HomeMy WebLinkAbout2014 05 12 Consent 308 FDOT LAP Supplemental AgreementCOMMISSION AGENDA
ITEM 308
REQUEST:
Informational
Consent
X
Public Hearings
Regular
May 12, 2014 KS KL
Regular Meeting City Manager Department
The Public Works Department requests the City Commission's authorization to: 1) approve
Resolution 2014-02; 2) enter into a Local Agency Program Supplemental Agreement with
the Florida Department of Transportation to provide additional funding for resurfacing of
the SR 434 / Tuskawilla Road intersection; and 3) approve Amendment 41 to the
Engineering Services Agreement with AECOM in the amount of $18,393.
SYNOPSIS:
The Intersection Improvements at SR 434 at Tuskawilla Road (Market Square) is a
federally funded City project currently in the early stages of design. This agenda item is for
the approval of a Resolution and Local Agency Program (LAP) Supplemental Agreement
with FDOT to provide an additional $18,393 in federal funds for the design of asphalt
resurfacing of the entire intersection. The agenda item also includes authorization to amend
the Engineering Services Agreement with AECOM in the amount of $18,393 to add the
resurfacing design work to AECOM's scope.
CONSIDERATIONS:
At the January 28, 2013 City Commission meeting, the Commission approved
Resolution 2013-05 and a Local Agency Program Agreement with FDOT for the
design of Intersection Improvements at S.R. 434 and Tuskawilla Road. The design
phase of the project was federally funded for up to $150,000, and the design is
currently in progress.
e FDOT is planning to resurface SR 434 from SR 419 to Tuskawilla Road in 2014/15.
Consent 308 PAGE 1 OF 3 - May 12, 2014
FDOT's resurfacing project includes the resurfacing of the SR 434 / Tuskawilla Road
intersection. The City's Market Square project, which is scheduled for construction in
2015, has significant impacts on the SR 434 / Tuskawilla Road intersection, including
changes to the curb ramps, medians, and crosswalks. City and FDOT Staff recently
met to coordinate the two projects and determined that it would be best to resurface
the intersection as part of the City project. This will avoid any possible conflicts
between the two projects and will provide the best appearance of the intersection at
the completion of all construction. The FDOT SR 434 resurfacing project will
proceed as scheduled from SR 419 but will stop just short of the Tuskawilla
intersection. The City will then resurface the Tuskawilla intersection as part of the
Market Square project. The FDOT project is expected to be complete prior to
construction of the City project.
e This agenda item is requesting City Commission approval of three items:
1. Resolution 42014-02, which authorizes the City Manager to enter into a Local
Agency Program Supplemental Agreement with the Florida Department of
Transportation (see Attachment 1).
2. A Local Agency Program (LAP) Supplemental Agreement between the City
and the Florida Department of Transportation (FDOT) for funding in the
amount of $18,393 for additional intersection resurfacing and related design
services (see Attachment 2).
3. Amendment 41 to the Engineering Services Agreement with AECOM to add
the resurfacing design work to the project scope and fund the additional work
in the amount of $18,393 (see Attachment 3).
The Local Agency Program (LAP) Supplemental Agreement is FDOT's
standard form for amending LAP Agreements.
. Resolution 2014-02 is required by FDOT for the adoption of the LAP Supplemental
Agreement.
. At the May 13, 2012 City Commission meeting, the Commission authorized entering
into an Engineering Services Agreement with AECOM in the amount of $149,095 for
the design of the Market Square project. Amendment 41 submitted for approval in
this agenda item adds the intersection resurfacing to the design scope and increases
the design fee by $18,393 for a new total of $167,488.
FISCAL IMPACT:
The project is entirely federally funded and has no fiscal impact to the City.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas/Agenda Item information, Homeowner's Associations/Representatives
Consent 308 PAGE 2 OF 3 - May 12, 2014
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff recommends the Commission: 1) approve Resolution 2014-02; 2) provide
authorization for the City Manager to enter into a Local Agency Program Supplemental
Agreement with the Florida Department of Transportation, funded in the amount of
$18,393; and 3) approve Amendment 41 to the Engineering Services Agreement with
AECOM in the amount of $18,393, and authorize the City Manager and City Attorney to
prepare and execute any and all applicable documents.
