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2014 05 12 Consent 311 Central Winds Park Shade StructuresCOMMISSION AGENDA ITEM 311 Informational Consent X Public Hearings Regular May 12, 2014 KS KL Regular Meeting City Manager Department REQUEST: The Public Works Department and Parks and Recreation Department requesting authorization to enter into a contract agreement with KORKAT, Inc. for construction of Central Winds Park Shade Structures (RFP 4004/14/CW) in the amount of $82,391.83 plus a 10% contingency. SYNOPSIS: The Central Winds Park Shade Structures project (RFP4 004/14/CW) consists of the design, permitting, fabrication, and installation of eight (8) shade canopy structures at the Central Winds Park ball fields. Staff recommends awarding the construction contract to KORKAT, Inc. in the amount of $82,391.83 plus a 10% contingency. Work is scheduled to start in June 2014 and be complete in September 2014. CONSIDERATIONS: The Central Winds Park Shade Structures project consists of the design, permitting, fabrication, and installation of eight (8) shade canopy structures at the Central Winds Park ball fields. Each shade structure is approximately 31 -feet long, 12 -feet wide, and 14 -feet high, with surface mounted steel columns and beams. The shade fabric is made of UV stabilized cloth material. The shade structures will be installed over the existing bleachers at each ball field. The existing shade structures will be removed and replaced. Request for Proposals (RFP) 4 004/14/CW was advertised in the April 13, 2014 Orlando Sentinel (see Exhibit A). A total of four (4) Bid Submittals were received by the due date on May 1, 2014. Consent 311 PAGE 1 OF 3 - May 12, 2014 The contractor selection criteria listed in the RFP consisted of the following: a. Bid Price (50%) b. Proposed Design (25%) c. Company Experience (25%) A selection committee comprised of City Staff reviewed the Bid Submittals and assigned points to each Bid Submittal applying the criteria listed above. Bid Price was scored from 0 to 50 points, and Proposed Design and Company Experience were each scored from 0 to 25 points. The maximum number of points a Bid Submittal could receive is 100. The selection committee's final scoring and recommended rankings are listed below: Company Price Price Points Design Points Experience Points Total Points LKORKAT $82,391.83 50 25 25 100 2. Florida Shade Company $87,576.00 47 25 25 97 3. Site Horizons $109,830.00 34 25 25 84 4. Advanced Recreational Concepts $119,400.00 28 20 25 73 Staff is recommending award of the contract to KORKAT, Inc. in the amount of $82,391.83. KORKAT is scheduled to start work in June 2014 with completion in September 2014. FISCAL IMPACT: The project cost is $82,391.83 plus a 10% contingency for a total authorization of $90,631.01. The funding source for the project is the Park Impact Fee Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Consent 311 PAGE 2 OF 3 - May 12, 2014 RECOMMENDATION: Staff recommends that the City Commission approve a contract award for the Central Winds Park Shade Structures to KORKAT, Inc. in the amount of $82,391.83 plus a 10% contingency, funded from Park Impact Fees, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. ATTACHMENTS: 1. Exhibit A - Orlando Sentinel Legal Ad (I page) Consent 311 PAGE 3 OF 3 - May 12, 2014 EXHIBIT A - LEGAL AD