engineering Plans and specs to the Agreement, the Agreement will just state that the plans are fully incorporated into the Development Agreement and on file at City Hall." Continuing, Attorney Garganese noted another matter related to the park property donation and noted, "Rather than just simply saying that that Section 7 of the previous DA(Development Agreement) is deleted, I thought it was necessary to state that that property was conveyed and then subsequently reconveyed back to the property owner, so there's at least a record explanation of it in the Record. So those are the only two(2)technical changes that I made after the Agenda got published." Discussion followed on the previous and new pond and the water table with Mr.Brian Fields,P.E., City Engineer, Public Works Department. Further comments followed on nearby homes situated in unincorporated Seminole County,the hours of operation, and potential businesses. Mayor Lacey asked Mr.Howell if a yellow sign had been posted to advise the public,to which Mr. Howell responded, "Yes, Sir." Remarks continued on the hours when trash could be picked up, noise concerns, and the newly approved Dunkin' Donuts business. Manager Smith spoke for the Record about the schools not using the City's trash collection company. Chief of Police Kevin Brunelle, Police Department mentioned he had done some research on calls over the last ten(10)years in this area and they were for abandoned vehicles and none were noise related. Further comments ensued with Mr. Stevenson on where noise would be generated from, general noise, and door configuration and dumpster locations. Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item. "MOTION TO APPROVE". MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. MAYOR LACEY CLARIFIED THE MOTION WAS TO "APPROVE ITEM `502' WHICH IS THE FINAL ENGINEERING PLAN, AESTHETIC REVIEW, AND THE MODIFIED DEVELOPMENT AGREEMENT." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 23,2015 PAGE 15 OF 26 VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER CANNON: AYE COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. PUBLIC HEARINGS 503. Community Development Department-Planning Division REQUEST: The Community Development Department—Planning Division requests that the City Commission hold a public hearing to consider First Reading of Ordinance 2015-09, which proposes to annex one (1) parcel totaling approximately 1.871 acres, generally located southeast of the intersection of State Road 434 and Tuskawilla Road. FISCAL IMPACT: Once the property is annexed it will be added with approximately eight (8) acres of adjacent property presently within the City for a proposed senior housing development. More specifically, the project is scheduled to be a 110,000 square foot $15,000,000 development providing 18-24 full time positions of employment for the local community. The surrounding area is generally characterized by commercial uses in the City of Winter Springs. Development of the subject property is anticipated to provide an increase to the City's taxable value. A detailed Fiscal Impact Report will be provided as part of the development application. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Adjacent property owners have been notified by US mail. Pursuant to Florida Statutes 171.044 (6), the Seminole County Board of County Commissioners was sent via Certified Mail the notice of annexation for the subject parcels on February 6, 2015 (see Attachment D - Seminole County Board of County Commission Annexation Notification Letter). The proposed ordinance was advertised in the Orlando Sentinel on March 12,2015 and March 19,2015(see Attachment E-Advertisement, Orlando Sentinel). CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 23,2015 PAGE 16 OF 26 RECOMMENDATION: The Community Development Department—Planning Division requests that the City Commission hold a public hearing to consider First Reading of Ordinance 2015-09, which proposes to annex one (1) parcel totaling approximately 1.871 acres, generally located southeast of the intersection of State Road 434 and Tuskawilla Road. RELATED TO ORDINANCE 2015-09, "MOTION TO READ BY `TITLE' ONLY." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. Attorney Garganese read Ordinance 2015-09 by"Title"only. Mr. Stevenson addressed the City Commission on this Agenda Item. Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item. "MOTION TO MOVE ORDINANCE 2015-09 TO SECOND READING." