HomeMy WebLinkAbout2011 09 26 Consent 200 Continuing Engineering Services
COMMISSION AGENDA
CONSENT X
INFORMATIONAL
ITEM 200
PUBLIC HEARING
REGULAR
MGR /DEPT
September 26, 2011
Meeting
Authorization
REQUEST: The Public Works Department requesting authorization to renew continuing
services agreements for civil engineering services with CPH Engineers, Inc.,
Camp Dresser & McKee, Inc., and Johnson, Mirmiran & Thompson, Inc. for
up to three years
SYNOPSIS:
The Public Works Department issued a Request for Qualifications in 2008 (RFQ
#008/08/BF) from professional engineering consultants for Civil Engineering
Continuing Services. A total of six firms were selected and approved by the City
Commission for three-year contracts, with the option to extend the term for up to
three one-year renewals. This agenda item is requesting authorization to renew
the contracts for three of the six firms under contract.
CONSIDERATIONS:
In May 2008 the Public Works Department issued a Request for Qualifications (RFQ
#008/08/BF) from professional engineering consultants for Civil Engineering Continuing
Services. The purpose of the RFQ was to select consultants to perform civil engineering
services in each of the following three general areas:
1)Transportation and Traffic Engineering
2)Stormwater Engineering
3)Civil Site Development
The Civil Engineering Continuing Services contracts are intended for project assignments
not to exceed $200,000 for studies and for construction projects having a total
construction cost not to exceed $2.0 million, in compliance with the Consultants
Competitive Negotiation Act (CCNA), F.S. 287.055.
A total of 24 submittals were received and evaluated in 2008 for the RFQ. The following
six (6) firms were selected and approved by the City Commission for three-year contracts
at the August 11, 2008 City Commission meeting, with the general service area and local
office location noted:
City Commission – Regular Meeting
September 26, 2011
Consent Agenda Item # 200
Page 2 of 3
Transportation and Traffic Engineering
Pegasus Engineering, LLC (Winter Springs)
Johnson, Mirmiran & Thompson, Inc. (Lake Mary)
Stormwater Engineering
Camp Dresser & McKee, Inc. (Maitland)
Royal Consulting Services (Longwood)
Civil Site Development
CPH Engineers, Inc. (Orlando)
Highland Engineering, Inc. (Orlando)
The intent of selecting six firms was to broaden the City’s base of engineering
consultants by selecting firms with expertise in the specific service areas most often
needed by the City. Having engineering consultants under contract in a continuing
services role streamlines projects by not having to request qualifications and conduct a
selection process on a project-by-project basis.
The Continuing Services Contracts have a three-year term, expiring in September 2011,
with an option to extend the term for three additional one-year renewals (years 4, 5, and
6).
Based on the performance of the consultants over the past three years and Staff’s
projected need for continuing engineering services over the next three years, Staff is
requesting to renew the contracts for CPH Engineers, Inc., Camp Dresser & McKee, Inc.,
and Johnson Mirmiran & Thompson, Inc. These three consultants have performed well
and have consistently provided cost-effective services to the City. These three firms offer
a broad range of civil engineering services and their hourly rates have remained stable
throughout the contract period. The projected consultant workload over the next three
years does not at this time warrant the need to have six firms under contract.
Staff is requesting that the Commission authorize up to three one-year contract renewals
(years 4, 5, and 6), with the determination of whether to execute the second and third
one-year renewals (years 5 and 6) to be made by Staff at the end of each one-year
extension period based on satisfactory performance.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item. Funding for project
assignments to be performed under these agreements will follow the City’s normal budgeting
and approval process.
City Commission – Regular Meeting
September 26, 2011
Consent Agenda Item # 200
Page 3 of 3
COMMUNICATION EFFORTS:
This Agenda Item Has Been Electronically Forwarded To The Mayor And City
Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website,
LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed
Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded
To The Individuals Noted Above, And Which Is Also Available On The City’s Website,
LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen
Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item
Information, Homeowner’s Associations/Representatives On File With The City, And All
Individuals Who Have Requested Such Information.
This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With
Additional Copies Available For The General Public, And Posted At Five (5) Different
Locations Around The City. Furthermore, This Information Is Also Available To Any
Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any
Agenda Item With Any Interested Individuals.
RECOMMENDATION:
Staff recommends the City Commission authorize the renewal of continuing services
agreements for civil engineering services with CPH Engineers, Inc., Camp Dresser & McKee,
Inc., and Johnson, Mirmiran & Thompson, Inc. for up to three years, and authorize the City
Manager and City Attorney to prepare and execute any and all applicable documents.
ATTACHMENTS:
None