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HomeMy WebLinkAbout2014 09 08 Consent 302 Unapproved Minutes From the August 25, 2014 Regular MeetingCOMMISSION AGENDA ITEM 302 September 08, 2014 Regular Meeting REQUEST: The City Clerk is requesting the City August 25, 2014 City Commission Regi SYNOPSIS: Informational Consent X Public Hearings Regular ALLL City Manager Department Commission Review and Approve the Monday, ar Meeting Minutes. One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and/or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Minutes from the Monday, August 25, 2014 City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk Consent 302 PAGE 1 OF 2 - September 08, 2014 for the Approval by the City Commission. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: ie City Commission is requested to consider and offer their Approval of the Monday, igust 25, 2014 City Commission Regular Meeting Minutes. ATTACHMENTS: Unapproved copy of the Monday, August 25, 2014 City Commission Regular Meeting Minutes (26 total pages). Consent 302 PAGE 2 OF 2 - September 08, 2014 Attachment "A" CITY OF WINTER SPRINGS, FLORIDA 44V Incorporated g� % WE TRi CITY COMMISSION MINUTES REGULAR MEETING MONDAV, AUGUST 25, 2014 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Rick Brown - Seat Two Commissioner Jean Hovey - Seat One Commissioner Pain Carroll - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 25, 2014 PAGE 2 OF 24 The Regular Meeting of Monday, August 25, 2014 of the City Commission was called to Order by Mayor Charles Lacey at 5:17 p.m. in the Commission Chambers of the Municipal Building {City Hall, 1126 East State Road 434, Winter Springs, Florida 32708}, Roll Call: Mayor Charles Lacey, present Deputy Mayor Rick Brown, present Commissioner Jean Hovey, present Commissioner Pam Carroll, present Commissioner Cade Resnick, present Commissioner Joanne M. Krebs, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo-Luaces, present A moment of silence was held, and an Invocation was given by Mr. Terry Knox of Boys Town Central Florida. The Pledge of Allegiance followed. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Parks and Recreation Department REQUEST: The Parks and Recreation Department requests the Mayor and City Commission assist with the Presentation of Awards recognizing specific campers in the Camp Sunshine Summer Camp program for outstanding character traits. Mr. Chris Caldwell, Director, Parks and Recreation Department introduced this Agenda Item, gave a brief overview and recognized Mr. Brian Dunigan, Recreation and Special Events Coordinator, Parks and Recreation Department who was in charge of this program. Certificates honoring outstanding character traits were presented to the following Camp Sunshine Summer Camp program participants: Andrew O'Connor, Nydia Roman, Gabriella Henderson, Elijah Penton, Isabella Bishop, Kenny Schmidt, Shawn O'Connor, Alani Pagan, and Leilani Mercado. AWARDS AND PRESENTATIONS 101. Office of the Mayor REQUEST: The Mayor of Winter Springs wishes to issue a Proclamation Calling the Winter Springs General Municipal Election of 2014, in accordance with the City of Winter Springs' Charter/Code of Ordinances. Mayor Lacey read into the record a Proclamation calling the Winter Springs General Municipal Election of 2014. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 25, 2014 PAGE 3 OF 24 INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various curre planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manage City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Serve Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. There was no discussion on this Agenda Item. Mayor Lacey referenced Regular Agenda Item "600" and stated that Dr. Dan Holsenbeck has asked to speak on that Agenda Item and inquired of the City Commission if they would permit Dr. Holsenbeck to speak when Regular Agenda Item "600" was discussed. Mayor Lacey added, "Is there objection to that?" Commissioner Pam Carroll said, "No." No objections were voiced. PUBLIC INPUT Mayor Lacey opened "Public Input" Mr. Gary Bonner, 2515 South Atlantic Avenue, #709, Daytona Beach Shores, Florida: commented on Regular Agenda Item "600" and said that the Incubator had been instrumental in assisting his business and he was on the verge of a new venture; that they use the services of a Winter Springs legal firm; that they have kept their business here; and Mr. Bonner encouraged the City Commission to support the Incubator. Ms. Pat Guernsey, 1103 West Winged Foot Circle, Winter Springs, Florida: as a resident of Country Club Village, Ms. Guernsey referred to a Permit that granted thirty-seven (37) live oak trees be cut down, that the trees had become distressed due to chemicals, and that she was hoping replacement trees would be planted. With further comments, it was noted that this matter was under Appeal. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 25, 2014 PAGE 4 OF 24 Mayor Lacey said to Ms. Guernsey, "Have you been in contact with Staff to have the process explained to you?" Ms. Guernsey responded, "Yes, I understand it." Mayor Lacey then remarked, "Because we are going to be perhaps sitting on this in a manner to hear the Appeal, we probably won't respond any further to you tonight — we will wait for that process to play out." Further brief comments. Mayor Lacey closed "Public Input ". CONSENT AGENDA CONSENT 300. Police Department REQUEST: The Police Department requests the City Commission approve the purchase of four (4) replacement police package vehicles and the associated required equipment in the amount of $155,430 using approved city purchasing policy described herein. FISCAL IMPACT: Funding for this request will come from the General Fund's Operational Revenue. Total funding required is $155,430. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Manager and Police Department recommend the Commission approve the purchase of four (4) fully equipped replacement vehicles and the use of the listed vendors using the city authorized purchasing policy and procedures as described below in the amount of $155,430. • Vehicles from Alan Jay Fleet Sales in Sebring, Florida via Florida Sheriffs bid process- $115,385. • Emergency equipment for the vehicles from Dana Safety Supply in Jacksonville, Florida via piggyback off Tallahassee Police Department contract #1489 - $38,000. • Striping graphics and window tint for the vehicles from Southern Custom Creations who is the Police Department's vendor for all of the police vehicle graphics and Ultimate Window Tinting used for our fleet vehicle tinting needs- $1,700. • License tag and title transfers from Ray Valdes, Seminole County Tax Collector- $345. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 25, 2014 PAGE 5 OF 24 CONSENT 301. Police Department REQUEST: The Police Department requests the Commission to approve the renewal of the annual School Resource Officer (SRO) inter -agency agreement with the Seminole County School Board and authorize the City Manager and City Attorney to prepare and execute any and all related documents on behalf of the City. FISCAL IMPACT: As part of providing these officers to the schools mentioned above, the School Board will pay the city $67,507.98 in seven (7) equal installments of $8,438.49 and (1) payment of $8,438.55 commencing October 1, 2014 to be paid on the 1st day of each month through May 2015. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Police Department recommends the Commission approve the inter -agency contract with the Seminole County School Board for the two School Resource Officers and to authorize the City Attorney to prepare and City Manager to execute any and all applicable documents. No discussion. CONSENT 302. Police Department REQUEST: The Police Department requests Commission approval of a Memorandum of Understanding with the Seminole County School Board which governs the use of city and county facilities during times of emergency for the purpose of holding off -site meetings where a particular area's infrastructure has been compromised by a disastrous event. We also request approval for the City Manager to prepare and execute all applicable documents. FISCAL IMPACT: There is no fiscal impact associated with the approval of this MOU. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 25, 2014 PAGE 6 OF 24 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which ha also been electronically forwarded to the individuals noted above, and which is also available on the City' Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Pres Representatives who have requested Agendas/Agenda Item information, Homeowner' Associations/Representatives on file with the City, and all individuals who have requested suc information. This information has also been posted outside City Hall, posted inside City Hall wit additional copies available for the General Public, and posted at five (5) different locations around th City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Police Department requests the Commission approve the MOU and allow the City Manager to prepare and execute all applicable documents. This Agenda Item Was not discussed. CONSENT 303. Information Services Department REQUEST: The Information Services Department requests authorization to purchase, budgeted in FY 2014, three VMWare host servers in the amount of $39,980.00 from CDW-G, installation and configuration services in an amount not to exceed $2,400.00 from Epic/Next Horizon, and a contingency in the amount of $4,000.00 to replace existing critical equipment which has exceeded its useful life and is no longer under warranty; and for the City Manager and City Attorney to prepare and execute any and all applicable documents. FISCAL IMPACT: The project cost of $46,380 is budgeted in, and will be paid from, the Information Services capital equipment line code 001-16-1600-560642. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 25, 2014 PAGE 7 OF 24 RECOMMENDATION: The Information Services Department recommends the Commission authorize the purchase of three VMWare host servers in the amount of $39,980.00 from CDW-G, installation and configuration services in an amount not to exceed $2,400.00 from Epic/Next Horizon, and a contingency in the amount of $4,000.00; and for the City Manager and City Attorney to prepare and execute any and all applicable documents. No discussion. CONSENT 304. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, July 28, 2014 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information.. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is requested to consider and offer their Approval of the Monday, July 28, 2014 City Commission Regular Meeting Minutes. There was no discussion on this Agenda Item. CONSENT 305. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, August 11, 2014 City Commission Training Session Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 25, 2014 PAGE 8 OF 24 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is requested to consider and offer their Approval of the Monday, August 11, 2014 City Commission Training Session Minutes. No discussion. CONSENT 306. Finance and Administrative Services Department REQUEST: Finance and Administrative Services and the Community Development Departments are requesting that the City Commission adopt Resolution 2014-17 authorizing submission of the Certificate to Non -Ad Valorem Assessment Roll, Assessment Summary and FY 2014-2015 Annual Assessment Roll for Tax Year 2014 Relating to the Oak Forest Wall and Beautification District, the Tuscawilla Lighting and Beautification Assessment Area Phases I and H and Tuscawilla Phase HI Assessment Area to the Seminole County Tax Collector by September 15, 2014. FISCAL IMPACT: The annual assessment service fees for NBS and Nabors Giblin are budgeted costs in the following assessment district funds for the 2014-2015 Fiscal Year Budget and will not adversely impact the General Fund: • Oak Forest Maintenance Fund • Oak Forest Debt Service Fund • Tuscawilla Maintenance Fund Phases I and H • Tuscawilla Debt Service Fund Phase 1 • Tuscawilla Debt Service Fund Phase H • Tuscawilla Phase III Special Assessment (12/12A wall) CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 25, 2014 PAGE 9 OF 24 