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HomeMy WebLinkAbout_2011 08 22 City Commission Regular AgendaCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REG17LAR MEETING PIONDA , AUGUST 22, 2011 - 5:1 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five ❖ ❖ NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. ❖ ❖ PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 22, 2011 PAGE 2 OF 12 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically FoI To The Mayor And City Commission, City Manager, City AttorneNJStaff, And All eAlert /eCitizen Recipients; And Is Available On The City s Website, LaserFiche, And The City s Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically FoI To The Individuals Noted Above; And Which Is Also Available On The City s Website, LaserFiche, And The Citv's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Stq#'1s Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Community Development Department And Information Services Department REQUEST: Wish To Update The City Commission On The Go Local Business Initiative. FISCAL IMPACT: The Fiscal Impact On The City Depends On The Amount City Employees Allocated To The Review The Online Submissions And Provide Technical Support As Needed. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically FoI To The Mayor And City Commission, City Manager, City AttorneNJStaff, And All eAlert/eCitizen Recipients; And Is Available On The City s Website, LaserFiche, And The City s Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically FoI To The Individuals Noted Above; And Which Is Also Available On The City s Website, LaserFiche, And The Citv's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Stq#'1s Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The Community Development And Information Systems Departments Are Requesting That The City Commission Review And Accept The Information In This Agenda Item. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 22, 2011 PAGE 3 OF 12 INFORMATIONAL 102. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Transmitting The City s Fiscal Third Quarter Financial Reports For The 2011 Fiscal Year Via The Executive Dashboard. FISCAL IMPACT: The Fiscal Impact Of This New Modeling Will Be Measurable Over The Next Several Years. The Cost Of The Software Is Nominal. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically FoI To The Mayor And City Commission, City Manager, City AttorneNJStaff, And Is Available On The City s Website, LaserFiche, And The City s Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically FoI To The Individuals Noted Above, And Which Is Also Available On The City s Website, LaserFiche, And The City s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Anv Individual Requestors. City Stq#'1s Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: It Is Recommended That The City Commission Review And Receive The Third Quarter Financial Report For 2011 Via The New Dashboard Reporting Technology/Software Financial Reports As An Alternative To Traditional Static Paper Reports. INFORMATIONAL 103. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Transmitting The City s Fiscal Third Quarter Investment Report For The 2011 Fiscal Year Via The Executive Dashboard. FISCAL IMPACT: The Fiscal Impact Of This New Modeling Will Be Measurable Over The Next Several Years. The Cost Of The Software Is Nominal. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically FoI To The Mayor And City Commission, City Manager, City AttorneNJStaff, And Is Available On The City s Website, LaserFiche, And The City s Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically FoI To The Individuals Noted Above, And Which Is Also Available On The City s Website, LaserFiche, And The City s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Anv Individual Requestors. City Stq#'1s Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: It Is Recommended That The City Commission Review And Receive The Third Quarter 2011 Investment Report Via The New Dashboard Reporting Technology/Software Investment Report As An Alternative To Traditional Static Paper Reports. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 22, 2011 PAGE 4 OF 12 INFORMATIONAL 104. Office Of The City Clerk REQUEST: Requests That The City Commission Be Informed Of The Upcoming Anniversaiv Date And Performance Review For Fiscal Year 2011 -2012, As Requested By The City Commission At A Previous Meeting. FISCAL IMPACT: There Is No Fiscal Impact To Be Considered With The Approval Of This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically For yarded To The Mayor And City Commission, City Manager, City AttorneNJStaff, And Is Available On The City s Website, LaserFiche, And The City s Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically For yarded To The Individuals Noted Above, And Which Is Also Available On The City s Website, LaserFiche, And The City s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Anv Individual Requestors. City Stq#'1s Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Requested To Accept The Information In This Agenda Item. CONSENT AGENDA CONSENT 200. Not Used CONSENT 201. Parks