HomeMy WebLinkAbout2011 09 26 Consent 201 Stormwater Pond Maintenance
COMMISSION AGENDA
X
CONSENT
INFORMATIONAL
ITEM 201
PUBLIC HEARING
REGULAR
MGR /DEPT
September 26, 2011
Meeting
Authorization
REQUEST: Public Works/Stormwater Division Requesting Authorization to Enter into
an Agreement with Clarke Aquatic Services, Inc. for Aquatic Weed Control
and Maintenance Services of City-maintained Ponds.
SYNOPSIS:
The City’s annual contract for aquatic weed control and pond maintenance
services was advertised for bidding in August 2011. Based on Staff’s review of
the six (6) bids received, Staff is recommending awarding the annual contract to
Clarke Aquatic Services, Inc. in the amount of $41,587.32.
CONSIDERATIONS:
The City’s annual contract for aquatic weed control and pond maintenance services was
advertised for bidding in the Orlando Sentinel on August 7, 2011. Bid # ITB008/11/ZP
was opened on August 25, 2011 and the six (6) bids received were as follows:
1.Apex Pest Control, Inc. $31,488.00
2.DGC Environmental Services, Inc. $38,661.04
3.Clarke Aquatic Services, Inc. $41,587.32
4.De Angelo Brothers, Inc aka Aquagenics $41,652.00
5.Lake Masters Aquatic Weed Control, Inc. $44,050.00
6.Aquatic Weed Control, Inc. $58,168.00
After receiving the bids, Staff performed a thorough evaluation of the three lowest
bidders, which included contacting supplied references, performing site inspections of
ponds currently maintained by the bidder, meeting with representative(s) from the bidders,
and telephone conversations with the bidders. Based on this evaluation, Staff determined
that Apex Pest Control and DGC Environmental Services did not have sufficient recent
experience in performing pond-maintenance services of a similar scope and nature to what
City Commission – Regular Meeting
September 26, 2011
Consent Agenda Item # 201
Page 2 of 3
is required for the City’s contract. More specifically, both Apex and DGC demonstrated
very little experience performing pond maintenance services for local city and/or county
governments.
Staff’s bid evaluation determined that Clarke Aquatic Services has sufficient experience in
the services to be provided, including Clarke’s current pond-maintenance contract for the
City of Port Orange for the past several years.
Clarke Aquatic Services’ bid of $41,587.32 is the third lowest but still within the budget
and less than the current contract amount of $46,560. Clarke’s references for similar
services were satisfactory, and Clarke has a satisfactory service record with the City based
on their continued furnishing of mosquito-control services for the City.
The contract is for the monthly maintenance of 82 stormwater lakes & ponds and 6 canals
throughout the City. The contract period is for twelve months, starting in October 2011,
with an option for a second and third twelve-month period and with provisions for an
annual price increase of up to 2% based on the Bureau of Labor and Statistics – Producer
Price Index and contingent upon an acceptable job performance.
FISCAL IMPACT:
The funding source for the $41,587.32 annualized cost to maintain stormwater ponds is
line code 3800-54693 of the Stormwater Utility Budget. The annualized cost of $41,587.32 is
within the budget and less than the current annual contract amount of $46,560. The funds for this
project will be expended over the twelve-month contract period.
COMMUNICATION EFFORTS:
This Agenda Item Has Been Electronically Forwarded To The Mayor And City
Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website,
LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed
Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded
To The Individuals Noted Above, And Which Is Also Available On The City’s Website,
LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen
Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item
Information, Homeowner’s Associations/Representatives On File With The City, And All
Individuals Who Have Requested Such Information.
City Commission – Regular Meeting
September 26, 2011
Consent Agenda Item # 201
Page 3 of 3
This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With
Additional Copies Available For The General Public, And Posted At Five (5) Different Locations
Around The City. Furthermore, This Information Is Also Available To Any Individual
Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With
Any Interested Individuals.
RECOMMENDATION:
Staff recommends the City Commission provide authorization to enter into a contract
agreement with Clarke Aquatic Services, Inc. for Bid # ITB008/11/ZP, Aquatic Weed Control
and Maintenance of Certain Ponds at an annual cost of $41,587.32 payable from the Stormwater
Utility Fund.
ATTACHMENTS:
1. Exhibit A - Bid Tabulation
EXHIBIT A
BID TABULATION
ITB-008-11-ZP
AQUATIC WEED CONTROL AND MAINTENANCE SERVICES OF CITY
MAINTAINED PONDS
AUGUST 25, 2011
Bidder Bid Price
1 Apex Pest Control, Inc. $31,488.00
2 DGC Environmental Services, Inc. $38,661.04
3 Clarke Aquatic Services, Inc. $41,587.32
De Angelo Brothers, Inc. aka
4 Aquagenics $41,652.00
Lake Masters Aquatic Weed
5 Control, Inc. $44,050.00
6 Aquatic Weed Control, LLC $58,168.00