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2014 02 10 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA 4 so o It V it. en Incorporated • 1959 • •tiGOD WETaJ) CITY COMMISSION AGENDA REGULAR MEETING MONDAY, FEBRUARY 10, 2014 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Rick Brown - Seat Two Commissioner Jean Hovey - Seat One Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick- Seat Four Commissioner Joanne M. Krebs - Seat Five 0,•.., 0 L 0 - o Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 10,2014 PAGE 2 OF 13 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Office of the City Manager and Office of the Parks and Recreation Department Director REQUEST: Presenting to the Mayor and City Commission the Parks and Recreation Department "Employee of the Month"; and the Parks and Recreation Department "Employee of the Year" winners. INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department - Planning Division Da I o • • •PiZ _ 14.A.ti- - . o Scan with your smart device to view electronically REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 10,2014 PAGE 3 OF 13 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 201. Utility Department 077 f 4 0..•0 •o• Scan with your smart device to view electronically REQUEST: The Utility Department wishes to inform the City Commission of the Potable and Reclaimed Water Use for 2013. FISCAL IMPACT: Potable and reclaimed water rates were increased by 1.1% in 2013. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 10,2014 PAGE 4 OF 13 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) CONSENT AGENDA CONSENT 300. Public Works Department 0 _ • Scan with your smart device to view electronically REQUEST: The Public Works Department requesting the City Commission: 1) validate the Staff recommendation finding the Offices at Winding Hollow Phase 1 sitework to be built in substantial accordance with the Final Engineering plans, subject to satisfactory completion of the remaining open punchlist items; 2) accept the public infrastructure for ownership and maintenance; 3) authorize reimbursement to the builder in the amount of$9,060 for oversizing of the new reclaimed water main installed as part of the project; and 4) require payment of the fine for unauthorized tree removals in the amount of $12,700 prior to issuance of any Certificates of Completion. FISCAL IMPACT: The cost to oversize the reclaimed water main is $9,060 funded by the Utility Enterprise Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 10,2014 PAGE 5 OF 13 RECOMMENDATION: Staff recommends that the City Commission: 1) validate the Staff recommendation finding the Offices at Winding Hollow Phase 1 sitework to be built in substantial accordance with the Final Engineering plans, subject to satisfactory completion of the remaining open punchlist items as noted on Exhibit A prior to issuance of any Certificates of Occupancy; 2) accept the public infrastructure for ownership and maintenance; 3) authorize reimbursement to the builder in the amount of $9,060 for oversizing of the new reclaimed water main installed as part of the project; and 4) require payment of the fine for unauthorized tree removals in the amount of $12,700 prior to issuance of any Certificates of Completion. CONSENT 301. Public Works Department 1 • Of - o. Scan with your smart device to view electronically REQUEST: Public Works Department requesting authorization for the City Manager to execute a Utility Easement granting the Starlight Baptist Church the right to install, operate, and maintain a force main in a 15-foot wide non-exclusive easement on City property near Hayes Road and Bahama Road. FISCAL IMPACT: There is no cost to the City for the proposed Utility Easement. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 10,2014 PAGE 6 OF 13 RECOMMENDATION: Staff recommends that the City Commission authorize the City Manager to execute a Utility Easement granting the Starlight Baptist Church the right to install, operate, and maintain a force main in a 15-foot wide non-exclusive easement on City property near Hayes Road and Bahama Road, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 302. Public Works Department o o { CI Scan with your smart device to view electronically REQUEST: The Public Works Department requesting authorization to enter into a contract agreement with Central Florida Environmental Corporation for construction of Moss Road Improvements (ITB #002/14/BF) in the amount of$289,378.50 plus a 10% contingency. FISCAL IMPACT: The project cost is $289,378.50 plus a 10% contingency for a total authorization of$318,316.35. The funding source for the project is the Road Improvement Fund (One-Cent Sales Tax). A total of $200,000 was budgeted for the project (line code 115-65000-30172), and the remainder of$118,316.35 will be funded through a transfer from the "Infrastructure" line code in the Road Improvement Fund (line code 115-63100). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Staff will notify residents and businesses in the vicinity of Moss Road that may be impacted by the construction. Moss Road and all connecting streets and driveways will remain open during construction. Also, special consideration will be given to prevent any delays to police or emergency vehicles coming from or to the Moss Road police and fire stations. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 10,2014 PAGE 7 OF 13 RECOMMENDATION: Staff recommends that the City Commission approve a construction contract award for the Moss Road Improvements to Central Florida Environmental Corporation in the amount of$289,378.50 plus a 10% contingency, funded from the Road Improvement Fund, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 303. Public Works Department - Stormwater Division 0 0 r Scan with your smart device to view electronically REQUEST: The Public Works Department/ Stormwater Division Requests City Commission authorization to enter into an Agreement with Seminole County for participation in the Florida Yards and Neighborhoods Program and to fund the five-year program from the Stormwater Utility Fund in the amount of$20,000 ($4,000 per year). FISCAL IMPACT: The total cost of the City's participation in the FYN program is $20,000 over the five-year contract term ($4,000 per year). Funding for the first year in the amount of $4,000 is budgeted in the Stormwater Utility Fund, line code 3810-53188. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 10,2014 PAGE 8 OF 13 RECOMMENDATION: Staff recommends the City Commission authorize entering into a five-year Agreement with Seminole County for participation in the Florida Yards and Neighborhoods Program, at a total cost of $20,000 ($4,000 per year), funded by the Stormwater Utility Fund, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 304. Information Services Department 0 0 •Rte.::. Scan with your smart device to view electronically REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 10,2014 PAGE 9 OF 13 CONSENT 305. Office of the City Clerk D f�D Doti _ •°' Scan with your smart device to view electronically REQUEST: Requesting the City Commission Review and Approve the Monday, January 13, 2014 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to the approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to consider and offer their Approval of the Monday, January 13, 2014 City Commission Regular Meeting Minutes. RECESS CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 10,2014 PAGE 10 OF 13 REPORTS REPORT S 400. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager- Kevin L. Smith REPORTS 402. Office of the City Clerk- Andrea Lorenzo-Luaces, MMC REPORTS 403. Office of Commissioner Seat Four- The Honorable Cade Resnick REPORTS 404. Office of Commissioner Seat Five - The Honorable Joanne M. Krebs REPORTS 405. Office of the Mayor- The Honorable Charles Lacey REPORTS 406. Office of Commissioner Seat One - The Honorable Jean Hovey REPORTS 407. Office of Commissioner Seat Two/Deputy Mayor- The Honorable Rick Brown REPORTS 408. Office of Commissioner Seat Three - The Honorable Pam Carroll CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 10,2014 PAGE 11 OF 13 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used REGULAR AGENDA REGULAR 600. Police Department and Office of the City Manager 077• 0.0 0 0 •o: Scan with your smart device to view electronically REQUEST: The Police Department and the City Manager request the Commission receive information from staff concerning on-street parking regulations in the City and provide direction on whether these regulations should be modified or repealed, in whole or in part, going forward. FISCAL IMPACT: There is no fiscal impact associated with this item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Police Department and the City Manager recommend the Commission choose one of the following options: 1. Adopt provisions of the current temporary moratorium as a permanent ordinance. Staff would then prepare and present said ordinance for approval at subsequent Commission meetings. 2. Make no change to existing on-street parking prohibitions and continue to restrict residents and visitors from using the city streets for parking city-wide. 3. Any other course of action deemed appropriate by the Commission. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 10,2014 PAGE 12 OF 13 REGULAR 601. Office of Commissioner Seat Five— The Honorable Joanne M. Krebs 0 f�D �{ 0 Scan with your smart device to view electronically REQUEST: Commissioner Joanne M. Krebs requested that an Agenda Item be provided in early 2014 related to including the City Manager and the City Clerk in the previously approved potential merit increases for City employees that are planned for mid-year 2014. FISCAL IMPACT: The 2014 Fiscal Year Budget approved up to 2 1/2% (mid-year) for City employees based on specific performance criteria. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is requested to consider the information in this Agenda Item and proceed as the City Commission deems appropriate. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 10,2014 PAGE 13 OF 13 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) ADJOURNMENT •:• PUBLIC NOTICE •:• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" -per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" -per Section 286.0105 Florida Statutes.