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Detailed information regarding the Tuscawilla Lighting and Beautification District, the Oak Forest Wall and Beautification District and the Tuscawilla Phase III assessment programs, including annual reports, assessment rates and live account information by parcel, is available to the public via the City's website at: httD://www.wintersorin2sfl.org-/EN/web/deDt/ed/SnecAssessmntDist.htm RECOMMENDATION: It is recommended that the City Commission adopt Resolution 2014-17 authorizing the submission of the Certificates to Non -Ad Valorem Assessment Roll, Assessment Summary and FY 2014-2015 Annual Assessment Roll for Tax Year 2014 relating to the Oak Forest Wall and Beautification District (Maintenance and Capital), the Tuscawilla Lighting and Beautification Assessment Area — Phases I and II (Maintenance and Capital) and Tuscawilla Phase HI Asssessment Area (Maintenance and Capital) to the Seminole County Tax Collector by September 15, 2014. This Agenda Items was not discussed. MOTION TO APPROVE THE CONSENT AGENDA. MOTION BY COMMISSIONER HOVEY. MAYOR LACEY STATED, "SECONDED BY DEPUTY MAYOR BROWN." DISCUSSION. VOTE: DEPUTY MAYOR BROWN: AYE COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire No Report. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 25, 2014 PAGE 10 OF 24 REPORTS 401. Office Of The Cit No Report. — Kevin L. Smith REPORTS 403. Office of Commissioner Seat One - The Honorable Jean Hovey Commissioner Jean Hovey thanked the citizens for being able to attend the Florida League of Cities Annual Conference and referencing the Conference, spoke of parliamentary procedures and some interesting workshops. 4-4- AGENDA NOTE: THE FOLLOWING REPORT WAS REFERENCED NEXT, AND ALSO LATER IN THE MEETING, AS SHOWN ON PAGES 12-13 OF THESE MINUTES. ❖ ❖ REPORTS 404. Office of Commissioner Seat Two/Deputy Mayor — The Honorable Rick Brown No Report was given at this time. REPORTS 405. Office of Commissioner Seat Three - The Honorable Pam Carroll Commissioner Carroll thanked Mr. Brian Fields, P.E., City Engineer, Public Works Department and Ms. Zynka Perez, Stormwater Utility Manager, Public Works Department for their assistance with pond fifty-nine (59) in the Chelsea Woods subdivision. Secondly, Commissioner Carroll noted that she visited the University of Central Florida (UCF) Incubator, that it was very interesting, and intends to return for additional visits. Lastly, Commissioner Carroll said that she also enjoyed the Florida League of Cities Annual Conference and spoke of an interesting presentation by the City of Sanford. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING --- AUGUST 25, 2014 PAGE 11 OF 24 REPORTS 406. Office of Commissioner Seat Four - The Honorable Cade Resnick COMMISSIONER RESNICK NOMINATED TOM VAGNINI TO THE SEAT TWO OPENING ON THE TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE. MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER KREBS. DISCUSSION. Mayor Lacey opened "Public Input ". No one spoke. Mayor Lacey closed "Public Input". VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. Next, Commissioner Cade Resnick offered his thanks to the citizens and others for being able to participate in the Florida League of Cities Annual Conference and that he attended three (3) presentations on technology and referenced a book from one of the presenters which noted, "We need to evolve as a city through technology or we become null and void". Commissioner Resnick then suggested that "I would like to ask all of us to ask the City to put a presentation on what we are doing to bring us toward that 21" century — what is going on at City Hall and how we are evolving as a City technologically." Mayor Lacey spoke of technology and said, "I think we're talking about technology in terms of citizen outreach, more efficient processes internally..." Commissioner Resnick stated, "...Right." Mayor Lacey added, "I would like to see a focus on how it provides better services, at a better, cheaper cost, things like that - is that what you are talking about?" Commissioner Resnick remarked, "Yes." Commissioner Resnick then stated, "I would like to see, hear what we are doing before I bring any ideas forward, beyond that." Commissioner Resnick elaborated, "With what you are doing as a Staff here at City Hall, as the Mayor was saying, to benefit our citizens, to get our citizens to know what we are doing; some of our internal projects that we might be putting together that I don't yet know about, and maybe other Commissioners don't yet know about - so we know what is bettering our citizens lives, technologically." City Manager Kevin L. Smith said he would be glad to assist and mentioned a half million dollar computer implementation and asked if that was something Commissioner Resnick was alluding to. Commissioner Resnick agreed, mentioned that this particular project had been discussed perhaps a year and half ago and added, "A year and half ago, what has happened and where is that technology today, and what are we doing with it?" Commissioner Resnick then commented briefly on what the City of Orlando was doing. Commissioner Joanne M. Krebs stated, "We know we have some pieces we are utilizing — newer technology but we don't know really — how anybody here is finding it, what we are using it for, how is it going, where will it lead us to in the future." With further remarks, Commissioner Krebs noted, "I would just like to know where we are." Additionally, Commissioner Krebs asked, "Are we using - new technology that is out there, digital or anything else; and how are we using it?" Furthermore, Commissioner Krebs suggested, "Where do we see ourselves in the future?" CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — AUGUST 25, 2014 PAGE 12 OF 24 Continuing, Commissioner Krebs said she was interested in how it related to communications and that others may be interested in "How it is used everyday - does it make a difference in how we do our work, the forms that we are filling out. I know we are doing things electronically now which is great." Referencing electronic paymen as an example, Commissioner Krebs said that an in depth response was not necessary and suggested, "Just whe we are with what we have." Mayor Lacey recommended, "Perhaps an update on the New Wort implementation?"