Loading...
2014 05 12 Consent 308 FDOT LAP Supplemental AgreementCOMMISSION AGENDA ITEM 308 REQUEST: Informational Consent X Public Hearings Regular May 12, 2014 KS KL Regular Meeting City Manager Department The Public Works Department requests the City Commission's authorization to: 1) approve Resolution 2014-02; 2) enter into a Local Agency Program Supplemental Agreement with the Florida Department of Transportation to provide additional funding for resurfacing of the SR 434 / Tuskawilla Road intersection; and 3) approve Amendment 41 to the Engineering Services Agreement with AECOM in the amount of $18,393. SYNOPSIS: The Intersection Improvements at SR 434 at Tuskawilla Road (Market Square) is a federally funded City project currently in the early stages of design. This agenda item is for the approval of a Resolution and Local Agency Program (LAP) Supplemental Agreement with FDOT to provide an additional $18,393 in federal funds for the design of asphalt resurfacing of the entire intersection. The agenda item also includes authorization to amend the Engineering Services Agreement with AECOM in the amount of $18,393 to add the resurfacing design work to AECOM's scope. CONSIDERATIONS: At the January 28, 2013 City Commission meeting, the Commission approved Resolution 2013-05 and a Local Agency Program Agreement with FDOT for the design of Intersection Improvements at S.R. 434 and Tuskawilla Road. The design phase of the project was federally funded for up to $150,000, and the design is currently in progress. e FDOT is planning to resurface SR 434 from SR 419 to Tuskawilla Road in 2014/15. Consent 308 PAGE 1 OF 3 - May 12, 2014 FDOT's resurfacing project includes the resurfacing of the SR 434 / Tuskawilla Road intersection. The City's Market Square project, which is scheduled for construction in 2015, has significant impacts on the SR 434 / Tuskawilla Road intersection, including changes to the curb ramps, medians, and crosswalks. City and FDOT Staff recently met to coordinate the two projects and determined that it would be best to resurface the intersection as part of the City project. This will avoid any possible conflicts between the two projects and will provide the best appearance of the intersection at the completion of all construction. The FDOT SR 434 resurfacing project will proceed as scheduled from SR 419 but will stop just short of the Tuskawilla intersection. The City will then resurface the Tuskawilla intersection as part of the Market Square project. The FDOT project is expected to be complete prior to construction of the City project. e This agenda item is requesting City Commission approval of three items: 1. Resolution 42014-02, which authorizes the City Manager to enter into a Local Agency Program Supplemental Agreement with the Florida Department of Transportation (see Attachment 1). 2. A Local Agency Program (LAP) Supplemental Agreement between the City and the Florida Department of Transportation (FDOT) for funding in the amount of $18,393 for additional intersection resurfacing and related design services (see Attachment 2). 3. Amendment 41 to the Engineering Services Agreement with AECOM to add the resurfacing design work to the project scope and fund the additional work in the amount of $18,393 (see Attachment 3). The Local Agency Program (LAP) Supplemental Agreement is FDOT's standard form for amending LAP Agreements. . Resolution 2014-02 is required by FDOT for the adoption of the LAP Supplemental Agreement. . At the May 13, 2012 City Commission meeting, the Commission authorized entering into an Engineering Services Agreement with AECOM in the amount of $149,095 for the design of the Market Square project. Amendment 41 submitted for approval in this agenda item adds the intersection resurfacing to the design scope and increases the design fee by $18,393 for a new total of $167,488. FISCAL IMPACT: The project is entirely federally funded and has no fiscal impact to the City. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives Consent 308 PAGE 2 OF 3 - May 12, 2014 on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission: 1) approve Resolution 2014-02; 2) provide authorization for the City Manager to enter into a Local Agency Program Supplemental Agreement with the Florida Department of Transportation, funded in the amount of $18,393; and 3) approve Amendment 41 to the Engineering Services Agreement with AECOM in the amount of $18,393, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. ATTACHMENTS: 1. Attachment 1 - Resolution 2014-02 (2 pages) 2. Attachment 2 - Local Agency Program Supplemental Agreement (4 pages) 3. Attachment 3 - Amendment 41 to Engineering Services Agreement with AECOM (7 pages) Consent 308 PAGE 3 OF 3 - May 12, 2014 RESOLUTION NO. 2014-02 A RESOLUTION OF THE CITY COMMISSION OF WINTER SPRINGS, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO A SUPPLEMENTAL LOCAL AGENCY PROGRAM AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR DESIGN OF INTERSECTION IMPROVEMENTS AT S.R. 434 AND TUSKAWILLA ROAD; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the State of Florida Department of Transportation and the City of Winter Springs desire to facilitate the design of intersection improvements at S.R. 434 and Tuskawilla Road and, WHEREAS, the State of Florida Department of Transportation has requested the City of Winter Springs to execute and deliver to the State of Florida Department of Transportation the Supplemental Local Agency Program Agreement for the aforementioned project, FPN #432642-2-38-01. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF WINTER SPRINGS, FLORIDA, AS FOLLOWS: SECTION I — The City Commission of the City of Winter Springs hereby authorizes the City Manager to make, execute, and deliver to the State of Florida Department of Transportation the Supplemental Local Agency Program Agreement for the aforementioned project, FPN #432642-2-38-01. SECTION II — The City Clerk of the City of Winter Springs is hereby directed to send copies of this Resolution and the executed Supplemental Local Agency Program Agreement to FDOT and all other persons as directed by the Mayor and City Commission. SECTION III - This Resolution shall take effect immediately upon adoption by the City Commission. Passed and adopted this day of 7 2014. CITY OF WINTER SPRINGS, FLORIDA CHARLES LACEY, MAYOR ATTEST ANDREA LORENZO-LUACES, CITY CLERK - L -- dU - - - 525-010-32 PRODUCTION SUPPORT 09/11 Page 1 of 4 SUPPLEMENTAL NO. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FPN 1 LOCAL AGENCY PROGRAM 432642-2-38-01 DUNS NO. SUPPLEMENTAL CONTRACT NO. 80-939-7102 AGREEMENT AQX 81 The Florida Department of Transportation and the City of Winter Springs desires to supplement the original Agreement entered into and executed on March 201 , 2013 as identified above. All provisions in the original Agreement and supplements, if any, remain in effect except as expressly modified by this supplement. The changes to the Agreement and supplements, if any, are described as follows: PROJECT DESCRIPTION Name Intersection Improvements at SR 434 Length —0.02 miles Termini SR 434 at Tuskawilla Road Description of Work: Design and permit a series of safety and operational improvements of the intersection of S.R. 434 and Tuskawilla Road in Winter Springs. The project will include improvement to eliminate the southbound Tuskawilla Road right turn bypass lane; shifting the Tuskawilla Road lanes on the north branch to the east; provide a longer southbound Tuskawilla left turn storage lane. Eliminate the left turn overlap for southbound and northbound Tuskawilla left turning movements; increasing the southbound Tuskawilla Road to westbound S.R. 434 turning radius; improve sight lines for the intersection; add on -street parking along Tuskawilla Road; analyze and design a functional frontage road along the north side of S.R. 434 between Tuskawilla Road and Doran Drive. Improve pedestrian safety to meet ADA; and creating space for turning movements between S.R. 434 and the frontage road at the intersections. The project will include public meetings with the affected businesses, residents, and other interested parties. Reason for Supplement and supporting engineering and/or cost analysis: Add additional funding $18,393.00 to cover supplemental #1. Said revision is reflected on the ADJUSTED EXHIBIT "B" SCHEDULE OF FUNDING, attached hereto and incorporated herein, as page 2. Engineer shall incorporate the FDOT milling and resurfacing, signing and pavement markings, and signal modifications at the intersection of SR 434 and Tuskawilla Road to the Project. This will include the milling and resurfacing on SR 434 from the edge of pavement of the existing median on the west side of SR 434 to approximately 175 feet west. The boundaries to the west will be as indicated on the 60% plans for Financial Project ID: 430675-1-52-0 provided by the City; and the lump sum amount payable is increased by $18,393.00 to a total of $168,393.00 including direct expenses to allow the Engineer to complete additional work. 525-010-32 PRODUCTION SUPPORT 09/11 ADJUSTED EXHIBIT B SCHEDULE OF FUNDING Page 2 of 4 SUPPLEMENTAL NO. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FPN 1 LOCAL AGENCY PROGRAM 432642-2-38-01 SUPPLEMENTAL DUNS NO. AGREEMENT CONTRACT NO. 80-939-7102 AQX 81 TYPE OF WORK B Fiscal Year Y FUNDING (1) PREVIOUS TOTAL PROJECT FUNDS (2) ADDITIONAL PROJECT FUNDS (3) CURRENT TOTAL PROJECT FUNDS (4) TOTAL AGENCY FUNDS (5) TOTAL STATE & FEDERALFUNDS Planning FY: FY: FY: FY: FY: FY: Total Planning Cost $0.00 $0.00 $0.00 $0.00 $0.00 Project Development & Environment (PD&E) FY: FY: FY: FY: FY: FY: Total PD&E Cost $0.00 $0.00 $0.00 $0.00 $0.00 Design FY: 2012-2013 FY: 2013-2014 FY: FY: FY: FY: Total Design Cost $150,000.00 $150,000.00 $150,000.00 $18,393.00 $18,393.00 $18,393.00 $150,000.00. $18,393.00 $168,393.00 $0.00 $168,393.00. Right -of -Way FY: FY: FY: FY: FY: FY: Total Right -of -Way Cost $0.00 $0.00 $0.00 $0.00 $0.00 Construction FY: FY: FY: FY: FY: FY: Total Construction Cost $0.00 $0.00 $0.00 $0.00 $0.00 Construction Engineering and Inspection (CEI) FY: FY: FY: FY: FY: FY: Total CEI Cost Total Construction & CEI Costs $0.00 $0.00 1 $0.00 $0.00 1 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL COST OF THE PROJECT $150,000.00 $18,393.00 $168,393.00 $0.00 $168,393.00 525-010-32 PRODUCTION SUPPORT 09/11 Page 3 OT 4 SUPPLEMENTAL NO. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FPN 1 LOCAL AGENCY PROGRAM 432642-2-38-01 SUPPLEMENTAL DUNS NO. AGREEMENT CONTRACT NO. 80-939-7102 AQX 81 IN WITNESS WHEREOF, the parties have caused these presents to be executed the day and year first above written. AGENCY City of Winter Springs By: Name: Title: Attest: Name: Title: Date: Legal Review: STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Bv: Name: Frank J. O'Dea, P.E Title: Director of Transportation Development Attest: Date: Name: Title: Administrative Assistant See attached Encumbrance Form for date of funding approval by Comptroller. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 LOCAL AGENCY PROGRAM AGREEMENT PRODUCTION SUPPORT 08/06 Page 4 of 4 EXHIBIT "1" SINGLE AUDIT ACT Federal Resources Awarded to the Recipient Pursuant to This Agreement Consist of the Following: Federal Agency: Federal Highway Administration CFDA #: 20.205 Highway Planning and Construction Amount: 168,393.00 Compliance Requirement: Allowable Activities: To be eligible, most projects must be located on public roads that are not functionally classified as local. The major exceptions are the Highway Bridge Replacement and Rehabilitation Program, which provides assistance for bridges on and off the federal -aid highways, highway safety activities, bicycle and pedestrian projects, transportation enhancement activities, the recreational trails program, and planning, research, development, and technology transfer. Proposed projects meeting these and other planning, design, environmental, safety, etc., requirements can be approved on the basis of state and local priorities within the limit of the funds apportioned or allocated to each state. Allowable Costs: Eligible activities and allowable costs will be determined in accordance with Title 23 and Title 49 C.F.R. and the OMB cost principles applicable to the recipient/sub-recipient. Eligibility: By law, the federal -aid highway program is a federally assisted state program that requires each state to have a suitably equipped and organized transportation department. Therefore, most projects are administered by or through State Departments of Transportation (State DOTs). Projects to be funded under the federal -aid highway program are generally selected by state DOTs or Metropolitan Planning Organizations (MPOs), in cooperation with appropriate local officials, as specified in 23 U.S.C. and implementing regulations. Territorial highway projects are funded in the same manner as other federal -aid highway projects, with the territorial transportation