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CARROLL: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. PUBLIC HEARINGS 504. Community Development Department-Planning Division REQUEST: The Community Development Department—Planning Division requests that the City Commission hold a Public Hearing to consider First Reading of both the Small-Scale Future Land Use Map Amendment and Rezoning for approximately 1.871 acres located southeast of the intersection of State Road 434 and Tuskawilla Road as described within Ordinances 2015-10 and 2015-11. FISCAL IMPACT: The proposed Small-Scale future land use amendment, which re-designates the property from Seminole County "Industrial" to City of Winter Springs "Town Center", will increase the possibility of additional taxable value to the City and potentially spur the increase of future residential, commercial and/or office development activity within this particular area. The request is based upon the applicants desire to add the voluntary annexed property with eight (8) adjacent acres, within the City, for a proposed senior housing development. The $15,000,000 retirement residence would be a 144-suite facility consisting of 110,000 square feet, and providing 18-24 full time positions of employment for the local community. A Fiscal Impact Report will be provided as part of the development application. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 23,2015 PAGE 17 OF 26 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Pursuant to Florida Statutes 171.044 (6), the Seminole County Board of County Commissioners was sent via Certified Mail the notice of annexation for the subject property on February 6, 2015 (see Attachment G, Seminole County Commissioners Notification Letter). Adjacent property owners have been notified by US mail noting the date and time of the public hearing has been erected on the subject property. Lastly, the proposed Ordinances were advertised in the Orlando Sentinel on March 12, 2015 and March 19, 2015 (see Attachment H,Orlando Sentinel Advertisement). RECOMMENDATION: The Community Development Department—Planning Division requests that the City Commission hold a Public Hearing to consider First Reading of both the Small-Scale Future Land Use Map Amendment and Rezoning for approximately 1.871 acres located southeast of the intersection of State Road 434 and Tuskawilla Road as described within Ordinances 2015-10 and 2015-11. "MOTION TO READ ORDINANCES 2015-10 AND 2015-11 BY `TITLE' ONLY." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. Attorney Garganese read Ordinance 2015-10 and then Ordinance 2015-11, each by"Title"only. Mayor Lacey opened the "Public Input"portion of the Agenda Item on both Ordinances. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item on both Ordinances. "MOTION TO MOVE ORDINANCE 2015-10 TO SECOND READING." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER CARROLL: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—MARCH 23,2015 PAGE 18 OF 26 "MOTION TO MOVE ORDINANCE 2015-11 TO SECOND READING." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER CANNON: AYE COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CARROLL: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 600. Office Of The City Manager And Finance And Administrative Services Department REQUEST: The City Manager is requesting City Commission acceptance of the Comprehensive Annual Financial Report as presented for the Fiscal Year Ended September 30,2014. FISCAL IMPACT: This report has no direct financial impact on the City. However,the information presented in the CAFR is used by investors and citizens to help determine the overall financial health of the City of Winter Springs COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Additionally,the 2014 CAFR will be posted to the City's website within one week of acceptance. RECOMMENDATION: It is recommended that the Commission accept the Comprehensive Annual Financial Report (CAFR) as presented for the fiscal year ended September 30,2014. Mr. Shawn Boyle, Director,Finance and Administrative Services Department introduced this Agenda Item. Ms. Tammy Campbell, CPA, Manager -Audit &Accounting Services, McDirmit Davis and Company, LLC, 934 North Magnolia Avenue, Suite 100, Orlando, Florida: spoke on her background and McDirmit Davis and Company, LLC. Tape 1/Side B CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 23,2015 PAGE 19 OF 26 Ms. Campbell stated, "As for the City's Audit Report this year, the City once again received an unmodified opinion which is the best opinion that you can get. During the year,the City implemented one(1)new accounting standard related to pensions and for this year only, required additional disclosure requirements. For 2015, there will be a related pension standard which will require the City to report a portion of the pension liability in the City's government-wide financial statements which could have a material effect on those financial statements." Concluding her comments to the City Commission, Ms. Campbell suggested an annual review of the City's Investment Policy. Further comments. Mayor Lacey said to the City Commission, "If there are no other questions, a Motion to accept the CAFR (Comprehensive Annual Financial Report)for Fiscal Year[20']14 would be in order." "SO MOVED." