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Home My WebLink About2013 07 22 Consent 203 Energy Efficient Lighting Grant at CWP COMMISSION AGENDA Informational Consent X ITEM 203 public Hearings g Regular July 22, 2013 KS CC Regular Meeting City Manager Department REQUEST: The Parks and Recreation Department is requesting Commission approval to accept the $250,000 EECBG State Department of Energy Grant and to utilize these funds through the State approved sole source provider, Musco lighting to retrofit the ball field lights on two fields at Central Winds Park. SYNOPSIS: The Parks and Recreation Department has applied & qualified for a State Department of Energy grant to replace a portion of the old ball field lighting at CWP. Central Winds ball field lights and electrical equipment are original equipment from when the park was built in 1992. The Musco "green light structure sports lighting system", will provide modern equipment and controls along with a 25 year warranty and 10 year maintenance free program. The updated system will be able to provide improved lighting coverage at a lower level of energy usage, using fewer fixtures than the existing system. The new system is estimated to provide an energy cost savings of approximately 40%, enable spill light control and a control-link central programmable feature. The grant is a non-matching grant and no City funds will be used for the ball field lights and electric panels replacement. Grant will fund two of the four ball fields at Central Winds Park. We will continue to seek additional funding sources to complete all renovations of the other two ball fields. Soccer fields will need the same considerations within 8-10 years. CONSIDERATIONS: . Central Winds Park has old light fixtures and electrical equipment dated 1992 that needs replacing. Consent 203 PAGE 1 OF 2-July 22,2013 • The State of Florida Department of Energy is awarding us a non-matching grant of $250,000. • No City funds will be expended. • Estimated electric usage cost savings is 40% on retro fitted fields. • New light fixtures and electrical equipment will comply with all safety codes and requirements. • We will reduce number of lights needed per field from 80 to 60 through newer technology. • Musco Lighting is approved State of Florida vendor for Energy Grant lighting proj ects. • Musco Lights are currently in our park. Musco is well-respected in the industry and has good references. • Ball Field Lighting Project will be completed August 30, 2013. FISCAL IMPACT: Project funded via a State of Florida Department of Energy non-matching grant of $250,000. No City funds will be expended for this project. The new system is also estimated to provide a electric usage cost savings of approximately 40%. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Parks and Recreation Department is recommending the Commission approve the acceptance of the $250,000 EECBG State Department of Energy Grant and the utilization of these funds through the State approved sole source provider, Musco lighting, to retrofit the ball field lights on two fields at Central Winds Park. ATTACHMENTS: Attachment A - Local Government Energy Efficient Lighting Grant Application and July 2, 2013 Grant Notice of Funding Award Consent 203 PAGE 2 OF 2-July 22,2013 ATTACHMENT A OFFICE OF ENERGY E5T1e50 THE HOLLAND BUILDING,SUITE 251 (850)617-7470 ;, ? 600 SOUTH CALHOUN STREET � ' (85o)617-7471 FAx ` TALLAHASSEE, FLORIDA 32399-0001 FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES COMMISSIONER ADAM H. PUTNAM ATTACHMENT A A. PROJECT INFORMATION SHEET AND AFFIDAVIT (Limit: 1 page) APPLICANT INFORMATION Project Title: Central Park Project Location: 1126 E State Road 434, Winter Springs, FL Legal Name of Applicant: City of Winter Springs Proposer FEID No: CONTACT TECHNICAL • - • Contact Name: Mike Barclay Department Parks and Recreation Address Line 1: 1126 East State Road 434 Address Line 2: City: Winter Springs State: FL Zip: 32708 Email: mbarclay @winterspringsfl.org Phone: 407-443-9491 Fax: Contact Name: Name of Organization Address Line 1: Address Line 2: City: State: Zip: Email: Phone: Fax: REQUEST Include any other partner's information as an addendum FUNDING • SHARE 1. Total Amount of Grant Funds Requested: $250,000 2. Total Matching Funds (Provided by applicant