ATTACHMENTS:
1. Attachment 1 - Resolution 2014-02 (2 pages)
2. Attachment 2 - Local Agency Program Supplemental Agreement (4 pages)
3. Attachment 3 - Amendment 41 to Engineering Services Agreement with AECOM (7
pages)
Consent 308 PAGE 3 OF 3 - May 12, 2014
RESOLUTION NO. 2014-02
A RESOLUTION OF THE CITY COMMISSION OF
WINTER SPRINGS, FLORIDA AUTHORIZING THE CITY
MANAGER TO ENTER INTO A SUPPLEMENTAL LOCAL
AGENCY PROGRAM AGREEMENT WITH THE FLORIDA
DEPARTMENT OF TRANSPORTATION FOR DESIGN OF
INTERSECTION IMPROVEMENTS AT S.R. 434 AND
TUSKAWILLA ROAD; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the State of Florida Department of Transportation and the City of
Winter Springs desire to facilitate the design of intersection improvements at S.R. 434
and Tuskawilla Road and,
WHEREAS, the State of Florida Department of Transportation has requested
the City of Winter Springs to execute and deliver to the State of Florida Department of
Transportation the Supplemental Local Agency Program Agreement for the
aforementioned project, FPN #432642-2-38-01.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
WINTER SPRINGS, FLORIDA, AS FOLLOWS:
SECTION I — The City Commission of the City of Winter Springs hereby
authorizes the City Manager to make, execute, and deliver to the State of Florida
Department of Transportation the Supplemental Local Agency Program Agreement for
the aforementioned project, FPN #432642-2-38-01.
SECTION II — The City Clerk of the City of Winter Springs is hereby directed
to send copies of this Resolution and the executed Supplemental Local Agency Program
Agreement to FDOT and all other persons as directed by the Mayor and City Commission.
SECTION III - This Resolution shall take effect immediately upon adoption
by the City Commission.
Passed and adopted this day of 7 2014.
CITY OF WINTER SPRINGS, FLORIDA
CHARLES LACEY, MAYOR
ATTEST
ANDREA LORENZO-LUACES, CITY CLERK
- L
--
dU - - -
525-010-32
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09/11
Page 1 of 4
SUPPLEMENTAL NO. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FPN
1 LOCAL AGENCY PROGRAM 432642-2-38-01
DUNS NO. SUPPLEMENTAL CONTRACT NO.
80-939-7102 AGREEMENT AQX 81
The Florida Department of Transportation and the City of Winter Springs desires to supplement the
original Agreement entered into and executed on March 201 , 2013 as identified above. All provisions in the original
Agreement and supplements, if any, remain in effect except as expressly modified by this supplement.
The changes to the Agreement and supplements, if any, are described as follows:
PROJECT DESCRIPTION
Name Intersection Improvements at SR 434 Length —0.02 miles
Termini SR 434 at Tuskawilla Road
Description of Work:
Design and permit a series of safety and operational improvements of the intersection of S.R. 434 and Tuskawilla Road in Winter
Springs. The project will include improvement to eliminate the southbound Tuskawilla Road right turn bypass lane; shifting the
Tuskawilla Road lanes on the north branch to the east; provide a longer southbound Tuskawilla left turn storage lane.
Eliminate the left turn overlap for southbound and northbound Tuskawilla left turning movements; increasing the southbound
Tuskawilla Road to westbound S.R. 434 turning radius; improve sight lines for the intersection; add on -street parking along
Tuskawilla Road; analyze and design a functional frontage road along the north side of S.R. 434 between Tuskawilla Road and
Doran Drive.