agency functioning in a manner similar to a state DOT. Most Federal Land Highway Program (FLHP) projects are administered by the Federal Highway Administration (FHWA) Office of Federal Lands Highway and its Divisions or by the various Florida Land Management Agencies (FLMAs). Under the FLHP, projects in the Indian Reservation Road (IRR) Program are selected by Tribal Governments and are approved by the Bureau of Indian Affairs (BIA) and the FHWA. Due to recent legislation, Tribal Governments meeting certain requirements may now administer various IRR projects on behalf of the BIA and FHWA. The Fish and Wildlife Service (FWS) and the National Park Service (NPS) select projects in the Refuge Road and Park Roads and Parkways Programs, respectively. For the Forest Highway Program, the Forest Service, the States and the FHWA jointly select projects. Compliance Requirements Applicable to the Federal Resources Awarded Pursuant to This Agreement Are As Follows: The recipient of Local Agency Program (LAP) funding must comply with the statutory requirements in Sections 112.0617 215.4227 339.12, and 339.135, Florida Statutes, and Title 23 and Title 49, C.F.R. -C - AGREEMENT FOR ENGINEERING SERVICES AMENDMENT #1 This is Amendment #1 to the Agreement for Engineering Services between the City of Winter Springs and AECOM Technical Services, Inc. dated August 20, 2013 for intersection improvements at S.R. 434 and Tuskawilla Road. The Scope of Services for Amendment #1 shall be as described in the attached proposal from AECOM dated April 14, 2014. Amendment #1 hereby increases the lump sum fee by $18,393 to a new total of S167,488. CITY: ENGINEER: CITY OF WINTER SPRINGS Print Name/Title : Print Name/Title : Date: ATTEST: By: City Clerk Date: *THIS AMENDMENT IS ONLY VALID AGAINST THE CITY UPON APPROVAL BY THE CITY COMMISSION OF WINTER SPRINGS AND SIGNATURE BY EITHER THE MAYOR OR CITY MANAGER. Engineering Services Agreement City of Winter Springs and AECOM Technical Services, Inc. Amendment #1 1 AGREEMENT FOR ENGINEERING SERVICES SUPPLEMENTAL AGREEMENT NO. 1 THIS SUPPLEMENTAL AGREEMENT to the original Agreement for Engineering Services (the Contract) is made by and between City of Winter Springs, Florida ("City") and AECOM Technical Services, Inc. ("Engineer"), and shall be effective as of April 14, 2014. WITNESSETH WHEREAS, City and Engineer executed a contract dated August 20, 2013 for Engineering Services related to the Intersection Improvements at SR 434 and Tuskawilla Road ("Project"); and, WHEREAS, Section 5.1, Engineer's Compensation, limits the lump sum amount payable under the contract to $149,095.00 including direct expenses; and WHEREAS, it has become necessary to amend the contract to provide additional services; AGREEMENT NOW THEREFORE, premises considered, City and Engineer agree that said contract is amended as follows: I. Engineer shall incorporate the FDOT milling and resurfacing, signing and pavement markings, and signal modifications at the intersection of SR 434 and Tuskawilla Road to the Project. This will include the milling and resurfacing on SR 434 from the edge of pavement of the existing median on the west side of SR 434 to approximately 175 feet west. The boundaries to the west will be as indicated on the 60% plans for Financial Project ID: 430675-1-52-0 provided by the City; and II. The lump sum amount payable is increased by $18,393.00 to a total of $167,488.00 including direct expenses to allow the Engineer to complete additional work. All other provisions of the contract are unchanged and remain in full force and effect. IN WITNESS WHEREOF, City and Engineer have executed this supplemental agreement in duplicate. City: Engineer: City of Winter Springs, Florida By: Kevin L. Smith (Typed Name) Title: City Manager Date: AECOM Technical Corporation, Inc. By: Jay H. Exum, Ph.D. (Typed Name) Title: Principal Date: April 14, 2014 EXHIBIT A Firm: AECOM TECHNICAL SERVICES PROJECT FEE BUDGET SUMMARY NAME: I City of Winter Springs SR 434 and Tuscawilla Road PROJ #: 60306977 DATE original: 4/25/2013 Rev 1: 5/2/2013 Rev 2: 4/11/2014 Rev 3: ACTIVITY AECOM LA BPA Civil CLEAR Eng PSI Irr SE Survey TOTAL FEE Ta!g,k 1 Pre-Dbst'g-n: Serices Subtotal $77620 $57864 $0 $0 $147815 $287299 Tas,k 2,' Conceptua[Dest'g-nA Public Partict'pa,tion: Subtotal $227310 $ 3 75-0,70,7 $0 $0 $0 $257909 Tas,k 3' Meetings''andl: Presentations Subtotal $6703 0 $27283 $0 $0 $0 $87313 Tas,k 4 Fin'a''I I ::Cohstructioh,,D'ocs (30,. 