- Commissioner Krebs remarked, "Yes." Additionally, Commissioner Krebs thought th perhaps the Commissioners could come to City Hall and briefly view what Staff has done. fi�� With further comments, Deputy Mayor Rick Brown noted some of the improvements made during recent yea and suggested, "Maybe it is no more than just a one (1) or two (2) pager that highlights what we have done in t past several years and the direction that we are going, just for an informational sheet. And if the Commissione or others still don't feel that they have the information that they need, maybe we just tack on an Agenda Item t one of the meetings and have Joanne just do a quick presentation of where we are going and what the direction is. Commissioner Krebs suggested that Manager Smith provide what the City Commission has received previously, with perhaps an update, and that this would be helpful. Discussion followed on whether we had a city app, that the City Commission knows technology changes cost money, but wondered what the City Manager's wish list might include? Additional comments ensued. REPORTS 407. Office of Commissioner Seat Five - The Honorable Joanne M. Krebs Commissioner Krebs also offered her thanks for being able to attend the Florida League of Cities Annual Conference, and asked about the Mayor and Commissioners serving on Florida League of Cities' Policy Committees. Remarks followed. Next, Commissioner Krebs commented on chickens and the West Nile Virus in Geneva and the Black Hammock area, and suggested protecting oneself and children. REPORTS 408. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey thanked the City Commission and residents for being able to attend the Florida League of Cities Annual Conference and commented on his serving as the City's Voting Delegate. ❖ ❖ AGENDA NOTE: THE FOLLOWING REPORT WAS DISCUSSED AGAIN, AS PREVIOUSLY NOTED ON PAGE 10 OF THESE MINUTES, FOLLOWED BY THE REST OF THE AGENDA AS DOCUMENTED. ❖ ❖ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 25, 2D 14 PAGE 13 OF 24 REPORTS REPORTS 404. Office of Commissioner Seat Two/Deputy Mayor — The Honorable Rick Brown DEPUTY MAYOR BROWN NOMINATED WILLIAM HOGABOOM TO THE SEAT TWO OPENIN ON THE OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE MOTION BY DEPUTY MAYOR BROWN. SECONDED BY COMMISSIONER KREBS. DISCUSSION. Mayor Lacey opened "Public Input ". No one spoke. Mayor Lacey closed "Public Input ". VOTE: COMMISSIONER CARROLL: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department - Planning Division REQUEST: The Community Development Department — Planning Division requests that the City Commission hold a public hearing to consider first reading of Ordinance 2014-18, which proposes to annex one parcel that is approximately 1.16 acres in size, and is located at 1244 Orange Avenue. FISCAL IMPACT: The proposed annexation of the property allows the subject parcel to be developed into a single-family residence. Development of the subject property is anticipated to provide an increase to the City's taxable value based upon the addition of one (1) single-family residence. COMMUNICATION EFFORTS: This Agenda Item, has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING— AUGUST 25, 2014 PAGE 14 OF 24 Pursuant to Florida Statute 171.044 (2) this item has been advertised in the Orlando Sentinel on August 14, 2014 and August 21, 2014. Pursuant to Florida Statute 171.044(6), the Seminole County Board of County Commissioners was sent via Certified Mail the notice of annexation for the subject parcel on July 16, 2014. RECOMMENDATION: Staff and the Planning & Zoning Board recommend the City Commission approve first reading of Ordinance 2014-18, which proposes the annexation of a 1.16 acre parcel that is located at 1244 Orange Avenue and move said ordinance forward to second reading. "MOTION TO READ BY `TITLE' ONLY." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. Attorney Garganese read Ordinance 2014-18 by "Title" only and stated this property is one of the Enclave areas. Mr. Bobby Howell, AICP, Planner, Community Development Department introduced this Agenda Item. Tape I/Side B Further brief comments. Mayor .Lacey opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input " portion of the Agenda Item. RELATED TO THE FIRST READING OF ORDINANCE 2014-18, "MOTION TO APPROVE." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. ❖ $ AGENDA NOTE: THE FOLLOWING PUBLIC HEARINGS AGENDA ITEM WAS DISCUSSED NEXT, AND ALSO LATER IN THE MEETING, AS SHOWN ON PAGES 17-19 OF THESE MINUTES. ❖ ❖ CITY OF WINTER SPRINGS. FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -- AUGUST 25, 2014 PAGE 15 OF 24 PUBLIC HEARINGS 501. Community Development Department - Planning Division REQUEST: The Community Development Department — Planning Division requests the City Commission hold a Public Hearing to consider: 1) first reading of Ordinance 2014-19, a Small -Scale Future Land Use Map Amendment which proposes to change the Future Land Use Map designation on one parcel totaling approximately 1.16 acres in size, located at 1244 Orange Avenue from Seminole County "Low Density Residential" to City of Winter Springs "Town Center", and 2) first reading of Ordinance 2014-20, which proposes to rezone one parcel totaling approximately 1.16 acres, generally located at 1244 Orange Avenue from Seminole County R-1 (Single-family dwelling district) to City of Winter Springs Town Center T3 (Suburban Zone). FISCAL IMPACT: The proposed Small -Scale future land use amendment, which re -designates the property from Seminole County "Low Density" to City of Winter Springs "Town Center" and rezoning from Seminole County R-1 (Single-family dwelling district) to City of Winter Springs Town Center T3 (Suburban Zone), will provide additional taxable value to the City, and lessen an existing enclave that is located in the Town Center. The subject parcel is conducive to residential development as a single-family home as the surrounding properties consist primarily of single-family residential uses. The proposed use is consistent with the City's determination of the highest and best use of the subject property. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This item was advertised in the Orlando Sentinel on July 27, 2014. RECOMMENDATION: Staff and the Planning & Zoning Board/Local Planning Agency recommend approval of. 1) first reading of Ordinance 2014-19, a Small -Scale Future Land Use Map Amendment to change the Future Land Use Map designation from Seminole County "Low Density Residential" to City of Winter Springs "Town Center", and 2) first reading of Ordinance 2014-20, which proposes to rezone one parcel totaling approximately 1.16 acres, generally located at 1244 Orange Avenue from Seminole County R-1 (Single-family dwelling district) to City of Winter Springs Town Center T3 (Suburban Zone) for one parcel consisting of approximately 1.16 acres, generally located 1244 Orange Avenue, and move said ordinances forward to second reading. "MOTION TO READ BY `TITLE' ONLY." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR BROWN. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-- AUGUST 25, 20I4 PAGE 16 OF 24 Attorney Garganese read Ordinance 2014-19 by "Title" only and added that this was First Reading of th Comprehensive Plan Amendment, "And its effective date would be contingent upon Ordinance 2014-18, t Annexation Ordinance becoming effective." Mr. Howell spoke briefly on this Agenda Item. Mayor Lacey opened the "Public Input "portion of the Agenda Item related to Ordinance 2014-I9. No one spoke. Mayor Lacey closed the "Public Input " portion of the Agenda Item related to Ordinance 2014-19, AS TO THE FIRST READING OF ORDINANCE 2014-19, "MOTION TO MOVE TO SECOND READING." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR BROWN. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. PUBLIC HEARINGS 502. Community Development Department - Planning Division REQUEST: The Community Development Department --- Planning Division requests that the City Commission hold a public hearing to consider First Reading of Ordinance 2014-15, which proposes to annex approximately 1.03 acres of property located at 1192 Orange Avenue. FISCAL IMPACT: The requested annexation affords the property owner the ability to reduce the minimum lot size from one (1) acre down to less than half an acre in the near future. The surrounding area is generally characterized by single and multi -family development in both Seminole County and the City of Winter Springs. Should the property be further subdivided in the future, additional residential lots would provide an increase to the City's tax base. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 25, 2414 PAGE 17 OF 24 Adjacent property owners have been notified by US mail. Pursuant to Florida Statutes 171.044 (6), the Seminole County Board of County Commissioners was sent via Certified Mail the notice of annexation fo the subject parcels on July 10, 2014. The proposed Ordinance was advertised in the Orlando Sentinel o August 14 & 21, 2014. In addition, a yellow sign noting the date and time of the public hearing has bee erected on the property. RECOMMENDATION: The Community Development Department — Planning Division and the Planning and Zoning Board/LPA requests that the City Commission hold a public hearing to consider First Reading of Ordinance 2014-15, which proposes to annex approximately 1.03 acres of property located at 1192 Orange Avenue. "MOTION TO READ BY `TITLE' ONLY." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR BROWN. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. Attorney Garganese read Ordinance 2014-15 by "Title" only. Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input "portion of the Agenda Item. REGARDING THE FIRST READING OF ORDINANCE 2014-15, "MOTION TO MOVE TO SECOND READING." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR BROWN. DISCUSSION. VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER KREBS: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. ,-:-•3 AGENDA NOTE: THE FOLLOWING PUBLIC HEARINGS AGENDA ITEM WAS DISCUSSED AGAIN, AS PREVIOUSLY NOTED ON PAGES 14-16 OF THESE MINUTES, FOLLOWED BY THE REST OF THE AGENDA AS DOCUMENTED. ❖ ❖ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 25, 2014 PAGE 18 OF 24 PUBLIC HEARINGS PUBLIC HEARINGS 501. Community Development Department - Planning Division REQUEST: The Community Development Department — Planning Division requests the City Commission hold a Public Hearing to consider: 1) first reading of Ordinance 2014-19, a Small -Scale Future Land Use Map Amendment which proposes to change the Future Land Use Map designation on one parcel totaling approximately 1.16 acres in size, located at 1244 Orange Avenue from Seminole County "Low Density Residential" to City of Winter Springs "Town Center", and 2) first reading of Ordinance 2014-20, which proposes to rezone one parcel totaling approximately 1.16 acres, generally located at 1244 Orange Avenue from Seminole County R-1 (Single-family dwelling district) to City of Winter Springs Town Center T3 (Suburban Zone). FISCAL IMPACT: The proposed Small -Scale future land use amendment, which re -designates the property from Seminole County "Low Density" to City of Winter Springs "Town Center" and rezoning from Seminole County R-1 (Single-family dwelling district) to City of Winter Springs Town Center T3 (Suburban Zone), will provide additional taxable value to the City, and lessen an existing enclave that is located in the Town Center. The subject parcel is conducive to residential development as a single-family home as the surrounding properties consist primarily of single-family residential uses. The proposed use is consistent with the City's determination of the highest and best use of the subject property. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This item was advertised in the Orlando Sentinel on July 27, 2014. RECOMMENDATION: Staff and the Planning & Zoning Board/Local Planning Agency recommend approval of: 1) first reading of Ordinance 2014-19, a Small -Scale Future Land Use Map Amendment to change the Future Land Use Map designation from Seminole County "Low Density Residential" to City of Winter Springs "Town Center", and 2) first reading of Ordinance 2014-20, which proposes to rezone one parcel totaling approximately 1.16 acres, generally located at 1244 Orange Avenue from Seminole County R-1 (Single-family dwelling district) to City of Winter Springs Town Center T3 (Suburban Zone) for one parcel consisting of approximately 1.16 acres, generally located 1244 Orange Avenue, and move said ordinances forward to second reading. MOTION TO READ ORDINANCE 2014-20 BY "TITLE" ONLY. MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR BROWN. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. Attorney Garganese read Ordinance 2014-20 by "Title" only. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 25, 2414 PAGE 19 OF 24 Brief comments. Mayor Lacey opened the "Public Input "portion of the Agenda Item related to Ordinance 2014-20. No one spoke. Mayor Lacey closed the "Public Input " portion of the Agenda Item related to Ordinance 2014-20. RELATED TO ORDINANCE 2014-20, "MOTION TO MOVE TO SECOND READING." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR BROWN. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE COMMISSIONER RESNICK: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. PUBLIC HEARINGS 503. Community Development Department - Planning Division REQUEST: The Community Development Department — Planning Division requests that the City Commission hold a Public Hearing to consider First Reading of both the Small -Scale future Land Use Map Amendment and Rezoning for approximately 1.03 acres of property located at 1192 Orange Avenue as described within Ordinances 2014-16 and 2014-17. FISCAL IMPACT: The proposed Small -Scale future land use amendment, which re -designates the property from Seminole County "Suburban Estate (SE)" to City of Winter Springs "Town Center", will provide additional taxable value to the City. The subject property is compatible with existing single and multi -family residential development. Should the property be further subdivided in the future, additional residential lots would provide an increase to the City's tax base. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Adjacent property owners have been notified by US mail and a yellow sign noting the date and time of the public hearing has been erected on the property. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 25, 2014 PAGE 20 OF 24 RECOMMENDATION: The Community Development Department -- Planning Division and the Planning and Zoning Board/LPA requests that the City Commission hold a Public Hearing to consider First Reading of both the Small -Scale Future Land Use Map Amendment and Rezoning for approximately 1.03 acres of property located at 1192 Orange Avenue as described within Ordinances 2014-16 and 2014-17. FOR ORDINANCES 2014-16 AND 2014-17, "MOTION TO READ BOTH BY `TITLE' ONLY." MOTION BY COMMISSIONER HOVEY. MAYOR LACEY STATED, "SECONDED BY DEPUTY MAYOR BROWN". DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. Attorney Garganese read Ordinances 2014-16 and 2014-17 by "Title" only. Attorney Garganese noted that Ordinance 2014-17 has a Conditional Effective Date that requires Comprehensive Plan Ordinance 2014-16 to become effective. Brief comments. Mayor Lacey opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input "portion of the Agenda Item. Brief comments followed on reading Ordinances by "Title" only. REGARDING ORDINANCES 2014-16 AND 2014-17, "MOTION TO MOVE TO SECOND READING." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR BROWN. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER KREBS: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 600. Office of the City Manager REQUEST: The City Manager and the Community Development Department requests that the City Commission review and discuss the current status of the UCF Incubator funding and provide direction to staff concerning the continuance of the City's funding agreement. FISCAL IMPACT: The fiscal impact of the current agreement which was approved in October 2013 totals $225,000. The first payment on this agreement was made in October 2013. The remaining fiscal impact associated with the latest agreement is $150,000 over the next two fiscal years (FY15-16). The funding for this grant is taken from the City's Economic Development Reserves. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -- AUGUST 25, 2014 PAGE 21 OF 24 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Manger and the Community Development Staff recommend that the City Commission review and discuss the information contained herein and provide staff with direction regarding funding for the UCF Incubator. Deputy Mayor Brown stated, "On the advice of Counsel, I am going to recues myself from Voting on item `600' due to the fact that I have a significant financial interest in an Incubator company." Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department gave an overview of the Agenda Item and said, "As of June of 2014, the Incubator had a total of twenty-four (24) clients with seven (7) having been added, between October 1", 2013 and June 30th, 2014. Thirteen (13) companies have graduated from the Incubator thus far with seven (7) remaining in Seminole County, three (3) in Maitland, one (1) in Lake County, one (1) in South Florida, and one (1) deciding to pursue other endeavors." Commissioner Krebs asked Mr. Stevenson about the ones that have "Remained in Seminole County - have any remained in Winter Springs?" Mr. Stevenson responded, "Pursuant to my information, I do not believe so." Discussion followed on the University of Central Florida (UCF) Incubator and that start-up companies such as those affiliated with the Incubator are start-up type companies. Deputy Mayor Brown noted that along those lines, "We lack two (2) things that would afford a new start-up company the opportunity to remain in Winter Springs. One (1), we lack `spec' buildings at a reasonable rental rate that will allow companies to maintain profitability while pursuing their own space once they graduate from the Incubator; and two (2), companies who are coming out of the Incubator