Improve pedestrian safety to meet ADA; and creating space for turning movements between S.R. 434 and the frontage road at the
intersections. The project will include public meetings with the affected businesses, residents, and other interested parties.
Reason for Supplement and supporting engineering and/or cost analysis:
Add additional funding $18,393.00 to cover supplemental #1. Said revision is reflected on the ADJUSTED EXHIBIT "B" SCHEDULE
OF FUNDING, attached hereto and incorporated herein, as page 2.
Engineer shall incorporate the FDOT milling and resurfacing, signing and pavement markings, and signal modifications at the
intersection of SR 434 and Tuskawilla Road to the Project. This will include the milling and resurfacing on SR 434 from the edge of
pavement of the existing median on the west side of SR 434 to approximately 175 feet west. The boundaries to the west will be as
indicated on the 60% plans for Financial Project ID: 430675-1-52-0 provided by the City; and the lump sum amount payable is
increased by $18,393.00 to a total of $168,393.00 including direct expenses to allow the Engineer to complete additional work.
525-010-32
PRODUCTION SUPPORT
09/11
ADJUSTED EXHIBIT B SCHEDULE OF FUNDING Page 2 of 4
SUPPLEMENTAL NO. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FPN
1 LOCAL AGENCY PROGRAM 432642-2-38-01
SUPPLEMENTAL
DUNS NO. AGREEMENT CONTRACT NO.
80-939-7102 AQX 81
TYPE OF WORK
B Fiscal Year
Y
FUNDING
(1)
PREVIOUS TOTAL
PROJECT FUNDS
(2)
ADDITIONAL
PROJECT FUNDS
(3)
CURRENT TOTAL
PROJECT FUNDS
(4)
TOTAL AGENCY
FUNDS
(5)
TOTAL STATE &
FEDERALFUNDS
Planning
FY:
FY:
FY:
FY:
FY:
FY:
Total Planning Cost
$0.00
$0.00
$0.00
$0.00
$0.00
Project Development &
Environment (PD&E)
FY:
FY:
FY:
FY:
FY:
FY:
Total PD&E Cost
$0.00
$0.00
$0.00
$0.00
$0.00
Design
FY: 2012-2013
FY: 2013-2014
FY:
FY:
FY:
FY:
Total Design Cost
$150,000.00
$150,000.00
$150,000.00
$18,393.00
$18,393.00
$18,393.00
$150,000.00.
$18,393.00
$168,393.00
$0.00
$168,393.00.
Right -of -Way
FY:
FY:
FY:
FY:
FY:
FY:
Total Right -of -Way Cost
$0.00
$0.00
$0.00
$0.00
$0.00
Construction
FY:
FY:
FY:
FY:
FY:
FY:
Total Construction Cost
$0.00
$0.00
$0.00
$0.00
$0.00
Construction Engineering and
Inspection (CEI)
FY:
FY:
FY:
FY:
FY:
FY:
Total CEI Cost
Total Construction & CEI Costs
$0.00
$0.00
1 $0.00
$0.00
1 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL COST OF THE
PROJECT
$150,000.00
$18,393.00
$168,393.00
$0.00
$168,393.00
525-010-32
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09/11
Page 3 OT 4
SUPPLEMENTAL NO. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FPN
1 LOCAL AGENCY PROGRAM 432642-2-38-01
SUPPLEMENTAL
DUNS NO. AGREEMENT CONTRACT NO.
80-939-7102 AQX 81
IN WITNESS WHEREOF, the parties have caused these presents to be executed the day and year first above written.
AGENCY City of Winter Springs
By:
Name:
Title:
Attest:
Name:
Title:
Date:
Legal Review:
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
Bv:
Name: Frank J. O'Dea, P.E
Title: Director of Transportation Development
Attest:
Date:
Name:
Title: Administrative Assistant
See attached Encumbrance Form for date of funding approval by Comptroller.