60,. 100%) Subtotal $317080 $497814 $37000 $27000 $0 $857894 Ta!g,k 5 Pre- Construction, Services Subtotal $680 $0 $0 $0 $0 $680 Tas,k 6 Milling and g, Subtotal ................................ ........ ........ $37030 $157363 $0 $0 $0 $187393 IL— GRAND TOTALI $707070 $767923 $37000 1 $27000 1 $147815 1 $1677488 EXHIBIT B AECOM TECHNICAL SERVICES MANHOUR & FEE ESTIMATE Project Name: City of Winter Springs Description: S.R. 434 and Tuskawilla Road Prepared By: John Griffin Date: 03/20/14 Rev. Date: 04/11/14 PROJECT PROJECT PROJECT QA1QC LANDSCAPE ADMIN ASSISTANT DIRECTOR MANAGER ENGINEER SPECIALIST ARCHITECT ASSISTANT PROJECT MGR ACTIVITY HOURS I RATE HOURSI RATE HOURS I RATE HOURS I RATE HOURS I RATE HOURS I RATE HOURS I RATE Manhours by Activity Salary Cost by Activity Average Hourly Rate 1 $270.00 $140.00 $230.00 $205.00 $100.00 1 $60.00 1 1 1 :11 Southeastern Surveying Milling and Resurfacing 1 $270.00 12 $1,680.00 0 $0.00 4 $820.00 0 $0.00 1 $60.00 2 $200.00 20 $3,030.00 $151.50 TOTALS 1 11 $270.001 121 $1,680.001 01 $0.001 41 $820.001 01 $0.001 11 $60.001 21 � $200.001 2�F -$3,030.�O JF -$151.50 J TOTAL CONTRACT FEE COMPUTATIONS Salary Cost: $3,030.0 Subs: Brindley Pieters and Associates $15,363.00 Clear Engineering $0.00 Prevost Irrigation $0.00 Southeastern Surveying $0.00 $15,363.0 Tota 1 $18,393. JW PAI Btindley Pietets & Assodates, Inc. Suite 180 2600 Maitland Center Parkway Maitland, Florida 32751 407.830.8700 . Fax 407.830.8877 www.bpa-engineers.com City of Winter Springs Scope of Additional Professional Engineering Services This scope of services is for providing additional engineering services to include the milling and resurfacing of the intersection of SR 434 and Tuskawilla Road to the current "SR 434 and Tuskawilla Road Improvements" project. PROJECT PURPOSE The Florida Department of Transportation (FDOT) has completed 60% plans for Financial Project ID: 430675-1-52-01. This project begins at approximately SR 419 and ends at approximately Tuskawilla Road. The FDOT will remove the last section of milling and resurfacing from their project scope and it will be included in the "City of Winter Springs SR 434 and Tuskawilla Road Improvements if project. SCOPE OF SERVICES Brindley Piefers & Associates' (BPA) scope of additional services consists of incorporating the FDOT milling and resurfacing, signing and pavement markings, and signal modifications at the intersection of SR 434 and Tuskawilla Road info the City of Winter Springs project. The project will include the milling and resurfacing on SR 434 from the edge of pavement of the existing median on the west side of SR 434 to approximately 175 feet west. The boundaries to the west will be as indicated on the 60% plans for Financial Project ID: 430675-1-52-0. Along Tuskawilla Road, the northern project boundary will be the existing concrete ribbon where the asphalt transitions to brick and the southern project boundary will be where the new median taper begins. FEES The proposed hourly nof-fo-exceed fee for the scope of service is itemized on the attached spreadsheet. Client provided Resources and Information 1. Microsfafion file of the FDOT survey showing relevant topographic features to use as a base for preparing the modifications to the City project. 2. Microsfafion files from FDOT Financial Project ID: 430675-1-52-01. NON0,10 Date: April 112014 Project: Winter Springs - SR 434/Tuskawilla Road Intersection & Streetscape I m prove ments/Add itiona I Services Prepared for: AECOM Prepared by: BPA(ra) 2600 Maitland Center Pkway Suite 180 Maitland, FL 32751 407.830.8700 . Fax 407.830.8877 www.bpa-engineers.com Task Hourly Rate Chief Project Senior Civil Senior Engineer Manager Engineer Structural Engineer $217.08 $158.19 $143.07 $132.80 CAD Engineer Technician $129.33 $101.10 Administra- tive $55.68 Total Hours Total Cost 90% Construction Documents 1 10 3 0 20 30 0 64 $7,848 Statement of Probable Cost (90%) 1 0 6 2 1 10 $1,177 Final (100%) Construction Documents 1 8 3 0 10 20 0 42 $51227 Statement of Probable Cost (100%) 2 0 4 2 1 9 $1,061 Total Project Manhours 2 18 9 0 40 54 2 125 $15,313 Direct Expenses Printing, Fed Ex, Etc. $50.00 Total Lump Sum Fee $15,3631