And Recreation Department REQUEST: Requesting The City Commission To Authorize The City Manager To Execute The Agreement Between The City Of Winter Springs And The Oviedo- Winter Springs (Regional) Chamber Of Commerce For The 4 Annual Winter Springs Festival Of The Arts. FISCAL IMPACT: City Expenses Are Defined As Such; City Shall Provide The Following Services And Facilities For The Special Event: (1) Promotion Of The Event Through The Insider, eAlerts, City Hall Electronic Sign Messaging And City Website; (2) Hanging And Removal Of Festival Of The Arts Banners On Existing Pole Brackets; (3) Hanging And Removal Of 5' x 30' Banner On The Trail Bridge Upon Approval By Seminole County; (4) Use Of Electric And Potable Water As Available On Blumberg Blvd.; (5) Site Preparation Including Mowing Of The Special Event Site And The Addition Of Donated Mulch As Needed; (6) Spraying Of A Barrier Spray And Mosquito Spray; (7) Installation And Removal Of A Lime Rock Parking Lot Curb; (8) Road Closure And Re- Opening Of Blumberg Blvd With Cones And Signage (9) Installation And Removal Of Two (2) City Owned Light Towers And Diesel Fuel For Same; (10) Trash Container And Liners; (11) Use Of Two (2) Parks Department Gator Vehicles For The Special Event; (12) County Fire And First Aid Services; (13) Request The Shutting Down Of Irrigation At Town Center Apartments On Special Event Dates; And (14) Additional City Police Overtime Services Not To Exceed $3,500.00. City Expenses Involve City Staff Time And Equipment During Regular Work Hours. There Are No Additional City Purchases For The Event. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 22, 2011 PAGE 5 OF 12 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically For yarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically For yarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staffls Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Is Recommending Approval To Authorize The City Manager To Execute The Agreement Between The City Of Winter Springs And The Oviedo- Winter Springs Regional Chamber Of Commerce To Conduct The 4th Annual Winter Springs Festival Of The Arts. CONSENT 202. Police Department REQUEST: Requests The Commission To Approve The Renewal Of The Annual School Resource Officer Inter- Agency Agreement Contract With The Seminole County School Board And Authorize The City Manager To Prepare And Execute Any And All Applicable Documents On Behalf Of The City. FISCAL IMPACT: As Part Of Providing These Officers To The Schools Mentioned Above, The School Board Will Pay The City $62,309.92 In Eight (8) Equal Installments Of $7,788.74 Commencing October 3, 2011 To Be Paid On The 3r Day Of Each Month Through May 2012. COMMUNICATIONS EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically For yarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; This Information Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staffls Always Willing To Discuss This Agenda Item Or ANY Agenda Item With Any Interested Individuals. RECOMMENDATION: The Police Department Recommends The Commission Approve The New Inter - Agency Contract For The Two School Resource Officers And To Authorize The City Manager To Prepare And Execute Any And All Applicable Documents. CONSENT 203. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The August 1, 2011 City Commission Workshop Minutes. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 22, 2011 PAGE 6 OF 12 FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically For yarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically For yarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staffls Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The August 1, 2011 City Commission Workshop Minutes. CONSENT 204. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The August 8, 2011 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically For yarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically For yarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staffls Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The August 8, 2011 City Commission Regular Meeting Minutes. AWARDS AND PRESENTATIONS AYi ARDS AND PRESENTATIONS 300. Office Of The Mayor REQUEST: Ms. Elizabeth Larsen Of Winter Springs, Representing The Sallie Harrison Chapter Of The National Society Daughters Of The American Revolution Presenting The City Of Winter Springs With A Commemorative Flag. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 22, 2011 PAGE 7 OF 12 AWARDS AND PRESENTATIONS 301. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Presentation Of The City s Fiscal Third Quarter Financial Reports For The 2011 Fiscal Year Via The Executive Dashboard. (This Is Related To Informational Agenda Item "102 "). AWARDS AND PRESENTATIONS 302. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Presentation Of Investment Report For The 2011 Fiscal Year Via The Executive Dashboard. (This Is Related To Informational Agenda Item "103 "). RECESS REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager — Kevin L. Smith REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC REPORTS 403. Office Of Commissioner Seat One /Deputy Mayor — The Honorable Jean Hovey REPORTS 404. Office Of Commissioner Seat Two — The Honorable Rick Brown REPORTS 405. Office Of Commissioner Seat Three — The Honorable Gary Bonner REPORTS 406. Office Of Commissioner Seat Four — The Honorable Cade Resnick CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 22, 2011 PAGE 8 OF 12 REPORTS 407. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs REPORTS 408. Office Of The Mayor — The Honorable Charles Lacey PUBLIC INPUT (Anyone Who Wishes To Speak During Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; However, If You Are Speaking On Behalf Of A Group Or Homeowner's Association, You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak During Any Scheduled Public Hearings On The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above. Please Address The Mayor Or Presiding Officer With All Comments.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Finance And Administrative Services Department And Office Of The City Attorney REQUEST: Request That The City Commission Hold A Public Hearing For The Second Reading And Adoption Of Ordinance No. (Number) 2011 -11, Which Amends Article II, Division 4 Of Chapter 19, Utilities, Of The City Code. FISCAL IMPACT: No Utility Rates Are Affected BST This Ordinance. No Funding Is Necessaiv To Implement The Revisions Other Than The Advertising Costs Prior To Second Reading Of The Ordinance. As Presented In The May 9th Agenda Item (Regular 600): Application Fee Waiver — This Revision Would Decrease One -Time Application Fee Revenues ( Presentev $20.00 /Acct.; Approximately $1,500.00/FY [Fiscal Year]) But Would Also Increase The Likelihood Of Timer* Pavinent While Decreasing Staff Time On An Ongoing Basis. Late Fee Waivers - Although Staff Believes Penalty Revenues Would Be Somewhat Reduced (Estimated As Much As $8,000.00 /FY [Fiscal Year]), Staff Efficiencv Would Increase As Would Goodwill With Those Customers Who Perceive The System To Be Unfair And Inflexible. `Cash Oniv' Status — This Revision Is Primarily A Convenience Issue For The Customer. While It Is Possible That Some Customers Mav Fall Back Into NSF Status, The Prevailing Fees Would Serve As The Appropriate Consequence /Disincentive. Special Payment Arrangements — The Purpose Of This Revision Is To Work With The Customer Toward Payment Of Their Ongoing User Fees While Chipping Away At Their Outstanding Balance. Wide Utilization Of Pavinent Installments Will Not Exist, But To The Extent Utilized, Delinquent Account Balances Are Expected To Decline As Well As Disconnections And Accounts Being Sent To `Collections'. After -Hours Reconnection Fee — Revenues Would Increase In Order To Recover Additional And Incremental Costs Related To After - Hours' Reconnection Services. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 22, 2011 PAGE 9 OF 12 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically FoI To The Mayor And City Commission, City Manager, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically FoI To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Stq#'1s Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. Additionally, Legal Advertisement Appeared In The Orlando Sentinel On August 11, 2011. RECOMMENDATION: The Finance Department And City Attorney Recommend Adopting Ordinance 2011- 11. PUBLIC HEARINGS 501. Community Development Department — Planning Division REQUEST: Requests That The City Commission Hold A Public Hearing For The First Reading Of Ordinance 2011 -12, Which Adopts The City's Five (5) Year Schedule Of Capital Improvements In Accordance With The Community Planning Act For FY (Fiscal Year) 2012 Through FY (Fiscal Year) 2017. FISCAL IMPACT: The Capital Improvements Program (CIP) Is A 6 -Year Schedule Of Improvements That Includes The Capital Improvements Element Schedule And All Other Capital Projects Subject To Funding By The City. Those Items In The CIP For "Year One, 2011 /[20'] 12" Are Included In The FY (Fiscal Year) 2012 Budget. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically FoI To The Mayor And City Commission, City Manager, City Attorney/Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically FoI To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Stq#'1s Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff And The Planning And Zoning Board Recommend Approval Of The First Reading Of Ordinance 2011 -12 Which Adopts The City's Five (5) Year Schedule Of Capital Improvements And Moving Said Ordinance Forward To Second Reading. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 22, 2011 PAGE 10 OF 12 PUBLIC HEARINGS 502. Community Development Department — Planning Division REQUEST: Requests That The City Commission Postpone For 30 Days And Preserve The Original Advertising, The Public Hearing And Recommendation For First Reading Of Ordinance 2011 -08, Which Revises The Regulatory Language For Home Occupations And Home Offices In The City s Code Of Ordinances, To Allow Staff Additional Time To Meet With Concerned Citizens In Regards To The Content Of This Ordinance. (First Reading Of This Ordinance Was Previously Continued From The July 25, 2011 City Commission Meeting To August 22, 2011.) FISCAL IMPACT: While There Is No Immediately Measurable Fiscal Impact Associated With This Ordinance, The Intent Is To Create A More Predictable And Defined Framework Within Which Home -Based Businesses Can Be Fostered And Become Viable Within The Residential Portions Of The City Without Becoming A Potential Nuisance To The Neighborhood. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City AttorneNJStaff, And All eAlert/eCitizen Recipients; And Is Available On The City s Website, LaserFiche, And The City s Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City s Website, LaserFiche, And The Citv's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staffls Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: On JuIv 25, 2011, The City Commission Postponed First Reading Of Ordinance 2011- 08 Until August 22, 2011 To Preserve Advertising And To Allow Staff Time To Address Citizen Commentaiv With Respect To The Ordinance. At This Time, Staff Is Continuing To Work With Citizens With Respect To The Proposed Ordinance. Therefore, Staff Recommends That The City Commission Postpone First Reading Of This Ordinance To The September 26, 2011 City Commission Meeting. PUBLIC HEARINGS 503. Public Works Department REQUEST: Requests The City Commission Review The Final Engineering /Site Plan And Aesthetic Review For The Lake Jesup Reclaimed Water Augmentation Facility Located At The Northwest Corner Of Central Winds Park Near The Shore Of Lake Jesup. FISCAL IMPACT: This Agenda Item Is Requesting Approval Of The Final Engineering /Site Plan And Aesthetic Review, Which Has No Fiscal Impact. The Changes Needed For The Public Access Improvements Are Projected At $58,000.00 Which Would Increase The Construction Costs BST That Amount. Sufficient Funds Will Be Available From The State Revolving Loan Fund For These Added Costs. At The JuIv 11, 2011 City Commission Meeting, The Commission Authorized Entering Into A Contract For Construction At A Cost Of $2,325,29330 Plus 5% Contingency. Staff Would Request The Contingency Be Increased BST $58,000.00 To Incorporate The Public Access Improvements. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 22, 2011 PAGE 11 OF 12 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Foixvarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And All eAlert /eCitizen Recipients, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically For To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City St #'Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends The City Commission Approve The Final Engineering /Site Plan And Aesthetic Review For The Lake Jesup Reclaimed Water Augmentation Facility, And Provide Direction Regarding The Upgrades Required To Meet Public Access Standards. Staff Requests The Previous Construction Contingency Authorization Be Increased By $58,000.00 If The Public Access Improvements Are Included In The Site Plan Approval. REGULAR AGENDA REGULAR 600. Office Of The City Manager REQUEST: Requesting The Commission To Review Information Regarding The City Manager's Annual Performance Evaluation For The Evaluation Period Ending May 25, 2011. FISCAL IMPACT: Due To Budget Constraints, City Employees Were Not Given Merit Increases And No Funds Are Allocated For This Purpose In FY (Fiscal Year) 2011. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically For To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staffls Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Manager Recommends That The City Commission Review And Utilize The Information Provided In This Agenda Item (As Well As Any Other Data/Information Deemed Appropriate) For Purposes Of Evaluating And Rating The City Manager's Performance For The Annual Review Period Ended May 25, 2011, Via The Attached City Manager Evaluation Form Or Other Method The Individual Mayor /Commissioner Deems Appropriate. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 22, 2011 PAGE 12 OF 12 REGULAR 601. Office Of The City Attorney REQUEST: Requests That The City Commission Adopt Resolution 2011 -43, Which Extends The Moratorium As To The Filing And /Or Receiving Of Any Application For, Or The Issuance Of, Business Tax Receipts Or Land Use Approvals, Regarding The Operation Of "Pain Management Clinics" For An Additional Ninety (90) Days. COMMUNICATIONS EFFORTS: FISCAL IMPACT: There May Be A De Minimis Fiscal Impact Associated With Passage Of This Ordinance Since The Ordinance Prohibits The City From Accepting Payments Of The Business Tax For Pain Management Clinics During The Moratorium Time Period. RECOMMENDATION: The City Attorney Recommends That The City Commission Adopt Resolution 2011- 43 To Extend The Moratorium Established In Ordinance 2010 -22 For An Additional 90 Days. PUBLIC INPUT (Anyone Who Wishes To Speak During Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; However, If You Are Speaking On Behalf Of A Group Or Homeowner's Association, You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak During Any Scheduled Public Hearings On The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above. Please Address The Mayor Or Presiding Officer With All Comments.) ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.