and project partners): 0 3. Total Project Cost (Add amounts in 1 and 2): $250,000 4. Match Percentage (Divide amount in 2 by amount in 3): 0 OFFICIAL CERTIFYING Certifying Official's Signature - Lj/ Certifying Official's Name (printed): K n L. Smit Title: City Manage Organization: City of Winter Springs ,u/, Fresh 1-800-HELPFLA F16 a. www.FreshFromFlorida.com OFFICE OF ENERGY �4* THE HOLLAND BUILDING,SUITE 231 (85o)6J7.7$70 604 SOUTH CAL3-ioaUN STREET (850)617-7471 FAx ,4 TALLAHASSEE,FLORIDA 32399-0001 Yom` ti tp FLORINADEPARTmENT OF AGRICULTURE AND CONSUMER SERVICES COMMISSIONER ADAM H. PUTNAM CERTIFIED MAIL RETURN IEPT REQUESTED July 2, 2013 Mr. Kevin L. Smith City Manager, City of Winter Springs 1126 East State Road 434 'tinter Springs, Florida 37708 Re: Local Government Energy Efficient Lighting Grant Program Project Title: City of Winter Springs Park Lighting Retrofit Notice of Funding Award Dear Mr. Smith- The Florida.Department of Agriculture and Consumer Services, Office of Energy(the department) received your application for funding for the Local Government Energy Efficient Lighting Program. The department has determined that your application has met the threshold requirements for the reservation process to be eligible for funding. Department staff will contact you to discuss the next steps in the award process. Please be aware that this is not a guarantee of funding as department staff will still heed to verify the information in your application prior to final determination of eligibility. As required by Notice of Funding Availability OFA), Part V, Section C: "department staff may conduct sites visit prior to awards which could affect the timeline for execution of the Grant Agreements." The Grantee is eligible for reimbursement of costs, as outlined in the application's Attaclunent , Project Budget, Section F. Budget Detail, incurred on or after July 2, 201'). Enclosed is a memo authorizing such pre-award casts. Please remember that all Federal and State regulations outlined in Attachment C and Attachment D must be met for reimbursement and the Grantee incurs coast at their own ride, titr, Fresh 1-800- ELPrLA Florida ww .FreshFro FW1orida,com We appreciate your interest in the Local Government Energy Efficient Lighting Grant Program and look forward to working with you. If you have any questions,please contact the Office of Energy at (850) 617-7470. cerely, Patti heehan, Director Office of Energy Enclosure PS/gs C� axsex OFFICE IIr E ?F ENERGY THE HOLLAND BUILDING,SUITE 251 (950)6I7-7470 : . 600 SeaUMH CALHOUN SI ET (W)617-; 7z FEE G TALLAHASSEE,FLORIDA 3239P-0001 FLORIDADEPARTmENT of AGRICULTURE AND CONSUMES. SERVICES COMMISSIONER ADAM AM H. PL7°I°NAM July 2, 2013 To: Local Government Energy Efficient Lighting Grant Recipient From: Patrick Sheehan, Executive Director Office of Energy Re; Pre-award Cost Authorization Pre-award costs are allowable in certain circumstances with prior written approval. The department defines pre-award costs as "...those incurred prior to the effective data: of the ward directly pursuant to the negotiation and in anticipation of the award where such costs are necessary to comply with the proposed delivery schedule or period of performance. Such costs are allowable only to the extent that they would have been allowable If incurred after the date of the award and only with the written approval of the department, Therefore, a Grantee may, at its oven risk incur obligations and expenditures to cover costs on or after July 2, 2013 if such costs- -are necessary to conduct the project, and -would be allowable under the grant, if warded, without department prior approval. The incurrence of pre-award coasts in anticipation of an award imposes no obligation on the department either to make the award or to increase the amount of the approved budget if an ward is made for less than the amount anticipated and is inadequate to waver the pre-award coasts incurred. Please ensure that this documentation of approval is kept on file in accordance with the recoardkeeping requirements of the program, and for monitoring purposes. If you have any questions regarding this matter please contact Mr. Alexander Mack, Office of Energy Grant Administrator, at(850) 17-7470. "'' Fresh -800-HELPFLA Flurida www,PrestiFroarTiFlorlda.c rn