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2014 06 23 Consent 306 Police Department Vehicle Purchase COMMISSION AGENDA Informational Consent X ITEM 306 Public Hearings g Regular June 23, 2014 KS KB Regular Meeting City Manager Department REQUEST: The Police Department requests to purchase a 2014 Ford Escape, with funding from the Federal Law Enforcement Trust Fund, from Bartow Ford in Bartow, Florida, using city bid quote process. SYNOPSIS: The Criminal Investigations Bureau has two vehicles that are no longer cost-beneficial to the City. One is a 2003 Subaru that was obtained through seizure in May of 2007 that will be more cost effective to trade at this time. The second is a 2001 Volkswagen Beetle that has exceeded its usefulness to the police department. CONSIDERATIONS: The Police Department needs to replace a criminal investigator's vehicle which was obtained through seizure back in May of 2007. The vehicle is a 2003 Subaru Forester and is no longer cost effective to the department. Criminal Investigations also has a 2001 Volkswagen Beetle that has recently only been used as decoy and not for daily police operation. Bartow Ford will take both the 2003 Subaru and 2001 Volkswagen in trade toward a new 2014 Ford Escape. The Police Department has already sold three Chevrolet Impalas to the Seminole County School Board. The Police Department sent two Chevrolet Impalas to the ABC Auto Auction that sold and another Chevrolet Impala was used for workable spare parts then was sold for salvage to 419 Auto Salvage. The following is the revenue from the trade and sale: Consent 306 PAGE 1 OF 2-June 23,2014 • Three to Seminole County School Board $6,000.00 • Two to auction $4,050.00 • One to salvage $256.00 • Trade-in for 2003 Subaru $3,000.00 • Trade-in for 2001 Volkswagen $2,500.00 The total amount from the sale and trading of older vehicles is $15,806.00. The price for the 2014 Ford Escape from Bartow Ford is $18,810.00 making a difference of $3,004.00 for the new vehicle purchase. Bartow Ford has the vehicle on their lot and ready for immediate delivery. FISCAL IMPACT: Funding is requested from the Federal Law Enforcement Fund in the amount of$3,004.00. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission approve the trade-in of the 2003 Subaru and 2001 Volkswagen Police Dept. vehicles and the purchase of the 2014 Ford Escape from Bartow Ford with the appropriation of the monetary proceeds from the trade and sale of the 2003 Subaru and 2001 Volkswagen Police Dept. vehicles toward the purchase and the balance of $3,004.00 to be taken from the Federal Law Enforcement Trust Fund. ATTACHMENTS: A- Quotes Consent 306 PAGE 2 OF 2-June 23,2014 tub Winter Springs Police Captain Mike Noland ___._.__2014 Ford Escape S Package FWD OP ON Item Total CODE 2014 Ford Escape S Package FWD 2.51-1-4 Engine 6 Speed Automatic Transmission Exterior Color: Interior Color: TOTAL $18,810.00 TRADE IN AMOUNT 2003 Subaru Forster $3r000.00 2001 VW Beetle $2,500.00 TOTAL WITH TRADE IN' $13,310.00 If you have any questions or need any additional information please-to contact me anytime. Sincerely Yours, Commercial Fleet Sales Direct Line (813) 477-0052 JlFax (863) 533-8485 | 380OUS Hwy North Bartnw, Florida 33830 RA F i R . 1. FLORIDA oI COUNTIES All About Florida FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES SMALL SIZE 4-DOOR UTILITY VEHICLES - 4X2 SPECIFICATION #20 2014 Ford Escape (UOF) The Ford Escape(UOF)purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSA's base vehicle specification(s)requirements which are included and made a part of this contract's vehicle base price as awarded by specification by zone. ZONE: Western Northern Central Southern BASE PRICE: $18,299.00 $18,299.00 $18,198.00 $1 8,299.00 While the Florida Sheriffs Association and Florida Association of Counties have attempted to identify and include those equipment items most often requested by participating agencies for full size vehicles,we realize equipment needs and preferences are going to vary from agency to agency.In an effort to incorporate flexibility into our program,we have created specific add/delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost of the type vehicle(s)you wish to order through this program.Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s)you wish to order. NOTE:An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order.Additional add/delete options other than those listed here may be available through the dealers,however,those listed here must be honored by the dealers in your zone at the stated prices. Hid Award Announcement(I3-2I-0904) 304 2014 Ford Escape S, $23,995 - Cars.com Page 1 of 2 _--_ Favorites 0 + Buy Sell Research Finance Advice Repair&Care Back to Search Results Search Again:Simple or Advanced Previous Car I Next Car 2014 Ford Escape S - $23,995 L]Save Saved Cars A Print B Share Dealer:Mullinax Ford 888-647-6693 CheckAvallebility Overview Photos&Video Map&Directions Calculate Payment Specs • Special Offers - details Manufacturer Specials;Special Financing I N' (Some offers expire 7!719.4) About This Escape Mileage: 7 Body Style: SUV € Io go;s Exterior Color: Blue Sel1e video—Dick 11,play Stock#: SD63444 I VIN: 1FMCUOF75EUD63444 W_s��,r� � Fuel: Gasoline�kjojdft Engine: 2.51.14 16V MPFI DOHC View More Photos(18 tolap .. .....-------------- - Transmission: 6-Speed Automatic 1 Live Chat Dr[vetra[n: FWD Have a question about this car? Doors: 4 Wheelbase: 106" Check Availability Features` Mullinax Ford 97 Steel Wheel W/Sparkle Silver 3.51 Axle Ratio 888-647-6693 Cover Wheels Comments *Required 4-Wheel Disc Brakes 6 Speakers ABS Brakes Air Conditioning Hello[I'm interested in the 2094 Ford Escape you have listed on Cars.com for$23,995.1 Show Additional Features would like to know more about this vehicle. Standard Equipment: I st and 2nd row curtain head 4-wheel ABS Brakes First name* Last name* airbags ` -- - �— ABS and Driveline Traction AM/FM stereo Control Email* Audio controls on steering wheel Auxill€ary transmission cooler - Show Additional Standard Equipment I Seller's Notes: Phone* ZIP* At MULLINAX FORD we have NO DEALER FEES which saves you $60o vs our largest competitors.Mullinax is one of the Largest Ford —........-.-......... dealers in the nation,with 5 LOCATIONS and 2000 VEHICLES to El I have a trade-in choose from.See all of our vehicles at mullinaxford.cam. http://www.cars.com/go/search/detail.jsp?tracktype=newcc&csDlId=&csDgld=&Iistingld... 6/12/2014