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. Mayor Lacey thanked Ms. Campbell. Commissioner Hovey added, "Great job to the City too — Kevin (Smith) and Staff,thank you." Commissioner Cannon offered his thanks also. REGULAR 601. Office Of The City Attorney And Office Of The City Manager REQUEST: The City Attorney and City Manager request that the City Commission approve Resolution 2015-10 modifying the Rule and Procedures for City Commission meetings, effective March 23,2015. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 23,2015 PAGE 20 OF 26 RECOMMENDATION: The City Attorney and City Manager recommend approval of Resolution 2015-10, effective March 23, 2015. Attorney Garganese briefly spoke on this Agenda Item and said that any changes were underlined. Deputy Mayor Krebs mentioned she had hoped to receive information on what other cities were doing to honor individuals with Keys to the City, etc. and referenced the past City Commission Regular Meeting Minutes and Mayor Lacey's comments. Deputy Mayor Krebs added, "We have not had a chance to really look at any guidelines that others are using and I think we should have that opportunity. Maybe we will decide we don't even want to make a Policy for something like that. We have not had a problem in the past." Deputy Mayor Krebs then suggested, "I would still like to see what other cities are doing, and I do not think we have that information." Commissioner Hovey mentioned she was under the same impression that they would be provided with information from other municipalities to consider. Attorney Garganese said, "I can give you some of the information that I have at my disposal for you to see,regarding Proclamations and Keys to the City." Further, Attorney Garganese noted, "If you are not comfortable with the protocol for Proclamations and Keys to the City, you could adopt the Resolution and exclude the protocol for Proclamations and Keys to the City." Attorney Garganese then stated he could provide more data points at the next meeting and then the City Commission could provide direction and how to proceed. Commissioner Hovey added, "Maybe we do not need a Policy, but it would be nice to see what the others have..." Deputy Mayor Krebs stated, "...I agree." Furthermore, Commissioner Hovey added that she would like to see information about what other cities do. With further comments on the Resolution as provided, Commissioner Cannon stated, "I do not want there to be a delay in the passage of the Resolution" in terms of the proposed 6:00 p.m. City Commission meeting start time. Deputy Mayor Krebs commented on the wording for Keys to the City as it relates to being approved unanimously and approved by the Mayor and mentioned that as power rests with the City Commission, such verbiage for a unanimous decision gives power to the minority." Deputy Mayor Krebs asked that Attorney Garganese consider this. Continuing, Deputy Mayor Krebs referenced some of the history as to how the 5:15 p.m. City Commission meeting time came about in 2007, that no complaints about Commission meeting start times have been heard until late last year, and that the proposed survey discussed at the last City Commission Meeting would really need to be handled differently to get better data. Mayor Lacey also said he had re-thought the proposed survey and ways to make it more manageable. Commissioner Carroll also commented on the proposed survey. Commissioner Carroll then mentioned some situations when she was the President of the Tuscawilla Homeowners Association and when some hot button issues were being discussed,that some people had told her they could not get to City Commission meetings by the 5:15 p.m. start time, and therefore she was supportive of changing to the proposed new 6:00 p.m. City Commission meeting start time. Next, Commissioner Cannon noted that he thought the proposed survey might be awkward and may not provide the best data; and said that when he was campaigning door to door, no residents had told him that they liked the 5:15 p.m. City Commission meeting start times. Commissioner Cannon noted that he appreciated the City Commission's support for a later City Commission meeting start time, and that the change would be very important to those residents that work in downtown Orlando. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 23,2015 PAGE 21 OF 26 Commissioner Resnick additionally remarked about the proposed survey and referenced Commissioner Cannon's comments about residents who told Commissioner Cannon that they did not like the current 5:15 p.m. City Commission meeting start time. Commissioner Resnick then suggested that if we do go forward with a later City Commission meeting start time,that we review attendance in about six(6)months. Commissioner Resnick added that usually the residents who do not attend City Commission meetings are happy with the way things are running. Further comments followed on whether the proposed survey was the best thing to do, possible issues with Interstate 4(I-4)traffic,the concept of"change", and the proposed Resolution. "I MAKE A MOTION THAT WE ADOPT RESOLUTION 2015-10, INCLUDING PARAGRAPH 5. (A). AND EXCLUDING OR STRIKING EVERYTHING BELOW 5. (A)." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. MAYOR LACEY NOTED THE MOTION WAS "TO ADOPT THE PORTIONS OF THE CHANGES TO RESOLUTION 2015-10 THAT ARE PROPOSED EXCLUSIVE OF (B) AND INCLUSIVE ONLY OF 5. (A)." ATTORNEY GARGANESE CLARIFIED FOR THE RECORD THAT "5. (A). IS ACTUALLY THE SECTION IN THE AGENDA ITEM— THAT ADEQUATELY REFLECTS THE PROPOSED CHANGE TO THE RULES OF PROCEDURE BY ADDING A NEW SECTION,I.I." COMMISSIONER CANNON NOTED,"THAT WAS MY INTENT IN THE MOTION." VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: NAY COMMISSIONER RESNICK: AYE DEPUTY MAYOR KREBS: NAY COMMISSIONER CANNON: AYE MOTION CARRIED. Summarizing, Mayor Lacey pointed out that "We have a new Resolution 2015-10 that calls for a start time of 6:00 p.m., so our next meeting will be at 6:00 (p.m.) and will be noticed that way." Manager Smith said, "Mayor, can I ask the Commission for a clarification on two (2) particular issues. We just want to make sure we give you all what you are asking for. The first issue is relative to Proclamations and Keys to the City. Obviously, you all did not approve that, at this time. What would you like? Would you like us to come back with an Agenda Item? I heard a couple of Commissioners say - that they did not think we needed a Policy. I think I heard one (1) Commissioner say they like the Policy but then on further reflection there was a part that they didn't like. So, we're happy to do whatever you would like. Do you want us to bring back an Agenda Item to discuss this? Or - option b, continue with the status quo, which is you all just bring it up when you feel like it? Or an option c, is perhaps we can give you some data for your own reference, but we would not create a formal Policy. Or none of the above." Commissioner Carroll noted, "I thought I heard that at least one (1) Commissioner wanted additional - what are other cities doing, what kind of guidelines." Commissioner Carroll mentioned previous knowledge she had from another part of the country and that a Key to the City was"Very special. It was for something above and beyond, and it was a big deal and pomp and circumstance and people would look forward to it." Commissioner Carroll suggested, "I think if we can somehow explore without spending a lot of Staff time and dollars, what are other cities doing to keep this being special,not just because you served on this,or you served on a Board." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 23,2015 PAGE 22 OF 26 Commissioner Resnick remarked, "I would either concur with what Commissioner Carroll just said or just say leave it status quo, the way it is and we decide up here when the special moments occur." Deputy Mayor Krebs said, "I agree with Commissioner Resnick, that it has not been bad before, I mean we have not had problems with it before." Commissioner Cannon stated, "I thought even tonight, that the Deputy Mayor said she would like a little more background on how other cities are handling it and that is kind of what I thought we were going to get, was more or less a kind of a range of how other cities handling it. I think it is probably never a bad idea to have some sort of framework for things, not that it is absolutely necessary - I am sort of neutral on it but I would like to have some additional time, at least, to just look through it and also to see how other cities are handling it, and just to have it come back as maybe an Informational item or something at a later date." Manager Smith inquired, "Would it be acceptable to the Commission for Staff to put together some information on what other cities are doing, the kind of things that I think you all are looking for and disseminate it via email and if you or one (1) Commissioner or more Commissioners would like to take a step further at a future meeting, you all give us direction