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2014 04 14 Consent 310 Unapproved Minutes from the March 24, 2014 Regular Meeting COMMISSION AGENDA Informational Consent X ITEM 310 Public Hearings g Regular April 14, 2014 ALLL Regular Meeting City Manager Department REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, March 24, 2014 City Commission Regular Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and/or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Minutes from the Monday, March 24, 2014 City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk Consent 310 PAGE 1 OF 2-April 14,2014 for the Approval by the City Commission. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is requested to consider and offer their Approval of the Monday, March 24, 2014 City Commission Regular Meeting Minutes. ATTACHMENTS: A - Unapproved copy of the Monday, March 24, 2014', City Commission Regular Meeting Minutes (23 pages). Consent 310 PAGE 2 OF 2-April 14,2014 Attachment"A" CITY OF WINTER SPRINGS, FLORIDA G � �d �,.1�NT�'R � S 0 04 ,� �i -� �, z � H * � � U Incorporated � • I959 ' i,�GOD WE��J�•C CITY COMMISSION MINUTES REGULAR MEETING MONDAY, MARCH 24, 2014 - �:1� P.M. CITY HALL—COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Rick Brown - Seat Two Commissioner Jean Hovey - Seat One Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick- Seat Four Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 2 OF 23 CALL TO ORDER The Regular Meeting of Monday, March 24, 2014 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building(City Hall, 1126 East State Road 434, Winter Springs,Florida 32708). Roll Call: Mayor Charles Lacey,present Deputy Mayor Rick Brown,present C� Commissioner Jean Hovey,present � Commissioner Pam Carroll,present � Commissioner Cade Resnick,present � Commissioner Joanne M.Krebs,present � City Manager Kevin L. Smith,present G City Attorney Anthony A. Garganese,present � A moment of silence was held recognizing Malaysia Airlines Flight 370, followed by the Pledge of Allegiance. �', � AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five(5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CTTY OF WINTER SPRINGS,FLORIDA MINUTES CTI'Y COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 3 OF 23 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. There was no discussion on this Agenda Item. PUBLIC INPUT �a � Mr. Bill Dehlinger, 1601 Tiverton Street, Winter Springs, Florida: spoke as a resident and as the Chairman of the �"�ia• Economic Development/Government Affairs Committee of the Oviedo-Winter Springs Regional Chamber of a�� Commerce regarding a proposed hospital in Oviedo and noted how such an addition to the area would contribute ~� to the community, provide new economic growth, and pointed out that - Central Florida Regional Hospital was c� applying for a new "Certificate of Need"and hoped that letters of support could be sent in support of this venture C7 in terms of"Why we believe a hospital is most welcome and justified". C Commissioner Joanne M. Krebs mentioned that she recalled written support was sent to Oviedo in a previous � year. Mayor Lacey stated, "I have been asked by the hospital as well as Mayor(Dominic)Persampiere to write a letter on behalf of the City." Commissioner Krebs spoke further on previous actions and Mayor Lacey added, "If I have Consensus of the Commission, I will make my letter a little stronger and say it is in support of the entire City Commission." Commissioner Krebs stated, "That is fine with me." Commissioner Pam Carroll concurred with what Commissioner Krebs said. The rest of the City Commission nodded in agreement. CONSENT AGENDA CONSENT 300. Community Development Department-Urban Beautification Services Division REQUEST: The Community Development Department, Urban Beautification Services Division, is requesting that the City Commission approve a landscape maintenance services agreement for City Facilities in the amount of $30,840 with Annan Landscape Company. FISCAL IMPACT: Funding for services provided pursuant to this agreement is available and will be expended from Urban Beautification Services Line Code (1525-54682), PW/Utility Line Codes (3600-54682, 3600-54681, 3600- 54680, 3600-54671) and City Hall Line Code (4414-54682). The base contract cost of $30,840 will be expended over a twelve month period, beginning on April 1, 2014. An additional $2,880 will be required for the agreement with Annan (as compared to the previous contract)in the upcoming FY 2014/15 Budget, however, no increase will be required for the remainder of the current budget year due to cost containment measures implemented by staff. The initial term of this agreement is for one (1) year with the option to extend for five(5) one-year periods, if the work provided meets or exceeds city standards. The service provider may, at the City's option, be entitled to an increase in an amount not to exceed one-half(1/2) the change in the Consumer Price Index (CPn, not exceeding two percent (2%) of the total base contract cost, of the most recent twelve (12) month period. CTI'Y OF WINTER SPRINGS,FLORIDA MINUTES CTI'Y COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 4 OF 23 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respecNve Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such informallon. This information has also been posted �= outside City Hall, posted inside City Hall with additional copies available for the General Public, and � posted at five (5) different locations around the City. Furthermore,this information is also available to any r- individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any ��= interested individuals. �- r- — �= RECOMMENDATION: Staff is recommending that the City Commission approve a landscape maintenance services agreement j��-_ for City Facilities with Annan Landscape Company in the amount of $30,840 and authorize the City ��- Manager and City Attorney to prepare and execute any and all applicable