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HomeMy WebLinkAbout_2011 08 08 City Commission Regular AgendaCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REG17LAR MEETING PIONDA , AUGUST 8, 2011 - 5:1 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five ❖ ❖ NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. ❖ ❖ PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 8, 2011 PAGE 2 OF 14 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically FoI To The Mayor And City Commission, City Manager, City AttorneNJStaff, And All eAlert /eCitizen Recipients; And Is Available On The City s Website, LaserFiche, And The City s Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically FoI To The Individuals Noted Above; And Which Is Also Available On The City s Website, LaserFiche, And The Citv's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Stq#'1s Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Land Design Innovations, Inc. (City Consultant) REQUEST: Presenting The Summary Report For Economic Development Activities From June 26, 2011 Through July 26, 2011. The Information In This Agenda Item Will Be Verbally Presented Under Item 300 At The August 8, 2011 City Commission Meeting. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically FoI To The Mayor And City Commission, City Manager, City AttorneNJStaff, And All eAlert/eCitizen Recipients; And Is Available On The City s Website, LaserFiche, And The City s Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically FoI To The Individuals Noted Above; And Which Is Also Available On The City s Website, LaserFiche, And The Citv's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Stq#'1s Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 8, 2011 PAGE 3 OF 14 CONSENT AGENDA CONSENT 200. Finance And Administrative Services Department REQUEST: Requests That The City Commission Adopt Resolution No. (Number) 2011 -38 Amending The Fiscal Year 2010 -2011 Budget. FISCAL IMPACT: Set Forth In Attachment 1. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Stq#'1s Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Adopt Resolution No. (Number) 2011 -38 Amending The FY (Fiscal Year) 2010 -2011 Budget. CONSENT 201. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requesting The Commission Adopt Bond Resolution 2011 -36 To Accept The Proposal By BB &T Bank To Purchase The City's, Not To Exceed $1,400,000.00, Improvement Refunding Revenue Bonds, Series 2011B To Refund All Of The City's Outstanding Improvement Refunding Revenue Bonds, Series 1999; And Authorize The City Manager And City Attorney To Execute All Necessaiv Documents To Complete A Loan Agreement With BB &T Bank. FISCAL IMPACT: Upon Acceptance Of The Refinancing Of The Improvement Refunding Revenue Bonds, Series 1999 By BB &T Bank The City Will Realize A Net Present Value Savings Of $136,565.00 (Net) (9.92 %) Over The Remaining 8 Years Until Final Maturity Of The BB &T Note On 10/1/2018. This Equates To A Savings For The General Fund Of $25,000.00 (Nominal) Annually. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Stq#'1s Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 8, 2011 PAGE 4 OF 14 RECOMMENDATION: The City Manager And Finance Department Recommend That The City Commission Accept The BB &T To Issue A Bank Note To Refund The Improvement Refunding Revenue Bonds, Series 1999 Not To Exceed $1,400,000.00, Adopt Resolution 2011 -36, And To Authorize The City Manager And City Attorney To Complete All Applicable Paperwork Necessat y To Complete This Refinancing. CONSENT 202. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requesting The Commission Adopt Bond Resolution 2011 -37 To Accept The Proposal By BB &T Bank To Purchase The City's, Not To Exceed $3,731,000.00, Water And Sewer SNTstem Revenue Refunding Revenue Notes, Series 2011C To Refund All Of The City s Outstanding Water And Sewer Revenue Bonds, Series 2001; And Authorize The City Manager And City Attornev To Execute All Necessaiv Documents To Complete A Loan Agreement With BB &T Bank. FISCAL IMPACT: Upon Acceptance Of The Refinancing Of The Water And Sewer Revenue Bonds, Series 2001 BST BB &T Bank The City Will Realize A Net Present Value Savings Of $410,752.29 (1032 %) Over The Remaining 10 Years Until Final Maturity Of The BB &T Note On 10/1/2021. This Equates To A Savings For The Water And Sewer Fund Of $48,000.00 (Nominal) Annually. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City AttorneNJStaff, And Is Available On The City s Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City s Website, LaserFiche, And The City s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Anv Individual Requestors. City,Staffls Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Manager And Finance And Administrative Services Department Recommend That The City Commission Accept The BB &T Offer To Issue A Bank Note For The Purposes Of Refunding The Water And Sewer Revenue Bonds, Series 2001 Not To Exceed $3,731,000.00, Adopt Resolution 2011 -37, And To Authorize The City Manager And City Attorney To Complete All Applicable Paperwork Necessaiv To Complete This Refinancing. CONSENT 203. Office Of The City Manager REQUEST: Requesting The Commission To Approve A Six -Month Contract With Todd Persons Communications For Purposes Of Providing Professional Public Relations /Communications Support To The City Of Winter Springs. FISCAL IMPACT: The Total Six -Month Contract Fee For Services Is $7,500.00, Paid In MonthIv Installments. Initial Funding For This Contract Fee Would Be Via Current FY (Fiscal Year) 2011 Budget Savings, Thus No Additional Funding Is Required Or Requested. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 8, 2011 PAGE 5 OF 14 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City AttorneNJStaff, And Is Available On The City s Website, LaserFiche, And The Citv's Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City s Website, LaserFiche, And The City s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Anv Individual Requestors. City Staffls Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Manager Recommends That The City Commission Approve A Six -Month Contract For Professional Public Relations /Communications Services With Todd Person Communications In The Amount Of $7,500.00 And Authorize The City Attornev To Prepare And The City Manager To Execute Any And All Applicable Documents Required For This Purpose. CONSENT 204. Information Services Department REQUEST: Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. FISCAL IMPACT: There Is No Cost To Dispose Of These Surplus Assets. The City Receives Revenue Generated From Items Sold At Auction. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded to the Mayor and City Commission, City Manager, City AttorneNJStaff, And Is Available on the City s Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City s Website, LaserFiche, And The City s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; This Information Has Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Anv Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: It Is Requested That The City Commission Approve The Disposition Of The Attached List Of Surplus Assets. CONSENT 205. Parks And Recreation Department REQUEST: Requests City Commission Approval For The Purchase Of A Hustler 7700 Reel Mower As A Replacement For Equipment That Is No Longer Operational. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 8, 2011 PAGE 6 OF 14 FISCAL IMPACT: Funds Are Budgeted In The FY (Fiscal Year) [20'] 10/[20'] 11 Budget And Available In P &R (Parks And Recreation) Line Code 7230 -64000 (Cap Ex- Equipment) For This Expenditure. Mower Will Increase Efficiencv In Maintenance Operations, Saving Approx 7.5 Hrs (Hours) Per Week, Which Is A Savings Of $5,850.00 AnnualIv. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically For yarded to the Mayor and City Commission, City Manager, City AttorneNJStaff, And All eAlert /eCitizen Recipients; And Is Available on the City's Website, LaserFiche, And The City s Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically For yarded To The Individuals Noted Above; And Which Is Also Available On The City s Website, LaserFiche, And The Citv's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staffls Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The Parks And Recreation Department Requests That The City Commission Approve The Purchase Of A Used Hustler 7700 Reel Mower, In The Amount Of $29,000.00. CONSENT 206. Public Works Department REQUEST: Requesting Authorization To Execute Amendment 41 To The City s Agreement With The St. Johns River Water Management District For Funding Construction Of The Solar* Canal Regional Stormwater Treatment Area. FISCAL IMPACT: The Project Construction Is Funded Entirely BST The St. Johns River Water Management District, And Amendment 41 Has No Fiscal Impact On The City. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically For yarded To The Mayor And City Commission, City Manager, City AttorneNJStaff, And All eAlert /eCitizen Recipients, And Is Available On The City s Website, LaserFiche, And The City s Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically For yarded To The Individuals Noted Above; And Which Is Also Available On The City s Website, LaserFiche, And The Citv's Server; Has Been Sent To City Staff, Media/Press Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City St #'Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends The City Commission Provide Authorization To Execute Amendment 41 To The City s Agreement With The St. Johns River Water Management District For Funding Construction Of The Solar* Canal Regional Stormwater Treatment Area, And Authorize The City Manager And City Attorney To Prepare And Execute Anv And All Applicable Documents. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 8, 2011 PAGE 7 OF 14 CONSENT 207. Utility Department REQUEST: Requesting Authorization For Emergency Repairs To Water Treatment Plant 41 Sustained From Lightning Damage. FISCAL IMPACT: The Total Cost For The Lightning Damage Is Estimated At $116,000.00. A Claim Has Been Filed With The League Of Cities Which Is Subject To A $1,000.00 Deductible. Approximately $35,000.00 Worth Of Replacement Parts Have Been Or Will Be Purchased And Installed By City Staff. Thompson Electric's Scope For The Remaining Work Is Estimated At $85,000.00. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Foixvarded To The Mayor And City Commission, City Manager, City AttorneNJStaff, And All eAlert/eCitizen Recipients; And Is Available On The City s Website, LaserFiche, And The City s Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically For To The Individuals Noted Above; And Which Is Also Available On The City s Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends That The Commission Authorize The City Manager To Waive The Bidding Procedure For The Water Plant 41 Emergency Repairs And Also Authorize The City Manager To Issue A Purchase Order To Thompson Electric Company For Up To $85,000.00 For Emergency Repairs Payable From The Utility Enterprise Fund. Insurance Reimbursement For All Out Of Pocket Expenses Is Anticipated From The City's Insurance Carrier Less The Deductible. CONSENT 208. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The July 21, 2011 City Commission Workshop Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically For To The Mayor And City Commission, City Manager, City AttorneNJStaff, And Is Available On The City s Website, LaserFiche, And The City s Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically For To The Individuals Noted Above, And Which Is Also Available On The City s Website, LaserFiche, And The City s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Anv Individual Requestors. City Staffls Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The July 21, 2011 City Commission Workshop Minutes. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 8, 2011 PAGE 8 OF 14 CONSENT 209. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The July 25, 2011 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically FoI To The Mayor And City Commission, City Manager, City AttorneNJStaff, And Is Available On The City s Website, LaserFiche, And The City s Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically FoI To The Individuals Noted Above, And Which Is Also Available On The City s Website, LaserFiche, And The City s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Anv Individual Requestors. City Stq#'1s Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The July 25, 2011 City Commission Regular Meeting Minutes. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Land Design Innovations, Inc. — City Consultant REQUEST: Asking The City Commission To Receive A Presentation From Land Design Innovations, Inc. Updating The City Commission On Economic Development Efforts. (Follow Up Presentation From Informational Agenda Item ``101 ".) AYi ARDS AND PRESENTATIONS 301. Office Of The Chief Of Police REQUEST: Presenting A "Meritorius Action" Award From The Winter Springs Police Department. RECESS REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager — Kevin L. Smith CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 8, 2011 PAGE 9 OF 14 REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC REPORTS 403. Office Of The Mayor — The Honorable Charles Lacey REPORTS 404. Office Of Commissioner Seat One /Deputy Mayor — The Honorable Jean Hovey REPORTS 405. Office Of Commissioner Seat Two — The Honorable Rick Brown REPORTS 406. Office Of Commissioner Seat Three — The Honorable Gary Bonner REPORTS 407. Office Of Commissioner Seat Four — The Honorable Cade Resnick REPORTS 408. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs PUBLIC INPUT (Anyone Who Wishes To Speak. At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak. At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Finance And Administrative Services Department And Office Of The City Attorney REQUEST: Request That The City Commission Hold A Public Hearing For The First Reading Of Ordinance No. (Number) 2011 -11, Which Amends Article II, Division 4 Of Chapter 19, Utilities, Of The City Code. FISCAL IMPACT: No Utility Rates Are Affected BST This Ordinance. No Funding Is Necessaiv To Implement The Revisions Other Than The Advertising Costs Prior To Second Reading. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 8, 2011 PAGE 10 OF 14 As Presented In The May 9th (2011) Agenda Item (Regular 600): Application Fee Waiver — This Revision Would Decrease One -Time Application Fee Revenues (Presently $20.00 /Acct.; Approximately $1,500.00/FY [Fiscal Year]) But Would Also Increase The Likelihood Of Timely Pavinent While Decreasing Staff Time On An Ongoing Basis. Late Fee Waivers - Although Staff Believes Penalty Revenues Would Be Somewhat Reduced (Estimated As Much As $8,000.00 /FY [Fiscal Year]), Staff Efficiency Would Increase As Would Goodwill With Those Customers Who Perceive The System To Be Unfair And Inflexible. `Cash Oniv' Status — This Revision Is Primarily A Convenience Issue For The Customer. While It Is Possible That Some Customers May Fall Back Into NSF (Non- Sufficient Funds) Status, The Prevailing Fees Would Serve As The Appropriate Consequence /Disincentive. Special Payment Arrangements — The Purpose Of This Revision Is To Work With The Customer Toward Payment Of Their Ongoing User Fees While Chipping Away At Their Outstanding Balance. Wide Utilization Of Pavinent Installments Will Not Exist, But To The Extent Utilized, Delinquent Account Balances Are Expected To Decline As Well As Disconnections And Accounts Being Sent To `Collections'. After -Hours Reconnection Fee — Revenues Would Increase In Order To Recover Additional And Incremental Costs Related To After - Hours' Reconnection Services. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City,Staffls Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. Additionally, Advertisement In The Orlando Sentinel Is Anticipated For August 11, 2011 Prior To Second Reading. RECOMMENDATION: The Finance Department And City Attorney Recommend Approval Of The First Reading Of Ordinance 2011 -11 And Moving Said Ordinance Forward To The Second Reading. REGULAR AGENDA REGULAR 600. Finance And Administrative Services Department And Community Development Department REQUEST: Requesting That The City Commission Adopt Resolution 2011 -34, Authorizing The Submittal Of The Certificate To Non -Ad Valorem Assessment Roll, Assessment Summaiv And FY (Fiscal Year) 2011 -2012 Annual Assessment Roll For Tax Year 2011 Relating To The Oak. Forest Assessment Area And The Tuscawilla Lighting And Beautification Assessment Area Phases I And II To The Seminole County Tax Collector By September 15, 2011. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 8, 2011 PAGE 11 OF 14 FISCAL IMPACT: The Annual Assessment Service Fees For NBS And Nabors Giblin Are Budgeted Costs In The Following Assessment District Funds And Do Not Adversely Impact The General Fund: • Oak. Forest Maintenance Fund - 4191 • Oak. Forest Debt Service Fund - 4214 (Previously 4192) • Tuscawilla Maintenance Fund - 4184 • Tuscawilla Debt Service Fund - Phase 14211 (Previously 4182) • Tuscawilla Debt Service Fund - Phase 2 #213 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Stq#'1s Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. Detailed Information Regarding The Tuscawilla Lighting And Beautification District And The Oak Forest Wall And Beautification District Special Assessment Programs, Including Annual Reports, Assessment Rates And Live Account Information By Parcel, Is Available To The Public Via The City's Website At: http : / /iY - iYw.wintersprin,sfl.or� /EN /web/ dept /cd /ub /urbanbeautification.litml RECOMMENDATION: It Is Recommended That The City Commission Adopt Resolution 2011 -34 Authorizing The Submission Of The Certificate To Non -Ad Valorem Assessment Roll, Assessment Summary And FY (Fiscal Year) 2011 -2012 Annual Assessment Roll For Tax Year 2011 Relating To The Oak. Forest Wall And Beautification District And The Tuscawilla Lighting And Beautification Assessment Area — Phases I And II To The Seminole County Tax Collector By September 15, 2011. REGULAR 601. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requests The City Commission Consider The Health Insurance Proposal For FY (Fiscal Year) [20'] 12. FISCAL IMPACT: Due To Proactive Management Of Our Overall Personnel Compliment, If Both Plans And The New Subsidies Are Approved By The Commission The City's Health Care Cost Will Increase Annually By Approximately $18,000.00 (Currently Budgeted For FY [Fiscal Year] [20']12). We Estimate That This Cost Sharing Approach Will Begin To Reduce In The Cumulative Loss Ratio Which Is The Single Most Important Indicator Of Future Health Care Rate Increases. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 8, 2011 PAGE 12 OF 14 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically For To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically For To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staffls Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Manager Recommends That The City Commission Approve: 1) The Florida League Of Cities' Florida Municipal Insurance Trust/Untied Healthcare For FY (Fiscal Year) [20'] 12, Based On Their Submitted Plans. 2) City Offer Two Plans 4 (Base) And 6 (Buy -Down) And The Recommended Subsidies. 3) Authorize For The City Attorney And City Manager To Prepare And Execute All Contracts And Documents Necessaiv To Facilitate The Above Recommendations. REGULAR 602. Office Of The City Attorney REQUEST: Presents Resolution 2011 -35 To The City Commission, Amending The Commission's Rules And Procedures To Permit Public Input At The Beginning And End Of City Commission Meetings. FISCAL IMPACT: None. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically For To The Mayor And City Commission, City Manager, Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Foixvarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATIONS: Approve Resolution 2011 -35 Amending The Commission's Rules And Procedures To Permit Public Input At The Beginning And End Of City Commission Meetings, And Restating The Remaining Rules And Procedures. REGULAR 603. Office Of The City Clerk REQUEST: Requests That Any Appointment(s) /Reappointment(s) Related To The Terms Of Office Which Will Be Expiring In August 2011 For Members Of The Oak Forest Wall And Beautification District Advisory Committee Be Considered And Ratified. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 8, 2011 PAGE 13 OF 14 FISCAL IMPACT: There Is No Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: The Committee Members Whose Terms Of Office Expire In August 2011, As Referenced In This Agenda Item Have Been Notified. This Agenda Item Has Been Electronically* Forwarded To The Mavor And City Commission, City Manager, City AttorneNJStaff, And Is Available On The City s Website, LaserFiche, And The City s Server. Additionally*, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically* Forwarded To The Individuals Noted Above, And Which Is Also Available On The City s Website, LaserFiche, And The City s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. Cit, St #'Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Commissioner Gaiv Bonner And Commissioner Joanne M. Krebs Are Requested To Make Their Respective Appointments /Reappointments Regarding The Oak. Forest Wall And Beautification District Advisor* Committee Members That Are Noted In This Agenda Item - With Consideration That Committee Members Will Be Needed For Quorums For Forthcoming Meeting(s). Anv Individuals Appointed /Reappointed Would Begin A New Term Of Office No Earlier Than Late August 2011. The City Commission Is Respectfully* Requested To Make Individual Motions For Each Appointment: Appointment To Be Made By Commissioner Gaiv Bonner — Seat Three: ■ Seat CurrentIv Held By Richard Lane — Oak. Forest Wall And Beautification District Advisory Committee (Richard Lane Has Requested Reappointment) Appointment To Be Made By Commissioner Joanne M. Krebs — Seat Five: ■ Seat CurrentIv Held By Judy Converso — Oak Forest Wall And Beautification District Advisor* Committee (Judy* Converso Has Requested Reappointment) If These Two (2) Appointments Are Made During This City Commission Regular Meeting, That Will Leave Two (2) Additional Appointments Needed To Fill Two (2) Other Vacancies; Which Can Be Made Whenever The Respective Commissioners Have Candidates Interested In Being Appointed To Fill The Openings. ADJOURNMENT CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- AUGUST 8, 2011 PAGE 14 OF 14 PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency*, or authority" - per Section 286.26 Florida,Statutes. "If a person decides to appeal any decision made by the board, agency*, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.