at that time?" Deputy Mayor Krebs commented, "I was just going to answer Commissioner Cannon. Yes, I did say what you said. That is what I understood we were going to get, but I also further said that I am not even sure we need a policy change or a change. I am fine with the way it is,but whatever the Commission wishes, I will go with." Commissioner Resnick stated, "Personally, I would rather not expend Staff time on something like this, and the other cities staff time for us to do a research expedition. I am comfortable with us making those decisions up here when they occur at the time. But that is my personal preference." Commissioner Carroll thanked the Office of the City Clerk's Staff for their summary of Awards and Presentations information, noted some past decisions, and suggested, "I think we have got to look at, at least at some loose guidelines." Commissioner Cannon referenced the proposed Resolution for former Commissioner Rick Brown, and the different awards given to previous Elected Officials, and with consideration of the data provided stated, "Where I was coming from was trying to get some loose framework of what has been done -just some reference points. That is all I am kind of looking for. That could be done by simply a Staff report. That could also be done by something a little bit more formal. You know, I feel that Rick Brown probably could and should have received something even in addition to a Key to the City." Commissioner Cannon further commented on having adequate information for Voting, and how other cities are handling such situations would be helpful. Deputy Mayor Krebs noted that she had previously suggested city-wide recognition for residents related to some of the things they have been involved with, either monthly or quarterly in such capacity. Deputy Mayor Krebs added,"I really would like to see the City do something in recognition of people—not costing anything." Manager Smith asked, "Is there a Consensus from the Commission that Staff will put together some information and disseminate it to you all; and then if you all would like to move forward at a future meeting in some respect, then you are obviously able to do so?" Commissioner Cannon and Commissioner Carroll stated, "That works for me." Mayor Lacey asked, "Is there Consensus to do what Kevin (Smith)just proposed?" No objections were noted. Attorney Garganese said that he was working on an Ordinance for naming streets and other facilities but he would now hold off on that. Deputy Mayor Krebs commented that she agreed with what Attorney Garganese had just stated. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 23,2015 PAGE 23 OF 26 Manager Smith added, "My goal at this time was just to provide you all with information on what others are doing. Whether or not we develop a Policy in the future would be up to you all - at that point in time, we would have that discussion and vet that more." Commissioner Cannon addressed the historical information the City Commission had been provided with from the Office of the City Clerk and said, "I just would like to know how other cities are handling it and then, if one of us wants to ask to put it on the Agenda, we can put it on the Agenda." Mayor Lacey summarized, "We want it to be comprehensive and include various honors that a City can bestow..." Commissioner Cannon stated, "...Naming parks and streets and facilities as well as Keys, and all of that..." Deputy Mayor Krebs remarked, "If the City Manager provides us with that information in an email so we can look at it. What we do with that is up to us after that." Manager Smith added, "Is my understanding correct?" Deputy Mayor Krebs remarked, "I am fine with that." There were no objections voiced. Mayor Lacey then commented, "Any further action would come at a Commission meeting, as a result of that information." Continuing the discussion, Manager Smith noted, "Is my understanding further correct that this Commission is not expecting the City Attorney to draft anything at this particular point in time?" Deputy Mayor Krebs said, "That is correct." Commissioner Hovey concurred. Related to the proposed survey/data gathering effort, Manager Smith commented, "Is it the Commission's direction that we proceed?" Deputy Mayor Krebs stated, "We made the decision to start at 6:00 p.m. Let us have a little experimental evidence on that for a little while and address the question later whether a more detailed survey is justified, and we can think a little more about what the form and format of that would be." Commissioner Carroll added, "No survey for now." Mayor Lacey added, "Consensus? No survey?" Deputy Mayor Krebs remarked, "No survey." No objections were noted. REGULAR 602. Public Works Department REQUEST: Public Works Department Updating the City Commission on the Status of the Magnolia Park Amphitheater. FISCAL IMPACT: This project is budgeted at$1.219M in FY15. The construction cost estimate as of January 2015 is $1.46M plus the$106K for the land acquisition. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—MARCH 23,2015 PAGE 24 OF 26 RECOMMENDATION: Staff recommends the City Commission review the information provided regarding the Magnolia Park Amphitheater final engineering and aesthetic review and the current estimated costs, and give staff direction on whether to investigate options to increase the funding in the upcoming budget or bring back for reconsideration aspects of the project which could bring the project within current budget. Mr. Lockcuff began the discussion on this Agenda Item. Tape 2/Side A Discussion followed on funding options, the planned roof and possible changes to it, scaling the project back so it is fits better financially within the City's budgetary constraints, the narrow strip of land, potential purchase, appraised value and commercial viability, and possibly adding swings to the area for families using the Cross Seminole Trail. Brief comments followed with Mr. Shawn Boyle, Director, Finance and Administrative Services Department on the amount of interest paid,and the original funding involved in this project. Mayor Lacey commented to Commissioner Cannon, "I think that your suggestion earlier was that if you are going to make any significant change to it, that a Workshop would be in order. I agree with that and so I would gently suggest that we focus on basically a binary issue of `Do we want to budget an extra three hundred thousand dollars ($300,000.00) and build it as is?' If the answer to that is `No', then let's plan on having a focused time to sit and talk about what the pros and cons are and give Kip (Lockcuff) some time to gather some data on architectural changes and the costs that go with them." Commissioner Cannon noted his agreement with Mayor Lacey. Deputy Mayor Krebs remarked, "I think there are some other areas where the Manager would save money. We actually talked about this item and either he can come back with the cost savings measures that he sees, and then tell us what it is going to be from there." Commissioner Cannon then mentioned the monies paid so far. Deputy Mayor Krebs added, "I would be interested to know what we could save and then how much it would cost us after that to either go with the plan or at a different scale." Comments followed on the Architect of Record and if changes could be made. Architect Bill Starmer was referenced and Commissioner Carroll suggested, "I agree. If we can save the three hundred thousand dollars ($300,000.00)by redesigning the roof, that one (1) component wouldn't necessarily affect the rest of the building and the grounds. I do not agree on providing a playground." Mayor Lacey asked the City Commission, "Is there any desire to approve the current plan and budget the money to pay for that or do you want to put some more detailed decisions off to a Workshop?" Commissioner Resnick asked how much the City Commission wanted to scale back. Commissioner Resnick then suggested that the City Commission could consider that possible events could be held using overflow/floor seating, and commented on the acoustics. Commissioner Resnick added, "A Workshop is fine—but let us also be very realistic as to what we are doing here." Mayor Lacey noted that even if a Workshop was planned, individual Commissioners could still meet with Mr. Lockcuff to discuss their concerns and the potential costs. Commissioner Cannon referenced the funding allocation for the sound and theatrical lighting system, and mentioned that the current amphitheater on Lake Jesup could be used as a venue to generate revenues which could "put us on the map". Commissioner Cannon also noted that he had been contacted by managers for national and international musical groups. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 23,2015 PAGE 25 OF 26 Deputy Mayor Krebs expressed her preference for a community center in Central Winds Park and thought bench seating would be easier to maintain. Deputy Mayor Krebs also wondered if an alternative to the proposed acoustics could be considered. Continuing, Deputy Mayor Krebs commented, "Do we need to do a Workshop? I don't know? If that is what you want to do, we could do a Workshop, but if you could bring back ways to scale it back, that would be good for me too." Deputy Mayor Krebs added, "What I really want is for us to get to the - finished product so that when those papers are finally signed on the dotted line that we have all been waiting for years for, that we can go right to it and start getting it done. I don't want this to drag out through Workshops and then come back and have another Workshop." Mayor Lacey asked Deputy Mayor Krebs if she was interested in approving this project and the funds as is. Deputy Mayor Krebs said, "Not the way it is right now." Mayor Lacey stated, "If we are not going to do that,the only choice is to schedule some next meeting -or a Workshop, some forum for us to provide the direction back to Kevin(Smith)." Deputy Mayor Krebs thought soon would be best to which Commissioner Cannon agreed. Manager Smith said, "Perhaps we could look at this issue, rather than through a Workshop, through a Regular Agenda Item where Staff would come back and make an attempt at the cost reductions..." Deputy Mayor Krebs added, "...And let us know..." Manager Smith continued, "...We're happy to take that attempt, but we just want to let you all know that one of the reasons we thought about the Workshop is we didn't know—to what level you all might want to scale back." Furthermore, Manager Smith stated, "If you all would like us to take a shot at scaling it back to within budget or less, we'll be happy to do that but just keep in mind, that it would be within Mr. Starmer's original design to the best of our ability." Deputy Mayor Krebs stated, "Yes, that is what I would like to see." Commissioner Resnick added,"That is exactly what I would like to see as well." Manager Smith remarked, "I would feel most comfortable if you all end up wanting to go that route,that we have the caveat that when we bring that to you all as an Agenda Item, that if you do not like it, and we need a Workshop,then I would certainly like to go that route." Commissioner Carroll pointed out there is not much handicapped access at Central Winds Park. Commissioner Cannon suggested Mr. Starmer be in attendance when this issue is brought back. Manager Smith stated, "Our intent was to bring Mr. Starmer to the Workshop—when the Agenda Item is presented." Comments followed that the acoustics did not need to be top of the line, and perhaps it could be a plug and play type system so users of the facility would be responsible, and not the City. Mayor Lacey summarized, "I think we have honed in on directing Staff to come back with the Architect, and whatever experts are necessary to be able to flush this out as a future Commission item. As you embark on the project, I would say that if it looks like it is going to be more than we can handle in a Commission meeting-come back and tell us you would rather do it in a Workshop. We are going to orient towards that, with the general direction of the Commission that we want to stay with the basic design we have got,but tweak it around the edges for enhanced functionality,perhaps cost savings, etc. and we should hold off on design discussions until then." Furthermore, Mayor Lacey said he was in favor of leaving the audio out and having people bring their own. Manager Smith asked for clarification and remarked, "And to not increase the current budget—is that what I was hearing?" Mayor Lacey summarized, "We are not approving tonight for him to add three hundred thousand dollars ($300,000.00) into the Budget and build this." Deputy Mayor Krebs stated, "Correct." Mayor Lacey added, "Is everyone here content with the direction we have given the Manager and Kip (Lockcuff)?" Deputy Mayor Krebs remarked, "Yes." No objections were noted. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—MARCH 23,2015 PAGE 26 OF 26 PUBLIC INPUT Mr. Matt Benton, 414 Cedarwood Court, Winter Springs, Florida: offered his thanks for the later City Commission meeting start time, and said that even though he could attend meetings at any time, a later start time would be helpful for other residents. Mayor Lacey closed "Public Input". In other City business,the Spring Festival was briefly mentioned. Additionally, Deputy Mayor Krebs referenced a letter she received from the Seminole Cultural Arts related to painting of signal boxes on U.S. Highway 17/92 along with our City providing a letter of support. With discussion, Mayor Lacey mentioned he had asked Manager Smith to have this request checked out. Commissioner Cannon expressed that he would like additional information. Further comments. Prior to concluding, Manager Smith reminded the City Commission about their upcoming Workshop set for Monday,March 30th,2015 at 5:15 p.m. ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 7:22 p.m. RESPECTFULLY SUBMITTED: , ALOP '. •RENZO=LUACES,MMC CITY CLERK APPROVED: M O' CHARLES‘r NOTE: These Minutes were Approved at the April 13,2015 City Commission Regular Meeting.