HomeMy WebLinkAbout2011 07 25 Consent 201 Fingerprint SystemCOMMISSION AGENDA
ITEM 201
CONSENT
INFORMATIONAL
X
PUBLIC HEARING
REGULAR
July 25, 2011 MGR / DEPT
Regular Meeting Authorization
REQUEST: The Police Department requests the Commission to approve the
expenditure of $10,156 from Law Enforcement Trust Funds for the purpose of purchasing
an electronic fingerprint "Live Scan" system from Crossmatch Technologies using State
Contract number 680 - 370 -07 -1. This expenditure will be equally divided from both the
Local and Federal Trust Fund accounts.
SYNOPSIS: The Police Department has developed the need to purchase a Live Scan
fingerprinting system which will allow the city to more quickly and efficiently submit
fingerprints for job applicants, criminal background checks, daycare licensing, firearms
permits and other types of services where fingerprints are required to be submitted to the
State. The purchase of this system will permit us to submit these fingerprints to the State
immediately and receive a response within a couple of days as opposed to the normal eight
weeks with ink submissions.
CONSIDERATIONS: Currently, the police department uses a conventional ink -based
system of taking and submitting fingerprints. This method has become outdated and
inefficient due to the new Live Scan technology available to make this service more user -
friendly and helpful to our customers. The Police Department and city will see a return on
our investment from this system through reimbursements and fees received from
fingerprint processing.
City Commission — Regular Meeting
July 25, 2011
Consent Agenda Item #201
Page 2 of 2
FISCAL IMPACT: We are requesting the expenditure of Trust Fund monies in the
following manner to relieve the burden on just one single trust fund account:
Trust Fund
Current Fund Balance
Requested Expenditure
Local LETF fund (103)
$12,257
$5,078
Federal LETF fund (108)
$14,210
$5,078
COMMUNICATIONS EFFORTS: This Agenda item has been electronically forwarded
to the Mayor and City Commission, City Manager, City Attorney /Staff, and all e- alert /e-
citizen recipients and is available on the City's website, Laserfiche, and the City's server.
Additionally, portions of this Agenda item are typed verbatim on the respective meeting
agenda which has also been electronically forwarded to the individuals noted above; and
which is also available on the city's website, Laserfiche, and the City's server; has been
sent to City staff, media /press representatives who have requested Agendas or Agenda
item information, Homeowner's Associations/Representatives on file with the City, and all
individuals who have requested such information; and has been posted outside City Hall;
posted inside City Hall with additional copies available for the general public, and posted
at five (5) different locations around the city. This Agenda item is also available to any
new individual requestors. City Staff is always willing to discuss this or any Agenda item
with any interested individuals.
RECOMMENDATIONS Approve the expenditure of $10,156 of Law Enforcement
Trust Funds for the purpose of purchasing an electronic fingerprint "Live Scan" system
from Crossmatch Technologies using State Contract number 680- 370 -07 -1.
ATTACHMENT: Quote from Crossmatch Technologies using contract #680- 370 -07 -1.
CROSS .1 M��T�CH'
TECHKILC;Oius
Florida State Contract pricing
Part of Guardian Live Scan System
kX-J D ater
TUWFR�7
7,842-68
LL2hane1 567622-2888
930097
661-828-2307
7113111
Scott Clinton
1
I Mobile:
561 - 379 -5509
Email:
Scott.ClintonPcrossmatch.net
Cross Match Technologies, Inc.
3960 RCA Boulevard,
Suite 6001
Palm Beach Gardens, FL 33410
PQrie 561 622 -1650
a 561-828-2307
11Z2 UAW www.crossmatch
FL State Contract
# 680-370-07-1
Company:
Contact:
Address:
Phone:
Fax:
Email:
Website:
Bill To
Company:
Contact:
Address
Phone:
Fax:
Email:
Method:
direct mallina
Ship To
Winter Springs Police Department
U M. Tracht
300 N. Moss
Winter Springs, FL 327015,
Same
(407) 327-7997
mtrachj@winterspringafi.ard
1Ship UPS GROUND
I Shin to address must he a comnlets
address with talanhnnA ftnntar-f I
Site Survey: ❑ Complete ❑ Expected Completion:
Notes:
Presented By: Scott Clintoh Date: 7/13/2011
1� Flo i t #:
925161
'2 .,__: _
Cross Match Guardian 10 Print Live Scan System (FDLE/FBI certified
Hardware) 136ndled system includes 500 DPI fingerprint Scanner, LSMS
software, and Laptop PC.
TUWFR�7
7,842-68
-M
7,842.68
930097
Enhanced Warranty for 10-Print sYstem,! 12 Months
1,215.00
1,215.00
1
900266
FBI Approved fingerprint card printer forpingle Sided printing, Includes
First year of Maintenance
1,09827
1,098.27
1
850391-005
FDLE Config.
N/C
0.00
Subtotal:
Pricing. State Specific ❑ GSA ❑ Stand'ard Sales Tax: Mon Exempt Q Exempt Sales Tax:
If Tax Exempt, Certificate Shipping:
Payment Terms: i Other:
❑ New Customer ❑ Credit Card ❑ WireTranster El Net Termp ❑ Current Customer TOTAL:
$10,155.95
$0.00
included in equip. cost
NIA
$10,155.95
Site Survey: ❑ Complete ❑ Expected Completion:
Notes:
Presented By: Scott Clintoh Date: 7/13/2011