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2014 05 12 Consent 304 Security Cameras and Supporting Infrastructure COMMISSION AGENDA Informational Consent X ITEM 304 public Hearings g Regular May 12, 2014 KL CD Regular Meeting City Manager Department REQUEST: The Police Department requests authorization for the purchase and installation of a security camera system and related computer equipment and labor from Infinity AV Security in the amount of$50,610.88, network equipment from Veytec, Inc., in the amount of$20,543.70, consulting/training from Epic Engineering and Consulting, LLC, in the amount of $6,992.93, a contingency in the amount of $6,023.49, and for the City Manager and City Attorney to prepare and execute any and all necessary documents. All expenses are 100% reimbursable through the Homeland Security Grant and are not to exceed $84,171 and will result in a net-zero impact to the General Fund. SYNOPSIS: On October 28, 2013, the City Commission approved a Homeland Security Federal Domestic Assistance Grant in the amount of$84,171 for the purchase and implementation of infrastructure for a security camera system at our water treatment plants, starting with Water Plant One on Northern Way to assist the Police with notification and recording of an intrusion and help resolve cases involving illegal entry into City facilities and damage to City assets. The Police Department solicited and received quotes for the equipment, software, and consulting/training necessary to put the infrastructure in place for this project and is now ready to begin the implementation and request that the Commission approve: • Infinity AV Security as the vendor of choice for the Security Camera system in the amount of $45,210.88 + additional computer equipment and labor not to exceed $5,400.00 • Veytec, Inc., as the vendor of choice for the network equipment in the amount of Consent 304 PAGE 1 OF 4-May 12,2014 $20,543.70 • Epic Engineering and Consulting, LLC, as the vendor of choice for the consulting and training in the amount of$6,992.93 • Contingency in the amount of $ 6,023.49 to be used as needed to complete project within grant authorization. • City Manager and City Attorney to prepare and execute any and all necessary documents. CONSIDERATIONS: On October 28 2013, the City Commission approved a Homeland Security Federal Domestic Assistance Grant in the amount of $84,171 to be utilized for the purchase and implementation of infrastructure that will allow for "target hardening" utilizing video cameras on our water treatment plants, starting with Water Plant One on Northern Way. Using these approved grant monies to purchase and install infrastructure and cameras at the City of Winter Springs Water Plant One will assist the Police Department with live notification and recording of an intrusion and will help resolve cases involving illegal entry to city buildings, as well as damage to city assets. The system will have a monitor in the department's Communications Center and the system will be alarmed to alert the operators that there is an intrusion on City of Winter Springs property. Security Camera Equipment The Police Department received quotes from three security companies listed below for the infrastructure to be put in place and cameras to be mounted at Winter Springs Water Plant One: • Infinity AV Security $45,210.88* • Tyco Integrated Security $30,013.96 • NEXGEN Public Safety Solutions $80,190.00 Although not the lowest bid, Infinity AV Security displayed good customer service during the presentation and quick and correct response to staff questions. Infinity AV Security also provided a more detailed proposal for the project. Staff believes this company will also provide the best overall service for the cost, hence, their choice over the lowest bid. *Additional computer equipment and associated labor will be necessary at a cost not to exceed $5,400. Network Equipment In order for the new system to be integrated with the current infrastructure, the purchase of some network equipment will be required. Quotes are as follows: Network equipment: • VEYTEC, Inc. $20,543.70 • CDW-G $22,590.37 • DYNTEK $23,138.16 • Cisco $23,970.00 VEYTEC provided the lowest price. Staff choice is VEYTEC. Consulting and Training Staff also requested quotes from vendors for consulting and training to integrate the new Consent 304 PAGE 2 OF 4-May 12,2014 equipment and systems with the current infrastructure. Staff received only one vendor quote in the time allotted: e Epic Engineering and Consulting quoted $6,992.93. Staff recommends EPIC, as they are our current vendor for these types of projects. Contingency A contingency of $6,023.49 will be used as needed to complete project within grant authorization. Because of security constraints, quotes are not attached but may be reviewed by Commissioners upon request. FISCAL IMPACT: Net-Zero impact to the General Fund. All expenses are 100% reimbursable through the Homeland Security Grant and are not to exceed $84,171. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Police Department recommends the Commission approve: • Infinity AV Security as the vendor of choice for the security camera system in the amount of $45,210.88 plus additional computer equipment and labor not to exceed $5,400.00 • Veytec, Inc., as the vendor of choice for the network equipment in the amount of $20,543.70 • Epic Engineering and Consulting, LLC, as the vendor of choice for the consulting and training in the amount of$6,992.93 • Contingency in the amount of $ 6,023.49 to be used as needed to complete project within grant authorization. • City Manager and City Attorney to prepare and execute any and all documents. Consent 304 PAGE 3 OF 4-May 12,2014 ATTACHMENTS: **Available to Commission upon request** Consent 304 PAGE 4 OF 4-May 12,2014