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40
LOCAL AGENCY PROGRAM AGREEMENT PRODUCTION SUPPORT
08/06
Page 4 of 4
EXHIBIT "1"
SINGLE AUDIT ACT
Federal Resources Awarded to the Recipient Pursuant to This Agreement Consist of the Following:
Federal Agency: Federal Highway Administration
CFDA #: 20.205 Highway Planning and Construction
Amount: 168,393.00
Compliance Requirement:
Allowable Activities: To be eligible, most projects must be located on public roads that are not functionally classified as
local. The major exceptions are the Highway Bridge Replacement and Rehabilitation Program, which provides assistance
for bridges on and off the federal -aid highways, highway safety activities, bicycle and pedestrian projects, transportation
enhancement activities, the recreational trails program, and planning, research, development, and technology transfer.
Proposed projects meeting these and other planning, design, environmental, safety, etc., requirements can be approved
on the basis of state and local priorities within the limit of the funds apportioned or allocated to each state.
Allowable Costs: Eligible activities and allowable costs will be determined in accordance with Title 23 and Title 49
C.F.R. and the OMB cost principles applicable to the recipient/sub-recipient.
Eligibility: By law, the federal -aid highway program is a federally assisted state program that requires each state to have
a suitably equipped and organized transportation department. Therefore, most projects are administered by or through
State Departments of Transportation (State DOTs). Projects to be funded under the federal -aid highway program are
generally selected by state DOTs or Metropolitan Planning Organizations (MPOs), in cooperation with appropriate local
officials, as specified in 23 U.S.C. and implementing regulations. Territorial highway projects are funded in the same
manner as other federal -aid highway projects, with the territorial transportation agency functioning in a manner similar to a
state DOT. Most Federal Land Highway Program (FLHP) projects are administered by the Federal Highway
Administration (FHWA) Office of Federal Lands Highway and its Divisions or by the various Florida Land Management
Agencies (FLMAs). Under the FLHP, projects in the Indian Reservation Road (IRR) Program are selected by Tribal
Governments and are approved by the Bureau of Indian Affairs (BIA) and the FHWA. Due to recent legislation, Tribal
Governments meeting certain requirements may now administer various IRR projects on behalf of the BIA and FHWA.
The Fish and Wildlife Service (FWS) and the National Park Service (NPS) select projects in the Refuge Road and Park
Roads and Parkways Programs, respectively. For the Forest Highway Program, the Forest Service, the States and the
FHWA jointly select projects.
Compliance Requirements Applicable to the Federal Resources Awarded Pursuant to This Agreement Are As
Follows: The recipient of Local Agency Program (LAP) funding must comply with the statutory requirements in Sections
112.0617 215.4227 339.12, and 339.135, Florida Statutes, and Title 23 and Title 49, C.F.R.
-C -
AGREEMENT FOR
ENGINEERING SERVICES
AMENDMENT #1
This is Amendment #1 to the Agreement for Engineering Services between the City of
Winter Springs and AECOM Technical Services, Inc. dated August 20, 2013 for intersection
improvements at S.R. 434 and Tuskawilla Road.
The Scope of Services for Amendment #1 shall be as described in the attached proposal
from AECOM dated April 14, 2014.
Amendment #1 hereby increases the lump sum fee by $18,393 to a new total of S167,488.
CITY: ENGINEER:
CITY OF WINTER SPRINGS
Print Name/Title : Print Name/Title :
Date:
ATTEST:
By:
City Clerk
Date:
*THIS AMENDMENT IS ONLY VALID AGAINST THE CITY UPON APPROVAL BY
THE CITY COMMISSION OF WINTER SPRINGS AND SIGNATURE BY EITHER
THE MAYOR OR CITY MANAGER.
Engineering Services Agreement
City of Winter Springs and AECOM Technical Services, Inc.
Amendment #1
1
AGREEMENT FOR ENGINEERING SERVICES
SUPPLEMENTAL AGREEMENT NO. 1
THIS SUPPLEMENTAL AGREEMENT to the original Agreement for Engineering Services (the Contract) is
made by and between City of Winter Springs, Florida ("City") and AECOM Technical Services, Inc.