documents required for this project. No discussion. CONSENT 301. Community Development Department-Urban Beautification Services Division REQUEST: The Community Development Department, Urban Beautification Services Division,is requesting that the City Commission consider a Neighborhood Street Sign and Light Improvement Agreement (NSSLIA) with Meritage Homes for the Seven Oaks Subdivision. FISCAL IMPACT: Street lights installed to service public roads within the Seven Oaks Subdivision will impact the General Fund by $5,918.40(at the current base rate of $13.70 per pole). This amount represents a recurring expense and will vary based upon base rates established annually by Duke Energy. The street light expenditure will be offset by Ad Valorem Tax Revenue generated from homes added to this subdivision; however, not all homes will yield tax revenue in the same fiscal year as the expense occurs,based on when specific homes are purchased and added to the tax rolls by Seminole County. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five(5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 5 OF 23 RECOMMENDATION: Staff recommends that the City Commission review and approve the Neighborhood Street Sign and Light Improvement Agreement (Attachment 'A') with Meritage Homes(Developer/HOA) for the Seven Oaks Subdivision. This Agenda Item was not discussed. � CONSENT � 302. Information Services Department �-�� ., REQUEST: o••�y The Information Services Department requests the Commission authorize payment of the New World f'� Systems annual software maintenance for year two in the amount of$52,000 as per the New World Systems � contract document and authorize future maintenance payments for years three through five in the amount � of$52,000 per year as further provided for in Exhibit C of the New World contract document. � FISCAL IMPACT: � $0 (FY 2013) no charge for initial year $52,000.00(FY 2014)to be paid from Information Services Maintenance Budget $52,000.00(FY 2015)to be paid from Information Services Maintenance Budget $52,000.00(FY 2016)to be paid from Information Services Maintenance Budget $52,000.00 (FY 2017)to be paid from Information Services Maintenance Budget COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission authorize payment for year two of five of the New World Systems annual software maintenance(year 2 effective 4/1/14 thru 3/31/15) in the amount of$52,000 as per Exhibit C of the New World Systems contract document; authorize future maintenance payments for years three through five in the amount of $52,000 per year as provided for in Exhibit C of the New World Systems contract document; and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. No discussion. CTTY OF WINTER SPRINGS,FLORIDA MINUTES CTTY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 6 OF 23 CONSENT 303. Finance and Administrative Services Department REQLTEST: The Finance Director and City Manager are requesting that the City Commission approve the proposed FY 2015 Budget Calendar. FISCAL IMPACT: The outcome of the budget workshop will determine the financial and operational direction of the City of � Winter Springs for FY 2015. � COMMUNICATION EFFORTS: �.,,,� This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, � City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, � portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been .�•y electronically forwarded to the individuals noted above, and which is also available on the City's Website, C,� LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who � have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five(5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Manager recommends that the City Commission approve the FY 2015 Proposed Budget Calendar. There was no discussion on this Agenda Item. CONSENT 304. Finance and Administrative Services Department REQUEST: The Finance and Administrative Services Department is Requesting that the City Commission Approve Amendment 1 to the State Revolving Loan amount (WW590600), reducing the loan amount used for Construction of the Lake Jesup Reclaim Plant. FISCAL IMPACT: As shown below, the decision to internally fund part of the project costs resulted in savings in borrowing costs in excess of$600,000. E�eisting Loan New Loan(Amendment 1) Rate of Interest 2,77% 2,77"�a Principal $2,831,985 $1,794,923 Total Interest over life of $g�5,601 $259,957 loan Fees $56,640 $35,898 Payment frequency Semi-Annual Semi-Annual Payment Amount $95,244 $56,853 CTTY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE'7 OF 23 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted _ outside City Hall, posted inside City Hall with addiNonal copies available for the General Public, and c- posted at five (5) different locations around the City. Furthermore,this information is also available to any ` individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any � interested individuals. — �_ RECOMMENDATION: � The City Manager and the Finance and Administrative Services Director recommend the Commission approve Amendment 1 to Loan Agreement Number WW490600 (Florida Department of Environmental `i, ProtecHon) and that the City Manager and City Attorney be authorized to prepare and execute any and c--= all necessary documents to effect the loan amendment. No discussion. CONSENT 305. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday,March 10, 2014 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respecdve Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such informallon. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agends Item with any interested individuals. RECOMMENDATION: The City Commission is requested to consider and offer their Approval of the Monday, March 10, 2014 City Commission Regular Meeting Minutes. This Agenda Item was not discussed. CITY OF WINTER SPRINGS,FIARIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 8 OF 23 "MOTION TO APPROVE (CONSENT AGENDA)." MOTION BY DEPUTY MAYOR BROWN. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. MAYOR LACEY ADDED, "LET ME JUST MAKE NOTE OF ANOTHER STAFF ACCOMPLISHMENT. IF YOU LOOK AT T�IE FUNDING UNDER ITEM `304', THERE ARE SAVINGS IN EXCESS OF SIX HUNDRED THOUSAND DOLLARS ($600,000.00) THAT HAVE� HAPPENED BECAUSE OF SOME REDUCTION OF THE PRINCIPAL IN THE BORROWING." � CONTINUING, MAYOR LACEY THEN COMMENTED THAT THE SAVINGS GO TO "HELPING US� KEEP OUR WATER RATES LOW, AND KUDOS TO SHAWN (BOYLE, DIItECTOR, FINANCE AND� ADMINISTRATIVE SERVICES DEPARTMENT) AND KIP (LOCKCUFF, P.E., DIItECTOR, PUBLIC� WORKS/UTILITY DEPARTMENTS) — AND OF COURSE THE CITY MANAGER (KEVIN L.� SMITI�." �� �"�" VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER RESNICK: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. REPORTS REPORTS 400. Office Of The City Attorney—Anthony A. Garganese,Esquire No Report. REPORTS 401. Office Of The City Manager—Kevin L. Smith No Report was given. REPORTS 402. Office Of The City Clerk—Andrea Lorenzo-Luaces,MMC No Report. REPORTS 403. Office of Commissioner Seat One-The Honorable Jean Hovey No Report was given. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 9 OF 23 REPORTS 404. Office of Commissioner Seat Two/Deputy Mayor-The Honorable Rick Brown No Report. C� '-"�r REPORTS � 405. Office of Commissioner Seat Three-The Honorable Pam Carroll �i Commissioner Carroll stated, "Just wanted to compliment Steven Richart (Urban Beautification Division � Services, Community Development Department) who is now responsible for the sign out front. I see a lot more � information, and diversified information for our citizens." C,� �:"' REPORTS 406. Office of Commissioner Seat Four-The Honorable Cade Resnick No Report was given. REPORTS 407. Office of Commissioner Seat Five-The Honorable Joanne M.Krebs No Report. REPORTS 408. Office of the Mayor-The Aonorable Charles Lacey No Report was given. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office of the City Manager REQUEST: The City Manager and City Attorney request that the City Commission consider adopting on Second Reading Ordinance No. 2014-07 granting a new franchise to Duke Energy Florida, Inc. for a term of 10 years to provide electric utility service within the City of Winter Springs. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 10 OF 23 FISCAL IMPACT: The Ordinance maintains a franchise fee of six percent (6%) on "base revenue" which Duke Energy receives from certain customers within the jurisdictional limits of the City. Duke Energy then spreads the franchise fee paid to the City across their entire customer base within the jurisdictional limits of the City in accordance with Public Service Commission regulations. Under the proposed Ordinance, the definition of "base revenue" is modified to include industrial customers and City sponsored street lighting. Further, ad valorem taxes paid to the City by Duke Energy will no longer be deducted from the franchise fee amount owned the City. Based on historical customer data,this modification results in an increase of base revenues � as defined in the Ordinance. When the six percent franchise fee is calculated on the increased base revenue � amount and the ad valorem tax off-set is eliminated,the City anticipates that the gross franchise fee paid to the City by Duke Energy will increase by appro�mately $6,000 per montW$72,000 per year. However,the a"� gross franchise fees collected by the City are off-set by the amount of franchise fees that the City actually � pays on its electric utility invoice due to the collection method utilized by the electric utility to � proportionately spread the franchise fee required to be paid to the City over the entire electric utility customer base within the City including the City. Further, the actual franchise fee amount paid is subject � to actual energy usage by customers within the City which has been on a significant downward trend for severalyears. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of tlus Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. Tlus information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five(5) different locations around the City. Furthermore,tlus information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Notification of the Second Reading of Ordinance 2014-07 was published in the Orlando Sentinel on March 13,2014. RECOMMENDATION: The City Manager and City Attorney recommend that the City Commission approve second reading of Ordinance No. 2014-07 granting a new ten (10) year franchise to Duke Energy Florida, Inc. to provide electric utility service within the City of Winter Springs. City Attorney Anthony A. Garganese read this Ordinance 2014-07 by "Title" only and said there had been no changes between the First and Second Readings. Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item. CITY OF WINTER SPRINGS,FLORIDA MINUTES CTTY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 11 OF 23 "MOTION TO APPROVE (ORDINANCE 2014-07)." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER CARROLL: AYE C:: COMMISSIONER AOVEY: AYE � MOTION CARRIED. � f� � PUBLIC HEARINGS � 501. Community Development Department-Planning Division REQLTEST: �.._.� The Community Development Department— Planning Division requests that the City Commission hold a� Public Hearing for Second Reading and final approval of both the Small-Scale Future Land Use Map Amendment and Rezoning for appro�mately 5.22 acres, generally located north of State Road 434,west of Deleon Street as described within Ordinances 2014-01 and 2014-02. FISCAL IMPACT: The proposed Small-Scale future land use amendment, which re-designates the property from Seminole County "Rural-3" to City of Winter Springs "Low Density Residential"with a Conservation Overlay, will provide additional taxable value to the City because this parcel serves as both open space and retention for the proposed Southern Oaks development. The subject parcels are conducive to existing low density residential development.The proposed stormwater retenNon pond and recreational uses designated for this site are consistent with the Tri-Party Agreement between the City of Winter Springs, Seminole County, and the property owner, and it has been determined to be the highest and best use of the subject property and represents a redevelopment of the property. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respecNve Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. Tlris information has also been posted outside City Hall, posted inside City Hall with addiNonal copies available for the General Public, and posted at five(5) different locations around the City. Furthermore, tlus information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Adjacent property owners have been notified by US mail and a yellow sign noting the date and time of the public hearing has been erected on the property. CTI'Y OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 12 OF 23 RECOMMENDATION: Staff recommends that the City Commission approve Second Reading and adoption of the following ordinances associated with the 5.22 acre property generally located north of State Road 434,west of Deleon Street as described within the ordinances: • Ordinance 2014-01 -Small Scale Future Land Use Map Amendment � • Ordinance 2014-02-Rezoning �V �"� Attorney Garganese read Ordinances 2014-01 and then Ordinance 2014-02, both by"Title"only. Fg� Mayor Lacey opened the "Public Input"portion of the Agenda Item. � � Ms. Heather M. Himes, Akerman L.L.P., 420 South Orange Avenue, Orlando, Florida: noted that she was here � on behalf of the Applicant to answer any inquiries the City Commission may have. C� � Mayor Lacey closed the "Public Input"portion of the Agenda Item. RELATED TO ORDINANCE 2014-01 AND ORDINANCE 2014-02, "MOTION TO APPROVE." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR BROWN. DISCUSSION. VOTE: DEPUTY MAYOR BROWN: AYE COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. PUBLIC HEARINGS 502. Community Development Department-Planning Division REQUEST: The Community Development Department —Planning Division requests that the City Commission hold a public hearing to approve Second Reading of Ordinance 2014-03, which proposes to voluntarily annex one parcel totaling approa�imately 3.08 acres, generally located north of State Road 434, 1,000 feet west of the State Road 419 intersection. FISCAL IMPACT: The voluntary annexation of the property is for future office development at said location. The surrounding area is generally characterized by commercial uses in Seminole County and the City of Winter Springs. Development of the subject property is anticipated to provide an increase to the City's taxable value.A detailed Fiscal Impact Report will be performed once the development details are known. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 13 OF 23 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who � have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with � the City, and all individuals who have requested such information. This information has also been posted � outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five(5) different locations around the City. Furthermore,this information is also available to any � individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any !� interested individuals. � '� Adjacent property owners have been notified by US mail. Pursuant to Florida Statutes 171.044 (6), the �-� Seminole County Board of County Commissioners was sent via Certified Mail the notice of annexation for � the subject parcels on February 10, 2014. In addition, a yellow sign noting the date and time of the public hearing has been erected on the property. RECOMMENDATION: The Community Development Department— Planning Division requests that the City Commission hold a public hearing to approve second and final reading of Ordinance 2014-03, which proposes to voluntarily annex one parcel totaling approacimately 3.08 acres, generally located north of State Road 434, 1,000 feet west of the intersection of SR 434 and State Road 419. Attorney Garganese read this Ordinance 2014-03 by"Title"only. Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item. "MOTION TO APPROVE (ORDINANCE 2014-03)." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR BROWN: AYE MOTION CARRIED. CITY OF WINTER SPRINGS,FLORIDA MINUTES CTTY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 14 OF 23 PUBLIC HEARINGS 503. Community Development Department-Planning Division REQUEST: The Community Development Department— Planning Division requests that the City Commission hold a Public Hearing to consider Second Reading of both the Small-Scale Future Land Use Map Amendment and Rezoning for approximately 3.08 acres, generally located north of State Road 434, 1,000 feet west of the intersection of SR 434 and State Road 419 as described within Ordinances 2014-04 and 2014-05. � FISCAL IMPACT: The proposed Small-Scale future land use amendment, which re-designates the property from Seminole� County "Suburban Estate (SE)" to City of Winter Springs "Commercial", will provide additional taxable� value to the City. The subject property is compatible with eausting commercial and medium density residential development. Future office development designated for this property would be consistent with� the City's determination of the highest and best use of the subject property and represents a redevelopment�� of the property. � COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. Tlus information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five(5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Adjacent property owners have been notified by US mail and a yellow sign noting the date and time of the public hearing has been erected on the properiy. RECOMMENDATION: The Community Development Department— Planning Division requests that the City Commission hold a Public Hearing to consider Second Reading of both the Small-Scale Future Land Use Map Amendment and Rezoning for approa�imately 3.08 acres, generally located north of State Road 434, 1,000 feet west of the intersection of State Road 434 and State Road 419 as described within Ordinances 2014-04 and 2014-05. Attorney Garganese read Ordinances 2014-04 and Ordinance 2014-OS by"Title"only. Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item. CITY OF WINTER SPRINGS,FLORIDA MINUTES CTI'Y COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 15 OF 23 ON THE APPROVAL OF ORDINANCES 2014-04 AND 2014-05, "MOTION TO APPROVE." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER CARROLL: AYE � COMMISSIONER KREBS: AYE � MOTION CARRIED. !'�„7r � �",� � PUBLIC HEARINGS � 504. Community Development Department-Planning Division •C; REQiTEST: �� The Community Development Department—Planning Division requests the City Commission consider first � reading of Ordinance 2014-09, which proposes to amend the City's regulations regarding the siting of daycare centers and schools including public,private and charter schools. FISCAL IMPACT: While there is no direct fiscal impact to the City as a result of this ordinance,staff is of the opinion that the proposed new code language will have a positive fiscal impact to the City's tax base and will provide City staff with the tools necessary to properly review applications for new daycare and school facilities in an effort to protect ea�isting land uses and the overall City from incompatible land uses. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respecNve Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five(5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff and the Planning & Zoning Board recommend approval of first reading of Ordinance 2014-09,which proposes to amend the City's regulations regarding schools and daycare centers, and forward said ordinance to second reading and final approval. "MOTION TO READ BY `TITLE' ONLY." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER KREBS. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. CTI'Y OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 16 OF 23 Attorney Garganese read Ordinance 2014-09 by"Title"only. Mr. Bobby Howell, AICP, Planner, Community Development Department introduced this Agenda Item and reviewed some of the considerations from the Agenda Item. Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one spoke. � � Mayor Lacey closed the "Public Input"portion of the Agenda Item. � �..� "MOTION TO MOVE TO SECOND READING." MOTION BY COMMISSIONER HOVEY. MAYOR � LACEY STATED,"SECONDED BY DEPUTY MAYOR BROWN." DISCUSSION. � VOTE: � DEPUTY MAYOR BROWN: AYE � COMMISSIONER KREBS: AYE COMMISSIONER CARROLL: AYE COMMISSIONER RESNICK: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 600. Public Works Department REQLTEST: The Public Works Department requests the City Commission's approval of the Final Concept Plan for the design of Intersection Improvements at S.R.434 and Tuskawilla Road(Market Square). FISCAL IMPACT: The transportation related aspects of the project are anNcipated to be entirely federally funded. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meedng Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five(5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. All participants in the design charretes have been notified of this agenda item. CITY OF WINTER SPRINGS,FLORIDA MINUTES CTI'Y COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 17 OF 23 RECOMMENDATION: Staff recommends the Commission approve the Final Concept Plan for the design of Intersection Improvements at S.R.434 and Tuskawilla Road(Market Square). Mr. Brian Fields, P.E., City Engineer, Public Works Department began the discussion on this Agenda Item and went over key points with the City Commission. Commissioner Krebs asked, "Is there any place that is going to be — available for prepared for informational �= signage like we always use that area for 4�''of July..." Mr. Fields referred to the Agenda Item and stated, "...We =-- have a wall here with a corner, and certainly this side or the diagonal or here would be available to hang a banner := in the future; and as far as a kiosk, we have this location here, as we call it the retail sign kiosk—that's not there "� today; that will be another location where you could post some additional information, banner, sign, flag, �-� something like that." � � Comments followed on Frontage Road,access to the Town Center,and more options being included. �$ Commissioner Krebs asked, "On that Frontage Road, between where the Al's Hot Dogs used to be and the Publix, �� at one time we had discussed outbuildings there-will that be prepared for that possibility?" Mr. Fields responded, "There's nothing we're doing that could prevent that from happening in the future. However, I don't really see that as being a viable option here, parking being one (1) major obstacle to that. As well as I believe Publix has— `rights' to this lot; and they for example, they really objected to anything blocking the view to Publix there." Further, Mr. Fields noted, "Publix wants to keep their view open. If you notice, we have some canopy trees here and here, and at Publix,we do not have those." Discussion followed on whether there was any sunset to Publix's rights to which Attorney Garganese suggested such information might be in Publix's lease documents. Commissioner Carroll said to Mr. Fields, "Back to the market place and the kiosk and that area, I know that Community Development has looked at wayfaring signs that would help the businesses that are deeper in the Town Center, is that being also considered; so that you know that there is a new restaurant or there is a pet food store." Commissioner Carroll also commented on where such signage would be placed. Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department stated, "Yes, as you'll recall, we're working on wayfinding signage; we're also working on a project that would identify three (3) more prominent signs for the Town Center. This lays the groundwork for us to do that, because now we know what we're doing horizontally so we can work on those signs; not only from the standpoint of where they'd go horizontally but also vertically to integrate into the buildings to do just what you're talking about — we're also looking for a more permanent banner location,probably in terms of just two(2)poles that will be decorative poles but will allow for banners to be placed up by the City when and if they're needed. It will be a little bit more aesthetically pleasing shall we say,than what we have now." Deputy Mayor Rick Brown remarked, "The canopy trees along the Frontage Road seem to be counterintuitive to the concept of opening up visibility to the businesses that are there. As you know, we had that problem in the corner when the seafood place was there, and Barnie's Coffee was there, they were virtually invisible from the street. How is that being addressed, because I just see those trees as blocking any front signage that is in place now, and it is already difficult enough to see. CITY OF WINTER SPRINGS,FLORIDA MINUTES CTTY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 18 OF 23 Mr. Fields pointed out, "There is a - short wall along this median area here that could be used for tenant signage that we do not have today; so,providing an additional opportunity for tenant signage right at(State Road)434." Deputy Mayor Brown then referenced the short wall in Palm Coast and Port Orange and thought it was essentially invisible to people driving by; and in terms of this proposed wall, inquired, "What is that going to look like?" Mr. Fields commented, "I think we can probably come back with a rendering of it." Mr. John Gri�n, Senior Associate, AECOM, 1 SO North Orange Avenue, Suite 200, Orlando, Florida: explained, C"o "The idea was that it would be thirty-six inches (36") tall. Again, it would be more in keeping with the wall that '"'� is being proposed for Market Square, so it's a continuation of that wall that you would see at the intersection and � again, it was to help address some of the road noise that's coming from the traffic and give an opportunity for a possibility for some signage for the businesses there in the village center. With regards to the street trees, what � we were hoping for is the large street trees that have a clear trunk of at least six feet (6'), so if you're in your car and you're sitting at a lower level, your sight line is clear so you can see up to the buildings and you'd be able to � see those store frontages. That was our goal." '� Deputy Mayor Brown asked if there was a rendering of this, to which Mr. Griffin stated, "We don't right now at � this time—yes,we can provide that." For disclosure purposes,Deputy Mayor Brown noted that he had owned the Barnie's Coffee in the Winter Springs Town Center and said that when they closed it, "One of the contributing factors was the fact that it was invisible from the street because of the tree canopy that was there for aesthetic reasons -it was terribly un-business friendly because it really made us invisible from that intersection,which was a major intersection." Commissioner Krebs added, "We actually removed one (1) tree from there as well, but I don't think what he is talking about, addresses the situation you are talking about." Deputy Mayor Brown said, "It will completely block that sign, block all the signs in front." Mr. Pete Sechler, Principal, AECOM, 1 SO North Orange Avenue, Suite 200, Orlando, Florida: stated, "I think that it is an important detail and I think it's something we can and should look at and we can model it." Mr. Sechler then spoke of historic type streetscapes he had worked on and the different trees he used. Continuing,Mr. Sechler added,"So,we should certainly revisit it and we'll model it." Deputy Mayor Brown referenced his previous business and pointed out that with the "Visibility blockage from a major artery, I would disagree. I would also remind Staff that this is — not a historic downtown setting, such as Park Avenue or downtown Deland or whatever the case may be. This is a high impact commerce center. It is our only commerce center in Winter Springs and if we damage the ability for people driving by to see the businesses that are there, it will hurt our economic forecast for the Town Center even more than the poor construction at the beginning." Mr. Fields stated, "This is going to come back as Final Engineering. This is `Concept' now. 1 think the concerns have definitely been heard and will be incorporated into design and whatever trees are put in, in this area - if we can provide some type of rendering showing the sign,the trees,to the Commission's satisfaction." Further, Deputy Mayor Brown noted, "I think the concerns of the multiple small businesses that are along that front, should be no less weighted than the concerns of Publix because we share the same concern and we share the same damage to our businesses if those trees are in place; for the same reason that Publix isn't allowing them along there. It is just wrong to put them in front of other businesses for the purpose of aesthetics — to obscure those businesses,when clearly Publix has a business purpose for not wanting them in front of their business." CTI'Y OF WINTER SPRINGS,FIARIDA MINUTES CTTY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 19 OF 23 Additionally, Deputy Mayor Brown spoke of previous tenants of the Town Center and in going forward, "We have an opportunity now to really increase the traffic flow around that corner and to make that section look really appealing and we're taking a major step backwards if we put foliage in front of the signage on the small businesses who are heavily invested now in our Town Center." Commissioner Jean Hovey agreed that this is different than historic Winter Park or historic Sanford and the speeds that people drive along State Road 434 are greater and if trees are place there, along State Road 434 in front of the Town Center, the signage will not be seen. Commissioner Hovey asked what a three foot (3') wall �_ could do for noise; mentioned that businesses understand that noise will be heard; and inquired how much this �� wall would cost and what would it be constructed o£ � "—�.