typically do not have, especially in this economy, the wherewithal to construct their own building, be that in Winter Springs or anywhere else." Further comments followed on the location of the University of Central Florida Incubator and its proximity between area airports, the Port of Sanford, rail access, Research Park, the University of Central Florida, and the military's simulation corridor, the lack thus far of a ROI (return on investment), that this probably is a waiting type of game, investing in our future, that Winter Springs is a super place to reside, Incubator tours, things take time to grow, potentially taking the investment money and using such monies for our economic development, and how long do we wait. Dr. Dan Holsenbeck, 1008 Nancy Circle, Winter Springs, Florida: addressed the City Commission on a previous economic opportunity, and return on investment. Further, on behalf of the University of Central Florida, Dr. Holsenbeck remarked that the University of Central Florida is a national University and added, "Part of our mission is to support the total economic development and culture and quality of life in the entire area." Continuing to speak on the University of Central Florida Incubator system, Dr. Holsenbeck added, "We get no state support at UCF (University of Central Florida) for these Incubators." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 25, 2014 PAGE 22 OF 24 Dr. Holsenbeck then noted that "Epic Engineering, is about to relocate from the Central Florida Research Park to Winter Springs. That company will bring with them eighteen (18) employees, plus a partnership subsidiary called Genesis, which will have another two (2) employees. Ms. Birgitta Jorgenson is here and she is going to open very, soon, in Winter Springs, The Irblich School — nine (9) employees." Continuing, Dr. Holsenbeck identifte another company coming to Winter Springs, "NexGen (Global Technologies) which accounts for eight (8 employees. The owner Mr. Michael Romano of NexGen (Global Technologies) added, "We're actually up t twelve (12)." Dr. Holsenbeck further mentioned "We have Mr. Robert Catron here who is from `Progra Works', he's the CEO (Chief Executive Officer). That's in your Incubator and that's a total of six (6) employees." Continuing, Dr. Holsenbeck mentioned that "UCF (University of Central Florida) is going to continue to generate and run the best Incubator system in Central Florida. As a matter of fact, we've already been recognized twice as the national champion Incubator by the National Business Incubator Association, That Association has decided to move its national headquarters right next door to where our Incubator network offices are located in the Central Florida Research Park." Furthermore, Dr. Holsenbeck remarked, "I pledge to you that we will work with every employer in our Incubator to do a better job of orienting them towards you and the individual members to help them find what they need to locate here. We've probably not done a good job in doing that in the past because we've been concentrating on the big picture — we will do that in the future. We also pledge to you that we'll keep each one of you better informed. We've had some of you out to visit the Incubator and we'll continue to do this." Mr. Tom Babington, 134 Dellwood Drive, Longwood, Florida: representing Epic Engineering, noted they were going to locate to the "Centerline" Building. Mayor Lacey said to Dr. Holsenbeck, "If funding from the Winter Springs City Commission is not forthcoming for the next fiscal year, can you tell me what the process will be and will things change?" Mayor Lacey added, "Will the Incubator continue without the City of Winter Springs' funding?" Dr. Holsenbeck explained, "We receive no other sources of funding to do this. We generate the support of all of these institutions from our part internally. The average cost of running an Incubator is about three hundred thousand dollars ($300,000.00) a year. So, with all of the support that we get, we will pool that. It is our hope to continue to offer this service. But I cannot tell you that that paeans the doors will stay open or that the doors will close. I can just tell you, it is our intent to maintain our entire Incubator system." Ms. Birgitta Jorgenson, 1217 Moses Creek Court, Oviedo: representing the Irblich School, Ms. Jorgenson stated her new business (school) would be at 126 East State Road 434 — in the Moss Park Apartment complex. Commissioner Carroll said to Dr. Holsenbeck, "You mentioned three (3) businesses. What is the third?" Dr. Holsenbeck responded, "It's a subsiderary of Tom's corporation, it's a smaller company, but it's one of their partners, an additional two (2) employees." Commissioner Hovey asked Dr. Holsenbeck whether the City of Oviedo provides funds for the Incubator also. Dr. Holsenbeck stated, "No." Commissioner Hovey then asked about other funding to which Dr. Holsenbeck remarked, "All of the Incubators — it's either city or county funds. Our [Florida] High Tech Corridor Council supports the Incubator network and then we just generate it internally from the University's internal budget, whatever else we need. A lot of it comes from - companies that we work with that are generated by our faculty. We share in the results of the intellectual property and we get a certain share of that; that's negotiated beforehand if they're our faculty; so, there are numerous sources of funds but basically they all have — a county or a city partner right now." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -- AUGUST 25, 2014 PAGE 23 OF 24 Commissioner Krebs then asked Commissioner Carroll about some paperwork that Commissioner Carroll had. Commissioner Carroll mentioned that after she attended a meeting at the Incubator, she had received some press releases. Commissioner Krebs suggested such information be shared and that could be done through the City Clerk. Dr. Hoisenbeck stated, "That's one of our responsibilities to do which I said earlier — is to do a better job of sharing our own information." Commissioner Hovey asked about the new school and was it a Day Care or a school? Ms. Birgitta Jorgenson, 1217 Moses Creek Court, Oviedo: stated, "It's starting out as a pre-school so it is ages three (3), four (4), and five (5)." Ms. Jorgenson added, "I do not have infants and toddlers." Mr. Rafael Caamano, Site Manager, UCF Business Incubator - Winter Springs, 1511 East State Road 434, Suite 2001, Winter Springs, Florida: addressed the City Commission and remarked, "We have twenty-four (24) companies taking place in our program in Winter Springs; thirteen (13) of them have graduated." Brief comments followed on invitations to visit the Incubator. Dr. Holsenbeck added, "Let me repeat — we're going to do a better job of keeping you all informed about that." Discussion followed on revenues, business models, and technology. Dr. Tom O Neal, University of Central Florida (UCF), Associate Vice President of Research and Commercialization, and Executive Director of the UCF Business Incubation Program (UCFBIP): addressed the City Commission. Further comments. "I WOULD LIKE TO MAKE A MOTION TO APPROVE, AT LEAST FOR ONE (1) MORE YEAR — FUNDING OF THE INCUBATOR." MOTION BY COMMISSIONER CARROLL. MAYOR LACEY ADDED, "COULD WE MAKE THAT TO APPROVE FOR THIS COMING FISCAL YEAR, THE SEVENTY-FIVE THOUSAND DOLLAR ($75,000.00) REQUEST." COMMISSIONER CARROLL STATED, "OKAY." SECONDED BY COMMISSIONER RESNICK. DISCUSSION. COMMISSIONER RESNICK NOTED, "IF WE DO GO AHEAD AND FUND - IT IS IMPERATIVE — WE MENTIONED IT LAST YEAR. IT IS IMPERATIVE THAT WE GET UPDATES. IT IS IMPERATIVE WE KNOW WHAT IS GOING ON. YOU MENTIONED SIX POINT ONE MILLION [DOLLARS] ($6,100,000.00). WE NEED TO KNOW WHAT THAT NUMBER IS IN ROI (RETURN ON INVESTMENT). IT IS NOT JUST A MACRO THEORY. WE NEED THE MICRO ANSWERS." COMMISSIONER CARROLL SUGGESTED OTHERS ON THE DAIS VISIT THE INCUBATOR. COMMISSIONER HOVEY MENTIONED THAT INCUBATOR BUSINESSES COULD INSTEAD PRESENT INFORMATION TO THE MAYOR AND CITY COMMISSION TO WHICH MAYOR LACEY AGREED WITH THIS. Tape 2/Side A CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — AUGUST 25, 2014 PAGE 24 OF 24 VOTE: COMMISSIONER HOVEY: NAY ti COMMISSIONER CARROLL: AYE COMMISSIONER KREBS: NAY COMMISSIONER RESNICK: AYE DEPUTY MAYOR BROWN: ABSTAINED MAYOR LACEY: AYE MOTION CARRIED. PUBLIC INPUT Mr. Arsenio Calle, 110 Arrowhead Court, Winter Springs, Florida: commented that he wished he could have spoken on Regular Agenda Item "600" before the Vote was taken; and thought that tax dollars are going to a venture that the City has no control over, and that it might be better to hire someone to market the City instead. Mayor Lacey commented briefly on the Public Input process. Mr. Kevin Cannon, 174 Nandina Terrace, Winter Springs, Florida: said he liked Commissioner Krebs's idea to have a Economic Development liaison and encouraged the City to do this; was pleased with the new school going into the Moss Park Apartment complex; mentioned the Developer of the Vistawilla Building and an extension which could improve the tax base, and suggested the City Attorney review this matter; and noted that he appreciated tax dollars being spent "frugally". ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 6:57 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO-LUACES, MMC CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were approved at the _, 2014 City Commission Regular Meeting. LINAME— FIRST NAME—MIDDLENAME NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE CA.4/Ci 12, 1W— Ci7Y Of (•e�"4J & rn Z C1,4KG ntA MAILING ADDRESS THE BOARD, COUNCIL, COMMISSION. UT}iORITY OR COMMITTEE Ok / MOCH rSERVE rs Au7rrro> y rrY D COUNTY J OTHER LOCAL AGENCY CITY , r ` COUNTY NAME OF POLITICAL SUBDIVISION: ��nr�i �'p/z,n .emrit•o�� Ci 7- c, 41r`,rf� �i°RaAyf VA - ON WiTMi VM MY POSITION IS: XRECTIVE 0 APPOINTIVE WHO MUST FILE FORM 813 E�F-p L� ?: ?, This form is for use by any person serving at the county, city, or other local level of government on an appointedw F it commission, authority, or committee. It applies to members of advisory and non -advisory bodies who are presA&Mth a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will Vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and fling the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whore he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under Sec. 163.356 or 163.357,. F S_, and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A "business associate' means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRtOR10 THE VC qE BEING -TAKEN by publicly stating to tree assembly the nature of your -interest in Vne measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the nwnutes of the rrreetvg, who s4Tocdd a7corporsie the Corm in the rrurrurtes. APPOINTED OFFICERS. Although you must abstain from voting in the situations described above, you are not prohibited by Section 112,3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2) APPOINTED OFFICERS (continued) RECEIVED • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. G{7Y Or 1N3;1'� �fi? C�PF�iNG6 IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETM&c` OF THE CATY GLER, K • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of 1 agency, and time form must be read pubTfcly at time next meeting alter the Corm 'is filed. 1 D(SCLCSURE OF LOCAL QFRCIEWS (INTEREST I, 1%1 L�i�i!r) C R.'Ow hereby disclose that on Avat 20 ! L _ (a) Ameasure came or will come before my agency which (check one or more) -I/inured to my special private gain or loss; _k1 inured to the special gain or foss of my buskTess as*or, te, inured to the special gain or loss of my inured to the special gain or loss of whom I am retained; or by inured to the special gain or loss of which is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: �!U!! r` J cA 1 Mir rir for nl tt� T�{ �v�r�ih� v� •¢ C4A4 /� y S n.•f'c.,¢nT /h i/GcS �ZJjI, 8y cif j-� I a j e1j 1�Uti O��CJw �eAY�r./� 4 � r Ci L-e dje -1�J eS ja ,,SA1dJ It disclasura of specdttc tir',tarmatuyl would v:ola.ti: tul ttatrty or 0VURgP, puwkmvdt W lama nr ruffs governing attorney%, a public QVcer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. Date Filed/ NOTICE UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. GE FORM 8B - EFF. 1112013 PAGE 2