("Engineer"), and shall be effective as of April 14, 2014.
WITNESSETH
WHEREAS, City and Engineer executed a contract dated August 20, 2013 for Engineering Services related
to the Intersection Improvements at SR 434 and Tuskawilla Road ("Project"); and,
WHEREAS, Section 5.1, Engineer's Compensation, limits the lump sum amount payable under the contract
to $149,095.00 including direct expenses; and
WHEREAS, it has become necessary to amend the contract to provide additional services;
AGREEMENT
NOW THEREFORE, premises considered, City and Engineer agree that said contract is amended as follows:
I. Engineer shall incorporate the FDOT milling and resurfacing, signing and pavement
markings, and signal modifications at the intersection of SR 434 and Tuskawilla Road to
the Project. This will include the milling and resurfacing on SR 434 from the edge of
pavement of the existing median on the west side of SR 434 to approximately 175 feet
west. The boundaries to the west will be as indicated on the 60% plans for Financial
Project ID: 430675-1-52-0 provided by the City; and
II. The lump sum amount payable is increased by $18,393.00 to a total of $167,488.00
including direct expenses to allow the Engineer to complete additional work.
All other provisions of the contract are unchanged and remain in full force and effect.
IN WITNESS WHEREOF, City and Engineer have executed this supplemental agreement in duplicate.
City: Engineer:
City of Winter Springs, Florida
By: Kevin L. Smith
(Typed Name)
Title: City Manager
Date:
AECOM Technical Corporation, Inc.
By: Jay H. Exum, Ph.D.
(Typed Name)
Title: Principal
Date: April 14, 2014
EXHIBIT A
Firm: AECOM TECHNICAL SERVICES
PROJECT FEE BUDGET SUMMARY
NAME:
I City of Winter Springs
SR 434 and Tuscawilla Road
PROJ #: 60306977
DATE
original: 4/25/2013
Rev 1: 5/2/2013
Rev 2: 4/11/2014
Rev 3:
ACTIVITY
AECOM
LA
BPA
Civil
CLEAR
Eng
PSI
Irr
SE
Survey
TOTAL
FEE
Ta!g,k 1
Pre-Dbst'g-n: Serices
Subtotal
$77620
$57864
$0
$0
$147815
$287299
Tas,k 2,'
Conceptua[Dest'g-nA Public Partict'pa,tion:
Subtotal
$227310
$ 3 75-0,70,7
$0
$0
$0
$257909
Tas,k 3'
Meetings''andl: Presentations
Subtotal
$6703 0
$27283
$0
$0
$0
$87313
Tas,k 4
Fin'a''I I ::Cohstructioh,,D'ocs (30,. 60,. 100%)
Subtotal
$317080
$497814
$37000
$27000
$0
$857894
Ta!g,k 5
Pre- Construction, Services
Subtotal
$680
$0
$0
$0
$0
$680
Tas,k 6
Milling and g,
Subtotal
................................ ........ ........
$37030
$157363
$0
$0
$0
$187393
IL—
GRAND TOTALI $707070
$767923
$37000 1
$27000
1 $147815 1
$1677488
EXHIBIT B
AECOM TECHNICAL SERVICES
MANHOUR & FEE ESTIMATE
Project Name: City of Winter Springs
Description: S.R. 434 and Tuskawilla Road
Prepared By: John Griffin Date: 03/20/14 Rev. Date: 04/11/14
PROJECT PROJECT PROJECT QA1QC LANDSCAPE ADMIN ASSISTANT
DIRECTOR MANAGER ENGINEER SPECIALIST ARCHITECT ASSISTANT PROJECT MGR
ACTIVITY HOURS I RATE HOURSI RATE HOURS I RATE HOURS I RATE HOURS I RATE HOURS I RATE HOURS I RATE
Manhours
by
Activity
Salary
Cost by
Activity
Average
Hourly
Rate
1 $270.00
$140.00
$230.00
$205.00
$100.00 1
$60.00 1 1
1
:11
Southeastern Surveying
Milling and Resurfacing 1 $270.00
12 $1,680.00
0 $0.00
4 $820.00
0 $0.00
1 $60.00 2 $200.00
20
$3,030.00
$151.50
TOTALS 1 11 $270.001
121 $1,680.001
01 $0.001
41 $820.001
01 $0.001
11 $60.001 21 � $200.001
2�F
-$3,030.�O
JF
-$151.50
J
TOTAL CONTRACT FEE COMPUTATIONS
Salary Cost:
$3,030.0
Subs:
Brindley Pieters and Associates
$15,363.00
Clear Engineering
$0.00
Prevost Irrigation
$0.00
Southeastern Surveying
$0.00
$15,363.0
Tota 1 $18,393.