+ Mr. Fields commented on the proposed wall and stated, "We can take another look at that." = �r Further, Commissioner Hovey remarked, "I think you need to take another look at it and we also need to take a G look at what Deputy Mayor Brown said, those trees—there is a reason why Publix doesn't want them and those C'' other businesses should have the same weight as Publix." �"� � Commissioner Krebs said to Mr. Fields, "When you give us a rendering of what it could look like with whatever trees you are proposing or whatever foliage—if you could give us the eye level—when we are sitting in our cars, not necessarily from a view, that would be helpful..." Deputy Mayor Brown added, "...And maybe at various stages of growth." Commissioner Krebs noted she agreed with Deputy Mayor Brown's suggestion. Commissioner Resnick referenced Waterford Lakes and noticed there did not seem to be treescape along Alafaya Trail in that area and commented, "I think there is a reason for that, and maybe that might be a similar example to what everybody is bringing up here; so, maybe take a drive down that way—because I think that is more similar to what we are dealing with,than Winter Park." Deputy Mayor Brown noted some similar issues with obstructed views to businesses from roads in Palm Coast and along Taylor Road in Port Orange. Commissioner Carroll then spoke of not being able to see the Barnie's Coffee sign, or signage for the other businesses that previously were in the Winter Springs Town Center and asked, "Is it possible that you could instead have lower shrubs or streetlights or lampposts with hanging baskets and then wooden tubs with plantings in it?" Commissioner Carroll added,"I would stay away from trees." Mr. Fields remarked, "Definitely, the intent is to open up sightlines that are not open today, so maybe our plan view concept really doesn't show that as well as we could but the concerns are heard and understood and we'll bring that back." Mayor Lacey inquired of Mr. Fields, "When do you anticipate Final Engineering?" Mr. Fields explained, "Probably it will be in design for the next several months and the project is funded for constnzction of up to a million dollars and that is in DOT's (Department of Transportation) next fiscal year. So, our plan is to finish design this year, have the project out to bid in the fall and under construction in the first quarter of 2015. So, that is very exciting news for us. After tonight hopefully, we're going to move forward in the final design and have this under construction this time next year." Mr. Fields then mentioned that the extra sidewalk next to State Road 434 will be removed so the public sidewalk will be the sidewalk currently in front of the buildings. Brief comments followed on the size of the sidewalks. CTI'Y OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—MARCH 24,2014 PAGE 20 OF 23 Commissioner Hovey asked, "If we approve this, we are approving it for the overall concept and not with the wall and the trees and the bushes and all—correct?" Manager Smith stated, "That is correct—this is a concept. Brian (Fields) and the team have gotten significant input from you all, all the stakeholders." Manager Smith added, "We thought it very important to labor through this process very intensively and just to the point where again, it is a Regular item with this presentation to get your input. We hear you loud and clear and it will come back as many times as it needs to,to get a product that you all are happy with." � Manager Smith noted that an additional consideration"Through the efforts of Mr.Fields, we have federal funding � for this project—no City dollars. Federal funding for the design, federal funding for the construction, and that is � available come July 1 of this year, through June 30"' next year; so, we'd really like to utilize those funds but we �..� will do whatever we need to,to come back with a project you all are happy with." � Mr. Fields then said, "The tree selection and the wall if it exists at all, are items that can easily be removed � entirel from this ro'ect at Final En ineerin whereas the trans ortation desi is reall what we need to move � Y P J g g; P � Y �� forward on and the intersection improvements and things that are a little more comprehensive." "'"'"'� Tape 1/Side B Concluding, Mr. Fields noted, "The scope of the transportation funding that we have available. that's ultimately going to be DOT's (Deparhnent of Transportation) call, on some of those components. For instance, we show a trellis over the sidewalk; we do show a retail sign kiosk— some of the walls and amenities in Market Square like the performance area, there may be a limit in what they will allow to be in this project. I just want to point that out. We will know that when we get the Final Engineering but some of those items are more shown for what they could potentially be." Mayor Lacey summarized, "Staff is recommending approval of the final Concept Plan at this point with assurance that there will be plenty of opportunity for the Commission to weigh in before Final Engineering is approved." "I WILL MAKE THAT MOTION WITH ALL OF THE DISCUSSIONS WE HAVE TALKED ABOUT." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR BROWN. DISCUSSION. VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER KREBS: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. Manager Smith stated, "1 just want to applaud Staff and the team-for taking on the hard task for the betterment of our City." REGULAR 601. Finance and Administrative Services Department REQUEST: The City Manager requests City Commission acceptance of the Comprehensive Annual Financial Report (CAFR)as presented for the Fiscal Year Ended September 30,2013. CTTY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 21 OF 23 FISCAL IMPACT: This report has no direct financial impact of the City. However,the information presented in the CAFR is used by investors and citizens to help determine the overall financial health of the City of Winter Springs. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, � City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, `'� portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been � electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who � have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with � the City, and all individuals who have requested such information. This information has also been posted C� outside City Hall, posted inside City Hall with additional copies available for the General Public, and � posted at five(5) different locations around the City. Furthermore,this information is also available to any �-� individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any � interested individuals. Additionally,the 2013 CAFR will be posted to the City's website within one week of acceptance. RECOMMENDATION: It is recommended that the Commission accept the Comprehensive Annual Financial Report (CAFR) as presented for the fiscal year ended September 30,2013. Related to this Agenda Item and the 2013 Comprehensive Annual Financial Report (CAFR), Mr. Boyle stated, "I would like to give a personal thank you to Kelly Balagia (Budget Analyst, Finance and Administrative Services Department) and Donna Bruno (Controller, Finance and Administrative Services Department) who have put a great deal of time into this and they do every year; and a special thank you to Sean(Beaudet,Assistant to the City Clerk, Office of the City Clerk) and Kaley (Garner, Assistant to the City Clerk, Office of the City Clerk) for designing the cover." Ms. Tamara Campbell, CPA, Manager - Audit & Accounting Services, McDirmit Davis & Company, LLC, 934 North Magnolia Avenue, Suite 100, Orlando, Florida: addressed the Mayor and City Commission on the 2013 Comprehensive Annual Financial Report and after a brief review stated, "The City received an overall favorable rating which is always a good sign, showing good financial health." ��MOTION TO APPROVE." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. CTTY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 24,2014 PAGE 22 OF 23 REGULAR 602. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission consider the information in this Agenda Item relative to the City Commission holding a Board/Committee Appreciation Event for 2014. ' FISCAL IMPACT: � Funding for this event has been budgeted at two thousand six hundred dollars ($2,600.00) for an event� similar to what has been held in the past. �.. .� F� COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,�'� City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally,.r� portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been t'i'� electronically forwarded to the individuals noted above, and which is also available on the City's Website,� LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associallons/Representatives on file with the City, and all individuals who have requested such informallon. Tlus information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five(5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. At the February 10, 2014 City Commission Regular Meeting,the City Commission agreed that they would like to consider information related to holding an Appreciation event similar to last year's event. RECOMMENDATION: 1)The City Commission is requested to decide if they like any of the options noted in this Agenda Item and, if so,what is their choice of date and venue a. If 1) is agreed to, the City Clerk would like to request to be able to spend up to the budgeted amount for this event b. The City Clerk would appreciate the ability to select the invitations (electronic or paper) and decorations considering cost effectiveness but that which will also reach the intended attendees best, and in with past practices and the typical style of this event 2) If the proposed options in this Agenda Item are not agreeable to the City Commission,then please advise what you would prefer be brought back to the City Commission for consideration. City Clerk Andrea Lorenzo-Luaces briefly spoke on this Agenda Item. Brief discussion ensued on the venue options, to which Commissioner Krebs commented on the businesses that provided options and remarked, "My suggestion would be that we have it at Tuscawilla (Country Club) and not on a Sunday." With comparable comments from Mayor Lacey and Commissioner Carroll, Mayor Lacey added, "If there is no objection, we will isolate our discussion to Tuscawilla (Country Club) and dates." No objections were voiced. Commissioner Resnick proposed, "A Saturday and make it a more formal event, as opposed to a Friday after business." Possible dates were then considered to which Saturday, July 19t'', 2014 was suggested. Summarizing, Mayor Lacey remarked, "Does anybody have an objection to July 19"'?" Commissioner Hovey and Commissioner Krebs stated, "No." No objections were noted. CTI'Y OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—MARCH 24,2014 PAGE 23 OF 23 In closing, City Clerk Lorenzo-Luaces noted, "This is all priced at approximately 100 people because we don't know exact numbers and they have priced it at twenty-five hundred dollars ($2,500.00) so if we have a few more, it will go up a little above that; but obviously, we'll do our best to keep it— as reasonable as possible." Mayor Lacey added, "It's roughly within the Budget." City Clerk Lorenzo-Luaces stated, "It is." PUBLIC INPUT � �-`� No one addressed the Mayor and City Commission at this time. � � ��� ADJOURNMENT � b Mayor Lacey adjourned the Regular Meeting at 6:10 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO-LUACES,MMC CITY CLERK APPROVED: MAYOR CI�ARLES LACEY NOTE: These Minutes were approved at the ,2014 City Commission Regular Meeting.