JW PAI
Btindley Pietets & Assodates, Inc.
Suite 180
2600 Maitland Center Parkway
Maitland, Florida 32751
407.830.8700 . Fax 407.830.8877
www.bpa-engineers.com
City of Winter Springs
Scope of Additional Professional Engineering Services
This scope of services is for providing additional engineering services to include the
milling and resurfacing of the intersection of SR 434 and Tuskawilla Road to the current
"SR 434 and Tuskawilla Road Improvements" project.
PROJECT PURPOSE
The Florida Department of Transportation (FDOT) has completed 60% plans for Financial
Project ID: 430675-1-52-01. This project begins at approximately SR 419 and ends at
approximately Tuskawilla Road. The FDOT will remove the last section of milling and
resurfacing from their project scope and it will be included in the "City of Winter Springs
SR 434 and Tuskawilla Road Improvements if project.
SCOPE OF SERVICES
Brindley Piefers & Associates' (BPA) scope of additional services consists of
incorporating the FDOT milling and resurfacing, signing and pavement markings, and
signal modifications at the intersection of SR 434 and Tuskawilla Road info the City of
Winter Springs project. The project will include the milling and resurfacing on SR 434
from the edge of pavement of the existing median on the west side of SR 434 to
approximately 175 feet west. The boundaries to the west will be as indicated on the 60%
plans for Financial Project ID: 430675-1-52-0.
Along Tuskawilla Road, the northern project boundary will be the existing concrete
ribbon where the asphalt transitions to brick and the southern project boundary will be
where the new median taper begins.
FEES
The proposed hourly nof-fo-exceed fee for the scope of service is itemized on the
attached spreadsheet.
Client provided Resources and Information
1. Microsfafion file of the FDOT survey showing relevant topographic features to
use as a base for preparing the modifications to the City project.
2. Microsfafion files from FDOT Financial Project ID: 430675-1-52-01.
NON0,10
Date: April 112014
Project: Winter Springs - SR 434/Tuskawilla Road Intersection & Streetscape I m prove ments/Add itiona I Services
Prepared for: AECOM
Prepared by: BPA(ra)
2600 Maitland Center Pkway
Suite 180
Maitland, FL 32751
407.830.8700 . Fax 407.830.8877
www.bpa-engineers.com
Task Hourly Rate
Chief Project Senior Civil Senior
Engineer Manager Engineer Structural
Engineer
$217.08 $158.19 $143.07 $132.80
CAD
Engineer Technician
$129.33 $101.10
Administra-
tive
$55.68
Total Hours Total Cost
90% Construction Documents
1 10 3 0
20 30
0
64
$7,848
Statement of Probable Cost (90%)
1 0
6 2
1
10
$1,177
Final (100%) Construction Documents
1 8 3 0
10 20
0
42
$51227
Statement of Probable Cost (100%)
2 0
4 2
1
9
$1,061
Total Project Manhours
2 18 9 0
40 54
2
125
$15,313
Direct Expenses
Printing, Fed Ex, Etc.
$50.00
Total Lump Sum Fee
$15,3631